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HomeMy WebLinkAbout02/01/1982 City Council 001057 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON FEBRUARY 1, 1982 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Scott North Acting Mayor Larry Sample Councilman Charlie Parker Councilman Charles Dodds Councilman and with Councilman Norman Adeler absent due to illness and a hospital confinement; however, a quorum was established. It was also noted that prior to the meeting Mayor Richard Turner had formally resigned, announc- ing his candidacy for County Commissioner, Precinct 2. 1. BRIEFING SESSION At this time, Dan Savage, City Manager, reviewed the upcoming agenda items regarding update information and action the Council might want to consider taking. 2. APPROVAL OF MINUTES Councilman Parker moved that the minutes of the January 18, 1982, regular session be approved as presented. Seconded by Councilman Sample, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 3. CITIZEN INPUT Acting Mayor North noted that there was no citizen input at this time. 4. PROCLAMATION BY MAYOR OF FEBRUARY 7-13 AS JAYCEETTE WEEK IN THE COLONY Acting Mayor North read aloud the following Proclamation: WHEREAS, the United States Jayceettes provide leadership training and individual development for young women between the ages of 18 and 35, and WHEREAS, the Jayceettes is the fastest growing young womens' organi- zation in America, and WHEREAS, over 59,000 Jayceettes are setting the pace by their example of volunteer service to their fellowman, their communities and to their country, and WHEREAS, Jayceettes strive to help individuals become more efficient and productive, and WHEREAS, Jayceettes believe that "Faith in God gives meaning and purpose to life". NOW, THEREFORE: I, Scott North, Acting Mayor of the City of The Colony, Texas, proclaim the week of February 7-13, 1982, as Jayceette Week in The Colony. /s/ SCOTT NORTH, ACTING MAYOR /s/ ATTEST: JANICE CARROLL CITY SECRETARY Acting Mayor North then introduced Kathy Gressett, a representative of the Jayceettes. She advised the Council and members of the audience that the Jayceettes were a service oriented group and interested in helping their community in any way possible. -1- 0010 8 5. PROCLAMATION BY MAYOR OF FEBRUARY 1-15 AS CAMP FIRE GIRL DAYS IN THE COLONY Acting Mayor North read aloud the following Proclamation: WHEREAS, Camp Fire was founded in 1910 to provide, through a program of informal education, opportunities for youth to realize their potential and to function effectively as caring, se]f-directed individuals responsible to themselves and others, and WHEREAS, as an organization, Camp Fire seeks to improve those condi- tions in society which affect youth, and WHEREAS, over 8,000 young people are members of Dallas' Lone Star Council of Camp Fire and are benefitting from the educational experience and are participating in community service projects, and WHEREAS, each year Camp Fire members se]] candy to raise monies to support and maintain council resident camps and camping programs. NOW, THEREFORE: I, Scott North, Acting Mayor of the City of The Colony, Texas, do hereby proclaim February 1 through February 15, 1982, as Camp Fire Girl Days and urge all citizens to participate in this vital youth program. /s/ SCOTT NORTH, ACTING MAYOR /s/ ATTEST: JANICE CARROLL CITY SECRETARY At this time, member Camp Fire Girls did present to the Acting Mayor the candy that they are planning on selling in the community during this two- week period. At this time, Acting Mayor North noted that there was an additional Procla- mation that he would like to read: WHEREAS, the City Council is always concerned with the general welfare of our citizens, and most particularly, the children of our citizens in The Colony; WHEREAS, the City Council is aware that the future is to a large measure dependent on the good health of our children and youth--our citizens of tomorrow; WHEREAS, the City Council acknowledges that good health, both physi- cal and mental, can be achieved through good health habits developed early in life. NOW THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF THE COLONY: The Month of February, 1982 as "Children's Dental Health Month in The Colony" and urge that all citizens and all community organizations join in this observance. Passed and approved this 1 day of February, 1982. /s/ SCOTT NORTH, ACTING MAYOR /s/ ATTEST: JANICE CARROLL CITY SECRETARY Dr. Kevin Seidler, a local dentist, advised the Council that during this Month of February he would be giving presentations to the schools in the community regarding denta] health care. 6. PUBLIC HEARING REGARDING HOSPITAL PROPOSALS Acting Mayor North read aloud the following guidelines for the Public Hearing: The intent of this hearing is to gather additional information regarding hospital proposals for the City of The Colony. To expedite this process, we would like to observe the following procedures: 1. Each organization will have one spokesman present a 10-15 minute review of its proposal. In the course of review, the spokesman should concen- trate on the facility to be built and the services to be provided in The Colony. It is not necessary to review in detail the organization!s background and experience. The presentation should focus on the positive aspects of the organization's proposal and not address proposals submitted by other organi- zations. 