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HomeMy WebLinkAbout08/04/1980 City Council 000648 MINUTES OF THE CITY OF THE COLONY HELD ON AUGUST 4, 1980 A REGULAR SESSION of the City Council of the City of the Colony was called to order with the following members present: Richard Turner Mayor William J. Longo Councilman Linda A. Adams Councilman Norman Adeler Councilman Gary Shipman Councilman Greg Norwood Councilman and with ~o members absent, thus, a quorum was established. 1. BRIEFING SESSION ('/:30 P.M. to 8:30 P.M., no action will be taken) The City Council met in a briefing session in the conference room of City Hall to review the agenda items to be considered at this regular meeting. No action was taken at this time. Prior to proceeding to agenda Item ~2 Councilman Longo announced that the Eastvale fireman "red" Conrad Was burned seriously in a grass fire this past weekend. Greg Sterner, Civil Defense Director, reported ot the Council that his condition was stable and that Parkland had received ample amounts of donations of blood. In fact, he stated, that there was a tremendous response to their request for blood donations. Mayor Turner asked the staff to keep the Council abreast of Mr. Conrad's condition. 2. APPROVAL OF MINUTES Councilman Shipman moved that the minutes of the REGULAR SESSION held on July 2!, 1980 be approved. Seconded by Councilman Adams the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF REQUEST FROM EDS FOR LETTER OF RELEASE STATING THE CITY OF THE COLONY HAS NO EXTRATERRITORIAL JURISDICTION ON THEIR PROPERTY Mr. Hart advised the Council that Rob Dillard representing EDS had contacted him regarding this item. In discussion with Mr. Dillard, Mr. Hart stated that he is relatively assured that the City of the Colony does not possess any extraterritorial jurisdiction on this osuthern boundary of the City. However, he recommended that the Council authorize him to sign this approved letter stating this fact once he is assured that the City in fact does not have nay claim to extraterritorial jurisdiction in this area. After a brief discussion, Councilman Norwood moved that the City Manager be given this authorization. Seconded by Councilman Shipman the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. RECEIVE REPORT ON SUMMER RECREATION PROGRAM Rick Herold, Director of Parks and Recreation Program of the City of The colony, presented to the Council a written report. The written report contained the following information regarding enrollemnt in the Summer Recreation Program classes: -1- 000646 Children's Classes Class Identification Number Enrolled Baton 12 Cheerleading 25 Crafts 20 Exercise 10 Diction 7 Golf 9 Modeling 8 Model Building 1± Karate 24 Painting and Drawing 13 Tumbling/Trampoline 39 Day Camp 112 Basketball Camp 12 TOTAL 302 Adult Classes Aerobic Dancing 51 Golf 5 Photography 4 TOTAL 60 Mr. Herold then briefed the Council on additional activities that had been arranged through the Summer Recreation Program. A contemporary gospel concert was held at the old City Hall, a children's dog show, with nineteen entrants, was sponsored by Parks and Recreation as well as the Ken-L-Ration Company and the highlight of the events has been the Colony's First Annual Flea Market and Chili Cookoff, which was co-sponsored by The Colony Lion's Club. Mr. Herold told the Council that some of the upcoming events are: a jazz band concert, and Guiness World Book Record attempt to be held on August 30th, which will entail the shaving of 140 men in sixty (60) minutes; a Second Annual Colony Flea Market and Chili Cookoff ~is scheduled for later in the fall and along with this a Miss Colony Contest will be arranged. In critiquing the program, Mr. Herold told the Council that there are certain changes that do need to be made: (1) a dead week following registration is needed to allow staff tO update class rolls and inform instructors of size, and provide time for late registration; (.2) .gym supervisors need to be employed to open and close facilities and coordinate gym cleanup periods, (3) additional expertise for Day Camp personnel and class instruCtors must be required, (4) at least two-weeks of advertising for the Summer or Fall programs should be provided before registration commences, (5) the number of weeks for classroom instruction should be limited to the shortest amount possible with more classes being scheduled within one week. Mr. Herold told the Council also that he has been working with the Parks and Recreation Board and Colony Sports Association on the upgrading of the North Colony fields, land acquisition south of Arbor Glen, co-ordinating the upcoming park grant and developing a sports field use policy which will be forwarded to the City Council for their approval upon completion. Councilman Longo extended on behalf of the Council a thank you to Mr. Herold and the Parks and Recreation staff for a job well done on such a short term basis. Mr. Herold answered that he did appreciate the Council;s concern and co-operation and he would like for the Council to know that the volleyball net is up in Perryman Park and ready for play. Mr. Hart also commended Rick Herold and his staff for putting tofether an excellent summer program. Councilman Shipman added that the City certainly got their moneys worth from this contract. 