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HomeMy WebLinkAbout12/11/1979 City Council 000487 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON DECEMBER 11, 1979 A Regular Meeting of the City Council was called to order with the following members present: Richard Turner Mayor Sandra Shearer Councilman Gary Shipman Councilman Chris Fabian Councilman and with Councilman Linda A. Adams and Councilman William J. Longo not in attendance; however, a quorum was established. Councilmen Adams and Longo did arrive later in the meeting. Councilman Longo had a conflicting meeting. 1. APPROVAL OF MINUTES Councilman Shipman moved that the minutes of the meeting held on N©vemHer_ 26, 1979 be approved with Agenda Item #8 corrected to show the motion seconded by Councilman Shipman. Seconded by Councilman Shearer, the motion was passed by the following roll call vote: Ayes: Councilman Shearer and Shipman Noes: None Abstention: Councilman Fabian 2. CONSIDERATION OF FIRST READING OF ORDINANCE ANNEXING LAND INTO THE COLONY Tom Hart, City Manager, read aloud the following captioned ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TE×AS, ANNEXING CERTAIN TERRITORY TO THE CITY OF THE COLONY, TEXAS, AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SUCH PROPERTY WITH- IN SAID CITY LIMITS, AND GRANTING TO THE INHABITANTS OF SAID TERRITORY THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS; AND BINDING SAID INHABITANTS BY THE ACTS, ORDINANCES, RESOLUTIONS AND REGULATIONS OF THE CITY OF THE COLONY, TEXAS Rather than reading aloud the legal description of each land tract, Mr. Hart located each of the five land tracts on a map. Councilman Shearer moved to approve the first reading of this ordinance annexing, upon petition, five tracts of land into the city limits of The Colony. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 3. CONSIDERATION OF CITY CONSENT TO ALLOW THE ANNEXATION OF LAND INTO THE COLONY MUNICIPAL DISTRICT Janice Carroll, City Secretary~ located on a map the tracts of land that are being petitioned into the Utility District. She advised that these are the same land tracts, with the exception of the "Clem Property" located on the northwest corner of State Highway #121 and FM #423, that the City is annexing into the City. She stated taht the staff sees no problem with this procedure. Councilman Fabian read aloud the resolution and moved that the same be approved. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 000488 4. CONSIDERATION OF CITIZEN VARIANCE REQUEST TO CITY ORDINANCE #38 REGULATING FENCING Mr. Bradburry stated that the City's fence and zoning ordinances provide that the Board of Adjustment have the authority to grant a variance in situations such as this one. Mr. and Mrs. Hoefert of 5252 Sherman have installed a swimming pool. Due to the slope of the yard, fill dirt was used and a retaining wall was built; the Hoefert's would now like to install a fence on top of the retaining wall which will be in excess of eight feet, Mr. Bradburry explained. Mrs. Hoefert told the Council that the highest point of the fence will be 9'4" and that due to the slope of the yard the retaining wall was a necessity. After discussion, the Council - serving as the Board of Adjustment - agreed to allow the fence to exceed eight feet to insure privacy. Mrs. Hoefert also presented a petition signed by the surrounding neighbors stating that they had no objection to this variance. Councilman Fabian then moved to approve this variance request. Seconded by Councilman Shearer, the motion was approved by the following roll call vote: Ayes: Ail members present voted aye Noes: None 5. CONSIDERATION OF AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACT FOR THE CONSTRUCTION OF FIRE STATION #2. Mr. Hart presented the following bids received for Council's review. NAME CONTRACT AMT. DAYS Akins/Redfearn $305,600 300 Cardinal Builders Inc. 281,200 270 T.A. Pritchard 277,219 270 Vanderwoode/Washin 285,000 180 W & L Development 274,825 230 He stated that a~l bids were over the budgeted amount, but based on the architect's review and the ability to give the City a performance bond, Mr. Hart recommended T.A. Pritchard Company. Mr. Hart reviewed proposed changes in the specifications to reduce the cost of the building. Mr. Bradburry reviewed the building plans for the Council and assured the Coun- cil there would be no change in the layout. There followed a lengthy discussion regarding the proposed cost of the fire station and the best use of the bond monies. Councilman Fabian did request that all contract changes, cost figures on land and equipment and investment schedules be firmed up and presented to the Council at the next meeting prior to the second reading of this ordinance. Mr. Hart recommended that the Council approve a motion to approve the first reading of an ordinance authorizing the City Manager to enter into a contract for the construction of Fire Station #2 and accept bid on same contingent on final contract cost figures being provided prior to the second reading of this ordinance. Councilman Shearer so moved. