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HomeMy WebLinkAbout09/06/1980 City Council 0006?8 CITY OF THE ODLONY DENTON COUBri~, TEXAS SEPTEMBER 6, 1980 A Budget Work Session of the City Council was called to order on September 6, 1980 with the following n~mbers present: Richard Turner Mayor William J. Longo Councilman Linda A. Adams Councilman Norman Adeler Councilman C~ry Shitx~mn Councilman Greg Norwood Councilman and with no members absent; thus, a quorum was established. 1. REVIEW OF PROPOSED MUNICIPAL B~ FOR FISCAL YEAR 1980/81. Mayor Turner stated that Tom Fart would present to the Council orally the changes he recon~a~=nded for each department on a line by line b~sis. Mr. Hart then advised the Council that he w~31d begin this review and present reoomnended expenditure changes first beginning with General A~lministration. Mr. Hart then read aloud the following classifications in General Axiministration and their recQLuended expenditures as follows: General Administration: Salaries $ 38,235.00 Salaries, Overtime 300.00 Group Insurance 876.00 FICA 2,475.00 Workman' s Comp. 71.00 Retirement Reserve 2,247.00 Office Supplies 700.00 Postage 180.00 Minor Equipment 75.00 Mag. and Books 25.00 Civil Defense Supplies 150.00 Misc. Supplies 1,250.00 Prof. Services Legal Services 14,400.00 Auditing Services - - Other Cont. Servs. - - Printing 150 .'00 City Insurance 3,800.00 Electricity 7,000.00 Water 600.00 Gas Telephone 12,000.00 Adv/Legal Notices 50.00 Priv. Auto Allow. 1,850.00 Educ. & Training 1,200.00 Travel Expense 3,700.00 Dues/Memberships 1,800.00 Bldg. Rental -- Rpr/Maint. Bldg. 800.00 Maint. Furn. & Off. Equipment 550.00 Maint. Radio 100.00 Mach. & Equip. Rental 1,560.00 Capital - Bldg. 15,926.00 Radio & Comm. Capital - Furn. Contingency Reserve - - Elected Officials '- TOTAL $ 112,070.00 -1- 000674 Councilman Adeler was concerned that overtime had been budgeted, he stated that a firm cannot anticipate overtime and therefore it cannot be budgeted in a baseline budget. Councilman Shipman recra~ended that overtime be circled as a possible cut from this years budget. Mr. Hart advised them that overtime had been recomr~nded due to a legal requirement that all cities over a population of 10,000 must pay policem~n and fireman overtime. Councilman Longo re~nded that all travel expenses be cut from the Budget. The Council agreed that they would take it under consideration but did not n~ke a final decision at this time. Mr. Hart then presented the follc~ing figures for the City Secretary department. City Secretary: Salaries $ 25,800.00 Salaries, Overtime -' - Group Ins. 876.00 FICA 1,670.00 Workman' s Comp. 46.00 Retirement Resv. 1,519.00 Office Supplies 800.00 Postage 300.00 Mag. and Books 50.00 Misc. Supplies 300.00 Other Prof. Servs. 4,000.00 ' Contracting Servs. 200.00 Printing 2,250.00 Adv/Legal Not. 1,900.00 Priv. Auto Allow. - - Educ. & Training 300.00 Travel & Meetings 600.00 Dues/~mbership 75.00 Maint. Off. Equip. 100.00 Office Furn. 900.00 Office Equip. 1,500.00 Resv. for Contin. - - Elec. Expense 2,600.00 TOTAL $ 45,786.00 In discussion of this depaz~cment it was concurred by the Council that overtime should be eliminated from all accounts other than the Police Department. The following figlk~es for the Finance department were presented: Finance: Salaries $ 14,130.00 Salaries, OT 400.00 Group Insurance 438.00 FICA 914.00 Workman' s Comp. 25.00 Retirement Resv, 829.00 Office Supplies 150.00 Postage 210.00 Mag. and Books 35.00 Misc. Supplies 50.00 Other Prof. Servs. 7,439.00 Audit 1,500.00 Contractual Servs. 2,160.00 Printing 55.00 Adv. &Legal Not. - - Priv. Auto Allow. Educ. & Training 100.00 Travel & Meetings 200.00 Dues & Member. 75.00 Repair & Maint. Bldg. Maint. Off. Equip. 75.00 Office Furn. - - Office Equip. Resv. for Contin. TOTAL $ 28,805.00 --2-- O00G?