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HomeMy WebLinkAbout12/08/1980 City Council 000743 MINUTES OF THE CITY COUNCIL OF TIlE CITY OF THE COLONY HELD ON DECEMBER 8, 1980 A REGULAR M~.'ETING of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. with the following members present: Richard Turner Mayor Norman Adeler Councilman Gary Shipman Councilman Dave Brown Councilman Councilman Adams and Councilman Longo were not in attendance due to illness; however, a quorum was established.' 1. BRIEFING SESSION The Council met in a briefing session from 7:30 until 8:15 p.m. to discuss the following agenda items. No action was taken at this time. 2. APPROVAL OF MINUTES Councilman Adeler moved that the minutes of November 24 be approved as presented. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 3. RECOGNITION OF THE NEWLY CROWNED MISS COLONY FOR 1981 Mayor Turner presented this Mayor's Award to Michele Renee Looney in appreciation for her present and future Contribution to the City of The Colony while reigning as Miss Colony 1981. 4. PRESENTATION OF CERTIFICATE OF APPP~CIATION TO DAVID CHRISTENSEN FOR HIS CONTRIBUTION TO THE SUCCESS OF THE COLONY'S "TURKEY TROT" Mayor Turner presented to David Christensen a plaque prepared by Rick Herold, Director of Parks and Recreation, for his contribution to the success of The Colony's "Turkey Trot." Mayor Turner stated that he worked concurrently with Mr. Herold in all aspects of this event. He further stated that The Colony was most appreciative of'having young people such as Miss Looney and Mr. Christensen as active members of our community. 5. RECEIVED TWO FENCE VARIANCE REQUESTS a) B. L. Allen, 5284 Reed Drive Mr. Bradburry advised the Council that he did not have sufficient in formation regarding exactly what Mr. Allen wanted to do and that he was not in attendance at the meeting to represent himself regarding this variance. Councilman Shipman asked if his fence was under construction. Mr. Bradburry advised that it was but it had been red tagged. At this time, Councilman Shipman moved to table this agenda item. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None b) David Hale, 5620 Pruitt Mr. Hale, a representative of his fence company, did present to the Council a drawing of the installation of the fence showing the set-back -1- 0007, 4 requirement being short on the alley side of the fence. Mr. Hale contended that he had been presented a drawing of the set-back require- ments but did not understand it clearly. Mr. Bradburry did recommend this variance not be granted, as he, was provided with all the informa- tion and that Mr. Hale was a representative of his fence company and should be clear on all city restrictions. After discussion, Councilman Shipman moved that this variance be denied on the basis that the set- back and angle are provided primarily for the safety of all children and the fact this is installed should not weigh in their decision. Councilman Adeler agreed and seconded the motion. The motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 6. RECEIVED REPORT REGARDING SANITATION STUDY Tom Hart, City Manager, introduced Bill White, who is working as a consultant to the city on a "no-pay" basis. Mr. White outlined for the Council the purposes of the study, which would be to determine the cost of implementing a sanitation department and the benefits to the city. He then presented various systems that are under study at the time. Councilman Shipman asked if a solid waste site had been looked into. Mr. White answered that the city did have available to them two good sites, so it would not be a problem and that furthermore, in the future, all solid waste will probably be burned and used to generate electricity. After further discussion, Mr. Hart advised the Council that he would keep them up-dated on the progress of this study. 