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HomeMy WebLinkAbout01/18/1982 City Council 001051 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON JANUARY 18, 1982 A REGULAR SESSION of the City Council of the City of The Colony~ Texas, was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor Scott North Councilman Larry Sample Councilman Norman Adeler Councilman Charlie Parker Councilman Charles Dodds Councilman and with no members absent; thus, a quorum was established. 1. BRIEFING SESSION At this time~ Dan Savage, City Manager~ reviewed the upcoming agenda items regarding update information and action that the Council might want to consider taking at this time. 2. CITIZEN INPUT Mayor Turner noted that there was no citizen input at this time. 3. APPROVAL OF MINUTES Councilman Adeler moved that the minutes of the regular meeting held on January 4 and the minutes of the work session held on January 6 be approved as presented. This motion was seconded by Councilman Sample. Councilman North did request that it be noted that, although he was not present for the entire meeting on January 6, he did attend a portion of it. At this time, Mayor Turner called for a vote on the motion on the floor. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF PROPOSED RESOLUTION AUTHORIZING THE COLONY MUNICIPAL UTILITY DISTRICT TO SUBMIT AN APPLICATION TO THE TEXAS DEPARTMENT OF WATER RESOURCES SEEKING APPROVAL FOR WATER AND WASTEWATER IMPROVE- MENT BOND ISSUE NO. 4 Mr. Savage, City Manager, updated the Council regarding this agenda item. He stated that in August of 1981, the Municipal Utility District did have a bond election for the approval of $8 million in water bonds. Presently, they are preparing their packet to go before the Texas Department of Water Resources regarding the issuance of these bonds. It is a requirement of that department that a resolution approving this sale from the city be included in this packet. At this time, Mr. Savage introduced Tom Forrest, Director of the Municipal Utility District, to present to the Council the proposal in an updated amount for the construction project. Mr. Forrest advised the Council that they do intend to submit this packet to the Depart- ment of Water Resources in February and possibly will sell the bonds within 30 to 60 days after this is approved by the Department of Water Resources. Councilman Sample asked if this was a standard procedure to go before the city prior to the submission. Mr~ Forrest answered that, yes, this has been done in the past. At this time, Mayor Turner read aloud the following Resolution: WHEREAS, THERE IS A NEED FOR AN ADEQUATE SUPPLY OF QUALITY WATER FOR THE EXISTING AND FUTURE RESIDENTS OF THE COLONY, AND WHEREAS, ON AUGUST 1, 1981 THE RESIDENTS OF THE COLONY AUTHORIZED THE COLONY MUNICIPAL UTILITY DISTRICT TO SUBMIT BOND ISSUE IV TO FINANCE THE CONSTRUCTION OF A WATER LINE TO BRING TREATED WATER FROM DALLAS, AND WHEREAS, BOND ISSUE IV WOULD ALSO PROVIDE THE WATER AND WASTEWATER IMPROVE- MENTS NECESSARY TO MAKE THE WATER AVAIl. ABLE FOR RESIDENTS OF THE COLONY, AND --1-- 001052 WHEREAS, THE DISTRICT IS SUBMITTING AN APPLICATION TO THE TEXAS DEPARTMENT OF WATER RESOURCES FOR AUTHORIZATION TO CONSTRUCT THOSE WATER AND WASTEWATER IMPROVEMENTS APPROVED BY THE RESIDENTS OF THE COLONY. NOW THEREFORE BE IT RESOLVED, THAT 1. THE CITY COUNCIL OF THE CITY OF THE COLONY DOES HEREBY GIVE ITS APPROVAL TO THE COLONY MUNICIPAL UTILITY DISTRICT TO SUBMIT AN APPLICATION TO THE TEXAS DEPARTMENT OF WATER RESOURCES SEEKING ITS AUTHORIZA- TION FOR WATER AND WASTEWATER IMPROVEMENT BOND ISSUE IV, AND 2. THE CITY COUNCIL DOES HEREBY GIVE ITS APPROVAL TO THE PLANS AND SPECIFICATIONS FOR THE WATER AND WASTEWATER IMPROVEMENT PROJECTS AS SUBMITTED IN THIS APPLICATION. PASSED AND APPROVED THIS THE DAY OF JANUARY, 1982. ATTEST: /s/ RICHARD TURNER /s/ JANICE CARROLL MAYOR CITY SECRETARY Councilman North moved that this Resolution be approved. This motion was seconded by Councilman Parker. Mr. Savage did note to the Council that there had been a slight change in the actual construction plans and that the TP&L easement would be used rather than Denton Road for the route of the water line from the City of Dallas treatment plant in Carrollton to The Colony. Councilman Sample asked if the actual construction plans will be presented to the city at a later date. Mr. Forrest did clarify that the engineering plans will be presented to the staff when they are complete, and the City Council is only approving the concept of the plan at this time. At this time, Mayor Turner called for a vote on the motion on the floor. The motion carried by the folllowing roll call