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HomeMy WebLinkAbout04/19/1982 City Council 01130 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON APRIL 19, 1982 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Gene Pollard Mayor Scott North Councilman Larry Sample Councilman Norman Adeler Councilman Charlie Parker Councilman Charles Dodds Councilman Marlene Poole Councilman and with no members absent; thus, a quorum was established. 1. BRIEFING SESSION At this time, Mr. Dan Savage, City Manager, reviewed the agenda with the Council. 2. CITIZEN INPUT Mr. Bruce Sopas was recognized. He stated in light of the storm that hit The Colony on Friday, April 16th, he would like for the Council to actively pursue the purchase of civil defense sirens. He stated that The Colony is a very isolated region, and it is imperative that we have a warning device for our own citizens. Mr. Savage, City Manager, answered that until recently grant funds have not been available for this cost, but the staff does intend to pursue looking into new grants that might be available in the near future. After a brief discussion, the Council did concur that further information should be brought back to a future work session on this item and that the present siren located on Fire Station No. 1 should be repaired, so it could be usable. 3. APPROVAL OF MINUTES Councilman North moved that the two sets of minutes presented for April 5, 1982, be approved. This motion was seconded by Councilman Dodds. Prior to voting, Councilman Sample did want it noted that in Agenda Item 10, CATV did agree to have all lines completed by May 18th, 1982. He did feel that this deadline was not clarified in the minutes. It was so noted. Mayor Pollard then called for a vote on the motion on the floor. The motion carried by the following roll cml vote: Ayes: Councilmen North, Sample, Adeler, Parker and Dodds Noes: None Abstention: Councilman Poole and Mayor Pollard 4. PRESENTATION OF CERTIFICATE OF APPRECIATION TO BROWNIE TROOP #35 Mayor Pollard at this time presented to Brownie Troop #35 and their leader, Mrs. Jan Hernandez, a Certificate of Appreciation for their efforts to beautify Turner Street Park by planting flowers as a troop project. 5. CONSIDERATION OF BETA SIGMA PHI FOUNDERS DAY PROCLAMATION Mayor Pollard at this time read aloud the following Proclamation: WHEREAS, in honor of Beta Sigma Phi Sorority, the world's largest Greek letter women's service, cultural and social organization with many chapters in the City of The Colony, this day of April 30, 1982, has been designated as Beta Sigma Phi Day; and -1- 001131 WHEREAS, Beta Sigma Phi is an organization that has grown to include 250,000 members in 12,500 chapters located in 36 countries across the world; a group of women that has worked for every known charitable, health and cultural organization, raising money and donating time and effort to those in need everywhere; and WHEREAS, the badge of the organization shall signify life, learning and friendship by its Greek symbols, Beta Sigma Phi; and WHEREAS, it is sincerely believed to be a worthwhile act that would benefit its many members around the world, with a lifetime of association with the finest people; NOW, THEREFORE, I GENE POLLARD, MAYOR OF THE CITY OF THE COLONY, DO HEREBY PROCLAIM APRIL 30, 1982 BETA SIGMA PHI DAY and ask that other Beta Sigma Phi sisters everywhere join with The Colony Beta Sigma Phi Council of The Colony, Texas, in saluting Beta Sigma Phi Day. In testimony whereof, I have hereunto set my hand and caused to be affixed the seal of the City of The Colony, Texas, this 19th day of April, 1982. /s/ GENE POLLARD, MAYOR He then introduced Rose Ashman, a representative of the Beta Sigma Phi Sorority, at this time. 6. PRESENTATION OF CHAMBER OF COMMERCE MAPS OF THE CITY Doctor William Manning, a local dentist and member of the Chamber of Commerce, presented the maps of the city prepared by the Chamber of Commerce to the Mayor and Council for the city's use. 7. CONSIDERATION OF RESOLUTION OF RESPECT IN MEMORY OF WES GRAY AS A DISTINGUISHED CITIZEN OF THE COLONY Mayor Pollard read aloud the following Resolution: WHEREAS, on the 5th day of June, 1981, death brought to a close the active life of Welbourne W. Gray, Jr., and WHEREAS, Welbourne W. Gray, Jr. has, through his foresight and zeal for this community, earned the respect of the people in the City of The Colony, and WHEREAS, the stature he attained in this community by his exemplary life and monumental achievements was recognized during his lifetime; BE IT THEREFORE RESOLVED that the Mayor and City Council of the City of The Colony, Texas, do, by this resolution and public record, recognize the profound influence of Welbourne W. Gray, Jr. upon the develop- ment of The Colony, Texas, recognizing further that his death is a distinct loss to the City in which he worked and won respect and admiration. ADOPTED THIS DAY OF , , 1982. /s/ GENE POLLARD, MAYOR ATTEST: /s/ JANICE CARROLL, CITY SECRETARY