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Home My WebLink About07/09/1979 City Council OO0398 MINUTES OF THE CITY COUNCIL OF THE CITY OF THE COLONY HELD ON JULY 9, 1979 A Work Session of the City Council of the City of The Colony was ealled to order with the following members present: Sandra Shearer Mayor Pro Tem William J. Longo Councilman Linda A. Adams Councilman Gary Shipman Councilman Chris Fabian Councilman and with Mayor Turner not in attendance while on vacation; however a quorum was established. 1. TOUR OF THE CITY. Councilman Longo moved to table the tour of the City. Seconded by Councilman Shipman, the motion was carried by the following roll call vote: Ayes: All members present voted aye. Noes: None. 2. RECEIVE CITY MANAGER'S STATUS REPORT. Mr. Hart, City Manager, briefed the Council regarding a meeting at Denton County Commissioner's Court concerning the widening of State Highway #121. Mr. Hart recommended that sometime in October through December of this year, the City should submit in person a plea to the State Department of Highways and Public Transportation to have State Highway ~121 widened. Mr. Hart stated that he would request to be on their agenda. There followed a brief discussion of other matters. 3. STUDY AND REVIEW OF THE ADOPTED BUDGET FY 1978/79. Mr. Hart and the Council proceeded to review in detail the 1978/1979 fiscal budget for the City. Beginning with actual revenue, Mr. Hart added additional revenue to the following accounts that can be expected in this year: Property taxes 500.00 Building Permits (other) q00.00 Animal Control 400.00 Sales Tax (General) 2000.00 Fire Department 4500.00 Other Revenue 1300.00 Total 5850.00 However, there are primarily two accounts in a serious deficit condition. Building Permits from Fox and Jacobs will be short by $51,105.00, and Sales Tax (General) is now deficit by $9,994.91. (This deficit could be lowered by $2,000.00 if the Sales Tax from Stop 'n Go is collected.) However, at this time, Mr. Hart stated that the City has a deficit of $43,217.07 after subtracting the 1978 Fund Balance in the amount of $5,161.40. Reviewing expenses, Mr. Hart cut a total of $4,298.12 from General Administration by reducing the following accounts: 000399 Magazines & Book~ 55.00 Civil Defense Supplies 175.00 Other Repair & Maint. 115.02 Legal Expenses 2000.00 Accounting Services 655.30 City Insurance 179.00 Electricity 50.02 Building 866.55 Furniture & Fixtures 225.00 Total $q298.12 The Department of City Secretary's expenditures were cut by a total of $1,052.00 by reducing the following accounts: Office Supplies 45.00 Postage 25.07 Magazines & Books .55 Dues & Subscriptions 2.50 Education & Training 30.06 Other Cont. Services 40.00 Furniture 179.15 Contingency Reserve 402.00 Total $1052.00 Mr. Hart cut the expenditures in Community Development by $2,507.16. The following accounts were cut: Uniforms 8.70 Miscellaneous Supplies 139.00 Traffic Control 630.26 Vehicle Maintenance 133.57 Printing 22.97 Water 46.90 Street Repair 450.00 Equipment Rental 65.00 Education & Training 140.00 Parks & Recreation 620.00 Public Notices 50.00 Contingency Reserve 404.00 Total $2507.16 Mr. Hart noted that $187.12 should be added to the vehicle fuel account and $16.12 should be added to the Private Auto Allowance account. The Police Department expenditures have been reduced by $3,739.37. The following accounts have been reduced: Miscellaneous Supplies 68.00 Vehicle Supplies 1000.00 Education & Training 50.70 Office Furniture 17.02 Office Equipment 15.00 Other Equipment 952.63 Contingency Reserve 1191.00 Total $3739.37 Mr. Hart noted that medical expenses had been increased by $55.00 and printing had been increased by $17.00. The expenditures in Municipal Court have been reduced by $72.85. Office Supplies has been reduced by $26.88, and postage has been reduced by $45.97, Mr. Hart explained. The Fire Department budget has been lowered by $1,316.23 by a reduction of the following accounts: - 2 - 000400 Vehicle Maintenance Supplies 351.74 Printing 125.00 Insurance (Building/Vehicle) 288.00 Phone 75.00 Building Maintenance 49.99 Other Equipment 526.00 Total $1316.23 Mr. Hart has lowered the expenditures in the Ambulance Department by $2,027.84 by reducing the following accounts: Miscellaneous Supplies 350.00 Vehicle Maintenance Supplies 1339.36 Insurance 288.50 Telephone 75.00 Building Maintenance 49.98 Total $2027.84 These expenditure cuts lower the fund deficit from $48,378.47 to $27,514.90 which reduces the cash deficit from $43,217.07 to $22,353.00. While reviewing each department, the Council directed Mr. Hart in several areas. The Council reminded the staff that all trips must be approved by the Council. Councilman Fabian felt that the "accounting services" account was too high, particularly for the months of August and September. Regarding Community Development, the Council determined that some street lights should not be turned off this year, but it should be looked into for next year. Council- man Longo recommended that the staff look into new lighting