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Home My WebLink About10/15/1979 City Council 000 59 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY, HELD ON OCTOBER 15, 1979 A REGULAR MEETING of the City Council of the City of The Colony was called to order with the following mem- bers present: William J. Longo Councilman Linda A. Adams Councilman Sandra Shearer Councilman Gary Shipman Councilman Chris Fabian Councilman and with Mayor Richard Turner not in attendance due to illness; however a quorum was established. Mayor Pro-Tem Sandra Shearer presided. ]. APPROVAL OF MINUTES Councilman Fabian moved to approve the minutes of the Regular Meeting held on October 8, 1979. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. OTHER MATTERS THAT ~iAY COME BEFORE THE COUNCIL Mayor Pro-Tem Sandra Shearer moved to this agenda item to give Linda Salamone, Parks & Recreation board member an opportunity to present a request to the Council. Ms. Salamone stated that Chem-Can gave the best cost proposal for chemical toilet units at $55.00 per month, and the Park & Recreation Board recommended that two units be rented and placed at the north and south soccer and base- ball fields for one month. After discussion, Councilman Fabian moved to approve this request. Seconded by Council- man Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 2. CONSIDERATION OF FIRST READING OF ORDINANCE LEVYING AD VALOREM TAXES FOR THE YEAR 1979~ Mayor Pro-Tem Sandra Shearer read aloud in its entirety the following captioned Ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS LEVYING THE AD VALOREM TAXES FOR THE YEAR 1979 AT A RATE OF .19¢ PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY AS OF JANUARY 1, 1979; TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; AND DECLARING AN EFFECTIVE DATE. Rob Dillard, Attorney for the City, noted typographical errors in Sections 4 & 5 that must be corrected. Council- man Longo then moved to approve the tax levy Ordinance on first reading. The motion was seconded by Councilman 000460 Shipman. Councilman Fabian asked about the penalties for late payment. Mr. Dillard advised that these were statutory percentages, but that a Home Rule City could provide for higher penalties. There being no further discussion Mayor Pro-Tem Shearer called for a vote: The motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 3. CONSIDERATION OF NOMINEES FOR THE ELECTION OF AN APPRAISAL BOARD Councilman Longo moved to table this item until the following meeting and then to determine how to cast their votes. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 4. CONSIDERATION OF FIRST READING OF ORDINANCE AUTHORIZING CITY MANAGER TO OPERATE A LEASE PURCHASE AGREEmeNT FOR POLICE VEHICLES Mayor Pro-Tem Shearer read aloud in its entirety the following captioned Ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS,"~UTHORIZING THE CITY MANAGER TO EXECUTE A LEASE PURC¥~_ASE AGREEMENT BETWEEN THE CITY AND LONE STAR DODGE FOR THE LEASE OF POLICE PATROL CARS AND AUTHORIZING THE CITY MANAGER TO EXPEND FROM THE GENERAL FUNDS OF THE CITY SUCH A}~OUNTS AS ARE NECESSARY TO PAY THE LEASE RENTAL WHICH WILL COME DUE DURING THE CURRENT FISCAL YEAR; PROVIDING A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, IN COMPLIANCE WITH THE BIDDING REQUIREMENTS IMPOSED BY LAW THE CITY RECEIVED A BID FROM LONE STAR DODGE, 12000 EAST NORTHk~ST HIGHWAY AT GARLAND ROAD, DALLAS, TEXAS, FOR CERTAIN POLICE PATROL CARS, ~tlCH SAID BID WAS ACCEPTED, AND, WHEREAS, IT IS THE DESIRE OF THE CITY OF THE COLONY, TEXAS, AND LONE STAR DODGE TO ENTER INTO A LEASE PURCHASE AGGREE- MENT FOR SAID VEHICLES, THE ULTIMATE PURCHASE PRICE TO BE GOVERNED BY SUCH BID PROPOSAL IN THE EVENT THE OPTION TO PURCHASE IS EXERCISED, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Councilman Shipman stated that in Section one of the Lease Purchase Agreement the completion date of the contract was December 31, 1983, and he asked if this was correct or should it be 1982. Mr. Hart stated that he would determine this prior to second reading. Councilman Fabian asked that the actual cost information be added to the fiscal impact statement~ Councilman Shipman then moved to approve this Ordinance on First Reading. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF A BOND SCHEDULE Mr. Hart told the Council that he was recommending a February 2nd bond election date. Citizen workshops will be held in November and all information must be to the bond attorney by November 26th. Voter education 000461 would begin in the month of December. The Council concurred with this timetable and Mr. Hart stated that he would have this schedule typed for the Council. 6. ANNOUNCEMENT OF A CANCELLED ~ETING DATE Councilman Fabian moved that the Regular Meeting to be held on October 29, 1979 will be cancelled as the Council will be attending the annual Texas Municipal League Conference in Houston, Texas. Seconded by Council- man Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 7. CONSIDERATION OF ORDINANCE AUTHORIZING CITY MANAGER TO ENTER INTO A CONTRACT WITH THOMPSON/PARKEY ASSOCIATES, INC. Mr. Hart presented to the Council and Citizens the back- ground of this contract, and assured the Council that except minor changes the terms have remained the same as negotiated for the first bond election. One new clause has been added stating that if an Emergency Operating Center is included in the design of the building the cost will be increased by an additional $2,000.00. Mayor Pro-Tem Shearer stated that a defin~tion of an Emergency Operating Center should be added to the contract. Mayor Pro-Tem Shearer then read aloud in its entirety the following captioned Ordinance: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR ARCHITECTURAL SERVICES WITH THE FIRM OF THOMPSON/PARKEY ASSOCIATES, INC., ATTACHING THE APPROVED FORM OF THE CONTRACT AS EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. Councilman Adams moved to approve this Ordinance on first reading. Councilman Shipman seconded the motion. At this time Councilman Fabian stated although he has expressed concern in previous meetings regarding this discussion, he would honor the Council's decision and support this contract. At this time Mayor Pro-Tem Shearer called for a vote on the motion on the floor. The motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF A RESOLUTION TO WIDEN FARM TO MARKET ROAD #423 Mr. Hart advised the Council that the Department of Highways and Public Transportation has passed a minute order commiting them to the widening of F.M. #423 and the City has until November 29th, 1979 to respond by Resolution. Councilman Fabian asked about cost to the City. Joel Larkin, Fox & Jacobs, stated that it would run approximately $412,000.00 to widen the road with curbs and gutters. After a brief discussion of cost, Councilman Longo moved to table this item for further information. Seconded by Councilman Shipman, the motion'* was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None *Councilman Fabian seconded the motion, Councilman Shipman voted no. O00462 9. CONSIDERATION OF PROPOSAL FOR CITY AUDIT FROM S.D. VAUGH Mr. Hart stated that the City has not received a proposal from Mr. Vaugh, but in a telephone conversation he said that the cost of the audit would not exceed $1,250.00. Councilman Shipman asked if Mr. Vaugh could do an inventory also. Mr. Hart said he would get a proposal on this. Councilman Longo then moved to accept S.D. Vaugh's audit proposal.~ Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 10. OTHER MATTERS THAT MAY COME BEFORE THE COUNCIL Returning to this agenda item, Mr. Hart briefed the Council on the Capital Improvement Program status. Councilman Fabian told the Council that in a meeting with Mr. Stuver, Superintendent of Lewisville Independent School District, the location of the proposed middle school and joint use and maintenance of recreation playing fields was discussed. The Council directed Mr. Hart to pursue this joint use of facilities. Mr. Hart told the Council of a telegram of intervention sent to the Railroad Commission at the request of Texas Power & Light regarding a gas rate increase from .22¢ MCF to $1.25 MCF. The Council concurred with this action. Councilman Longo reminded all that Saturday, October 20th is Emergency Services Day with vehicles and personnel at the Shopping Center from noon until 3:00 p.m. At this time Mr. Dillard advised the Council regarding the widening of Paige Road in front of the Colonial Baptist Church. There being no further action to be taken by the Council, Councilman Shipman moved to adjourn. Seconded by Council- man Adams, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None Mayor Pro-Tem Shearer adjourned the meeting at 9:30 p.m. $andra Shearer Mayor Pro-Tem ATTEST: JanX~ Carrol 1 C±f Secretary