7. CONSIDERATION OF ACCEPTANCE OF POLICE VEHICLE BIDS AND FIRST READING OF AUTHORIZATION ORDINANCE ON SAME Mr. Hart briefed the Council and stated that rather than four vehicles, the staff now recommended that the city purchase one car to be used by the fire chief, one vehicle to be used by the police chief and one additional patrol vehicle, rather than four. Mr. Hart explained that, with the cost of housing in The Colony, many of the new officers hired are not able to live within our city limits, and this will begin killing the take-home car program. Therefore, they see no need for a fourth car at this time. Mr. Hart then presented to the Council the bids received. Lee Jarmon $7,976.88 Preston Chrysler 8,142.13 Lakeside Ford 8,324.00 Lone Star Dodge 8,270.00 Duran Chevrolet 8,103.65 Mr. Hart further advised that the staff did recommend to go with the Chevrolet Malibu as bid by Duran Chevrolet. This decision was based on reports received from other cities regarding problems with Fords used as police vehicles. Mr. Hart further advised the Council that these vehicles would be purchased on a lease-purchase program, which would be economically feasible for the city at this time. Mr. Hart then reviewed the following cost analysis. Unit Price $8,215.65 Total Price 24,646.95 Terms of Lease 36 Months Interest Rate 10% Total Interest Cost Over 36 Months for One Unit $ 904.90 Total Interest Cost Over 36 Months for Three Units 2,714.72 Total Impact to City Fiscal Year 80-81 7,170.00 Total Impact to City Fiscal Year 81-82 11,651.22 Total Impact to City Fiscal Year 82-83 6,609.78 Total Impact to City Fiscal Year 83-84 1,930.67 -2- 000745 Councilman Adeler then asked what the $75.00 cost was regarding a service manual. Councilman Shipman noted that this was a repair manual that was needed for any mechanic that would work on the vehicles. Chief Ristagno stated that it would be one repair manual only. They would not purchase one for each car. Councilman Adeler also questioned the need for AM/FM radios on the chief cars at an additional cost of $45.00 each. Mr. Hart explained that this was an option and not necessary at all. Councilman Adeler felt that costs should be kept at a minimum, and that this item, however small, should not be included as an alternate. After further discussion, Councilman Shipman moved to accept the bid submitted by Duran Chevrolet for three Chevrolet Malibus with alternate item No. 3, the spotlight, to be included. This would be at a cost to the city of $8,170.65 per unit, with a total bid cost of $24,322.95. Before seconding this motion, Councilman Brown requested that Mr. Hart explain the use of the fire chief's car. Mr. Hart stated that the Fire Chief does need a standard sedan, as he does have metroplex privi- leges. However, the Fire Chief probably responds to Code 3 situations even more often than the Police Chief, as he is a working chief and must respond to fires. Further, this fire chief's car does have a police package as it will be put into use as a police vehicle when it is no longer used by the chief. Councilman Adeler asked that it be explained why a cigarette lighter was included on the bid specs. Mr. Hart advised the Council and members of the audience the cigarette lighters were a necessity, as the radar units were plugged into them. Councilman Brown then seconded the motion, and the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner then read aloud in its entirety the following captioned authorization ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR 3 POLICE VEHICLES WITH THE FIRM OF DO~kN CHEVROLET ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. Councilman Shipman moved that this ordinance be approved on first reading. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF ACCEPTANCE OF AMBULANCE CHASSIS BIDS AND FIRST READING OF AUTHORIZATION ORDINANCE ON SAME Mr. Hart, City Manager, took the background of this particular item stating that the ambulance now in service with the city was previously a Denton County ambulance, and the use on it in the past several years has been tremendous. Mr. Hart stated that the staff did recommend that the Council go with the 1981 model chassis, as bid by Superior Southwest. Mr. Bradburry did advise the Council that the original budget cost of approximately $14,000 had been based on the City of Justin's cost for their ambulance chassis remouht. However, when they came to making more complete studies of this particular ambulance, it became a more complicated remount. Mr. Hart stated that this was an absolute necessity and he recormnended the additional funds be acquired from the Fire Chief's salary and the balance taken from the Fire Department's general maintenance account. Councilman Shipman asked what the rental cost would be while this ambulance was being repaired. Mr. Hart advised that this was budgeted at approximately $500.00, but we do not have a definite amount at this time. Mayor Turner asked that this cost be in- vestigated and presented to the Council. Councilman Shipman then moved to accept the bid presented by Superior Southwest for a 1981 Chevrolet chassis in the amount of $18,373.00. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None -3- 000746 At this time, Mayor Turner did read aloud.in its entirety the following captioned authorization ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR ONE AMBULANCE CHASSIS WITH THE FIRM OF SUPERIOR SOUTHWEST ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. Councilman Shipman moved that this ordinance be approved upon first reading. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 9. CONSIDERATION OF APPOINTMENT TO PARKS AND RECREATION BOARD Councilman Brown moved that Earl Brantley be appointed to Place 5, an unexpired one-year term, on the Parks and Recreation Board. He added that Earl Brantley has been a benefit to the city, primarily due to his extensive work with The Colony Lions Club. He felt that he would add stability to the Parks and Recreation Board. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. CONSIDERATION OF SECOND READING OF ORDINANCE CALLING REFERENDUM ELECTION Mayor Turner read aloud in its entirety the following captioned ordinance. AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, CALLING A SPECIAL MUNICI- PAL ELECTION TO BE HELD ON JANUARY 17, 1981; PROVIDING FOR THE SUBMISSION OF PROPOSITIONS TO HAVE THE VOTERS DECIDE IF PRECINCTS SHOULD BE ESTABLISHED AND THE NUMBER OF COUNCIL PLACES SHOULD BE INCREASED; DESIGNATING THE POLLING PLACE AND THE HOURS OF VOTING; APPOINTING ELECTION JUDGES AND PROVIDING THE MANNER IN WHICH NOTICE OF SUCH ELECTION SHALL BE GIVEN. Councilman Shipman then moved that the ordinance be passed upon second reading. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 11. CONSIDERATION OF SECOND READING OF ORDINANCE PERMITTING LATE-HOUR PERMITS IN THE CITY Mayor Turner then read aloud the following captioned ordinance. AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR THE ADOPTION OF EXTENDED HOURS FOR THE SALE, OFFER TO SELL, AND DELIVERY OF BEER BY A HOLDER OF A RETAIL DEALER'S ON-PREMISE LATE HOURS LICENSE OR FOR THE SALE OF MIXED BEVERAGES AND THE OFFER TO SELL BY A HOLDER OF MIXED BEVERAGES LATE HOURS PERMIT OR FOR THE SALE OF ALCOHOLIC BEVERAGES SOLD UNDER A WINE AND BEER RETAILER'S PERMIT OR A WINE AND BEER RETAILER'S OFF-PREMISE PERMIT; PROVIDING FOR THE EXTENSION OF SALE HOURS TO BETWEEN MIDNIGHT AND 2:00 A.M. SPECIFIC DAYS; AND PROVIDING AN EFFECTIVE DATE. There followed lengthy discussion. Councilman Brown stated his concern in that the Council was allowing them to stay open until 2 a.m. on Thursday, Friday and Saturday evenings. He added that this is only 12 days out of the month and, if Thursday evening, i.e., Friday morning, is necessary. Nick Oprea, owner of PK's Pub, answered that Thursday is the beginning of the weekend business and usually there is a good crowd in attendance. Councilman Shipman stated that December 15 we do have scheduled a meeting with David Floyd, of the Alcoholic Beverage Commission, as well as further discussion of a proposed specific use -4- 000747 permit ordinance, and he did feel that more information was needed before the final passage of this ordinance. Mayor Turner stated that he did agree with Councilman Shipman. He added that the City Council does want to approve with caution, as they do feel an obligation to the citizens to control the growth of the city in this area and to attract only quality businesses to the city. After further discussion, Councilman Adeler did move that this be tabled until the December 15 meeting. Se- conded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 12. REVIEW AND DISCUSSION OF PROPOSED PERSONNEL MANUAL Councilman Shipman moved that this item be tabled until a full Council was present. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None There being no further action to be taken by the Council, Councilman Shipman moved that the meeting be adjourned. Seconded by Councilman Brown, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 9:05 p.m. JA~CARROLL, CITY SECRETARY -5-