Mayor Pollard then presented to Mrs. Wes Gray a plaque in honor of Wes Gray and his distinguished service to the community. Mrs. Gray stated that Wes had always been interested in The Colony, loved The Colony and worked for its growth. At this time, Councilman North moved to approve this Resolution of Respect for Welbourne W. Gray. Seconded by Councilman Dodds, themotion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Before continuing to the next agenda item, Mayor Pollard took this oppor- tunity to present a plaque to Scott North in appreciation for his service to the community and for the Council while serving as Acting Mayor from February 1982 to April 13, 1982. Councilman North, accepting the plaque, stated that working with the present Council had certainly made his 001132 responsibility and duty and easy one to bear. 8. RECEIVE CITY MANAGER'S STATUS REPORT Mr. Savage advised the Council that he had been informed that the bids would be let in June for the signalization of Paige Road and Highway 121, as well as for FM 423 and Highway 121. He stated he would have further information on this at a later meeting. He stated that he had been advised that Roosevelt Johnson, the city's nominee, ahd been appointed to the Denton County Appraisal District Board of Review. He reminded the Council that the grand opening of The Colony Public Library will be held on April 24, 1982, beginning with a parade at 12 noon. He stated that three bids had been received to replace air conditioning system in City Hall as well as three bids to replace the air conditioning system in the Community Development trailer. He stated that the low bid for City Hall was $3,367.60, submitted by Colony Heating and Air Condi- tioning, and the bid for the replacement of the air conditioning in the Commu- nity Development trailer was $2,100. Councilman Poole asked what timetable they were looking at for this repair. Mr. Savage stated that the City Hall work could be done in one week, and the trailer would require two weeks for completion. After a brief discussion, it was determined that the city manager could transfer funds within departments to handle expenses such as this one and that the Council need not take any particular action to approve the repair. Mr. Savage thanked all staff, city officials, city merchants and citizens that helped during the minor disaster that occurred in The Colony Friday, April 16th. He stated that the city did requisition plywood from Fox & Jacobs and that Bill Baxter and Bill Vackar had furnished nails and other building materials to assist in the emergency repairs. He advised the Council that on April 22nd, approximately seven people from The Colony had planned to attend the Highway Commission hearing in support of the Collin County officials endeavors to have State Highway 121 widened to 289. Regarding the upcoming construction on FM 423, Mr. Savage advised the Council that the bond monies should be arriving in the city on Tuesday, April 20th and that a meeting had been arranged for tomorrow morning at 8 a.m. with representatives from the Presbyterian church to sign the deed for the last land tract to be included on the FM 423 right of way. He told the Council that the Industrial Development Committee, a subcommittee of The Colony Chamber of Commerce, did plan to meet tomorrow morning at 10 a.m. to discuss industrial development in The Colony. He stated that he, along with other members of the Council, did have a meeting at Fox & Jacobs and had toured the plant site in Carrollton to view the construction of the new modular housing. 14. CONSIDERATION OF LITTLE LEAGUE SCOREBOARDS AND FIELD FENCING Councilman Parker introduced Paul Semones, representative of The Colony Little League, to present information to the Council for their consideration at this time. Mr. Semones advised the Council that they would be placing a scoreboard that was donated by the Dr. Pepper Company, which will be five by twelve feet. He also advised that the Little League is trying to raise money to put a chain link fence around the ball field at Bridges Park. Councilman Sample asked if the car wash had been a success in raising the money. Mr. Semones stated that yes it was a good start in this direction. Mr. Savage asked Rick Herold, Director of Parks and Recrea- tion, if he had reviewed the plans and if he saw any problems. Mr. Herold stated that he had not reviewed the fencing plans but certainly saw no problems with the concept, however, he would like to review the height of the fence. He explained that the higher the fence, the safer it is for -3- 001133 those playing ball on that field, particularly if it is an adult field. It was clarified that this scoreboard would have the City of The Colony identified on it and that it is not a sign which would come under the jurisdiction of The Colony's sign ordinance. After further discussion, Councilman Dodds moved to accept the donation of the fence and scoreboard at this time. Coun- cilman Sample seconded