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HomeMy WebLinkAbout08/17/1981 City Council 000937 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON AUGUST 17, 1981 A REGULAR SESSION of the City Council of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor Scott North Councilman Norman Adeler Councilman Gary Shipman Councilman Charles Dodds Councilman and with Councilman Upchurch absent; however, a quorum was established. 1. BRIEFING SESSION The City Council did meet in a briefing session to review the following agenda items. However, no action was taken at this time. 2. APPROVAL OF MINUTES Councilman North moved to approve the minutes as presented for the July 30 and August 3 meetings. Seconded by Councilman Adeler, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 3. CONSIDERATION OF PRELIMINARY AND FINAL PLATS FOR SUBDIVISION SECTION #32 Dan Savage, City Manager, advised the Council that Planning & Zoning and I. R. Bradburry had reviewed these plats and then introduced Tom Cravens of Fox & Jacobs to present the plans to the Council. Mr. Cravens advised the Council that the following recommendations made by the Planning & Zoning Commission had been incorporated into the plats: 1. The southern alleyway will exit between Lots 1 and 2, not onto Paige Road. 2. A permanent alley will be provided west of Lot 27. 3. A temporary parking lot will be provided at the end of Goodman Drive. 4. A temporary fire lane will be provided west of Lot 8. 5. A left turn lane will be provided onto Paige Road. He further advised the Council that initially only three Accent models would be built on the north side of Goodman Drive. Councilman North asked if he had any idea what other models would be constructed, and Mr. Cravens advised that he could not give the Council an answer at this time. Councilman Shipman asked if he could determine if they would be rear-entrance models, and Mr. Cravens did advise that they would all be rear-entry models. He also added that a small lift station to provide sewer services to those models had been approved by the Municipal Utility District. There followed a very brief discussion of the flow of traffic to and from this model area. Councilman Shipman asked if the lots were 60 feet in width, which they are. Mr. Bradburry, Director of Community Development, advised the Council that he was in agreement with the changes recommended by the Planning & Zoning Commission and that the staff will -1- 000938 be working with Fox & Jacobs on the proper location of the left hand turn on Paige Road. At this time, Councilman Shipman requested to review the total area as it has been designed. Mr. Cravens did present to the Council the preliminary plat of this area, stressing that this was certainly a rough draft and subject to many changes. He also emphasized that not all of the models are planned to be located in this area and that the Flair models are planned to be located farther south on FM 423. Councilman North asked if Fox & Jacobs was planning on putting these models off of Paige Road would they agree to dress up the intersec- tion of Paige Road with State Highway 121. Tom Cravens assured the Council that this entrance to The Colony would also be landscaped by Fox & Jacobs to make it a more attractive entryway. There being no further discussion at this time, Councilman North moved to approve the preliminary and final plat of Section #32. Seconded by Councilman Dodds, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 4. CONSIDERATION OF REQUEST FROM FOX AND JACOBS, INC. TO ALLOW CON- STRUCTION OF THE "COTTAGE" PRODUCT IN SUBDIVISION SECTION #27 Mr. Savage referred the Council to the following letter from Frank Graham, Dallas Land Manager for Fox & Jacobs, outlining their request: "Fox and Jacobs would like to request that the City of The Colony lift the building permit moratorium on houses that are under 1200 square feet, provided however, that the number and location of these houses be limited to the area of Section 27 as indicated on the attached mini-plat. "As I explained at last Monday's work session, this will enable us to continue our land development and sales program during the zoning ordinance review period with the assurance that we can live up to our contractual obligations to our customers .... " At this time, Councilman Shipman asked that Mr. Graham review again the boundary of these 153 lots located in Section #27. Mr. Graham did advise that this land would in fact be isolated from the other developed area by undevelopable land to the north, a church and school to the east and land on the west which is also allocated for a school. Mr. Graham further emphasized that they did need an answer one way or the other on this request as it entailed a great deal of paving work on North Colony Boulevard up to this location from Stewart's Creek Peninsula. Referring back to the land, Councilman North asked if the undevelopable land could possibly be used as park area, and Mr. Graham advised that possibly this could be done. It was also clarified that these cottages would all have attached, enclosed garages and be of a brick masonry finish. The Council again asked Mr. Graham to clarify the reason for the urgency of this request. Mr. Graham stated that because this was a prime selling time in the real estate business and that mortgage money was now available, that it was necessary for Fox & Jacobs to continue selling in The Colony. If these lots were not opened for the purchase of homes, then essentially Fox & Jacobs would be out of business in The Colony until the Planning & Zoning Commission had presented a recommendation to the Council and the Council acts on it. Mr. Graham advised that he had worked in many cities on zoning changes and is well aware of the time element that can be involved in this type of process. Councilman Adeler asked if the trash pickup would be in alleyways, and Mr. Graham assured him that it would be except on some of the cul-de-sacs. At this time, Mr. Savage, City Manager, reviewed the expedited zoning schedule but emphasized that these dates are the earliest and it could in fact take a much longer period of time. Mayor Turner clarified that the earliest date this question could be solved would be August 24. Again, Mr. Graham emphasized that they would essen- tially be out of business in The Colony if they could not continue selling homes during the late summer season. He also added that the average -2- 000939 income of the person purchasing these cottage homes is $28,800 yearly. Councilman Shipman stated that he certainly did not want to take the attitude that "we got our home, let them get theirs as best they can". He further added he felt it was the Council's responsibility to continue working with Fox & Jacobs regarding the selling of homes in The Colony. There followed a lengthy discussion regarding this agenda item with much input from members of the audience. After this discussion, Council- man North moved to table this agenda item to the August 24 meeting, as the Planning & Zoning Commission hearing was scheduled for August 18. Seconded by Councilman Dodds, the motion was passed by the following roll call vote: Ayes: Councilmen North, Adeler and Dodds Noes: Councilman Shipman 5. CONSIDERATION OF NAMING PARKS WITHIN THE CITY LIMITS Mr. Savage advised the Council that it was necessary that these names be chosen tonight to remain within the timetable of the park grant. After a brief discussion, Councilman Adeler moved that the following parks be named as follows: The TP&L Easement--Greenway Park The Arbor Glen area south of Blair Oaks--Office Creek Park The Historical Marker park at Blair Oaks and South Colony Boulevard--The Colony Historical Park The North Colony temporary fields--The North Complex The North Colony grant park--North Colony Park The John S. Yates Park--John W. Bridges Park The Turner Street Park--Turner Street Community Park This motion was seconded by Councilman Dodds and passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 6. CONSIDERATION OF AWARDING SIGN BARRICADE MATERIAL BID AND AUTHORIZATION ORDINANCE ON SAME Mr. Savage listed for the Council the following bids received: Superior Manufacturing Co., Inc. $4,298.05 Vulcan Sign & Stampings 2,433.81 Hall Signs, Inc. (partial bid) 2,186.90 VePed Traffic Controls, Inc. 5,094.78 Texas Department of Corrections (partial bid) 1,518.00 Mr. Savage advised the Council that Superior Manufacturing Company was in fact the only complete bid received by the city and, therefore, it was staff's recommendation that this bid be awarded at this time. He did clarify that in his fiscal impact statement attached to the authori- zation ordinance, we did look at an additional cost of $2,096.00 for barricade stands, material and material for stenciling to complete this project. At this time, Mayor Turner read aloud the following captioned ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR BARRICADE EQUIPMENT WITH THE FIRM OF SUPERIOR MANUFACTURING CO., INC. IN THE AMOUNT OF $4,298.05; ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. At this time, Councilman Shipman moved to award the bid to Superior Manufacturing Company in the above-mentioned amount and pass the authorization ordinance on same. Seconded by Councilman North, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None -3- 000940 7. CONSIDERATION OF ESTABLISHING AUGUST 24, AUGUST 31, AND SEPTEMBER 8 AS REGULAR MEETING DATES Mr. Savage advised the Council that the staff did anticipate several actions in the next few weeks that should be considered at regular meetings. One of them, of course, being the tax levy ordinance and also a Texas Power & Light rate increase ordinance and zoning hearings. At this time, Council- man Shipman moved to approve the dates of August 24, August 31 and September 8 as regular meeting dates. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 8. CLOSED DOOR SESSION DEALING WITH PERSONNEL 1. BOARD OF ADJUSTMENT AND APPEALS 2. LIBRARY BOARD 3. INDUSTRIAL DEVELOPMENT CORPORATION Mayor Turner announced that the Council would now meet in a closed-door session as authorized by Article 6252-17 of VACS. He advised the members of the audience that they should be in closed door session no longer than approximately 30 minutes. 9. CONSIDERATION OF BOARD APPOINTMENTS 1. BOARD OF ADJUSTMENT AND APPEALS 2. INDUSTRIAL DEVELOPMENT CORPORATION Upon reconvening in open session, Mayor Turner announced that the Board of Adjustment and Appeals would be appointed at the next regular meeting; however, at this time they were prepared to appoint the members of the Industrial Development Corporation. Councilman Adeler at this time moved to approve the following names as members of the Industrial Development Corporation: Steve Hines, Bill Vackar, John Turner, John Twomey and Tom Forrest. Seconded by Councilman North, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 10. RECEIVE CITY MANAGER'S STATUS REPORT Mr. Savage advised the Council upon the following items: 1. Audit Proposals--The staff is now reviewing proposals presented and would recommend that the City Council establish a procedure for interviewing and choosing an auditor in the near future. He did recom- mend that it be considered at a Council meeting prior to the 15th of September and that the current auditor was one of those to be interviewed by the Council. The Council concurred that this interview process should be completed by that date. Councilman Shipman stated that it would be important that the staff have completed also by this date or prior to the end of the year a complete city inventory. Mr. Savage agreed that this must be done in a timely fashion. 2. FM 423--He advised the Council that we were in the process of choosing appraisers for the right of way to widen FM 423. 3. Sanitation Contract--He advised he was now developing specifi- cations and would expect to bring them back before the Council at the August 31 meeting. At this time, it will be imperative that we decide on a proper procedure as he would recommend having a contract awarded by October 1981. This would give the firm 90 days to gear up for the January 1 start date. Councilman Shipman requested that we contact the utility district regarding complaints against Carroll Trash Service and also other cities to see how their contracts are handled. -4- 000941 4. Texas Power & Light Rate Case--He advised the Council that enclosed in their packets was a letter from Don Butler's office, Texas Municipal League, regarding the final action of the Public Utility Commission and that we would, in fact, be passing an ordi- nance establishing the rates for Texas Power & Light at the August 24 or 31 meeting. 5. Codification--We do have $4,000 currently in our budget and we are proceeding with a bid procedure for this in the near future. 6. Health Insurance--We do have a meeting with MUD regarding combining health insurance which would, in fact, give us a lower premium and probably should have this back on the agenda prior to our September 15 contract date. 7. Primary Care Facility for Library Use and Park & Recreation Office--He stated that he was continuing his efforts to contact Mr. Bill Parisi regarding this item but, as of this date, had not received a phone call or letter in return from Mr. Parisi. There being no further action to be taken, Councilman North moved that the meeting be adjourned. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 10:10 p.m. ATTEST: JA~iCE CA1L~OLL, CITY SEC~ETAP~ -5-