5. CONSIDERATION OF CABLE T.V. PROPOSALS Mr. Hart stated that he was ready to negotiate a franchise agreement with any of the three companies that had submitted proposals. Mayor Turner stated that all companies were good and commended the Citizen Review Group for the work that they performed in evaluating each company. Greg Sterner, Chairman of the Citizen Review Group, did remind the Council that although they were not professionals, they gathered information to be presented to the Council to enable the Council to make a more accurate decision. Councilman Longo made the motion that The --2-- 000647 City of The colony enter infranchise ordinance negotiations with CATV of The Colony, with acceptance of this ordinance contingent upon terms acceptable both to the City and the cable company. Councilman Shipman seconded this motion. Prior to voting Mayor Turner asked ofr discussion. Councilman Adeler stated that his only reservation was on the financial position of this company. Councilman Longo felt that the letter from the respective bank did assure the Council that a line of credit could be obrained by CATV. Greg Sterner furhter advised that he had contacted all corporate loan officers of the credit line bank of each company and he had been assured that all companies had good financial resources. There followed a brief discussion of the assets of CATV, the variety of services that would be offered, and the quality of the relationship between the City and CATV that should be established in the future, Councilman Shipman requested that a copy of this porposal be sent to Mr. Nalls for his review. Janice Carroll, City Secretary, repeated the motion on the floor, and Mayor Turner called for a vote, The motion passed by the following roll call vote: Ayes: All members present voted aye Noes: None The Cable TV representatives, Ben Campbell, President and Smitty Murrin thanked the Council for their decision. 6. CONSIDERATION OF ESTABLISHING REGULAR MEETINGS ON A WEEKLY BASIS UNTIL OCTOBER 6, 1980 Janice Carroll, City Secretary, stated that this action was necessary to enable the Council to porceed in the most efficient manner through the budget and tax levy process. Councilman Shipman moved that regular meetings be weekly through the October 6, 1980 Council meeting. Seconded by Councilman Adeler the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 7. CONSIDERATION OF APPOINTMENT OF DEPUTY CITY SECRETARY Janice Carroll, City Secretary, advised that upon request of Councilman Longo that this agenda item~had been added. Councilman Longo then moved that Linda King be appointed Deputy City Secretary for The City of The Colony. Seconded by Councilman Adams the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF ALLEYWAY INGRESS/EGRESS AT BARTLETT AND MILLER DRIVES Mr.' Hart, City Manager, reviewed the option proposed by Hunter Associates, consulting engineers for the City and advised the Council that alternate A was recommended as the best solution to the problem. Mr. Hart stated that in an oral conversation with Robert Dillard, attorney for the City, Mr. Dillard had advised him that any blockage of this alley including a "break away" barricade could be construed as an obstruction in a public right- of-way and would constitute a basis for City liability in the event of an accident. Regarding costs for this particular barrierk Mr. Hart advised that the aluminum posts and signing would cost approximately $200.00, the chain link fence would run approximately $648.00, bringing the total cost to $848.00. After a brief discussion Councilman Shipman requested that this legal opinoin be in writing prior to the Council making any decision. Councilman Shipman moved to table this agenda item until the following Monday. Councilman Adams seconded the motion and the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None -3- 000648 9. CONSIDERATION OF SECOND READING OF LIBRARY ORCINANCE Mayor Turner read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, DESIGNATING THE PURPOSE, ORGANIZATION, APPOINTMENT AND DUTIES OF THE COLONY PUBLIC LIBRARY BOARD; ESTABLISHING THE POSITION AND DUTIES OF THE COLONY LIBRARIAN; PROVIDING FOR THE OPERATION OF THE COLONY LIBRARY; AND PROVIDING AN EFFECTIVE DATE. Councilman Longo moved to approve this Ordinance upon second reading. Seconded by Councilman Shipman, .the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. CONSIDERATION OF SECOND READING OF ANNEXATION ORDINANCE ON TWO UNDEVELOPED LAND TRACTS Mayor Turner read aloud the follwoing caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, ANNEXING THE HEREINAFTER DISCRIBER TERRITORY TO THE CITY OF THE COLONY; ATTACHING THE DESCRIPTION OF SUCH TERRITORY AS EXHIBITS,A,B AND C; EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID PROPERTY WITHIN THE CITY LIMITS; GRANTING ALL PRIVELEGES OF OTHER CITIZENS AND BINDING ALL INHABITANTS BY ALL THE ACTS, ORDINANCES AND REGULATIONS OF SAID CITY; PROVIDING FOR THE EXTENSION OF THE EXTRATERRITORIAL JURISDICTION OF THE CITY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Councilman Shipman then moved to approve this Ordinance upon second reading and concurrently repealed the motion to approve upon second reading made at the June 16th Council meeting. Seconded by Councilman Adams the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 11. CONSIDERATION OF AUTHORIZING CITY MANAGER TO EXPEND FUNDS ON THE NORTH COLONY PARK SITE Mr. Hart, City Manager, stated that in a meeting with Sports Associations the following expenses for the development of the field at the North Colony park site were agreed to: City Expense: 1. North Colony Water Tap 529.06 (Allen at North Colony) 2. Watering tractors and hose (3) @ $586.25 1,758.75 3. Quick disconnects for sprinklers 425.00 (i0) @ 42.40 4. Sandy loam (250 yards @ 3.76) 940.00 5. Poles and cables for parking lot 300.00 $3,952.81 Sports Associations Expense: 1. Bermuda seed 2,172.50 (for approx. 12 acres) 2. Fertilizer (1 ton) 214.20 3. PVC Pipe 308.00 $2,694.70 In discussion Mayor Turner asked how many soccer fields this area would provide. Mr. Herold told the Council this area --4-- 000649 would provide a total of ten fields with six soccer fields. Tom Lund, a member of the audience, asked the exact location of these fields as he was concerned with the construction of a soccer field upon the easement between Nash Drive and Strickland Avenue. Mr. Hart stated these fields would be at the approved park site on North Colony Boulevard. The fact these fields are being prepared on the easement dictates that they should be used as practice fields only. Rick Herold said he would check these fields to assure the Council they are only practice fields. Councilman Shipmen then moved to accept the costs as outlined. Seconded by Councilman Adeler, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 12. PUBLIC HEARING ON THE USE OF REVENUE SHARING FUNDS Mr. Hart advised the Council that the City had received for entitlement periods 9 and 10 $43,000.00 and did expect to recieve for entitlement period number 11 an additional $20,000.00; however, entitlement period 12 is still an unknown amount for all cities. Councilman Shipman then moved to open the public hearing, seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Dan Riggs, a member of the audience, advised that he as a resident of The Colony, had been subject to five weekd of vandalism and recommended that all of the Revenue Funds be directed to provide increased police protection to the City. The Council assured Mr. Riggs that they had provided in the Budget as much of an increase of police protection that is prudent at this time. Councilman Norwood reminded Mr. Riggs that increased police protection could not always assure that the problem would be solved. Other members of the audience, John Botka, Helen Gray and Wes .Gray also requested that police and fire protection be a main consideration of the Council. Mr. Hart told the Council that legally they did have the option to put all of these funds into the generel fund, which would, of course, supplement all departments including police. There being no further comments for the use of these Revenue Sharing Funds, Councilman Adams moved to close the hearing. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 14. CLOSED DOOR SESSION DEALING WITH ALL DEPARTMENT PERSONNEL Mayor Turner advised that the City Council prior to reviewing the proposed City Budget would meet in a close door session dealing with departmental personnel as authorized by Article 6252-17, Section 2, of Vernon's Annotated Civil Statutes. 15. REVIEW OF PROPOSED CITY BUDGET OFR 1980/81 Mr. Hart briefed the Council on all of the following proposed budget packages: PRIORITY-1 PRIORITY-2 PRIORITY-3 Clerical Fireperson PA System Codification Pk. & Rec. Maint. Library File Cabinets P.O.-April Fireperson Fire Chief Radar Equipment Study Fireperson Ambulance P.O.-April Amb. Equip. Animal Control Street Maint. Communication P.O.-December P.O.-January After reviewing each package Mr. Hart requested that the Council begin a prioritizing process. Councilman Adams requested that this prioritizing procedure be postponed till the next Council 0006,50 meeting as the hour was late. There being no further action to be taken by the Council, Councilman Adams moved that the meeting be adjourned. Seconded by Councilman Adeler the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at 1:30 a.m. ATTEST: JAN~Q~ '~ARROLL, CITY SECRETARY -6-