this motion, and the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 17. CONSIDERATION OF DISPOSITION OF THE "GENERAL" FIRE TRUCK Councilman North reviewed the action taken at an earlier Council meeting. He explained to the Council that in the past the Council had agreed that the old General would become a historical marker and be located adjacent to Fire Station No. 1, and this would take place when there was money available for the proper restoration and fencing. He stated that it has now come to his attention that The Colony Volunteer Fire Department would like to take on the responsibility of restoring the old General fire truck and use this for ceremonial purposes. At this time, Councilman North stated that he would like to amend the old plans and dedicate to The Colony Volunteer Fire Department the old General fire truck to be restored for ceremonial use. Mayor Pollard clarified that this would be a transfer of title to this entity. This motion was seconded by Councilman Dodds. Mr. Savage advised the Council that there might be some legal problems in giving away city property. It was discussed that perhaps the city could sell the old General to the volunteers for $1.00 or possibly it could be leased to the volunteers at a nominal cost. Councilman Adeler was concerned as to where this would be stored. A volunteer fireman, Rick Cartier, suggested renting a space behind Station No. 2. After further discussion, the Council requested that this be put back on the next meeting's agenda with a report from Mr. Savage regarding the best legal method to give the old General to the volunteer firemen. Councilman Parker asked Mr. Bradburry, Director of Community Development, if there was room to store it in the pole barn. Mr. Bradburry advised that at this time, he cannot get all of his equipment stored properly. Councilman Dodds then moved to table this agenda item to the next regular ~-' Council meeting. Seconded by Councilman Sample, the motion was passed by the following roll call vote: Ayes: Councilmen Sample, Adeler, Dodds and Poole Noes: Councilmen North and Parker, Mayor Pollard Councilman Poole requested that Mr. Savage advise the Council of a general procedure for all property that has been donated to the city so that this type situation will not occur again. 9. CONSIDERATION OF SITE PLAN FOR A TRACT OF LAND LOCATED ON BRANCH HOLLOW DRIVE Mr. I. R. Bradburry, Director of Community Development, presented a site plan to the Council for their review. He stated that the zoning was correct for the use of the land and that the site plan had been approved by the Planning and Zoning Commission at their regular meeting held on April 13, 1982. Mr. Bradburry stated that he did advise the Planning and Zoning Commission that the site plan did not show the sand trap or the water and sewer hookups. However, since that meeting, Mr. Roy Bingham from The Colony Municipal Utility District, has reviewed the plans, and they have been approved. He also advised the Council that Fox & Jacobs has agreed to pave the 20-foot access easement from Branch Hollow to FM 423. This will be maintained as a private drive between the Goodyear store and the Stop 'n Go. Representatives from the Goodyear store, Mr. David Howard and Mr. Benny Morgan, were present. Also, representatives of the car wash were present and did show the Council pictures of the proposed car wash design. Mayor Pollard asked Ron Walden, of Fox & Jacobs, Inc., who was present at the meeting, if they in fact did agree to pave the private roadway. Mr. Walden assured the Council that it would be paved and main- tained. After further discussion, Councilman Dodds moved to approve the site plan for the Goodyear store and car wash to be constructed on Branch -4- 001134 Hollow Drive adjacent to Stop 'n Go. This motion was seconded by Councilman Parker. Councilman North asked what would be the construction timetable. He was advised they did plan to have the store finished by the first of August. Mayor Pollard called for a vote on the motion on the floor. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None 10. CONSIDERATION OF REPLAT FOR TRACT 3 IN THE PROPOSED SHOPPING CENTER LOCATED ON THE NORTHEAST CORNER OF SOUTH COLONY BLVD. AND FM 423 Mr. Bradburry presented the plans. He stated to the Council that he did bring the Planning and Zoning Commission members up to date regarding the approval of the original site plan in May of 1981. Mr. Scott Stone, the present developer of Griffin Square Shopping Center, advised the Council that he did want to replat Tract 3 into three lots for ease of financing. Mr. Bradburry advised the Council that, based on these reasons, the Planning and Zoning Commission at their regular meeting held on April 13, 1982, did approve the replat requesting only that they designate a fire lane in front and rear of the buildings as an access easement. He told the Council that the plans had been corrected to reflect this change. It was clarified that there will be no change