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HomeMy WebLinkAbout02/09/1981 City Council 00078"" MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON FEBRUARY 9, 1981 A REGULAR MEETING of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor William J. Longo Councilman Linda A. Adams Councilman Norman Adeler Councilman Gary Shipman Councilman Dave Brown Councilman and with all members present, a quorum was established. 1. CONSIDERATION OF PROCLAIMING THE WEEK OF FEBRUARY 8 THROUGH 14 AS JAYCEETTE WEEK IN THE COLONY Mayor Turner read aloud a proclamation which did proclaim February 8 through 14 as Jayceette Week in The Colony and introduced members of the Jayceettes. 2. CONSIDERATION OF REQUEST FROM FOX & JACOBS, INC. TO MOVE A PORTABLE SALES OFFICE INTO SECTION 24 Mr. Jim Wysong, a representative from Fox & Jacobs, advised the Council that this portable sales office would be on Lots 2 and 3 in Section 24 and requested this variance for nine months. He added that no models would be constructed and the use of this portable building would be for a sales office only. He then presented to them sketches of the product line to be built on the 22 lots available in Section 24. Councilman Longo stated that by tradition six months had been the length of time agreed to by the Council on the use of portable buildings. Mr. Wysong did agree that six months would be sufficient and, if not, he did agree to come back before the Council to present an additional request. Mr. Hart advised Mr. Wysong to get with Mr. Bradburry, Director of Community Development, regarding requirements the city has put on the use of trailers within the city. At this time, Councilman Brown moved that the use of a portable sales office by Fox & Jacobs in Section 24 be approved for a period of six months. Secon- ded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 3. CONSIDERATION OF ACCEPTANCE OF COMMUNICATION BID Mr. Tom Hart, City Manager, gave the background information to the Council as to how the specifications were developed and that pre-bid conferences had been held with RCA, Motorola and General Electric. He then presented Mr. Greg Sterner who had analyzed the bids to present a report to the Council at this time. The following bids were presented: Module Quantity RCA G.E. Motorola Fire Portables A 3 $3,283.00 $2,793.00* $ 2,946.00 Police Portables B 4 5,506.80 4,603.00* 5,322.00 Fire Mobiles C 3 5,709.72 4,968.00 4,509.00* Police Mobiles D 4 No Bid 9,732.00 7,308.00* Control Center E 1 No Bid No Bid 25,747.00 Mr. Sterner advised that RCA was highest in all areas of their bid, with G.E. bidding lowest on Modules A and B and Motorola bidding lowest on Modules C and D. Motorola was the only bidder on Module E, although all four representatives indicated during the pre-bid review meeting that they -1- 000783 did plan to bid for Module E. Mr. Sterner did advise the Council that he had checked references regarding the quality of the equipment bid by General Electric and Motorola and found that the majority of those references rated Motorola as a higher quality product. He further advised that although all equipment bid was compatible with our present system, The Colony as of yet has not had any experience with mixed-vendor equipment systems. Mr. Sterner then stated that based upon his findings regarding the better range capability of Motorola and the possibility that G.E.'s would require higher annual maintenance cost, he did recommend that the Motorola bid be accepted in its entirety. Mr. Dwight Cowden, the General Electric representative, did express concern with the advisability of this recommendation. After a brief discussion, it was determined that at this time the bids would ~--'i simply be accepted, but a decision to award the bids would be tabled until the next Council meeting. Councilman Shipman so moved. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF REQUEST FROM FIRE DEPARTMENT TO PURCHASE EMS RADIO EQUIPMENT Chief Ronnie Gothard stated that this did need to be brought before the Council at this meeting as there is a deadline involved. He stated that the North Central Texas Council of Governments Regional Emergency Medical Services Advisory Committee had approved The Colony's request for matching funds for communications equipment and that if the city did opt to purchase the equipment at this time, it would be at a saving of approximately $1,100. He advised that the Council will have to authorize funds in the amount of $3,150 of the total purchase price for this radio equipment of $4,200. There was a discussion regarding this system proposed by COG and the fact that the Lewisville Memorial Hospital will be going to this system as well as Piano which will make The Colony's present contacts with the hospital obsolete. After further discussion, Councilman Longo moved that these funds in the amount of $3,150 be approved for the purchase of this radio equipment and further directed the City Manager to amend the city budget if need be to cover this ~ expenditure. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF REQUEST FROM FIRE DEPARTMENT TO PURCHASE ADDITIONAL HOSE AND EQUIPMENT FOR NEWLY ACQUIRED PUMPERS After a brief discussion, Mr. Hart requested that this be tabled for further review by staff. Councilman Longo agreed but did request that gloves for the firefighters be ordered as soon as possible. Councilman Shipman then moved that this be tabled until the following regular meeting. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 6. CONSIDERATION OF FIRST READING OF ORDINANCE CALLING HOME RULE CHARTER AMENDMENT ELECTION Mayor Turner read aloud the following captioned ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR THE SUB- ~ MISSION OF CERTAIN PROPOSED CHARTER AMENDMENTS TO THE VOTERS AT THE REGULAR ANNUAL MUNICIPAL ELECTION TO BE HELD ON APRIL 4, 1981; DESIGNATING THE POLLING PLACES AND THE HOURS OF VOTING; APPOINTING ELECTION JUDGES AND PROVIDING THE MANNER IN WHICH NOTICE OF SUCH ELECTION SHALL BE GIVEN. Mr. Dillard, attorney for the city, was present and did note that in Section 3 the polling place should be changed to Camey Elementary School and that on Amendment 4, located on Page 3, the first sentence has an additional phrase that should be omitted. Councilman Shipman then moved -2- to approve the first reading of this ordinance with the stated amendments. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 7. CONSIDE~TION OF SECOND READING OF ORDINANCE AUTHORIZING DEPUTY CITY SECRETLY TO SIGN CI~ VOUCHERS Mayor Turner read aloud the following captioned ordinance: AN ORDIN~CE OF THE CITY OF THE COLO~, TE~S, A~ING O~INANCE N~BER 85 TO AUTHORIZE THE DEPUTY CITY SECRETARY TO WITHD~W MONEY FROM THE CITY DEPOSITORY ~D PROVIDING ~ EFFECTIVE DATE. Councilman Adams moved that this ordinance be approved upon second reading. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CLOSED-DOOR SESSION DEALING WITH PERSONNEL ~TTERS AS AUTHORIZED BY ARTICLE 6252-17 AS AMENDED VACS A. POLICE DEP~T~NT B. CITY MANAGER Mayor Turner did announce that the Council would meet in closed-door session and would re-convene in public meeting prior to adjournment. Upon re-convening, Mayor Turner announced that the Council would not make any decisions or take any action at this time. There being no further action to be taken by the Council, Councilman Adams moved that the meeting be adjourned. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 4 a.m. ATTEST: ~ J ~L, CITY SECRETLY -3-