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HomeMy WebLinkAbout05/10/1982 City Council 001156 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON MAY 10, 1982 A SPECIAL SESSION of the City Council of the City of The Colony, Texas, ws called to order at 7:30 p.m. at the CATV Building with the following members present: Gene Pollard Mayor Scott North Councilman Norman Adeler Councilman Charlie Parker Councilman Charles Dodds Councilman Marlene Poole Councilman and with Councilman Larry Sample not in attendance; however, a quorum was established. 1. RECEIVE CITY MANAGER'S STATUS REPORT Mr. Savage told the Council that tomorrow at 5:15 p.m. he was attending a hearing conducted by the Area V Health Services Board regarding Universal Health Systems Certificate of Need request. He stated this would be held at the First State Bank in Denton, Texas. Mr. Savage stated that Texas Power & Light and the Texas Municipal League city representatives have reached an agreement regarding the filed rate request case. This agreement, he understood, is favorable to the City's position, and further information will be given to the Council when received. Councilman Parker reported to the Council that the Little League did have their opening ceremonies on May 8th. He stated that Councilmen North, Dodds, Poole and Adeler were in attendance at these ceremonies and rode in the parade. He estimated that approximately 1500 people attended the opening ceremonies. He also expressed his appreciation for the cooperation that his association has received from the Park and Recreation Department. Regarding the pending suit filed by Mozelle Crawford against the City of The Colony and the Town of Eastvale, Mr. Savage advised the Council that the hearing date has been reset for September of 1982. He did remind the Council that they were in agreement to give individually their comments to himself or Mr. Bradburry regarding the Housing Code and, when these comments are received, the Code will be forwarded to the attorney to be put in a final form. 2. CONSIDERATION OF VOLUNTEER FIRE DEPARTMENT INCENTIVE PROGRAM Councilman North did move to table this agenda item, as Chief Gothard could not be present at the meeting this evening. Seconded by Coucilman Parker, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF ORDINANCE SUSPENDING THE RATES AND SCHEDULES OF TEXAS POWER & LIGHT FOR AN ADDITIONAL THIRTY DAYS Mayor Pollard read aloud the following captioned ordinance: AN ORDINANCE SUSPENDING THE EFFECTIVE DATE OF THE FUEL COST FACTOR TARIFF SCHEDULE OF TEXAS POWER & LIGHT COMPANY FOR THIRTY DAYS FROM MAY 12, 1982, PROVIDING THAT THE RATES OF SAID PUBLIC UTILITY SHALL REMAIN UNCHANGED DURING THE PERIOD OF SUSPENSION; AND PROVIDING FOR NOTICE HEREOF TO SAID PUBLIC UTILITY. -1- 001157 At this time, Councilman Dodds moved that the ordinance suspending the fuel cost factor tariff for an additional thirty days be approved. This motion was seconded by Councilman Adeler. Mr. Savage did clarify for the Council that this is the case regarding the fuel cost factor, not the rate case, as he had mentioned in his status report earlier. Mr. John Turner of Texas Power & Light told the Council again that this is only a procedural change, and it will not increase the cost to the customer. At this time, Mayor Pollard cai]ed for a vote on the motion on the floor. The motion was carried by the fo]]owin§ roll call vote: Ayes: All members present voted aye Noes: None 3. CONSIDERATION OF THE PROPOSED PLANS FOR THE OPERATION OF STEWARTS CREEK PARK Mr. Rick Herold, Director of the Park and Recreation Department, reviewed the following costs: MOWING (GENERAL): Mowing from tree line to tree line. Forty (40) acres, approximately. Donated by Fox & Jacobs--A1 Jeremias, Area Sales Manager, Cost--0. MOWING (FINE): Around picnic tables and beach areas. In-house and donations. (Gas/oil costs), Cost $100. INSURANCE: As required by United States Corps of Engineers as per signed license, Cost $400. ELECTRICITY: To run pump, security lights and aeration systems in restrooms, Cost $500. RESTROOM SERVICE: First price is per quote from M & M Cleaning Service of The Colony. Would include all chemicals, tissue and pumping. (18 weeks x 4 cleanings per week x $30 per cleaning.) Cost $2,160. RESTROOM SERVICE--ALTERNATE: City purchase all chemicals and have park laborer responsible for cleanup, Cost $1,000. TRASH PICK UP: Service provided by Texas Waste Management, Cost $5OO. PRINTING: For fee stickers, miscellaneous forms, registration information, Cost $400. MANPOWER: Park laborer Monday through Friday, 10 a.m. to 7 p.m. 14 Weeks at $4 per hour = $2,240 14 Weeks at $5 per hour = $2,800 $4.00 $5.00 $2,240 ( Base ) $2,800 161 (Insurance) 161 150 (FICA) 188 89 (Workers Comp.) 110 $2,640 (TOTALS) $3,259 Park laborer Saturday and Sunday, 10 a.m. to 10 p.m. 14 Weeks at $4 per hour = $1,232 14 Weeks at $5 per hour = $1,540 $4.00 $5.00 $1,232 (Base) $1,540 70 (Insurance) 70 83 (FICA) 103 49 (Workers Comp.) 61 $1,434 (TOTALS) $1,774 -2- 0011,58 GRAND TOTALS, MANPOWER: $4.00 $5.00 $4,074 $5,033 MAINTENANCE: For broken lights,fixtures and miscellaneous items, Cost $500. TOTALS: At $4.00, $8,634; at $5.00, $9,593. After a brief discussion of these costs, Mr. Savage advised the Council that Mike Cottrell, head of the Corps of Engineers Real Estate Division in Fort Worth, had told him this afternoon that Corps regulations do not permit the city to implement a user fee system under a license agreement. He further stated that Mr. Cottrell said he would discuss with his superiors the possibility of the Corps entering into a lease agreement with the city, which would allow the city to do this. Mr. Cottrell felt that he could inform Mr. Savage within one week of the conditions that the city would have to meet in order