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HomeMy WebLinkAbout02/05/1979 City Council 000314 MINUTES OF CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS HELD ON FEBRUARY 5, 1979 A Regular Meeting of The City Council of The City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor Clint Davis Councilman Sandra Shearer Councilman Gene Pollard Councilman Councilman Linda A. Adams and Councilman Gary Shipman were not in attendance when the meeting was called to order; however, a quorum was established. Councilman Adams and Councilman Shipman did arrive and it was so noted. V MINUTES OF PREVIOUS COUNCIL MEETINGS Councilman Pollard stated that Item 4 in the minutes of the Special Session held January 8 should be corrected to reflect that in Plat 9A approximately 2 acres would be developed by Fox & Jacobs, 2 acres including the pond would be dedicated to the City and the City could have the option to purchase the surrounding five acres. Councilman Davis moved to accept the minutes as corrected. Seconded by Councilman Pollard, the motion was passed by the following roll call vote: Ayes: Councilman Davis, and Councilman Pollard Noss: None Abstentions: Councilman Shearer Councilman Davis moved to table the minutes of the Regular Meeting held January 15, 1979 to listen to the tape to clarify agenda item two. Seconded by Councilman Pollard, the motion was passed by the following roll call vote: Ayes: All members present voted aye Nees: None VIII NEW BUSINESS l, ~ONSIDER AN ORDINANCE AUTHORIZING EXPENDITURES Mr. Hart, City Manager, explained that the Home Rule Charter provided that every expenditure must be by ordinance. This ordinance would authorize the City Manager to pay bills up to $3,000. After a brief discussion, the City Council agreed to authorize the City Manager to pay bills up to $1,000 only. Councilman Shearer moved to table this ordinance so that it will be corrected. Seconded by Ceuncilman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 2. CONSIDER A BOUNDARY ADJUSTMENT WITH THE CITY OF LEWISVILLE Frank Graham of Fox & Jacobs, Inc. requested that the City pursue a Boundry Adjustment Agreement with the City of Lewisville on approximately 242 acres located at the Southwest corner of The Colony City limits. Mr. Graham explained that Fox & Jacobs does plan to develop this land that is presently within the City limits of Lewisville, and feels it can be better served by The Colony. After a brief discussion, Councilman Adams moved to direct the City Manager to work with Fox & Jacobs on this matter. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members preseat voted aye Noes: None 000315 3. CONSIDER AN AUDIT REPORT FOR FISCAL YEAR 77/78 Mr. 2. D. Vaugh presented to the City Council the completed audit for the City's 1977/1978 fiscal year. Mr. Vaugh stated that he examined the financial statements of the General Fund and the General Fixed Assets group of accounts for the City of The Colony for the period ended September 30, 1978. His ex- amination was made in accoz~tance with generally accepted auditing standazxts, and accordingly included such tests of the accounting records and such other auditing procedures as he considered necessary in the circumstances. In his opinion, the aforementioned financial statements present fairly the financial positicn of the General Fund and the General Fixed Assets group of accounts of the City of The Colony at September 30, 1978 and the results of operations of such funds for the period then ended. The City ended the fiscal year with a fund balance of $ 5,161.40. There followed a brief description of the report. Mr. Vaugh did state that the City recieves their property tax revenue somewhat later than other cities. Councilman Pollard asked how long the Municipal Utilities District held our property tax revenue before issuing a check to the City. Mr. Vaugh answered that they said monthly and therefore, monies were held from one to thirty days. Councilman Shipman asked if Mr. Vaugh could do a detailed description of the City's assets. Mr. Vaugh said that it could be done. After further discussion, Councilman Pollard directed Mr. Hart to pursue the termination of the contract with M.U.D. for Tax Assessor/Collector services after the collection of property tax revenue for the year 1978. It was so noted. Council Adams then moved to accept the audit as presented to the City Council by S. D. Vaugh, C.P.A. Seconded by Councilman Pollard, the motion was passed by the following roll call vote: Ayes: All members presented voted aye Noes: None 4. CONSIDER REVIEWING AND APPOINTMENT OF ARCHITECTS Mr. Hart asked that this item be postponed to the end of the meeting when the architects arrived. Mayor Longo agreed. 5. CONSIDER AN ORDINANCE TO ENTER A CONTRACT WITH MOTOROLA FOR COMMUNICATION H~UIPMENT Mr. Hart briefed the City Council on the fiscal impact to the City if this communication equipment is purchased for the Fire, Ambulance, and Public Works Departments. Mr. Hart did recommend an annual payment on a three year contract, although the City is under budgeted in the amount of $2,648.61. , This deficit cottld primarily be compensated for by the sale of the present Fire Department Plectrons in the amount of $2,000. Councilman Davis stated that we'll save $2,000 on an annual statement rather than monthly payments and it would be difficult to earn this amount through investment ef e~,~ Eunds~ After further discussion, Councilman Shipman introduced and m~ved to approve the first complete reading of the following ordinance: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A LEASE PURCHASE CONTRACT WITH MOTOROLA COMMUNICATIONS & ELECTRONICS, INC. FOR THE LEASE PURCHASE OF RADIO COMMUNICATIONS EQUIPMENT AT A COST OF $27,886.80, PAYABLE IN ANNUAL INSTALLMENTS OF $10 , 885. 