$ · he ~o~cil a~k~l that iam_ttori~l supplies listed ~der F±na~ce be moved to Ge~eral Ad~t~stration. ivI~. HavOc pre~ented the following amended Budget ficj~es for Mtmici~l Cot~c. Municipal Court: Salaries $ 11,352.00 Salaries 350.00 Insurance 438.00 FICA 735.00 Workman' s Comp. 20.00 Retirement Resv. 671.00 Office Supplies 650.00 Postage 360.00 Prof. Fees 4,340.00 Printing 100.00 Educ. & Training 150.00 Travel Expense 300.00 Dues & Membership 50.00 Maint. Office Equip. 75.00 Resv. for Cont. - - TOTAL $ 19,591.00 The Council was in agreement with these figures. No additional changes were made. Mr. Hart presented the following Park and Recreation Budget figures. Park and Recreation: Salaries $ 16,392.00 Salaries, PT 3,250.00 Group Insurance 620.00 FICA 1,069.00 Workman ' s Comp. 602.00 Retirement Resv. 1,116.00 Uniforms 171.00 Medical 30.00 Office Supplies 150.00 Postage 100.00 Small Tool Exp. 275.00 Mag. & Books 25. O0 Fuel 400.00 Chemicals 300.00 Misc. Supplies 600.00 Contracting Serv. Printing 1,100.00 Adv. & Legal Not. 185.00 Private Auto Allow 170.00 Educ. & Training 200.00 Travel Expense 150.00 Dues & Member. 75.00 Maint. -Vehicles 200.00 Park Maint. 800.00 Furn. & Fixtures Capital-Const. & Ma. Equip. 6,460.00 Cap. Equip. -Parks 1,000.00 TOTAL ~ 35,440.00 Gene Pollard, a member of the audience, disagreed with the new Parks and Recreation department being included in the baseline Budget as presented. Councilman Shipman explained that it was included in the baseline as a continuation of an existing service and perhaps "baseline" is an incorrect term. There followed a lengthy discussion of the validity of this expenditure for Parks and Recreation department. Mr. Brinegar, a member of the audience, stated that he did not want to pay for recreation programs that he would not personally benefit from. Mr. Hart reviewed for the Council the updated figures for the dep~nt of Courmmnity Developr~ant. -3- 000676 Comnunity Development: Salaries $ 103,315.00 Salaries, Cfr 1,000.00 Salaries, PT 7,899.00 Group Ins. 3,395.00 FICA 6,709.00 Workman' s Comp. 4,719.00 Retirement Resv. 6,462.00 Uniforms 1,352.00 Office Supplies 500.00 Postage 350.00 Small Tools/Equip. 1,300.00 Mag. & Books 75.00 Motor Fuel 6,226.00 Animal Feed - - Misc. Supplies 1,800.00 Contract Service 3,600.00 Printing 300.00 City Insurance 1,600.00 Water 550.00 Adv. & Legal Not. 300.00 Priv. Auto Allow. 9,540.00 Educ. & Training 500.00 Meetings & Conf. 700.00 Dues & Membership 90.00 Street Repair 2,300.00 Maint. Traffic Signs 500.00 Maint. Furn. & Fixt. 100.00 Maint. Vehicles 5,000.00 Machine Rental 300.00 Capital Radios 2,660.00 Capital Vehicles Furn. & Fixtures - - Const. & Maint. Equip. Traffic Control 1,500.00 Capitol - Other Eq. Street Lighting 47,500.00 Resv. for Cont. Park & Rec. Serv. TOTAL $ 222 ~ 142.00 He did advise that Animal Control had been moved to the Police Department for better control. Bob Brown, a n~mber of the audience, asked for clarifi- cation of the private auto allowance paid to the deparhuent heads and inspectors and asked if this is for only in city use with~ t~eir .vehicles~~ Mr. Hart replied, that this was the case and all out-of-town use of their~own vehicles required that they be paid mileage. The primary areas of concern in Coranunity Development were street and identification sign needs and maintenance employees. There followed a discussion of stop signs and street identification signs. Councilman Longo stated that Fox and Jacobs had agreed to pay for the replacement of stop signs. Councilman Shipman asked how many signs did need to be replaced. Mr. Hart answered one hundred and fifty-seven (157) signs. After discussion Councilman Shit~nan asked that it be noted that $10.00 a sign be budgeted into the revenues projected for next year. Councilman Longo rec~t,Llended that the sign program be kept separate and tabs be kept on the costs incurred by the City as well as costs reimbursed to the City by Fox and Jacobs. The Council also discussed the need for street maintenance as a preventive measure for problems in the years to come. Mr. Hart then presented the following figures as the amended Fire and Ambulance department budget. Fire and Ambulance: Salaries $ 17~ 566.00 Group Insurance 365.00 FICA 1~ 148.00 Workman's Comp. 996.00 Retirement Resv. 1, 227.00 Office SupP{ies 175.00 Pos tage 15.00 Small Tools 80.00 Maqazines & Books 30.00 Motor Vehicle Fuel 6,205.00 --4-- 00067? Fire and Ambulance Cont'd: Misc. Supplies $ 5,100.00 Printing 175.00 City Insurance ~1,115.00 Electricity 3,300.00 Water 600.00 Gas 400.00 Telephone 500.00 Private Auto 204.00 Educ. & Training 2,000.00 Travel & Meeting 1,000.00 Dues & Membership 95.00 Fire Prev. Bureau 200.00 Maint. Building 1, g00.00 Maint. Vehicle 18,700.00 Maint. Radio 1,200.00 Radio & Conm. Equip. 