001059 2. Questioning during each presentation will be limited to questions from the City Council. After all presentations have been made, general questions from the audience will be entertained. These questions should be addressed to the City Council. 3. Presentations will be made in the order in which the proposals were submitted: a. Universal b. Methodist c. Presbyterian d. St. Paul e. Lutheran 4. There is an item on the agenda for the Council to select and endorse a proposal tonight. This item is also scheduled for consideration at the next regular City Council meeting. At this time, Councilman Dodds moved that the Hearing be opened. Seconded by Councilman Sample, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None The first hospital representative to be called was Bill Grinwis from Universal Health Services. Mr. Grinwis advised the Council that they had prepared a feasibility study and outlined very briefly the facility that they proposed to build within The Colony. Mr. Grinwis stated that Universal Health Services is an investor-owned hospital management company engaged in owning and operating general acute care facilities. It was organized in September, 1978, and has acquired five general acute care hospitals with an aggregate of 723 licensed beds. In July of 1981, Universal Health Services issued 1,250,000 shares of Class B common stock to be sold on the over-the-counter market. Regarding the timing of the project, Mr. Grinwis stated that the filing of the pre-application was done in December of 1981; the filing of the Certificate of Need will be done by March 15, 1982; the financing commit- ment would probably be completed by July of 1982 with land acquisition at the same time. He anticipated awarding of a construction contract in March of 1983 with a completion date of October 1984 and an opening date of December 1984. Universal Health Services will explore the use of the hospital authority as an alternate means of financing, however, the project will not depend on availability of funds from the hospital authority. Universal will pursue long-range mortgage financing for the project. The total project cost would be $10,757,500, with start-up costs estimated at $250,000. Regarding site, Universal presently is looking at the site identified by the City's master plan as well as an alternate site off Paige Road. Ten acres is considered adequate for initial construction of the hospital. Universal does plan to build a 100-bed facility. The first phase of construction will be completed in October of 1984 and will provide 60 medical-surgical beds, a four-bed ICU/CCU unit, and a 12-bed obstetrical nursing unit, for a total of 76 beds. The facility will also have a full emergency service unit and be staffed by approximately 80 doctors. Universal will have laboratory facilities but will not provide an extended care unit. The projected staff will be approximately 214 people. This is broken down as follows: Medical doctors, 80; nurses, 56; nurses aides and attendants, 21; technicians, 8; therapists, 7; pharma- cists, 2; dietary supervisors, 2; medical social worker, 1; kitchen, 6; adminis- trative, 23 and housekeeping, 7. Universal does conclude that the project is financially feasible and should reach a break-even point at the end of the third year of operation. Councilman Sample did ask if there was any problem with obtaining the Certificate of Need. Mr. Grinwis answered that he did expect opposition. Mr. Savage asked if he would object to considering a performance bond negotiated between the City and the hospital. Mr. Grinwis answered that this was offered in May of 1981 and that they are still willing to do this. Acting Mayor North asked what type of doctors would staff the facility. Mr. Grinwis advised there would be 80 physicians, although many would serve on staff only as consultants. Acting Mayor North asked if the physicians would move their practices here. Mr. Grinwis said yes he did anticipate the offices of the physicians being close to the medical facility and that the proposed sites that they were looking at were at FM 423 and SH 121 or on SH 121 at Paige Road. Councilman Parker asked if his company had contacted the present doctors. Mr. Grinwis said yes that they had been contacted and, basically, their attitude was positive toward a full-service hospital in the community. -3- 001060 Mr. Burr Waller ws the representative from Methodist Hospital. He advised the Council of their background with the city, which began in 1979 and, based on information compiled, presented a future land-use map of The Colony. He reviewed very briefly the main points of their proposal. Mr. Waller advised the Council that their proposal was to own and operate a full-service acute care hospital. After giving a background of Methodist Hospitals of Dallas, he advised the Council that their facility would be an emergency surgical birthing center. This proposed facility will include a surgical suite, emer- gency department, birthing center, recovery room, a clinical laboratory and X-ray department, physical therapy and a business office. There will be 15 nursing beds for observation and treatment. He did state that their primary problem at this time is