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Councilmen Adams, Shearer, Shipman & Fabian _ Noes: Councilman Longo 6. CONSIDERATION OF ESTABLISHING REGULAR MEETING DATES FOR THE HOLIDAY SEASON Councilman Shearer moved to cancel the Regular Meeting dates of December 24 and December 31, 1979 due to the Holiday Season. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 000489 10. EXECUTIVE SESSION - PERSONNEL Mayor Turner then announced that the Council would meet in Executive Session dealing with personnel as authorized by Article 6252-17, VACS 7. CONSIDERATION OF CABLE TELEVISION CONSULTANT PROPOSALS Upon reconvening in Open Session, Mayor Turner moved to Agenda Item #7. Mr. Hart recommended that the City retain either the Nall firm of Dallas or the Cable Television Information Center of Washington, D.C. to assist in preparing a request for Cable T.V. proposals; analyzing proposals submitted; assisting in the preparation of a franchise ordinance; and assist in the monitoring of the installation of the system. After discussion, the Council concurred that the firm of Joe M. Nall and Associates would fit the City's needs best. Councilman Adams suggested that the City accept only the first part of his proposal at a cost of $2000.00 and wait on the second part of Mr. Nall's proposal. The Council asked that this be on the agenda for the first meeting in January and that Mr. Nall be present to answer any further questions that the Council may have. 8. REVIEW PERSONNEL PROJECTIONS At this time Mr. Hart reviewed the Personnel projects with the Council by each department. In General Administration, Councilman Adams stated that she preferred a full-time Secretary rather than an Administrative Assistant. The Council expressed concern that a second Court Clerk might be needed earlier. Mr. Hart stated that a Custodian was scheduled, but this could possibly be handled on a contractual basis. In Finance, Councilman Fabian stated that the positions of Finance Director and Pur- chasing Agent could be combined. In Community Development, the Council felt that the position of Urban Planner was optional. Councilman Fabian said that Animal Control is an important area and an additional Animal Control Officer might be needed earlier. It was agreed to remove the Urban Planner from the fourth year and add an Animal Control Officer to the first and second year. The Council was concerned that a CID sargeant in the Police Department was not really needed in the second year. There was a brief discussion of future Fire Department personnel and a future Park and Recreation Department. The Council did state that two city mechanics would be minimal in the next five years. Mr. Hart said that it is a possibility to combine with MUD in the following areas: finance, switchboard, maintenance and personnel. The Council felt that a meeting with the MUD Board in January would be a necessity in determining if these areas could be shared. Councilman Shipman then moved to accept these personnel projections with changes to be used only as a guide in determining space needed in the proposed municipal building. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None Councilman Longo did request financial impact reports within one week. 9. REVIEW PLANNING OF PROPOSED MUNICIPAL BUILDING Mr. Hart presented to the Council the following schedule: DECEMBER 11, 1979: Council considers six year employee projections. Priori~ given to employees that will impact size of building Council discusses shape~ size & function of municipal building. Council considers appointing a subcommittee of Council to act as liaison with staff and architects. 000490 DECEMBER 12, 1979 Staff and subcommittee of Council meet with architects to review input regarding employee growth, etc., as it will affect the building. DECEMBER 12 THROUGH DECEMBER 17, 1979 Architect prepares recommendation for needs of the building DECEMBER 17, 1979 -- Architect meets with staff and City Council to make recommendai ~ tion on size and cost of building. This will include: personnel space functions rooms and size of rooms breakdown of cost Council considers architects recommendation and informally agrees upon contents of the building, size and cost. DECEMBER 18, 1979 Staff submits to bond attorney amount of money agreed upon by Council to be placed on the proposition DECEMBER 19 THROUGH DECEMBER 28, 1979 Bond attorney prepares ordinance calling bond election DECEMBER 17, 1979 THROUGH JANUARY 2, 1980 Architects prepare floor plan and sketch indicating layout ~ of building JANUARY 2, 1980 Council has first reading of ordinance for bond election Council considers architects proposed floor plan and sketch JANUARY 7, 1980 Council has second reading of ordinance for bond election Citizen voter-education program begins FEBRUARY 9, 1980 Bond election is held Mr. Hart did recommend Joel Amos and Ron Salfen as citizens that are interested in reviewing the Municipal Building Plans and stated that a meeting with the architect is scheduled for 8:00 A.M. Thursday. It was agreed that Councilmen Longo, Shipman and Fabian would also attend. There being no further action to be taken by the Council, Councilman .-- Fabian moved that the meeting be adjourned. Seconded by Councilman Adams, the motion was passed by the following roll call vote Ayes: Ail members present voted aye j~ Noes:None ~~~~ Mayor Turner adjourned the meeting at mi t.