in the actual buildings and that the Brookshires grocery store is located in Tract No. 2. At this time, Councilman North stated that, in light of the reason for this replat which was simply financial, he moved that it be approved with the designation of the fire lane in the front and rear of the buildings. This motion was seconded by Councilman Parker. Prior to voting, Councilman Parker asked for a clarification on the left-turn lane on FM 423. Mr. Bradburry stated that Dwight Bird with the Highway Department has assured them that the left-turn lane will be on FM 423 and, further, there will be a left-turn lane on South Colony Boulevard also. Councilman North asked about completion dates. Mr. Stone advised that the Wal Mart store will be completed by September 1, 1982, and that the Brookshires and the rest of the shopping center will be completed by October 1, 1982. Mayor Pollard then called for a vote on the motion on the floor. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Pollard called for a brief recess at this time. 15. DISCUSSION OF RESIDENTIAL, COMMERCIAL AND INDUSTRIAL DEVELOPMENT Mr. Ron Walden from Fox & Jacobs, Inc. did speak to the Council regarding re- sidential development. He stated that last year was the lowest in volume that Fox & Jacobs had experienced in The Colony, however, the new model complex that has been built on Paige Road is working well, and building is picking up. He stated that Fox & Jacobs was looking at the future poten- tial of modular building at this time. Mayor Pollard asked if Fox & Jacobs would be willing to meet with the Council at their May 22nd retreat to discuss residential development in more detail. Mr. Walden assured the Council and the Mayor that he, or a representative of Fox & Jacobs, would be willing to meet with them at this time. Councilman North took this opportunity to thank Fox & Jacobs formally for the landscaping done at the Paige Road entrance into the community. Mayor Pollard then recognized Mr. Mark Rush, a representative of the Industrial Development Corporation, a member of the Chamber of Commerce and President of The Colony Bank. Mr. Rush advised the Council that the Industrial Development Corporation is one year old, and much of the initial work has been done by the Industrial Develop- ment Committee as well as this corporation, however, there is one serious hold back in industrial development. There is no land to develop at this time. Mr. Rush felt at this time that he must make the comment that the Industrial Development Corporation has at present not made any viable con- tribution to the updating of the city's master plan. However, Mr. Rush did take this opportunity to thank the City Council and the current staff for working with the Industrial Development Corporation and looked forward to future growth in this area. At this time, Mr. Rush presented to the -5- 001135 Council a lengthy personal observation. He stated he was happy to see that the city did now have a full and stable Council, and he felt that the current Mayor would provide the adequate leadership the city needed. However, at this time, he did address the ll00-square-foot housing issue. He told the Council that limiting the housing size to above 1100 square feet, he personally felt, will limit the growth of The Colony severely, which in turn, will affect all industrial commercial growth. He stated that the quality of a home is not judged by its size. After further discussion regarding the Industrial Development Corporation and Committee's progress, Councilman Adeler requested that the brochures for the city be distributed to the Chamber of Commerce and the Industrial Committee for their use. It was so noted. 16. DISCUSSION OF FUTURE EXPANSION OF CITY LIMIT BOUNDARIES Mr. Savage advised the Council that on April 26th, 236 'acres owned by IBM south of State Highway 121 will be annexed into the city. Further annexa- tion opportunities did possess legal problems that the Council will have to look at on a one-to-one basis. He told the Council that the new high school site was located north of the city limit boundaries, and this will be an imme- diate problem to contend with. Councilman Sample asked why we would need the school site within our city limits. Mr. Savage did agree that it would not be a tax base to the city, but the city would be able to provide better emergency protection to the area. Mayor Pollard added traffic control would be another consideration. Mayor Pollard and the Council also agreed that this should be another item to be addressed in detail at the May 22nd retreat. Councilman North stated that he did have a problem with the naming of the high school, B. B. Owens. He perSonally felt that The Colony already had name identification problems and would like for the Board to consider naming the new high school The Colony High School. It was the consensus of the Council that Councilmen North and Poole be appointed as liaison Council mem- bers to the School Board on this matter and report back to the Council at the next work session. 