obtaining a site, and they were now talking with some commercial landowners in the area. He advised that their area includes anything north of SH 121 and east of FM 423 and that they were not considering the EDS development in this particular submission that they have before the Health Board in Austin. He also advised that if the Certificate of Need was granted they could begin construction immediately. Acting Mayor North stated that in the past the city had had problems in communications with Methodist Hospital and asked what his response to that statement would be. Mr. Waller stated that Methodist had become disillusioned with the political upheavals in The Colony but would not be here tonight if they were not willing to meet the needs of the city. Methodist also has a track record of providing facilities in other cities. Mr. Savage also asked Mr. Waller if he would consider a performance bond. Mr. Waller advised that this was a new concept but they would be willing to discuss it. Acting Mayor North asked if they were still interested in a donated site and what resources they might have. Mr. Waller clarified they were still looking for donations but they would purchase a site if need be. He did clarify for Councilman Sample that this was only a basic hospital and they did estimate that 40% of the patients can be cared for at their facility and, if not, transported to a hospital of their choice. Mr. Savage asked for the cost of the project. It would run $4.5 to $5 million and would be financed by tax exempt revenue bonds. Councilman Sample asked what is the status of their Certificate of Need application. Mr. Waller stated that they have applied for a 15-bed facility which is in Austin but not dated pending a site location. Mr. Dave Ashworth, a representative of Presbyterian Hospital, presented "~ the following proposal for the Council's review. Mr. Ashworth advised the ~ Council that Presbyterian Hospital of Dallas continues to evolve into a planned role as a leading primary care and tertiary level referral hospital. He stated that Presbyterian Hospital of Dallas was incorporated in 1960, and Presbyterian Medical Center fi]ed its Articles of Incorporation in 1977 and now serves as parent company for five affiliates. Presbyterian Medical Center proposes, Mr. Ashworth advised, that the most appropriate facility for the provision of medical care for the citizens of The Colony would initially be a group practice ambulatory health service, and this would be periodically reviewed to determine the need for in-patient care. This facility is an integral part of an integrated health care delivery system that links doctors offices, ambula- tory and out-patient services and primary and tertiary level in-patient care. He assured that personnel backup will be available for the unit through Presbyterian Hospital of Dallas. The services proposed in this care center are the following; pediatrics, internal medicine, obstetrics/gynecology, general surgery, pharmacy, laboratory, diagnostic radiology, physical therapy, normal/ stress EKG, dental services, emergency room, administrative services and other support facilities. He advised that they have not actively examined potential sites but this would be done soon. Following the approval of the Certificate of Need, the actual site acquisition and improvements would begin. If the Certificate of Need is awarded in January of 1983, they do anticipate the opening of the facility in November of 1983. He stated that Presbyterian does estimate that the facility will have four to five,physicians and approximately ten nurses, with supportive staff. He advised that Presbyterian Medical ~ Center could arrange for 20-25% of the funds required to finance the proposed project. The balance of the project cost could be financed through a variety of means depending on market conditions, i.e., short-term tax exempt bonds or revenue bonds guaranteed by the cities are two options. The estimated project cost is $1,592,300. The break-even operational level is projected within nine months from the opening of the clinic. He stated also that their concerns were several in preparing this proposal: Financial feasibility, the most feasible growth and the housing market. He did explain that -4- O010G1 Presbyterian did develop other hospitals in a network approach and that the Dallas hospital would be the referral center. He advised that the poten- tial time frame would be as follows: July, the initial letter of intent would be sent to Austin; October, apply for a Certificate of Need; January of 1983, begin construction and five months from January the initial building would be completed. The cost for this project would be $1.6 million and probably would be financed 25% by Presbyterian Hospital and the balance made up of revenue bonds or tax revenue bonds. He did advise the Council that there was no site identified at this time. Councilman Sample asked if this was a hospital and would insurance pay. Mr. Ashworth answered that insurance would recognize it as a hospital facility and would pay. Coun- cilman Dodds asked if the facility would have a fully-equipped emergency room and what would be the complete scope of the auxiliary services that the doctors would perform at this facility. Councilman North asked if an emergency Cesarean birth could