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HomeMy WebLinkAbout09/24/1979 City Council MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS HELD ON SEPTEMBER 24, 1979 A REGULAR MEETING of the City Council of the City of The Colony was called to order with the following members present: Richard Turner Mayor William J. Longo Councilman Linda A. Adams Councilman Sandra Shearer Councilman Gary Shipman Councilman Chris Fabian Councilman and with no members absent; thus a quorum was established. 1. APPROVAL OF MINUTES Councilman Fabian moved to approve the minutes of the Regular Meeting held on September 10, 1979. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Councilman Shipman moved to approve the minutes of the Regular Meeting held on September 17, 1979 with the following correct- ion: Item number eleven be amended to reflect a "no" vote by Councilman Shipman on the motion to table. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: Councilmen Longo, Adams, Shipman and Shearer Noes: None Abstention: Councilman Fabian 2. CONSIDERATION OF PROPOSED MUNICIPAL BUILDING PLANS Mr. Hart introduced Henryk Orlowski, William H. Burgesser and Robert D. Troy representatives of the firm, Solar Design Consultants to present an architectural proposal to the Council. After a briefing of their credentials, they present- ed a slide presentation regarding their past projects and schematic representations of the planning procedure for The Colony Municipal Building, with emphasis on solar and passive designing. After their presentation, a brief recess was called by Mayor Turner. Upon reconvening, the firm answered questions from the Council~ Councilman Fabian asked if the~e would be funding available for the City if solar heating and cooling concepts were used. Mr. Burgesser said that funding is a possibility and it would be pursued. Council- man Longo quoted a recent newspaper article regarding problems in the use of solar designs, Mr. Burgesser answered that this is a new industry and there are many disreputable firms. There followed a discussion of the use of solar energy. At this time, Councilman Shipman stated that based on a compari- son of this firm with other architects that were interviewed previously by the Council as well as present factors, he moved to authorize the City Manager to draw up a contract with the architectural firm of Thompson Parkey & Associates for presenta- tion to the Council. Councilman Shearer seconded this motion. Brior to voting, a lengthy discussion was held. Councilman Fabian stated that he felt it would be in the best interest of the City to determine the City's projected needs with the use of citizen input and based on these needs an architect should be selected. Councilman Shipman's view was that an architect should be chosen first and then by working with Council, staff and citizens the City's needs would be established and a building would be designed based on this input. Councilman 000445 Shipman further stated that he was not advocating a December bond election date if the schedule could not be met. Council- man Longo assured the citizens that the original building plan would not be used. Roosevelt Johnson expressed the citizen's concern that this motion on the floor was discrim- inatory to Councilman Fabian's request for further informa- tion and not proper consideration of the proposal presented by Solar Design Consultants. At this time Mayor Turner called for a vote on the motion on the floor. The motion was passed by the following roll call vote: Ayes: Councilman Longo, Adams, Shearer and Shipman Noes: Councilman Fabian After a brief recess, Mr. Jim Parkey of Thompson, Parkey and Associates reviewed for members of the audience his past association with the City. He assured the Council that he would, based on further information, revise the design of the building; evaluate all energy systems; and investigate and apply for available grants. He assured Roosevelt Johnson, a member of the audience, that he would be open to all citizen input. Mr. Hart then reviewed the architect selection process that the Council began in Dec- ember of 1978. Mr. Parkey introduced Dr. Nabeel Mahmund of the firm of Herman, Blum and Associates. Mr. Mahmund serves as a consultant to Mr. Parkey regarding energy sys- tems. He advised the Council that Solar Energy Systems were expensive and grants~ca~no't always be obtained~ 'There foll- owed a discussion of the pros and cons of this energy system. 11. EXECUTIVE SESSION Councilman Adams recommended that they meet in Executive Session prior to the appointment of Park and Recreation Board Members. Mayor Turner then announced that the Council would meet in a brief Executive Session as authorized by Article 6252-17, Section 2 of VACS. 4. CONSIDERATION OF ACCEPTANCE OF RESIGNATION OF A PARK AND RECREATION BOARD MEMBER Mayor Turner read the letter of resignation from the Park and Recreation Board submitted by Chairman Joe Forish. Council- man Shipman moved to accept this resignation. Seconded by Councilman Fabian, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 5. CONSIDERATION OF APPOINTMENTS TO THE PARK AND RECREATION BOARD Prior to the motion to appoint, Councilman Shipman apologized for the Council's delay in getting to this item. Councilman Adams stated that the selection process had been a difficult one. At this time Councilman Shearer moved to appoint Richard Frohardt to replace Joe Forish in a two year term and Dave Brown to replace Eddie Toms, a one year term. Councilman Fabain seconded