14,490.00 Capital - Motor Veh. 2, 77'/.00 Other Equipment Resv. for Contingency 2,500.00 TOTAL $ 93,198.00 Mr. Gene Pollard recommended that the budgeted amount for gasoline be dropped similar to the method that was used in the Police Department budget. Councilman Longo asked when the new truck would arrive and was told by Mr. Hart that it should be here in a few months. The Police Department figures were revised as follows: Police Department: Salaries $ 191,349.00 Salaries, OT 7,500.00 Salaries, PT 14,040.00 Group Insurance 5,694.00 FICA 12,384.00 Workman' s Comp. 5,178.00 Retiren~nt Resv. 11,295.00 Uniforms 4,844.00 Medical Exp. 60.00 Office Supplies 1,200.00 Postage 350.00 Magazines & Books 100.00 Motor Fuel 32,000.00 Animal Cont. Chem. 536.00 Animal Cont. Feed 300.00 Misc. Supp. 3,520.00 Prof. Service 600.00 Printing 2,288.00 Vehicle Ins. 7,372.00 Elect. (An. Shelter) 480.00 Telephone Adv. &Legal Not. 250.00 Educ. &Training 1,800.00 Travel Exp. 875.00 Dues & Member. 140.00 Maint.Ofc. Machines 100.00 Maint. Vehicles 7,920.00 Maint. Radios 800.00 Equip. Rental Capital - Bldg. Capital - Radios 13,129.00 Capital - Motor Veh. 30,538.00 Capital - Off. Furn. Capital - Office Equipment 850.00 Capital - Other Equipment Contributions 200.00 Resv. for Cont. - - Special Inv. 2,605.00 Resv. Training TOTAL $ 360,297.00 --5-- O0 e78u,,..., Questions arose regarding the high amount allocated for printing. Chief Ristagno stated that last year the Juvenile Grant picked up a large amount of the printing costs and also the past Budget year the police had been well stocked with printing needs. However, this year reordering revisions were needed in various forms. Mr. Pollard asked if a study had been ~de between the costs of budgeting and operating the new police vehicles vs the old Department of Public Safety vehicles. Mr. Hart answered that it had been done in the past and that maintenance costs on the DPS vehicles were extremely high. Mr. Bob Brown noted that the vehicle insurance cost was extremely high, and it was explained that an emergency vehicle carried a much higher premium than a standard automobile. ~ Mr. Hart then presented the following revenue figures to the Council: Total Base Line With No Reserve $ 818,804.00 Revenue Excluding Taxes $ 424,828.00 Tax Money Needed $ 393,976.00 1¢ = $ 16,578.00 Tax Rate Needed For Base Line 23.76¢ Bond Money Needed Three to Four Cents Reserve Needed .5 to 1.5¢ Revised Packages $ 225,478.00 Tax Rate Needed For All Packages 13.6¢ It was noted that sales tax had been raised to $70,000.00 rather than $67,000.00. It was also noted that 1.5¢ had been switched from the Bond Debt Service Account into the Operating Revenue of the City. The Council concurred with this transfer of funds. Mr. Hart did clarify that this transfer of funds will create a potential of raising the tax to 3.5¢ the next Budget year. Councilman Adams asked the status of the contract negotiations with Municipal Utility District. Mr. Hart advised the Council that there were ongoing negotiations for a Police service contract with the utility district in the amount of $50,000.00 to $80,000.00, which would offset conrm3raication costs if agreed to by both governn~ntal entities. Mr. Hart did ask for approval frcm the Council for the continuance of these negotiations. Councilman Adeler so n~oved, seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mr. Hart then presented the packages to the Council for their further review and agreement as to which one should be included in this Fiscal Year Budget. 