be performed in this emergency room. Mr. Ashworth advised that 60-70% of cases are primary care cases and this facility could handle that scope. The Council expressed concerns regarding Presby- terian's seriousness in pursuing a facility in The Colony as they did have proposed plans for facilities in surrounding areas. Mr. Ashworth stated that at this time the corporation had spent in excess of $600,000 and did feel obligated to pursue a Certificate of Need at this time. Councilman Sample again expressed concern with the Frisco project. Mr. Savage asked if they have built this type of facility elsewhere. The unit built next to the hospital in Kaufman, Texas, is this type of facility but it is not a "stand alone" facility. Presbyterian Village North is a similar care unit in a retirement village. He further explained that the service area for the Kaufman facility is twice the size of The Colony service area. Mr. James Eastland, Assistant Administrator, represented St. Paul Hospital. He introduced Sister Damian Wetzel, Ed Cook and Earl Hale, also representing St. Paul at this time. He did advise the Council again that the pre-application for St. Paul was on file for an ambulatory center and a 100-bed hospital in South Denton County and that they presently are in the process of evaluating a potential land site and had talked with Fox and Jacobs, Inc. representatives and Harry Hunsicker. He also advised the Council that St. Paul had expended a large sum of money for legal fees, a needs assessment survey from Amhurst Associates and an update on this and were currently starting the Certificate of Need process. He assured the Council that Phase 2 at some point in the future would be an acute care full-service facility. Acting Mayor North asked if they would continue with the Certificate of Need process without the support of the city. Mr. Eastland advised them that yes they would continue along with the other applications. He stated that the granting of a Certificate of Need to a facility in this area would be based on many criteria, only one of which is the support of the city. He further stated that St. Paul will file for a Certificate of Need in the spring of this year. Acting Mayor North asked if they were in the same time frame as Universal and Methodist. Mr. Eastland advised that they were. Councilman Dodds asked that he define the difference between an ambulatory facility and a full-service hospital. The primary difference is that in a full-service hospital whatever the size, overnight stay is possible. In an ambulatory facility, there is no provision for that stay, except within the emergency room. Acting Mayor North asked if a birthing center would be feasible. Mr. Eastland stated that they would look into this as well as a 24-hour emergency room. Councilman Sample asked what percentage of the patient's needs could be cared for at this type of facility. Mr. Eastland agreed with others before him that a primary care unit could possibly handle 60% of the needs of the community. He assured the city manager and Council that presently within The Colony there is a greater need for an ambulatory care center than a hospital and that their intent was to complement the existing medical facilities in The Colony. Mr. Savage asked for the cost of their project. He advised the Council that the initial building would be 36,250 square feet and would cost approximately $3.7 million, however, these figures do represent a completed project and possibly would not be this large initially. Mr. Robert'J. McCormick, representative of Lutheran Medical Systems of North Texas, presented the following proposal. Mr. McCormick advised that their proposal is to extend present plans of the Lutheran Medical -5- 001062 System of North Texas to more completely encompass and fulfill the health- care needs of the City of The Colony. Specifically, they propose that residents of The Colony will receive their hospital care at their new facility to be constructed three and one-half miles from The Colony in Carrollton. He did advise the Council that this proposed project in Carrollton is already under way. They do suggest that the initial step would be the location of an emergency primary health care delivery facility in The Colony. This facility would be similar to the successful primary care centers located in other service areas of the Lutheran Medical System and would provide primary and limited emergency care using the services of a specially trained and experienced group of doctors. Laboratory, pharmacy and radiology services would be available in the center to support the local medical staff in emergency situations. Mr. McCormick did not give detailed information regarding staffing or services at this facility in The Colony but did advise that a complete proposal of the Carrollton General Hospital was on file with the city. He advised that in their experience recently securing two Certificates of Need and financing expansion of facilities with hospital authority bonds, the economic market is unfavorable to recommending the construction of a full-service hospital in The Colony. He advised the Council that The Colony was included in their survey as part of the Carrollton service area. Acting Mayor North stated that he agreed that the Carrollton hospital could service The Colony