12. CONSIDERATION OF RESOLUTION OF SUPPORT FOR THE FUTURE WIDENING OF STATE HIGHWAY #121 Mayor Pollard read aloud the following Resolution: --' WHEREAS population and automotive traffic have rapidly increased in and near the City of The Colony in recent years; and WHEREAS one of the major sources of traffic congestion in the area of The Colony is State Highway 121, which is already inadequate for the traffic load it must bear; and WHEREAS anticipated growth and development in Denton and Collin Counties will engender additional major increases in traffic along State Highway 121 between Dallas-Fort Worth Airport and the City of McKinney, resulting in serious threat of disruption to business activities and family life: NOW, THEREFORE, BE IT RESOLVED: 1. The City of The Colony finds that State Highway 121 is one of several roads and highways in the area of south Denton County which urgently need improvement. 2. The City of The Colony supports and endorses the concept of improving State Highway 121 between Dallas-Fort Worth Airport and the City of McKinney, as a limited access freeway bypassing the existing developed area in the City of Lewisville, such improvement to be scheduled within the context of the State's 20-year plan, and further supports the concept that all sections west of State Highway No. 289 be included in the State's five-year plan. 3. The City of TheColony further supports and endorses rapid improve- ment of State Highway 121 to a multi-land facility designed to carry increased traffic loads as quickly as possible. 4. The City of The Colony shall cooperate with all interested parties --' in the public and private sectors to find and secure adequate funding for highway construction and maintenance throughout the State of Texas. PASSED AND APPROVED ON THE 19th DAY OF APRIL, 1982. /s/ GENE POLLARD, MAYOR ATTEST: /s/ JANICE CARROLL, CITY SECRETARY -6- 001136 Councilman Dodds moved to approve the Resolution as presented. His motion died for lack of a second. Councilman North then moved to approve the Resolution correcting Section No. 2 to state that the City of The Colony supports and endorses the concept of improving State Highway 121 between the Dallas- Fort Worth Airport and the City of McKinney as a limited access freeway bypassing the existing developed area in the City of Lewisville, such improve- ment to be scheduled in the context of the State's 10-year plan. Councilman Parker seconded this motion. Councilman Dodds was concerned. He explained that sections of State Highway 121 east of State Highway 289 to McKinney should be in the 20-year plan, as it is now not included in any plan at all, and he also felt that in a cooperation with Collin County, we should not deviate from their request. He also stressed the urgency of getting this Resolution signed and into their hands prior to the April 22nd meeting in Austin. At this time, Mayor Pollard asked Councilman North to withdraw his motion. He did so, and Councilman Parker withdrew his second. At this time, Council- man Sample moved to approve the Resolution with the following amendment placed on Section No. 2: "and further supports the concept that all sections west of State Highway No. 289 be included in the State's five-year plan." This motion was seconded by Councilman Dodds and passed by the following roll call vote: Ayes: All members present voted aye Noes: None 11. CONSIDERATION OF MOTION AUTHORIZING THE CITY MANAGER TO SIGN A PARK GRANT CHANGE ORDER Mr. Savage explained to the Council that the work on the park grant projects is divided into two areas of responsibility. Randall & Blake, Inc. has contracted in the amount of $199,259 and handled most of the actual construction work, however, a number of responsibilities, including grass planting, were assigned to the city. The original estimate of the cost to plant common Bermuda grass at the John W. Bridges, North Colony and Turner Street Parks totaled $19,710. He told the Council that he and Mr. Herold, Director of Parks and Recreation, had requested Randall & Blake to provide a quote on seeding the three parks. If their quote of $9,620 is approved, this work will be added to their present contract in the form of a change order, which can be signed by the city manager, Mr. Savage explained. This includes seed-bed preparation and seeding common Bermuda at the rate of two pounds per 1000 square feet. Randall & Blake has to complete the final grading on the fields at these park sites before this work can begin. He did clarify that all funds would come from park grant monies and would not be expended out of the city's general fund. Mr. Herold advised the Council that the monies allocated for in-house staff projects had been invested and earned interest during this period and that the grant was in good financial condition. Councilman North asked if we legally had to spend the entire amount plus interest. Mr. Herold advised that the monies would be spent on