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HomeMy WebLinkAbout12/17/1979 City Council ooo a MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON DECEMBER 17, 1979 A regular meeting of the City Council was called to order with the following members present: Richard Turner Mayor William J. Longo Councilman Gary Shipman Councilman Chris Fabian Councilman and with Councilmen Linda A. Adams and Sandra Shearer absent due to illness; however, a quorum was established. 1.~ EXECUTIVE SESSION - PERSONNEL (30 MINUTES) Mayor Turner announced that the Council would first meet in Executive Session dealing with personnel as authorized by Article 6252-17 of VACS. 2. CONSIDERATION OF REQUEST BY COLONY SOFTBALL ASSOCIATION FOR FIELD LIGHTING Upon reconvening in Open Session Mayor Turner recognized Richard Frohardt, a member of the Parks and Recreation Board to present the Board's recommendation to allocate $1200 from the Park and Recreation budget for the purchase of lights for the "Camey Softball Field." Mr. Frohardt stated that he did talk with Texas Power and Light and these lights would be installed as a community public service. Steve Taylor, President of The Colony Softball Association, further advised the Council that the Lewis- ville Independent School District had no objections, After a lengthy discussion concerning the placement of the lights, the type of lights, maintenance, cost and use, Councilman Fabian moved to authorize the expenditure of $1200 from budgeted recreation funds fOr the purchase of poles and lights and to further authorize the payment of the monthly service bill and that a schedule of maintenance and use will be determined at a later date. The motion was seconded by Councilman Shipman. Prior to voting, Mayor Turner stated that he would like to see a prearranged schedule for Little League use. The motion then passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 3. CONSIDERATION OF PROPOSED PARKS AND RECREATION GRANT Richard Frohardt, Park and Recreation Board member, presented to the Council their recommendation regarding the second Park and Recreation grant. This grant application pertains only to the Turner Street park and the board recommends eliminating multi- purpose fields and using this area for only soccer and football. Board member Linda Salamone stated that this decision was based on the theory that soccer and football can share fields more successfully than softball. After a lengthy discussion concerning the proper balance of types of fields, both practice and regulation, location, and maintenance; Councilman Shipman moved to approve the submission of this grant application in the amount of $106,400 contigent upon changing the fields to multi-purpose fields at a later date. The motion was seconded by Councilman Longo. The Council did express their concern that this was presented to them after the grant had been prepared for submission. The motion then carried by the following roll call vote: Ayes: Ail members present voted aye Noes: None 000492 4. CONSIDERATION OF LATE HOUR PERMITS IN THE CITY Mr. Leroy Peterson, owner of the Shanty Club, presented his request for a second time to allow Late Hour Permits in the City. After a lengthy discussion, the Council concurred that this request did not have adequate citizen backing at this time but the Council would consider a Late Hour Permit ordinance at a later date with a show of citizen support. Councilman Shipman moved to deny this request. Seconded by Councilman Longo the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 8. CONSIDERATION OF RESOLUTION REGARDING THE IMPROVEMENT OF FM #423 AND ESTABLISHING RIGHT OF WAY ON SAME Mayor Turner then moved to Agenda Item #8. Sayed Omar told the Council that this resolution is needed to establish what is needed for a right of way for the widening of FM #423 and must be sent to the state. He then presented a map of the proposed widening of FM #423. It was noted that the right of way width had been changed from ninety feet to one hundred ten feet for drainage and utilities. Councilman Fabian then read aloud the following resolution: WHEREAS, on August 29, 1979, the State Highway Commission Minute Order #76-171 provides for widening FM #423 within the City of The Colony, Texas, WHEREAS, on November 21, 1979, the City Council of the City of The Colony passed a resolution in support of improving FM #423 and established a mechanism for providing the local share of cost for improving such roadway, WHEREAS, the City of The Colony desires to establish a road- way alignment and the policy for right of way reservation along FM #423 within the City of The Colony, Texas, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY: SECTION 1: That a new alignment be established for the section of FM #423 between State Highway #121 and a point 2500' north of State Highway # 121, the new right of way would be dedicated by the developer at no cost to the City; SECTION 2. The existing section of FM #423 between State Highway 121 and a point 2500' north of State Highway #121 be abandoned and retained by the developer at no cost to him. SECTION 3: That a 110' right of way reservation be established from State Highway #121 to a point 200' north of South Colony Boulevard, a 180' right of way reservation from a point 700' north of South Colony Boulevard to a point 500' south of Nash Road, and a 105' right of way reservation from a point 350' north of Nash to the north city limits. SECTION 4: That the City Council of the City of The Colony hereby adopts the preliminary design of FM #423 as a guide for final roadway design and granting of access to adjacent properties fronting the said roadway. SECTION 5: That this resolution shall take effect immediately from and after its passage in accordance with the provisions of the Charter of the City of The Colony and it is so accordingly resolved. 