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Home My WebLink About05/29/1981 City Council 000874 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON MAY 29, 1981 A SPECIAL SESSION of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor Scott North Councilman Norman Adeler Councilman Gary Shipman Councilman and with Councilmen Freeman Upchurch and Dave Brown absent; however, a quorum was established. 1. CONSIDERATION OF AWARDING PARK DEVELOPMENT BID AND AUTHORIZATION ORDINANCE ON SAME Mr. Rick Herold, Director of Parks and Recreation, introduced Victor Baxter of the firm of Schrickel, Rollins & Associates, to present the bids received to the Council for their review. Mr. Baxter listed the following bids received: Randall and Blake, Inc.--75 working days to complete Add Add Total of Base Bid A Alternate A-1 Alternate A-2 Base Bid B Ail Items Bid $115,000.00 $22,750.00 $5,900.00 $50,625.00 $194,275.00 Hannah Construction--80 working days to complete 120,000.00 20,220.00 6,500.00 50,600.00 197,320.00 KAS Construction Company--80 working days to complete 131,332.00 20,606.00 6,939.00 74,553.00 233,430.00 Landscape Design and Construction--il0 working days to complete 165,240.00 45,060.00 7,980.00 58,500.00 276,780.00 Schrickel, Rollins & Associates Estimate 98,750.00 15,700.00 7,100.00 73,450.00 195,000.00 Mr. Baxter did note that the bid from Randall and Blake, Inc. came in very close to the Schrickel, Rollins estimate of cost. He further explained to the Council what each of the bids and alternate additions included as shown below: Base Bid A--Dirt work at John S. Yates Park, North Colony Park and Turner Street Community Park; baseball backstops and turfing and seeding. Add Alternate A-l--Parking lot additions at North Colony Park and Turner Street Cormnunity Park. Add Alternate A-2--Sprinkler system at Turner Street Community Park. Base Bid B--Two concession stands, one for John S. Yates Park and the other for the Turner Street Community Park. -1- 00087 At this time, Mayor Turner read aloud the following captioned ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH RANDALL AND BLAKE, INC. FOR PARK DEVELOPMENT, ATTACHING THE APPROVED CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman North then moved that the bid be awarded to Randall and Blake, Inc. and the authorization ordinance be approved on same. The motion was seconded by Councilman Adeler. Prior to voting, Councilman Shipman was concerned as to what was the cost for the electrical and plumbing work. Mr. Baxter advised the Council that they had estimated this cost but did ~-~ not have the exact cost figures from Texas Power & Light or the Municipal · Utility District. Councilman Shipman then requested that a list of anticipa- ted additional costs not included in this bid be supplied to the Council as soon as possible. There followed a general discussion of what areas would be cut if these particular costs came in over the estimates. Mr. Baxter did advise the Council that playground equipment would probably be an area not included in the bid that should be minimized to cover the other necessary expenses. After further discussion, Mayor Turner called for a vote on the motion on the floor. The motion was carried by the following roll call vote: Ayes: All members present voted aye Noes: None 2. CONSIDERATION OF BUDGET TRANSFERS IN PARK AND RECREATION DEPARTMENT Rick Herold, Director of Parks and Recreation, presented the following requested expense items and noted that they were reviewed by the Council at their budget retreat. 42--Private Auto Allowance, Total Impact, $325.00 @ 4 months equals $1,300.00. 62--Capital Radio, Total Impact, $655.00 64--Office Equipment, one desk at a Total Impact of $350.00; one Selectric 101 15~ ECF correctible typewriter at a Totam Impact of $820.00; and shelving materials at a Total Impact of $150.00. Grand Total--S3,275.00 Councilman North was concerned as to exactly what desk would be used by Parks and Recreation. Mrs. Carroll advised the Council that it might be possible for Parks and Recreation to use the large receptionist's desk and a second desk be purchased for the reception area. Councilman North did want it noted that the funds would then not be taken from Parks and Recreation at that time. The Council was assured that cost allocations would be distributed fairly among all departments. Councilman Shipman was concerned that the portable radio at a cost of $655.00 might be a cost that could be lowered. Mr. Herold assured the Council that he would review this cost and, if a lower cost could be determined, he would certainly purchase that equipment. After a brief discussion of Parks and Recreation activities, i.e., the surmner program, Councilman Shipman moved to approve purchase of the above-mentioned items and that the funds be transferred from the Police Department personnel classification. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 3. RECEIVE MUD REPORT Wes Gray advised the Council that he was not prepared to present a report ~,~ at this time, as he was not properly advised of the meeting; however, he did mention to the Council that MUD was proceeding with the Dallas contract for water but had not signed any contract with Carrollton regarding the water lines. -2- 000876 EMERGENCY ITEM--RECEIVE COUNCIL RESIGNATION Mayor Turner read aloud the following resignation letter: TO: HONORABLE MAYOR, CITY COUNCIL MEMBERS AND CITY STAFF FR: DAVE BROWN, CITY COUNCIL, PLACE 5 DA: MAY 28, 1981 It is with deepest regret that I have to announce my resignation from position Place 5, City Council, City of The Colony effective May 29, 1981. The primary reason for my resignation is my moving out of The Colony, dictated by personal reasons and outside commitments. Contrary to some of the rumors that have been circulating, we did not know we would be moving from the City until the middle of last week. As far as my replacement, I would urge the Council to appoint someone that shares in my political position, even though I was elected by a small margin. I in no way feel that is endorsement for Charlie Dodds to be appointed to my position. You need to select someone that is familiar to our budget process and open to suggestions from the citizens. I have a candidate in mind, that being Harold VanAlstyne. I don't feel it is necessary to plead a case for him as most of you already know Van very well. In closing, I want to thank the Mayor, City Council and the City Staff for the time spent together. I feel that it has been a good relationship and the City has become better because of it. Best of luck in the future. Sincerely, Dave Brown, City Council, Place 5 Councilman Shipman moved that this resignation be accepted. Councilman North seconded the motion. There followed a very brief discussion regarding an appointment, and the Council did advise members of the audience that this would be under consideration and be a future agenda item. Mayor Turner at this time called for a vote on the motion on the floor. The motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. CLOSED DOOR SESSION A. CITY MANAGER INTERVIEW Mayor Turner announced to members of the audience that the Council would now meet in a closed door session regarding interviewing for the city manager's position and that also listed under emergency, the Council would discuss the litigation with Charles J. Purdy. He further stated that no decisions or action would be taken at this time. Upon reconvening in open session, Mayor Turner noted that no decisions had been made. There being no further action to be taken by the Council, Council- man Adeler moved that the meeting be adjourned. Seconded by Councilman North, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 11:25 p.m. ATT2~~~ ~~ -3-