needed expenditures. In a lengthy discussion, the Council then expressed various concerns about the seeding process. Coun- cilman North asked if the seeding was guaranteed. Mr. Herold answered that the city could not be guaranteed if there was no adequate water supply available. Councilman Adeler was concerned that this seeding and watering would put a strain on the maintenance crews of the city. Councilman Parker was concerned with timing and if this seeding will hold up the beginning of the baseball season. Councilman North asked if local people had been contacted to go out for bid on this process. He was advised that they had not. Councilman Poole asked if fertilizer had been included in this cost of seeding. Mr. Herold stated that it had not, however, he did have a cost of $500 to fertilize 14.8 acres. Mayor Pollard was concerned if specifications had been drawn up for the preparation of the land prior to seeding. Mr. Herold stated that he did not have this information available at the meeting. Mayor Pollard was also concerned that the amount of $9,600 did exced the competitive bid law requirement and felt that it should be out for open bid rather than a change order. He stated that this is not a change order but simply amplifying of the present contract with Randall & Blake. Mayor Pollard then introduced a Mr. Hammery who is a landscaping consultant and does reside in The Colony. Mr. Hammery explained to the Council that the land would have to be tilled two to four inches. Mayor Pollard asked if it was tilled shallow if there could be any guarantee the seeds would grow. Mr. Hammery advised that there could be no guarantee if it was not prepared -7- 001137 properly. In discussing the growth of the grass on these fields, it was noted that proper watering was necessary and that the seeds must have a good rooting system before playing can be done on the fields. Mr. Paul Semones, a representative of The Colony Little League, stated that when it is seeded, the fields will be closed to organized ball until the spring season. They discussed the use of volunteers to help prepare the soil. Councilman Parker stated that he was in favor of volunteers but not using the Parks and Recrea- tion staff. He was in favor also of hiring people to do the proper preparation and watering to guarantee that the seeds germinate and grow. Mr. Savage advised the Council that they had gone with a change-order system due to the time element, and he stated that the bid process would take approximately four to six weeks to complete. After further discussion, Councilman North moved that the seeding of the three parks be put out to bid on a three-part basis: sprigging, seeding and hydro-mulching. Mr. Savage suggested that he also add a fourth method, that of hydro-seeding. Councilman North did amend his motion to include the fourth point. The motion was seconded by Council- man Poole. Then followed another brief discussion of watering. Mr. Herold did explain that at the Turner Street Park there was a quick coupler, which is a better method of watering than a watering truck, and he will continue to look into other methods for watering the other fields as money becomes available, but he did advise the Council that they are obligated by the grant to seed the areas. Mr. Gene Hammery, a member of the audience, stated that hydro-mulching could be guaranteed, but the cost would probably run approximately $25,000. Mr. Savage asked if the Council would like the specifi- cations for the bid process to be brought back before the Council. It was agreed that Mayor Pollard would review the specifications prior to publication. There being no further discussion, Mayor Pollard called for a vote on the motion on the floor. The motion carried by the following roll call vote: Ayes: Councilmen North, Adeler, Parker, Dodds and Poole Mayor Pollard Noes: Councilman Sample 13. CONSIDERATION OF ORDINANCE AMENDING CITY ORDINANCE #19 AND INCREASING THE SIZE OF THE~POLICE RESERVE FORCE Mr. Savage advised the Council that the Police Reserve force has been an integral part of the city's history and that, as we have grown, it is now imperative to increase the size of this force. He stated that Chief N. C. Ristagno had reviewed the ordinance as prepared by the city attorney and found there to be no basic difference between the old and new reserve ordi- nance, except that it does increase the number of reserves from 10 to 15 and that Section 11 and Section 17 are amended to be in compliance with new State law. At this time, Mayor Pollard read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, ESTABLISHING A POLICE RESERVE FORCE; PROVIDING FOR ITS MEMBERSHIP; PROVIDING FOR THE APPOINTMENT OF MEMBERS; LIMITING ITS MEMBERSHIP TO FIFTEEN (15) MEMBERS; PROVIDING FOR QUALIFICATIONS AND STANDARDS OF TRAINING; REPEALING ORDINANCES IN CONFLICT; PROVIDING A SEVERABI- LITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Councilman Parker moved to approve this ordinance as presented. The motion