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Home My WebLink About02/02/1981 City Council 000776 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON FEBRUARY 2, 1981 A REGULAR MEETING of the City Council fo the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor William J. Longo Councilman Linda A. Adams Councilman Norman Adeler Councilman Gary Shipman Councilman Dave Brown Councilman thus a quorum was established. 1. BRIEFING SESSION The City Council did meet in briefing session to review the following agenda items. No action was taken at this time. 2. APPROVAL OF MINUTES Councilman Shipman moved that the minutes of the meeting held on January 19, 1981 be approved as presented. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Councilman Adams then moved that the minutes of the work session held January 12, 1981 be approved as presented. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 3. RECEIVED REQUEST FROM COLONY YOUTH BASEBALL ASSOCIATION REGARDING USE OF CITY HALL Charles Parker, President of CYBA, submitted this request to the Council. He advised the Council that they would be using City Hall February 7 and February 14, 1981, from 9 a.m. to 2 p.m. He assured the Council that they would assume full responsibility for the security of City Hall at this time. After a brief discussion, Councilman Adams moved to approve the use of City Hall for the said dates. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF ESTABLISHING FEBRUARY 9 AND FEBRUARY 23 AS REGULAR MEETING DATES Mr. Tom Hart, City Manager, advised that the staff did recommend this primarily due to communication bids coming in and the need for immediate action on same. Councilman Adeler so moved, and the motion was seconded by Councilman Shipman. Prior to voting, Councilman Adams requested that the meeting of February 9 be brief due to the need for a closed-door session regarding personnel. Mayor Turner called for a vote on the motion on the floor. The motion passed by the following roll call vote: Ayes: All members present voted aye Noes: None -1- 000777 5. CONSIDERATION OF ESTABLISHING 4TH OF JULY ACTIVITY PLANS AND APPOINTMENT OF COMMISSION MEMBERS Councilman Adams moved this be tabled for action at future meeting. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF APPROVAL OF REQUEST SUBMITTED BY COLONIAL BAPTIST CHURCH FOR THE USE OF ONE PORTABLE BUILDING Mr. Hart advised the Council that Mr. Bradburry had given a list of require- ments that the church must do to bring the building up to a safe level for occupancy. Councilman Shipman requested that the City Council have a copy of this list when it is brought into compliance. Councilman Shipman then moved to approve the use of this portable building for a period of six months contingent upon construction plans being brought to the Council at the end of this period. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 7. CONSIDERATION OF EASTVALE AMBULANCE SERVICE CONTRACT RENEWAL Mr. Hart presented the following proposal for a cost increase on this service to the Town of Eastvale. He advised the Council that this cost increase is justifiable and that he had met with Mayor Conrad of Eastvale, and they were in agreement with it. At this time all he required of the Council was a motion or consensus regarding this increase so he can continue negotiations. Councilman Shipman did approve this increase in the form of an amendment to the existing contract. Councilman Adams seconded this motion. Prior to voting, Councilman Brown did clarify that this increase should be in writing and attached to the original contract. Mayor Turner called for a vote on the motion on the floor. The motion passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF RESOLUTION CALLING JOINT ELECTION WITH THE 1R~NICIPAL UTILITIES DISTRICT FOR APRIL 4, 1981 Mayor Turner read aloud the following resolution: THE STATE OF TEXAS, COUNTY OF DENTON, CITY OF THE COLONY: WHEREAS, the City Council of the City of The Colony has deemed it advisable to approve an Order Calling an Election; and WHEREAS, when two or more political subdivisions of this state are holding elections on the same day in all or part of the same territory, Article 2.01c of the Texas Election Laws provides for holding of said joint election; and WHEREAS, it is in the best interest of the City of The Colony, Texas and in the interest of its citizens to minimize cost and to maximize efficiency of said election to hold such joint election with The Colony Municipal Utility District No. 1 on April 4, 1981. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY THAT THE METHOD FOR ALLOCATING THE EXPENSES AND RECORDS FOR THE ELECTION SHALL BE AS FOLLOWS: 1. The City of The Colony and The Colony Municipal Utility District No. 1 shall share equally the cost of said polling place, election judge, alternate judge, interpretor, election clerks and election supplies. 2. The City of The Colony and The Colony Municipal Utility District No. 1 shall use a joint ballot with the cost of said ballots being shared equally. -2- 000778 3. The custodian of the records for the City and the District shall be Richard Turner, Mayor, for the City of The Colony. 