if Josey Lane was a thoroughfare through to FM 423, however, this might not be accomplished for years in the future. Councilman Sample did note that during rush-hour traffic periods it would be almost an impossibility to get to that hospital on the existing roadway system. Acting Mayor North asked when the suits against this Certificate of Need would be resolved. Mr. McCormick advised that February 19 is the date set to resolve all these suits. After further brief discussion, Councilman Sample moved that the meeting be recessed for five minutes. Seconded by Councilman Dodds, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Upon reconvening, Acting Mayor North outlined the procedure for citizen input. He did advise the Council at this time that citizens could direct questions to the hospital representatives themselves through the Council. Before initiating this procedure, Councilman Sample asked for Mr. McCormick to state the percentage of potential patients in The Colony that could be treated in their local facility. Mr. McCormick answered that 100% of the emergency service cases could be treated in The Colony, however, most of these would be transferred to the Carrollton hospital when stabilized. He did clarify by stating that probably 70% of all cases in The Colony could be treated at the local facility. Mr. Grinwis of Universal Health Services stated that 95% of the load in The Colony could be handled at their proposed facility. At this time, Acting Mayor North called for questions from members of the audience. Bob Fumare was recognized at this time. He did ask for a definition of the difference between a primary care and ambulatory care unit. Methodist Hospital stated that their unit would be open only during evenings to supplement physicians but it would not be a complete emergency room and insurance might not apply in this case. Lutheran Medical Systems stated that their facility would be licensed as a hospital. Mr. Eastland, of St. Paul Hospita], advised that their facility would not be licensed as a hospital but most insurance companies would cover the care received at this facility. Mr. Roger Lewis asked Mr. Grinwis of Universal if his company would agree to operate this facility for a ten-year period. Mr. Savage commen- ted on this question, stating that many times company-owned hospitals are bought out but this is very seldom a detriment to the community but this was a concern of his that each company interested in building in The Colony would put up a performance bond to require the opening of the facility. Dr. Jennifer Armstrong was recognized, and she expressed her concern that facilities being offered could not adequately supplement or help the three existing physicians that serve people of The Colony. Doug McGrady stated that he was concerned with financial problems that Universal Health Services might incur by building a large facility that will require a number in exzcess- of 50 people as a daily census to operate profitably. Mr. Grinwis answered again that he felt like the hospital could support itself as well as the- 80 doctors within this service area. Mr. McGrady asked if the Certifi- cate of Need was refused would Universal proceed with an appeal process. Mr. Grinwis said Universal is not interested in the "turf-locking" business and would not put in an ambulatory facility. There followed lengthy discussion -6- 001063 regarding this service area and the type of facility that it could support. Michael Leddy asked if a Certificate of Need was granted by June 30, 1982, when would their facility be operating. Methodist answered in 18 months; Presbyterian stated that they would be opening in May of 1983 with a complete facility open in November of 1983; St. Paul stated that the temporary facility would open very shortly and within 10 months of that date a permanent facility would be open; Lutheran stated that they would have the hospital in Carrollton built by fall of 1983 and four to six months would be needed to construct a clinic. There being no further questions from the members of the audience at this time directed to the hospital representatives, Acting Mayor North entertained questions from the floor to the Council. Diane Wells was recognized and stated that she was an employee of Lutheran Medical Systems. She did feel that Lutheran was ahead in this process and felt that their proposed facility was the most realistic one for The Colony. Mr. Bob Lux stated that he thought the Council should support Universal in their bid for a full-service hospital and, if it fails, then perhaps an ambulatory facility would be the second choice. Dr. Jennifer Armstrong stated that she felt The Colony could never support a major medical center. There followed a brief discussion of the primary care unit that was originally sponsored by Methodist Hospital and operated by a private business firm. Michael Leddy stated that that facility failed as it did not offer adequate care or support to the citizens. He added that he felt that since the earliest access to the Carrollton facility being built by Lutheran Medical Systems would be 1985 that to insure future growth, a full medical facility is necessary in the northeast section of the metroplex area. Earl Hale asked that the Council think seriously what would be gained by lending its support