vote: Ayes: Ail members present voted aye Noes: None 6. CONSIDERATION OF PROPOSED MUNICIPAL UTILITY DISTRICT/CITY INTERLOCAL --~ AGREEMENT Mr. Savage advised the Council that included in their packet was a draft of this agreement and that the attorney had reviewed it and stated that he did have concern with Section 8 being too general. It is his recommen- dation, as well as Mr. Forrest's, that this seciton be omitted from the agreement and be in final form for passage at the next regular meeting. He also stted that he did not expect any action from the Council at this time, but just advised them of the progress and would take any of their comments into consideration. Councilman Parker did agree that it is essen- tial to combine equipment usage. The Council concurred with his statement. 4. RECEIVE FINAL AUDIT REPORT FROM PEAT, MARWICK, MITCHELL & COMPANY At this time, Mayor Turner stated that the representatives from Peat, Marwick, Mitchell & Co. had arrived and introduced Michael Moore and Paul Zucconi. Mr. Zucconi distributed to the Council a copy of the management letter as prepared by their firm. Mr. Zucconi's general comments were that the audit letter evaluates internal controls and accounting procedures and outlines specific areas that could be improved by the staff. One area that was used as an example was regarding gasoline purchases at the Municipal Utility District. Mr. Moore explained that all that is presently required to purchase gas is an employee's signature on a roster with the amount of gas purchased. However, this log is not a part of the billing to the city. In discussion, Mr. Forrest said that it would be possible to accompany the invoice billing with a copy of this log. Mr. Savage also advised that the financial interests of key officials and department heads is another thing that the Council must consider at a future date. After a brief discussion of this item, the Council did concur that they would take the management letter under consideration, review it and have staff prepare an answer to this letter and come back to the Council under a work session environment to review all of these suggestions. At this time, Councilman Dodds moved to accept the management letter as presented -2- 001053 by Peat, Marwick, Mitchell & Co. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 7. REVIEW OF FM 423 BOND PROSPECTUS PREPARED ~Y ~.USCHER PIERCE REFSNES, INC. Mr. Sava.~e noted that ?uesday, February 15, was the advertised time fer the sale of the bonds. He advised the Ccuncil that it had been changed from the February 15 date due to a National Holiday known as Presidents' Day. Further, he advised the Council that Dan Almon, the financial advisor, is concerned about the current state of the bond market and, if the bonds were sold tomorrow, it would be at an interest rate of 11 3/4%. At this time, Mr. Savage did review the entire bond prospectus, page by page, noting various errors and corrections that must be made prior to its final printing. The Council had no further corrections at this time. After a brief discussion, Councilman North moved to approve the bond prospectus and the date of February 16 for the bond sale. Seconded by Councilman Sample, the motion was passed by the following roll call vote: Ayes: All me~ers present voted aye Noes: None 8. CONSIDERATION OF PASSAGE OF ORDINANCE ESTABLISHING MUNICIPAL VOTING DISTRICTS Janice Carroll, City Secretary, asked that the Council note the following changes in distirct numbers. District No. 3, which is located in the south-- west quadrant of the city, will now be identified as District No. 5. District No. 4, which is the southeast section of the city, will be known as District No. 3, and District No. 5, which is the northeast seciton of the cit~: shall be known as District No. 6. District No. 6, which is the northwest section of the city will now be numbered District No. 4. This renumbering will correspond with the districts in which Councilmen Adeler, Parker and Sample reside. She then stated that the population in each district was as follows: Distr±ct No. 3 3,039.10 Developed Lo~s 1,32~ District No. 4 3,472.78 Developed Lots 1,174 District No. 5 3,184.25 Developed Lots 1,012 Distr~ct No. 6 3,131.56 Developed Lots 1,312 She did note that District No. 6 does have a larger population now because the majority of the homes north of Nash Drive and west of the TP&L easement are Flairs, and the population is figured on a factor of 3.75 people per household. However, in reviewign ~t with the Department of Justice, the deviation is 8.2%, and this is not too high if minorities are not misrepre- sented in this plan. She further recommended