4. The absentee voting shall be conducted at City Hall of The Colony, Texas, at 5576 North Colony Boulevard, WITHIN THE BOUNDARIES OF THE COLONY MUNICIPAL UTILITY DISTRICT NO. 1 AND THE CITY OF THE COLONY. The absentee voting clerk for said election shall be Janice Carroll, City Secretary. PASSED AND APPROVED THIS 2 DAY OF FEBRUARY, 1981. ATTEST: RICHARD TURNER, MAYOR JANICE CARROLL, CITY SECRETARY Councilman Brown moved that this resolution be approved. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 9. CONSIDERATION OF FIRST READING OF ORDINANCE CALLING HOME RULE CHARTER AMENDMENT ELECTION FOR APRIL 4, 1981 Councilman Adams requested that the Council table this for correction. She did request that Section 2.05 of the Charter be amended to require that a Councilman must resign his seat upon filing for a separate political office. Councilman Adams then moved to table until next week for this correction. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. CONSIDERATION OF RESOLUTION ESTABLISHING ATTENDANCE REQUIREMENTS FOR ALL CITY BOARDS Mayor Turner read aloud the following resolution: WHEREAS: It is in the best interest of the City of The Colony to establish attendance requirements for all Council-appointed boards and commissions; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That all Council-appointed members of boards, commissions, and committees that are formed and working at the direction of the City Council shall not have three consecutive unexcused absences from any regular meeting or work meeting called by said board. This requirement is in accordance with the requirements set forth for City Council members. PASSED AND APPROVED by the City Council of the City of The Colony this 2 day of February, 1981. ~______~~ ATTE~ ~/- _ /~l,,~..~_ Jan~i'~Carroll, City Secretary Cour~ilman Shipman moved to approve. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None -3- 000779 11. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDING CITY ORDINANCE NO. 85 AUTHORIZING THE POSITION OF DEPUTY CITY SECRETARY AS A SIGNATOR ON CITY VOUCHERS Mayor Turner read aloud in its entirety the following captioned ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AMENDING ORDINANCE NUMBER 85 TO AUTHORIZE THE DEPUTY CITY SECRETARY TO WITHDRAW MONEY FROM THE CITY DEPOSITORY AND PROVIDING AN EFFECTIVE DATE. Councilman Adams moved that this ordinance be approved upon first reading. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 12. CONSIDERATION OF FIRST READING OF ORDINANCE GOVERNING TRAFFIC AND MOTOR VEHICLE OPERATION Councilman Brown moved that this ordinance be tabled at this time. Seconded by Councilman Adams, the motion was passed by the following roll call vote : Ayes: Ail members present voted aye Noes: None 13. REVIEW AND DISCUSSION OF PROPOSED PERSONNEL POLICIES MANUAL Councilman Longo moved that this item be tabled. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 14. CONSIDERATION OF SECOND READING OF FINANCIAL AUTHORIZATION ORDINANCE Mayor Turner read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS AUTHORIZED AND APPROPRIATED BY THE BUDGET WHERE SEALED BIDS ARE NOT REQUIRED; AUTHORIZING THE CITY MANAGER TO PAY SALARIES AND PUBLIC UTILITY BILLS WITHOUT ADDITIONAL AUTHORIZATION FROM THE CITY COUNCIL; REPEALING ORDINANCE NUMBER 54; AND PROVIDING FOR AN EFFECTIVE DATE. Councilman Adams moved to approve this ordinance upon second reading. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 15. CONSIDERATION OF SECOND READING OF ORDINANCE REQUIRING PERMITS FOR THE ALTERATION OF PUBLIC RIGHT-OF-WAYS WITHIN THE CITY Mayor Turner read aloud the following captioned ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, REGULATING THE CUTTING, ALTERATION OR RECONSTRUCTION OF STREETS, ALLEYS, OR OTHER PUBLIC RIGHTS- OF-WAY, REQUIRING A PERMIT; REQUIRING A BOND; REQUIRING REPAIR AND CLEAN-UP; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. Councilman Shipman moved that this be approved upon second reading. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None -4- 16. CLOSED-DOOR SESSION DEALING WITH PARK & RECREATION BOARD APPOINTMENT 17. CONSIDERATION OF APPOINTMENT OF PARK & RECREATION BOARD MEMBER Mayor Turner did request that both of these items be tabled at this time, as he had not had sufficient time to contact the people who have requested to serve on this board. Councilman Longo moved that this item be tabled. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 18. CONSIDERATION OF REQUEST FROM MUD BOARD DIRECTORS REGARDING TEXAS PROPERTY TAX CODE Wes Gray, MUD Board members, did request the City's support on this issue. Councilman Adams stated that this would not only benefit the utility district but would be of a direct benefit to the city as well. Councilman Shipman noted that the citizens of The Colony would benefit the most, therefore, this request should be approved. Councilman Adams moved to direct the Mayor to send the proposed letters to the following people: Representative James Horn Senator Bob Glasgow Representative Wayne Peveto Representative Robert E. Davis Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None There being no further action to be taken by the Council, Councilman Shipman moved that the meeting be adjourned. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 8:30 p.m. HARD T~RNER, tf~[YOR ATTES~ . JA~'CARROLL, -5-