to any one facility and recommended that they let free enterprise reign. After a lengthy discussion of this option to the Council and it being noted that there are no further comments for or against the proposals, Councilman Parker moved that the Public Hearing be closed. Seconded by Councilman Sample, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 7. CONSIDER RESOLUTION OF SUPPORT FOR HOSPITAL PROJECT Mr. Savage introduced the Resolution and advised the Council they could postpone action to the Tuesday, February 16 meeting or pass the Resolu- tion at this time. Councilman Sample moved that Universal Health Services be included in this Resolution of Support. His motion died for lack of a second. Councilman Dodds then moved to table this Resolution to the Febru- ary 16 meeting. Seconded by Councilman Parker, the motion was passed by the following vote: Ayes: Acting Mayor North, Councilmen Parker and Dodds Noes: Councilman Sample At this time, Acting Mayor North called for a ten-minute recess in the meeting. 8. CONSIDER REQUEST FROM PARKS AND RECREATION BOARD FOR NEED SURVEY PROJECT Upon reconvening in open session, Acting Mayor North turned the meeting over to Mr. Savage. Mr. Savage referred the Council to the memorandum and presented Rick Herold, Director of Parks and Recreation, to the Council. Mr. Herold in turn introduced Dr. Kevin Seidler, a local dentist and a member of the Parks and Recreation Board. Dr. Seidler reviewed the document included in the Council's packet. He stated that there were three steps necessary in this project. It must begin with a survey of citizens in The Colony to determine needs. The second step would be to receive the data and analyze it properly and develop an actual plan. Thirdly, Dr. Crossley will evaluate and study the Parks and Recreation Department as it is presently set up. In a lengthy discussion of the actual surveying, Dr. Crossley explained to the Council that issues would be formulated and questions on this issue would be put into a survey form and distributed to 10% of the population. Mr. Savage asked that he define why it should be done in survey form rather than citizen input. Dr. Crossley answered that when this information is gathered from a citizen input procedure, you do primarily receive input -7- 001064 from special-interest groups. The Council in a lengthy discussion expressed some concern with some of the costs outlined in the actual contract for this need survey. Councilman Sample said that he was concerned with the hard- ware charge. Dr. Crossley advised that it is a canned program, and his fee is built into that cost. Mr. Savage also explained that this need survey does not conflict with the process of the Goals Committee and the future master plan but that the Parks and Recreation Board does have some immediate needs that they must address at this time so it does define different areas also. The total cost of this proposal is $5,329.67. Mr. Herold advised the Council that $850 could be taken from his capital vehicle expense classification, $300 could be removed from his contractual service and $1920 could be taken from personnel if the summer intern was deleted. This would allow $3100 of this cost to come from the Parks and Recreation Department budget. Councilman Parker stated that he felt it might be a possibility to fund the balance of this survey from money set aside for master plan work. The Council expressed concern that this survey of recreation needs should be coordinated with the master plan process. Councilman Sample and Councilman Dodds expressed concern with the unbudgeted cost of this item in relation to some of the upcoming budgeting problems the city might be facing. Acting Mayor North stated that it was a consensus of the Council that this survey is needed, but that they were concerned with the expenditure of funds at this time. Gene Pollard, a member of the audience, was recognized and expressed concern regarding the cost of some individual items in the contract. He also stated that he was of the opinion that this need survey was a valid expense but felt that with the use of volunteers the survey could be done at half the cost to the city. At this time, Councilman Sample moved to table until budget estimates are presented to the Council by the city manager and, at that time, options should also be presented to lower the initial cost to the budgeted $3100. Seconded by Councilman Dodds, the motion was passed by the following roll call vote: Ayes: Acting Mayor North, Councilmen Sample and Dodds Noes: Councilman Parker 9. RECEIVE REPORT FROM COLONIAL BAPTIST CHURCH REGARDING BUILDING PLANS Mr. Savage advised the Council that Reverend Jim Wallace could not attend the meeting tonight due to revival plans, however, he did indicate to Mr. Savage that it was his church's desire that the Council consider allowing the trailer to stay on the property until May 1982 and then removed if it has not been sold prior to this date. Acting Mayor North reviewed the background of this mater and advised the Council that on September 21, 1981, Reverend Wallace did come back for an extension on the original six- month use of a portable building. At this time, he was extended for an additional three months to December 15, 1981, and at that time was expected to come back before the Council with proposed building plans. He was placed on the agenda on January 18, 1982, but was not able to attend the meeting. Presently, the Council is considering if an extension should be granted at this time. After reviewing all the options and lengthy discussion of the legal process, it was the consensus of the Council that the request be denied, as they have no legal authority to grant further extensions and direct the staff to inspect the structure to see that it is in compliance with zoning and code regulations. They also directed the city manager to advise Reverend Wallace that he could appeal any negative decision made by the staff to the Board of Adjustment and Appeals. 