that this districting ordinance be adopted with the understanding that Camey Elementary School will be the polling place for Districts 3 and 6 and Peters Colony Elementary School will be the polling place for Districts 5 and 4. In a discussion regarding the review of this process, the Council suggested that a resolution be prepared outlining future Councils responsibilities in reviewing the district plans on a regular basis. Councilman North did explain to the mer~ers of the audience why the districts are nun~ered as 'they are and how this does correspond with existing Council places. At this time, Mayor Turner read aloud the following captioned ordinance: -3- 001054 AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, ESTABLISHING SINGLE MEMBER GEOGRAPHICAL DISTRICTS; PROVIDING THAT SUCH DISTRICTS SHALL BE CREATED TO CONTAIN AS NEARLY AS POSSIBLE A POPULATION EQUIVALENT TO THE OTHERS ACCORDING TO THE LATEST AVAILABLE CENSUS DATA; DESCRIBING THE ELECTION DISTRICT BOUNDARIES IN EXHIBITS "A" "B", "C" AND "D" , , ; PROVIDING THAT THE DISTRICT AND AT-LARGE SYSTEM DESCRIBED IN SECTION 2.03 OF THE HOME RULE CHARTER SHALL TAKE EFFECT AT THE NEXT REGULAR ANNUAL MUNICIPAL ELECTION TO BE HELD ON APRIL 3, 1982; AND PROVIDING AN EFFECTIVE DATE. Councilman Dodds moved that the ordinance estblishing districts within the City of The Colony be approved. Seconded by Councilman North, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. RECEIVE CITY MANAGER'S STATUS REPORT He advised the Council that the County of Denton had promised $1,000 in the form of support to The Colony Public Library. He also stated that The Colony Police Department does plan to conduct a police reserve school in March and is presently working with surrounding agencies in preparation for this school. Mr. Savage stated that he had received today preliminary plans for the signalization of SH 121 at Paige Road and would give them an update regarding the time period on this process. He told the Council that Fox and Jacobs had invited them by phone to an open house to be held Friday, January 22, at the model complex on Paige Road from 3 until 6 p.m. He stated that he was of the opinion that the recently negotiated police service contract with the Town of Eastvale probably will not be completed due to cost factors. He added that the Board of Aldermen will discuss it at their meeting held Tuesday, January 19. He advised that he had received a letter from Lutheran Medical Systems after the January 8 date regarding the submission of a hospital proposal, and he asked the Council to give him direction on this matter. After a brief discussion, the Council did concur that this letter of intent was not the final action in this process and that Lutheran Medical Systems would be allowed to present a formal proposal if it were submitted by the January 22 proposal date. He advised that he is still working on the draft of an annual report, and this will be given to the Council when it is completed. The city is planning to print one document that will include information regarding the utility district also. He told the Council that the large residence at Windy Hill Farm did burn on Sunday, January 10, but that our Fire Department did respond and they were commended for their efforts in controlling the fire. Councilman North stated that he did go to the site of the fire and also thanked the Fire Department for an outstanding job. 9. RECEIVE PRESENTATION OF BUILDING PLANS FOR COLONIAL BAPTIST CHURCH It was noted that Rev. Wallace was not in attendance. After a brief dis- cussion, it was noted that the plans were to be presented in December to the Council per instructions given to Rev. Wallace at the September 21, 1981, Council meeting. After a brief discussion, Councilman Parker moved to table this agenda item to the next meeting and advise Rev. Wallace by Registered Letter that he must be in attendance, and that action would be taken by the Council at this time. Seconded by Councilman Dodds, the motion was passed by the following roll call vote: Ayes: Councilmen North, Adeler, Parker and Dodds Noes: Councilman Sample -4- 00105 11. CONSIDERATION OF MODIFICATIONS TO PROPOSED RENTAL ORDINANCE Councilman Dodds moved to table this to the next meeting because of addi- tional information he would like to provide to the Council. Seconded by Councilman North, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None At this time, there being no further action to be taken by the Council, Councilman Dodds moved that the meeting be adjourned. Seconded by Council- man Parker, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 9:10 p.m. RICHARD TURNER, MAYOR ATTEST: -5-