was seconded by Councilman North. Councilman Sample asked if this ordinance had been presented to the Council several weeks ago. Chief Ristagno explained that it had not, however, letters to re-certify existing reserves had been presented to them. Councilman Sample also asked that it be clarified that in Section 11 uniform compensation was referred to. Chief Ristagno stated that he felt this meant standard compensation, and it did not relate to the furnishing of police uniforms to the reserves. Chief Ristagno, at the request of Council- man North, stated that the reserves have been operating in the city since 1977 and that several of the reservists, one of them being himself, have become Colony policy officers. At this time, there being no further discussion, Mayor Pollard called for a vote on the motion on the floor. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None 001138 18. DISCUSSION OF STATUS OF STEWARTS CREEK PARK Mr. Rick Herold told the Council that the city had received oral approval from the Corps of Engineers and that the license was in the mail to provide a one-year lease of Stewarts Creek Park to the city. He stated that the Park and Recreation Board would be meeting Wednesday evening and would like members of the Council to attend. Further, he stated he had planned for Saturday, May 1st to be a clean-up program at Stewarts Creek Park. He told them that letters have been sent to organizations requesting they donate their time. He also stated that Texas Waste Management will be review- ing the park's needs and will work with the city on an on-going basis. Mayor Pollard suggested that Councilman Parker be appointed as liaison to the Parks and Recreation Department to work on the Stewarts Creek Park project. It was noted that a report should be given at the Monday work session. Councilman Dodds asked if the Park and Recreation Board could be present at the retreat. Mayor Pollard stated that all boards should be present at the retreat to review their function with the Council. 19. DISCUSSION OF AGENDA PREPARATION PROCEDURE Councilman Parker stated that he had requested this to be on the agenda for discussion, as he felt receiving the packet information on Friday evening did not give the Council adequate time to prepare for the Monday evening meeting. He personally felt that the agenda should be to them by Thursday, thereby giving them two business days to work on it. Mayor Pollard suggested that the agenda be finalized by noon on Thursday. There followed a brief discussion. Several Councilmen felt the cut off should be on Wednesday at noon with the agenda out the following Thursday. Councilman Sample felt that the agenda should be in their hands the Monday before the meeting, and Councilman Poole agreed. Councilman Parker felt that this might be too limiting, however, Councilman Dodds did agree that the agenda should be prepared a week in advance of the meeting. Councilman Adeler also agreed with this. After a further brief discussion, it was agreed that the staff should make a study of this procedure and bring a report back to them at the next regular Council meeting for their discussion. At this time, Council- man North moved to table this agenda item. The motion was seconded by Councilman Adeler, but failed by the following roll call vote: Ayes: Councilmen North, Sample and Adeler Noes: Councilmen Parker, Dodds and Poole Mayor Pollard In further discussion, Mr. Savage did state that he was sure the staff would agree with establishing an earlier deadline for requests to be placed on the agenda, and he further agreed with the concept of a consent agenda being used for a large number of items that did not require discussion. They further discussed the Council's option to bring up matters at a Council meeting. Mr. Savage advised that although the city attorney does frown on placing agenda items titled other matters that may come before the Council, he did feel that input could be given by the Council under city manager's status report. Mr. Savage advised the Council that these things would be looked into, and a report would be given back to them at the next regular Council meeting. At this time, Councilman North moved to table this agenda item until the next regular meeting. Seconded by Councilman Sample, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 20. CLOSED DOOR SESSION DEALING WITH PERSONNEL A. PLANNING AND ZONING COMMISSION APPOINTMENTS B. BOARD OF ADJUSTMENT AND APPEALS C. CITY ATTORNEY At this time, Mayor Pollard announced that the Council would meet in a closed door session dealing with personnel as authorized by Article 6252-17 of Vernon's Annotated Civil Statutes. -9- 001139 Upon reconvening in open session and there being no further action to be taken, Councilman Dodds moved that the meeting be adjourned. Seconded by Councilman Poole, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Pollard adjourned the meeting at 12:52 a.m. G~E POLLARD, MAYOR ATTESts) JAN~E CARROLL, CITY SECRETARY -10-