1. Codification ~ After discussion what Codification would do and how it would pay for itself, the man hours saved, the Council were in unanimous agreement to keep it in the proposed Budget. 2. File Cabinet After a very brief discussion the Council agreed to include this package in the proposed Budget. 3. Public Address ~U~d Recording Sys~h~-~n~ Councilman Adeler was concerned by the cost. Janice Carroll, City Secretary, said in talking with Mr. Stewart, a citizen familiar with public address systems that he stated that it was a fair cost but would go over the equipment needed with her before any items were purchased. Councilman Adams felt it might be best to hold off on this --6-- 0006?9 package until the next Budget year. Mayor Turner then asked for a concurrence of the Council, and all agreed to this package with the exception of Councilman Adams. 4. Parks ~aintenance Mr. Hart outlined the equipment that will be purchased by the City to m~intain over 100 acres of dedicated park land. Councilman Longo asked why there would be need for a small mower at this time. Mr. Hart advised him that this mower would be used in median n~int- enance also. He further advised that the park maintenance people would also be used for street maintenance too. 5. Street Maintenance Package The Councils ?primary concern with the 'part Fox and Jacobs would pay in the monetary considerations of this package. Mr. Hart stated that he would have an answer for the City next week regarding the $48,000.00 allocated to purchase equipment. The Council agreed that the City would do cosmetic, preventive and small repairs to the streets but would not release Fox and Jacobs frcm their responsibility. Councilman Longo requested that the City Manager make a list of repairs to give to Fox and Jacobs next week defining the City and their respon- sibilities on street maintenance. Mr. Pollard asked the Council if they realized the funding of this package would create a $55,000.00 to $60,000.00 expense to the next budget year. Councilman Adeler stated that he was in favor of holding off on street maintenance package. Councilman Shipman said it was a matter of liability and that it was his intention to correct these problems as soon as possible. After a lengthy discussion Councilman Longo stated that he would need a firm commitment from Fox and Jacobs prior to making a decision on this package. The Council did concur with Councilman Longo's opinion, regarding the funding in this area. Mr. Hart advised the Council and Mr. Pollard that if this package was not funded in this Budget year we would be facing two winters before the program would be started. 6. Ambulance Chassis After a discussion of ambulance needs the Council did concur that this package was a necessity, and unanimously agreed to its inclusion in the proposed Budget. 7. Fire Chief Councilman Longo asked that it be advertised State wide. Mr. Hart assured him that this position would be advertised and interviewed for. In explanation of this need Mr. Hart advised that the Fire Department is now going through major changes and that the second station coming on-line this month and new equipment coming in which would entail extensive training and better operation of management. Mr. Hart further advised that this position will be a working position and the Chief will have to do much of the manual work himself. 8. Radar Units Chief Ristagno advised the Council that they did reduce the packet to $2,800.00 for the purchase of only two (2) radar units. The original package represented at a cost of $4,400.00 for four (4) units with a trade-in of the two (2) old units. Councilman Longo stated that he was against the cutting of this package and recomnended going with the four (4) units at $4,400.00. Councilman Shipman asked that Chief Ristagno investigate the trading-in of two (2) units and the purchase of three (3) rather than the four. Chief Ristagno stated that he would get a cost figure for the three (3) units. At this time the Council did concur with Councilman Longo and agreed to the purchase of all four (4) units