000493 Councilman Shipman moved to approve this resolution. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 5. CONSIDERATION OF FUTURE HOSPITAL PLANS FOR THE CITY Councilman Longo moved to table this item until a later meeting. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 6. CONSIDERATION OF SECOND READING OF ORDINANCE ACCEPTING BIDS AND AUTHORIZING CITY MANAGER TO ENTER INTO CONTRACT FOR THE CONSTRUCTION OF FIRE STATION #2. Mr. Hart passed out to the Council an expenditure timetable for the bond revenue. He then read the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT ON BEHALF OF THE CITY WITH A GENERAL CONTRACTOR FOR THE CONSTRUCTION OF A FIRE STATION: ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE The chan~es in the contract were finalized and presented s detailed list of the changes, The total amount changed from $277,219 to $254,589 with changes outlined in Addendum Number 1 of Exhibit A. Councilman Shipman then moved to approve the second reading of the above captioned ordinance. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 7. CONSIDERATION OF MUNICIPAL BUILDING PLANS Larry Goode of Thompson Parkey and Associates received input from the City Council regarding the size of the Municipal Building. The Council agreed on the following square footage requirements: Administration 2430 City Secretary/Mun. Court 632 Personnel 330 Community Dev./Fire 1256 Parks & Recreation 222 Finance 824 Police 2294 7988 70%/30% efficiency 3423 TOTAL 11,411 Mr. Goo~ said that the construction of this building would be of upper middle quality with a steel frame, masonery veneer and landscaping. Based on these factors, he estimated the cost to be $65.00 per square foot. The Council did request that all passive energy conservation features be incorporated and possibly an alternate proposal for the use of solar energy. Total construction costs are as follows: 000494 Building Costs 741,715 Fixed Equipment 59,337 Site development 89,006 Total construction cost 890,058 ($78.00 per square foot) The Council agreed that only eight acres of land should be included in this bond proposition. Additional costs were outlined as follows: Land cost 88,868 Moveable equipment 111,257 Professional fees 33,000 Contingencies 89,006 Administrative costs 8,901 1,221,090 The Council agreed to a figure of $20,000 for tap and extension of off site utilities and to also include $35,000 for radio communication equipment. This brought the final cost figure to $1,276,090. The Council instructed Mr. Goode to design a space for community use. Councilman Shipman suggested that a pie graph be used to illustrate building use. Councilman Shipman moved to authorize the architect to proceed with the preparation of building plans and to instruct the City Manager to contact the bond attorney to prepare an ordinance calling the bond election for February 9, 1980. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 9. CONSIDERATION OF SECOND READING OF ORDINANCE ANNEXING LAND INTO CITY LIMITS Mayor Turner read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, ANNEXING CERTAIN TERRITORY TO THE CITY OF THE COLONY, TEXAS, AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SUCH PROPERTY WITH- IN SAID CITY LIMITS, AND GRANTING TO THE INHABITANTS OF SAID TERRITORY THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS; AND BINDING SAID INHABITANTS BY THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF THE CITY OF THE COLONY, TEXAS Councilman Fabian moved to approve this annexation ordinance on second reading. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes; None 10. CONSIDERATION OF A RESOLUTION PROCLAIMING A "SHOP THE COLONY" CAMPAIGN Mayor Turner read aloud the following proclamation: WHEREAS, the City Council is always concerned with the general welfare of the citizens of The Colony, WHEREAS, the City Council is supportive of all endeavors in The City of The Colony which are for the general welfare of our citizens, NOW THEREFORE, BE IT PROCLAIMED BY THE CITY COUNCIL OF THE CITY OF THE COLONY: 000495 The Week of December 17 through December 24, 1979 is "Shop The Colony Week" in support of our local merchants and food establishments. Mr. Roy Hoover, President of the Retail Merchants Association expressed the merchants wish to be a viable part of the community and he hoped the Retail Merchants Association would serve as a link between the City and the citizens. Councilman Fabian moved to approve this Proclamation. Seconded by Councilman Shipman the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None There being no further action to be taken by the Council, Councilman Shipma~ moved to adjourn. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None Mayor Turner adjourned the meeting at 12:45 A.M. Mayor Cif Secretary