10. CONSIDERATION OF ORDINANCE AUTHORIZING EXECUTION OF INTERLOCAL AGREEMENT WITH THE COLONY MUNICIPAL UTILITY DISTRICT FOR EXCHANGE OF SERVICES Mr. Savage stated that they were familiar with this agreement as it has been presented to them in rough form several times. However, this final document does have Section 8 deleted, which the attorney advised was too vague to be in compliance with state law. He advised them that this can be an on- going renewal and that the procedure for that is simple; also, it can be cancelled with a 60-day notice from either party. At this time, Acting Mayor North read the captioned ordinance: 001065 AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE COLONY MUNICIPAL UTILITY DISTRICT NO. 1 FOR EXCHANGE OF SERVICES; ATTACHING THE APPROVED FORM OF THE AGREEMENT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Sample moved that this ordinance be approved. Seconded by Councilman Dodds, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 11. CONSIDERATION OF AWARDING OF AMBULANCE BID AND AUTHORIZA- TION ORDINANCE ON SAME Mr. Savage reviewed briefly the bid specifications and asked Chief Gothard to comment on the process. Chief Gothard stated that he had reviewed both bids received and they did both meet the specifications. He advised the Council that in accordance with the budget, we were looking at a three- year ]ease on this ambulance. He advised the Council that the bids did come in at the following costs: Superior Southwest, Inc. $35,556 less $698 for payment on delivery Summers Ambulance Corp. $3?,485 Prestige Ambulance No Bid It is the staff's recommendation that Superior Southwest be approved. After further discussion by the Council, it was the consensus that they were all concerned with an update on the budget from the city manager, and Council- man Sample moved to table any action on this bid to the February 16 meeting. Seconded by Councilman Dodds, the motion was passed by the fo]lowing roll call vote: Ayes: Councilmen Sample, Parker and Dodds Noes: Acting Mayor North 12. CONSIDER RESOLUTION DESIGNATING CITY LIAISONS FOR WORK ON HIGHWAY IMPROVEMENTS Councilman Dodds introduced thisResolution and advised the Council that it was the outgrowth of much work and discussion among cities in this area. Acting Mayor North recommended that City Manager Dan Savage be appoin- ted staff representative, and it was also suggested that Councilmen Dodds and Sample serve as city representatives, it was determined that both Council- man Dodds and Councilman Sample could attend day meetings if they were so arranged. At this time, Acting Mayor North read aloud the following Resolution: WHEREAS, as population and traffic growth in and around the City of The Colony has increased rapidly in recent years and citizens are already encountering unusual and unacceptable travel delays, and WHEREAS, current and anticipated development in the southern portions of Collin and Denton Counties will result in tremendous increases in traffic in tlhe next three to five years, and WHEREAS, the current system of state roads and highways in southern Gollin and Denton Counties is already inadequate, and threatens to result in major disruptions of family life and business activity when announced and anticipated development occurs: NOW, THEREFORE, BE IT RESOLVED: That the City of The Colony adopts the issue of highway improvement in our area as a top priority and shall immediately undertake the following specific actions: 1. Two representatives, , and from the City Council and a City staff representative, , are hereby appointed to act as the City's liaisons to coordinate efforts among other units of local government to secure essential highway improvements. -9- 001066 2. These representatives are specifically charged with working on efforts to upgrade and improve State Highway 121 from its present status to that of a limited access freeway from McKinney to the Dallas/Fort Worth Airport. 3. These representatives are also charged with working on efforts to extend the North Dallas Tollway from its present terminus north to State Highway 121. PASSED AND APPROVED ON THE DAY OF FEBRUARY, 1982. /s/ SCOTT NORTH, ACTING MAYOR /s/ ATTEST: JANICE CARROLL CITY SECRETARY Councilman Parker moved that this Resolution be approved as presented. Seconded by Councilman Sample, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 13. CONSIDER PRIORITIES FOR HIGHWAY DEPARTMENT WORK Mr. Savage advised the Council that a copy of a letter from Representative Jim Horn was in their packet requesting information from the city on road improvement priorities. At this time, Mr. Savage presented his recommenda- tions of four items for the Council to consider: 1. Upgrading SH 121 to a limited access freeway from McKinney to D/FW Airport. 