with the trade-in. 9. Three Police Officers Mr. Hart explained to the Council and members of the audience the need for three additional officers to provide complete coverage for the City as well as a swing shift to handle vacations and days off among department personnel. There followed a discussion of a time table as to when would be the optim~n time for hiring. After a brief discussion of t~he reasons for hiring in December, January and April the Council concurred that all three officers were needed by the Police Department in this fiscal year. --7-- O0©BSO 10. Police/Fire C~mtcmications Mr. Hart advised that there would be a small deduction in existing expenditures by the elimination of the direct Denton County phone lines. He further advised the Council that he was negotiating with Municipal Utility District regarding areas that they would benefit from this package. Mr. Pollard, a n~aber of the audience, stated that he felt very strongly that the need for this conmunications did not justify the expenditure of $52,000.00 in this Budget year. He further stated, that the calls were being handled adequately in the City at this time. Chief Ristagno pointed out that although response tin~ would be improved the safety factor for officers calling -- in for assistance was one of his primary reasons for r~questing this package. David Marlar, Assistant Chief in the Fire Department, stated that the average run time for the Volunteer Fire Department is 6.5 minutes and this could be reduced by the use of their own City dispatch syst~n. Mr. Hart advised the Council that he felt that the upcc~ing possibility of a contract with utility district was a strong justification for approving this package. Mr. Pollard agreed, if, this contract with MUD would be used to reduce the tax base of this Budget year. In a lengthy discussion that followed, Councilman Adams stated that the primary benefit is the police officers safety, and she would be willing to scratch street and park maintenance packages in favor of this item. Mr. George Gillette, a m~mber of the audience, stated that he also was for a co~nunications package. After the cc~pletion of this discussion the Council agreed unanimously that this package would be in the amended Budget. 11. Public Library Mr. Pollard stated that he felt that this would be better served at a later date. Councilman Adams recc~m~nded that $4,700.00 be allocated for shelves , but the operation of the Library should be on a voluntary basis only. At this time, Councilman Norwood read a letter from the Friends of the Library outlining needed expense that would total approx- imately $16,000.00. Councilman Adeler also expressed his doubts that there is a need for a paid Library at this time. Councilman Longo answered that it was imperative that a librarian be paid, or he would recommend that the entire package be left out of this years Budget. Wanda Gillette, President of the Friends of the Library Association, said that she did have one person co~nitted to working one year on a volunteer basis and added that n~ny books have already been donated for the librarys use. A representatives of the Citizens Against Taxation stated they would work on a voluntary basis for this project for the City. Mr. Hart stated that he could reduce the expenditures of this package to $6,572.00, cutting out the need for a paid librarian. The Council did concur with this figure which is a reduced level package. At this time Mr. Hart and Council added the costs for base line budget plus the packages approved and came to a 38.24¢ tax rate which included 3¢ for debt service. Mr. Dan Brinegar, a member of the audience, stated he felt this budget was an example of poor management and was in disagreement with the tax rate that it would call for. Gene Pollard cor~plemented the base line budget, but felt that the .pad,ages were completely out of line. There being no further discussion by the Council at this time, Councilman Shipman moved that the meeting be adjourned. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 1:00 a.m. ~