to obtain a lease agreement to operate Stewarts Creek Park. Mr. Savage did say that he did have an appointment with Mr. Cottrell at 1:30 on Wednesday to receive this information. Regarding timing, Mr. Savage said that if a lease could be executed locally, it is desirable to have the park open by the May 28th Memorial Day holiday. Councilman North suggested that the rate be established and then presented to the Corps for their consideration rather than waiting for their approval prior to any action being taken by the city. Councilman Parker agreed and asked that the City Council have a fee schedule ready for passage at next Monday's meeting as well as a policing agreement with Denton County. Mr. Savage stated that the city attorney is presently drawing up an interlocal agreement for Denton County. There followed a lengthy discussion regarding paid employees to work in the park, options for the Memorial Day weekend, the cost of well and pump repair, and how the expenses for this park will be budgeted. Mr. Herold did tell the Council that a second cleanup day has been scheduled for May 15th, beginning at 9 a.m. 5. CONSIDERATION OF RESOLUTION ESTABLISHING AGENDA PROCEDURE Mayor Pollard presented the following resolution for the Council to consider: WHEREAS, the City Council does agree that it is in the best interest of all concerned to establish guidelines for the preparation of an agenda for City Council meetings, and WHEREAS, the City Council feels that citizens do have a right to be heard at Public Meetings and a procedure to insure this right should be established, and WHEREAS, the Home Rule Charter does not provide a procedure for the agenda preparation or for Citizen Input, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: AGENDA PREPARATION 1. Regular Council meetings are held on the first and third Mondays of every month. 2. The deadline for the posting of a regular City Council meeting to be held on a Monday evening shall be the Wednesday before said meeting at 5:00 p.m. The packet of backup information for Council and interested parties shall also be completed by this time. 3. The deadline for placing an item on the agenda is the Tuesday before said meeting at 12:00 noon. Items placed on the agenda must be of sufficient clarity to enable the general public to determine the nature of the issue for consideration and the type of Council action required. Com- pliance with the provisions of the Open Meetings Act is required in the preparation of the agenda. 4. Special Sessions are meetings called on dates other than the first and third Monday of each month and shall be posted seventy-two hours prior to the meeting time in accordance with the Texas Open Meetings Act. 5. Provided the above procedures are observed, items may be placed on the agenda by the following: -3- 0011 9 a. The Mayor or individual Council Members b. The City Manager c. The City Secretary d. A citizen or property owner through the Mayor, Council or City Manager e. Written request from a citizen or property owner submitted to the Mayor with adequate backup information if necessary. The Mayor will place this on a Council agenda as soon as practicable and notify the citizen of this date. 6. Matters that have been voted on by the Ctiy Council shall not be placed on the agenda for reconsideration within six months, unless a majority of the City Council requests in writing to reconsider the matter in question. GENERAL CITIZEN INPUT 1. The first and third Mondays are Regular Council meetings and at these meetings citizens wishing to inform the City Council of problems or concerns will be given the opportunity to do so under the heading of "Citizen Input". 2. A list will be provided for citizens to sign prior to the meeting. 3. Each speaker must stand, identify himself, and limit his presentation to five minutes. 4. The Mayor does have the responsibility and right to rule a citizen out of order and ask that he relinquish the floor. 5. The Council cannot take action on a subject that is not specifically listed on the agenda but will put it on a future meeting for action or refer it to the proper City department. This resolution supersedes City of The Colony Resolutions No. 81- 8 and No. 81-22. PASSED AND APPROVED ON THE DAY OF , 1982. /s/ GENE POLLARD, MAYOR /s/ ATTEST: JANICE CARROLL, CITY SECRETARY After a brief discussion of several points, Councilman Dodds did move to approve the resolution as presented. Seconded by Councilman Parker, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF DESIGNATION OF OFFICIAL NCTCOG VOTING REPRESENTATIVE Mayor Pollard advised the Council that correspondence had been received from the North Texas Council of Governments advising the city that currently they did list Mayor Richard Turner as the city's voting representative. As Richard Turner is no longer serving in the capacity of Mayor, it is now necessary that the Council consider the nomination of a new voting representative. After a brief discussion, Councilman Adeler moved that Mayor Pollard be approved as the City of The Colony's voting representative to the North Central Texas Council of Governments. Councilman Poole seconded this motion. Councilman Dodds asked if the Mayor would have time to perform this function. Mayor Pollard advised that yes presently he could do this. Mayor Pollard then called for a vote on the motion on the floor. The motion passed by the followign roll call vote: Ayes: All members present voted aye Noes: None There being no further action to be taken by the Council at this time, Councilman Dodds moved that the meeting be adjourned. Seconded by Councilman North, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None -4- 00! 60 Mayor Pollard adjourned the meeting at 8:26 p.m. GENF~'POLLARD, NFA YOR ATTEST: JANI~//C~RROLL, CITY SECRETARY -5-