2. Extending FM 423 from SH 121 south to FM 544. 3. Widening Old Denton Road from SH 121 south to Rosemeade Park- way in Carrollton. 4. Raising the elevation of the bridge and roadway on FM 423 north of Eastvale to avoid flooding problems. He stated that this agenda item was to receive guidance from the Council on these matters. Michael Leddy, a member of the audience, was recog- nized. He stated that although long-range improvements are necessary, he was concerned with short-range priorities and would like to see some push on short-range improvements. Mr. Savage agreed and stated that this particular department should have additional state funding. Gene Pollard was recognized and asked if this meant he was in favor of a five-cent increase on gasoline cost. After further discussion, Councilman Dodds moved to direct staff to prepare a letter incorporating the four recommendations as presented by Mr. Savage. This motion was seconded by Councilman Parker. At this time, Councilman Sample moved to amend this motion by requesting that this letter be delivered personally to Representative Horn. Councilman Dodds seconded the amendatory motion. The motion was carried by the following roll call vote: Ayes: All members present voted aye Noes: None At this time, Acting Mayor North called for a vote on the original amended motion. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None 14. CONSIDER APPROVAL OF STATE HIGHWAY 121 SIGNALIZATION PLANS Mr. Savage presented the plans and amounts for the Council to review. Upon review of the signalizations on SH 121 at FM 544; on SH 121 at FM 423 and on SH 121 at Paige Road, Councilman Dodds moved that they be approved. Seconded by Councilman Sample, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None -10- 001067 15. CONSIDER AUTHORIZING CITY STAFF TO DISCUSS STATUS OF STEWART'S CREEK PARK WITH THE U.S. ARMY CORPS OF ENGINEERS Mr. Savage advised the Council that the Corps does not plan to reopen the park and this park is used extensively by citizens from The Colony. Mr. Savage stated he would like to request permission from the Council to discuss operation cost and long-term lease cost with the Corps of Engineers. Council- man Sample moved to direct the staff to begin negotiations for the lease of Stewart's Creek Park. The motion was seconded by Councilman Parker. At this time, Councilman Dodds stated that he felt that it would be a mistake not to utilize the lake, and he would like to thank staff for looking into this need. Councilman Parker agreed this was a priority need and that there were some cost recovery options. Councilman Sample said that although he was concerned with budget expenditures at this time, he did feel that this is a once-in-a-lifetime opportunity. Acting Mayor North called for a vote on the motion on the floor. The motion carried by the following roll call vote: Ayes: All members present voted aye Noes: None 16. CONSIDER CHANGE OF NEXT REGULAR MEETING DATE FROM FEBRUARY 15 TO FEBRUARY 16 Mr. Savage advised them that for the bond sale, this was a necessary change, as February 15 was a National Holiday, President's Day. Councilman Parker moved that the regular meeting date be changed from February 15 to February 16, 1982. Seconded by Councilman Dodds, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 17. CITY MANAGER'S STATUS REPORT Mr. Savage stated that the Farmers Branch ordinance was removed from this particular agenda and that the preliminary discussion would be scheduled for the February 16 meeting. Janice Carroll, City Secretary, gave a report regarding an election seminar attended in San Antonio and advised the Council of election dates. Mr. Savage advised the Council that the hiring process had begun for two firefighter positions in the City of The Colony. He stated that Ron Corder, Chairman of the Goals Committee, would like to invite the Council to attend the first organizational meeting of The Colony Goals Committee. After a brief discussuion, it was the consensus of the Council that they should not attend any of these meetings. He advised the Council that the library shelving was on order and should be in any day now and, when that was installed, the library would be ready to open for business. He advised the Council that The Colony United Methodist Church has completed negotiations with Methodist Hospital, and the former Primary Care Center will be moved to their property in the near future. This building will be checked to see that it is in accordance with all city codes. Mr. Savage also advised the Council that the Fox and Jacobs dump truck had arrived and was in service. He advised that the depository bid would be reviewed and would be on the February 16 meeting agenda. He advised that within the next week he would present staff's answer to the audit management letter prepared by Peat, Marwick, Mitchell & Company. -11- 001068 There being no further action to be taken by the Council, Councilman Dodds moved that the meeting be adjourned. Seconded by Councilman Sample, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Acting Mayor North adjourrfed the meeting at 2:15 a.m. SCOTT NORT~TING MAYOR ATTEST: JAN,~/'E CARROLL, CITY SECRETARY -12-