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HomeMy WebLinkAbout03/16/1981 City Council 000812 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON MARCH 16, 1981 A REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor Norman Adeler Councilman Gary Shipman Councilman Dave Brown Councilman and with Councilman William J. Longo not in attendance due to illness; however, a quorum was established. 1. BRIEFING SESSION The Council did meet in a briefing session from 7:30 to 8 p.m. to review the following agenda items. No action was taken at this time. 2. APPROVAL OF MINUTES Councilman Adeler moved that the minutes of March 2, 198i be approved as presented. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 13. PRESENTATION OF CERTIFICATE TO NORTH TEXAS STATE RECREATION DEPARTMENT At this time, Mayor Turner introduced Barbara Sanchez, a representative of the North Texas State Recreation Department and awarded her personally as well as the department a Certificate of Appreciation for their involvement in The Colony Junior Olympics. 3. RECEIVE CITY AUDIT REPORT Mayor Turner introduced Mr. S. D. Vaugh to present the city's report at this time. Mr. Vaugh stated that upon review of the books for the 1979-80 fiscal year, he did find that the suggestions that had been given the prior year had been acted upon. His only suggestion for this coming year is that the city work toward getting a certificate of conformance from the Municipal Financial Officers' Association. He did state that the budgeted income was $543,000 and that the actual income received last year was $601,000, which represents an increase of $7,500. He stated that budgeted expendi- tures were $665,000 while actual expenditures were $645,000, which enabled the city to come in over budget in the amount of $27,000. He stated also that the bond issue funds have been spent as planned, and he saw nothing out of order. He added that he would discuss the audit report in detail if the Council so desired. Mr. Adeler did ask what the cost of a certificate of conformance would be to the city. Mr. Vaugh advised that, although he had not checked on that cost lately, he did not think it would be over several hundred dollars. After further discussion, Councilman Shipman moved that the city audit for the fiscal year 1979-80 as presented by S. D. Vaugh be accepted. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF SECOND READING OF AUTHORIZATION ORDINANCE FOR LEASE PURCHASE OF BASE COMMUNICATION UNIT, COMPUTER TERMINAL, THREE CITY VEHICLES AND MODULAR BUILDING -1- Mayor Turner read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE PURCHASE CONTRACT FOR A RADIO CONTROL CENTER BASE STATION, A COMPUTER TERMINAL, THREE POLICE UNITS, AND A MODULAR BUILDING, ATTACHING THE APPROVED CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Brown moved that this ordinance be approved upon second reading. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF SECOND READING OF TEXAS POWER & LIGHT RATE SUSPEN- SION ORDINANCE Mayor Turner read aloud the following caption: AN ORDINANCE SUSPENDING THE EFFECTIVE DATE OF PROPOSED REVISIONS OF RATES AND SCHEDULES OF TEXAS POWER AND LIGHT COMPANY FOR 120 DAYS FROM APRIL 10, 1981; PROVIDING THAT THE RATES OF SAID PUBLIC UTILITY SHALL REMAIN UN- CHANGED DURING THE PERIOD OF SUSPENSION; AND PROVIDING FOR NOTICE HEREOF TO SAID PUBLIC UTILITY. Councilman Adeler moved that this ordinance be approved upon second reading. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None As Mayor Turner did note, TML would be conducting a meeting regarding rate negotiations in Richardson on Wednesday, March 18, and the city would attend. ~-. 6. CONSIDERATION OF SECOND READING OF AUTHORIZATION ORDINANCE TO ENTER INTO TEXAS TRAFFIC SAFETY PROGRAM CONTRACT FOR CONSTRUCTION SIGNS AND BARRICADES Mayor Turner read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR CONSTRUCTION SIGNS AND BARRICADES WITH THE STATE DEPARTMENT OF HIGHWAYS & PUBLIC TRANSPORTATION; ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Brown moved that this ordinance be approved upon second reading. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None' 7. CONSIDERATION OF FIRST READING OF TRAFFIC ORDINANCE Mr. Hart, City Manager, recommended that the Council appoint a committee to meet with the truckers to discuss this problem and that Section 7(e) of the present traffic ordinance be omitted. Mayor Turner did recommend that Councilman Longo, the director of community development and the police chief comprise the committee that will meet with the truckers to discuss this problem. After further discussion, Mayor Turner read aloud in its entirety the following captioned ordinance: -2- 00081.4 AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, GOVERNING TRAFFIC AND MOTOR VEHICLE OPERATION; PROVIDING DEFINITIONS; PROVIDING FOR A TRAFFIC ADMINISTRATOR; PROVIDING SPEED REGULATIONS; PROVIDING TRUCK ROUTES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED ($200.00) DOLLARS FOR EACH OFFENSE; REPEALING ORDINANCES NUMBER 29, 41, 47, 75, 97 and 98; AND PROVIDING AN EFFECTIVE DATE. Upon completion, a citizen did request that the Council look into providing school zones at noon for children leaving kindergarten. It was so noted. At this time Councilman Shipman moved that this ordinance be passed upon first reading. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8~. CONSIDERATION OF FIRST READING OF PERSONNEL POLICIES MANUAL The Council discussed the probationary period and did agree upon six months. They were also concerned with the accumulation of sick days and, after discussion, decided on 90 days being the maximum amount of sick days to be accumulated by an employee and, upon termination, would not receive any pay for such days. They also concurred that employees could accumulate 160 hours of vacation. They also discussed pay for employees involved in National Guard duties and finished reviewing the final half of the Personnel Manual. At this time, Councilman Brown did move to table the first reading of the ordinance adopting this manual until these corrections could be made. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 9. CONSIDERATION OF APPOINTMENT OF 4th OF JULY COMMITTEE Mayor Turner did advise the Council that the following people have agreed to serve on this committee: Wanda Gillett, George Gillett, Joan Lux, Rose Ashman, Linda Rollins and Barbara DeFranchi. After a brief discussion, Councilman Shipman moved that these citizens be appointed to the 4th of July Committee and that the chairman of this committee be Rick Herold, Director of Park and Recreation. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. VOLUNTEER FIRE DEPARTMENT RESOLUTION TO BE SENT TO: PRESIDENT, GOVERNOR Councilman Shipman moved that this item be tabled so that Councilman Longo could be present to introduce this resolution. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 11. CLOSED DOOR SESSION A. POLICE DEPARTMENT HIRING STATUS Councilman Shipman moved that this be tabled to the next regular meeting, as Chief Ristagno was ill. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None -3- 000815 12. DISCUSSION OF CITIZEN INPUT PROCEDURES There followed a brief discussion regarding the legal aspects of citizen input in accordance with the Open Meeting Law as well as the procedure that could be handled the most efficiently to ensure that all citizens have the opportunity to speak before the Council. Janice Carroll, City Secretary, suggested that she take the Council input under consideration and come back at the next Council meeting with a written procedure that could be reviewed at that time. The Council concurred. There being no further action to be taken by the Council, Councilman Adeler moved that the meeting be adjourned. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 10:45 p.m. TURN , A~ ~~~ARRO~/~L L ,~ARY -4-