this motion. After a brief discussion the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 3. CONSIDERATION OF ACCEPTING BIDS ON POLICE VEHICLES Mr. Hart told the Council that the City had received only 000446 two bids. Preston Chrysler bid $6,458.79 for a Volare' with a full police package. Lone Star Dodge bid $6,628.88 for an Aspen with a full police package. Mr. Hart stated that the City did intend to purchase eleven units. For their consideration, Mr. Hart presented to the Council the following cost comparison: THE CITY OF THE COLONY VEHICLE USAGE COST 1979-1980 Motor Vehicle $17,500.00 Maintenance 15,000.00 Car Rental 2,580.00 Insurance 2,274.00 Budgeted for Cars 79/80 $37,354.00 9 Month Lease Purchase for 27,630.00 Eleven Cars ($3,070.00 a Month) Maintenance Average for New Car 4,950.00 ($50.00) Insurance for Old Cars for 3 156.00 Months ($13.00 for 4 Cars) Insurance for New Cars for 9 2,665.00 Months ($26.92 a Month for 11 Cars) $35,401.00 Money Left in Budget to Maintain Old Cars 1,953.00 for 3 Months Councilman Fabian stated that he would like to see a cost comparison based on twelve months for the new vehicles as well as the Department of Public Safety vehicles. Mr. Hart then briefed the Council on the graduated payment plan which is required by the leasing agent. After discussion, Council- man Adams moved to table this item until the next scheduled meeting September 28, 1979 to allow the Council time to review this material. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 6. RATIFICATION OF AMENDMENT TO THE PROPOSED TAX RATE RESOLUTION Mrs. Carroll, City Secretary, stated that the City Attorney advised that they by motion ratify the?~cor·rection of the tax increase percentage from 11% to 13~42% in the Resol- ution passed at the Regular Meeting held on September 24, 1979. Mrs. Carroll further explained this was a mathmatical error. Mayor Turner read aloud the corrected Resolution. Councilman Longo moved that this correction be ratified. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 000447 7. CONSIDERATION OF A RESOLUTION PROCLAIMING OCTOBER 6, 1979 AS CHILDREN'S DAY Mayor Turner read aloud the followin~ Resolution: RESOLUTION Authorizing the Mayor to proclaim October 6, 1979 as "CHILDREN'S DAY" Whereas it is important that the children of the United States be given guidance to prepare them to become active citizens and leaders of tomorrow; and Whereas adults have an obligation to establish a culture which is spirtually and intellectually conducive to the well- being of the children of the United States; and Whereas it is appropriate to recognize the important role which children play in the future of the United States: Now, therefore, be it Resolved by the City Council of the City of The Colony, That the Mayor is authorized and requested to issue a proclamation designating October 6, 1979, as "Children's Day" and calling upon the people of the United States (in- cluding interested groups and organizations) to observe that day with appropriate ceremonies and activities. Councilman Longo moved to approve this Resolution. Councilman Shearer seconded this motion. After a brief discussion, it was decided that Councilman Shearer would coordinate with the schools an activity to honor the children of this City on their day. Councilman Fabian requested that Mayor Turner, in a letter, urge the President of the United States to pro- claim Ocotber 6, 1979 as "Children's Day" nationwide. Mayor Turner called for a vote on the motion on the floor. The motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF SECOND READING OF ORDINANCE 75, SCHOOL ZONE ORDINANCE Councilman Shearer read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS ESTABLISHING A MAXIMUM LAWFUL PRIMA FACIE SPEED LIMIT IN SCHOOL ZONES OF ~4ENTY (20) MILES PER HOUR; PROVIDING FOR SCHOOL ZONES ON NASH DRIVE FROM A POINT SIX HUNDRED FEET (600') WEST OF IT'S INTERSECTION WITH JOHN YATES STREET FROM A POINT FOUR HUNDRED AND TEN FEET (410') SOUTH OF IT'S INTERSECTION WITH NASH DRIVE TO THE POINT OF IT'S INTERSECTION WITH NORTH COLONY BOULEVARD, AND ON NORTH COLONY BOULEVARD FROM THE POINT OF IT'S INTERSECTION WITH JOY LANE TO ONE HUNDRED FEET (100') EAST OF THE POINT OF IT'S INTERSECTION WITH REGAN DRIVE BETWEEN THE HOURS OF SEVEN-THIRTY (7:30) A.M. TO NINE (9:00) A.M. AND TWO-THIRTY (2:30) P.M. TO FOUR (4:00) P.M. ON SCHOOL DAYS; PROVIDING FOR THE ERECTION OF'SIGNS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE. 000448 Councilman Fabian moved to approve the above captioned Ordinance on Second Reading. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 9. CONSIDERATION OF SECOND READING OF ORDINANCE 76, BICYCLE ORDINANCE Mayor Turner read aloud the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING DEFINITIONS; REGULATING THE OPERATION OF BICYCLES IN BUSINESS DISTRICTS OF THE CITY; PROVIDING FOR RESPONSIBILITY OF PARENTS OR GUARDIANS OF MINORS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PRO- VIDING AN EFFECTIVE DATE. Councilman Admas moved to approve the above captioned Ordinance. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: Councilman Longo, Adams, Shipman, and Councilman Fabian Noes: Councilman Shearer 10. OTHER MATTERS THAT MAY COME BEFORE THE CITY COUNCIL After a brief general discussion and there being no further action to be taken by the Council, Councilman Adams moved that the meeting be adjourned. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Turner adjourned the meeting at /~Ri'ehar d ~uFff~ r Mayor ATTEST: / Ja~ce Carroll C~y Secretary