bulbs that have been recently developed. While reviewing the Police Department, Chief Steinsiek outlined his Crosswalk Guard needs for the next school year. Councilman Shearer requested that Chief Steinsiek coordinate with Eastvale. Councilman Longo asked that Chief Steinsiek look into the possibility of trading in the hand held radar unit for a vehicle radar unit. While reviewing the ambulance department, supplies that are needed were discussed. Councilman Shipman noted that he would check into the cost of a "Power Pack" to be included in the new budget. Mr. Hart told the Council that the contract for the Tax Collector/Assessor would be discussed this Wednesday evening. Mr. Joel Larkin of Fox & Jacobs assisted Mr. Hart in the presentation of building permits to be issued this year. It was determined that 187 permits will be issued this year. After a brief discussion regarding questions from the members of the audience, Councilman Shipman moved that the meeting be adjourned. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: All members present voted aye. Noes: None. Mayor Pro Tem Shearer adjourned the meeting at 11:00 p.m. Sandra Shearer Mayor ProTem c~~a.~ ~ Carroll · ecretary - 3 - 000 01 MINUTES OF THE CITY COUNCIL ON THE CITY OF THE COLONY HELD ON JULY 9, 1979 A SPECIAL SESSION of the City Council was held at City Hall with the following members present: Richard Turner Mayor William Longo Councilman Linda A. Adams Councilman Sandra Shearer Councilman Gary Shipman Councilman Chris Fabian Councilman and with no members absent; thus a quorum was established. 1. PUBLIC HEARING - LAND ANNEXATION BY PETITION ON NINE TRACTS OF LAND LOCATED ON THE EAST SIDE OF THE CITY OF THE COLONY, DENTON COUNTY. Councilman Fabian moved to open the hearing. Seconded by Councilman Shearer, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mr. Robert H. Thomas representing IBM stated that he hoped the Council would see fit to bring this 450 acre tract into the City. He introduced Bill Ross and Hans Hulburger also repre- sentatives of IBM. There followed a discussion of a 200 foot green belt area on this land also. Mr. Thomas stated that IBM would like to close Camey Road as soon as possible but the dirt road in the Bortheast sector is not as critical. Joel Larkin of Fox & Jacobs asked if IBM would dedicate land for the widen- ing of Paige Road adjacent to this land. Mr. Ross answered that they would. Regarding the immediate widening of Paige Road south of South Colony Boulevard, IBM did agree to wait until this was completed before closing Camey Road. Mr. Hart, City Manager stated that the City would conduct traffic counts at this intersection of South Colony and Paige Road to determine the exact traffic flow. At this time Councilman Shipman moved to close the Public Hearing. Seconded by Councilman Adams, the mtion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None councilman Adams made a motion to direct the City Manager to instruct the City Attorney to prepare an ordinance to annex the following tracts into the City of The Colony: 1. 161.099 acres, in two tracts, conveyed by E. Taylor Armstrong, Independent Executor of the Estate of Nora Bishop, Deceased, to Robert H. Thomas, Trustee, by Warranty Deed dated March 30, 1979, recorded in Volume 945, Page 330 of the Deed Records of Denton County, Texas; 2. 73.727 acres conveyed by Minnie Mae Griffin Bogard and Mack R. Bogard to Robert H. Thomas, Trustee, by Warranty Deed With Vendor's Lien dated April 4, 1979, recorded in Volume 946, Page 452 of the Deed Records of Denton County, Texas; 3. 149.95 acres conveyed by John A. Griffin, Jr., Trustee, and Dorothy Griffin, Trustee, to Robert H. Thomas, Trustee, in Warranty Deed with Vendor's Lien dated March 30, 1979, recorded in Volume 945, Page 321 of the Deed Records of Denton County~ Texas; 000402 4. 24.060 acres conveyed by Myra Nell Griffin to Robert H. Thomas, Trustee, by Warranty Deed with Vendor's Lien dated April 5, 1979, recorded in Volume 946, Page 479 of the Deed Records of Denton County, Texas; 5. 30.052 acres conveyed by Stephen W. Griffin to Robert H. Thomas, Trustee, by Warranty Deed With Vendor's Lien dated March 30, 1979, recorded in Volume 945, Page 350 of the Deed Records of Denton County, Texas; 6. 3.311 acres conveyed by Fannie Paul P~ite (acting by and through James O. White and Mary Alice White Thomp- son, her attorneys-in-fact), James O. White and Mary Alice White Thompson, individually and as heirs at law of Orvale White, Deceased, to Robert H. Thomas, Trustee, by Warranty Deed dated June 1, 1979, recorded in Volume 955, Page 86 of the Deed Records of Denton County, Texas. 7. 7.236 acres conveyed by John A. Griffin and Jennie Griffin to Urby Nowlin and Janette Nowlin. Seconded by Councilman Longo, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None There being no further action to be taken by the Council, Councilman Fabian moved to adjourn. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None Mayor Turner adjourned the meeting at 8:00 p.m. M ichard Turne~~ ayor ATTEST: ! ~ Secretary