61. The motion was seconded by Councilman Davis. Before voting, Councilman Shearer requested that the equipment be installed prior to the signing of the contract. The motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 6. CONSIDER APPROVING PLACEMENT OF STREET LIGHTS IN SECTION #21 Isaac Bradburry recommended an additional two street lights on Squires Drive on Plat #21. After a brief discussion, Councilman Davis moved to approve Plat #21 with the addition of two street lights on Squires Drive. Seconded by Councilman Shipman, the motion was passed by the following roll ~all vote: Ayes: All members present voted aye Noes: None ?. CONSIDER AUTHOIZATION OF BILLS OVER $~0.00 Mr. Hart presented thebills over $~0.00 to the City Council. Councilman Shipman moved fha% the bills as presented to the City Council by the City Manager be approved and paid. Seconded by Councilman Davis, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 4. CONSIDER REVIEWING AND APPOINTMENT OF ARCHITECTS Mr. Hart s%ated that Proposal Requests were sent to 23 architects. He and the staff interviewed ten architectural firms, and he is now presenting to the City Council the three firms that the s%aff felt could best serve the City's needs in designing a Municipal Building, Fire Station and possibly a Municipal Swimming Pool. At this time, Mr. Hart introduced Mr. Parkey of the firm, Thompson/ Parkey Associates, Inc. Mr. Parkey briefed the City Council on the qualifications of his firm with a slide presentation. Mr. Parkey said that he could meet the City's timetable and that he personally wou2d serve as the project architect. His fee for a Municipal Bu~2ding and Fire Station would be 6%o of construction cost. Mr. Parkey stated that a twenty-five meter pool would cost approximately $180,000 and his fee would be 5 3/4~o of construction cost. Mr. Parkey further explained that his fee did not include interior design in the basic cost but can do it at an hourly fee of ~0¢ per square foot. If the bond issue failed, Mr. Parkey asked that the City discuss a minimum payment to his firm. Mr. Hart asked if he would help with the bond promotion. Mr. Parkey stated that he would prepare a package and make public appearances. Mr. Glen Taylor of Arnold, Taylor and Associates, was the second architectural firm and also presented a slide presentation introducing his firm to the Council. Mr. Taylor stated that his firm did guarantee to bring the project cost to within 10% of the planned cost or the plans would be reworked at no charge to the City. Councilman Shipman asked who would do the on-sight inspection. Mr. Taylor answered, that a Job Captain/Project Administrator would handle the on-sight work. Mr. Taylor stated that their fee would be five percent (5%) of the cost of the buildings, and this would include basic interior design and fixed furniture. Mr. Hart asked if his firm would expect any payment if the bond issue failed. Mr. Taylor answered that there would be no charge; however, the firm would provide a package with a cost breakdown form and speak at community seminars to promote the bond issue. Mr. Nagurney represented the firm of ANPH, Architects. Mr. Nagurney also gave a slide presentation to introduce his firm to the City Council. Mr. Nagurney stated that his firm used a "Bivouac Approach" in that they work in the City with officials, staff and citizens to determine the needs of the City. Mr. Nagurney presented plans of the Balch Springs Municipal Center which came in at $33.80 per square foot including interior. Mr. Nagurney stated that his firm preferred to arrive at a fixed fee rather than a percentage of cost. He stated that if the bond issue fails, his firm would expect no payment; however, his'-firm would also present slide presentations to promote the bond issue. 8. CONSIDER ANY OTHER MATTERS THAT MAY COME BEFORE THE COUNCIL Mayor Longo presented a yearly report to be oublished if the Council agreed. The consensus of the Council was that it couid be published under his name, but net aS'a City Report. Mayor Longo withdrew his report. Janice Carroll, City Secretary stated that it was time to organize for the July 4 Celebration and asked if the Council approved of the formation of a five member committee to promote and organize the event. The Council agreed, It was also agreed to that a Special Session be held on Saturday, February l0 to interview P & Z applicants. 9. RECEIVE CITY MANAGER AND CITY COUNCIL STATUS REPORT Mr. Hart presented to the Council, the status of the Loner-Star Gas Hearing at the Railroad Commission, the procedure in preparing for the SWB hearing at the P.U.C., the C.I.P. and the proposed Plans for City Hall offices to be located in the house rented from Fox & Jacobs. -3- 000317 10. EXECUTIVE SESSION - PERSONNEL The Mayor announced that the City Council would now meet in aa Executive Session de~ling with Personnel. Upon reconvening and there being no. further action to be taken by the Council, Councilman Davis moved that the meeting adjourn. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye ~-. Noes: Noes and the meeting was adjourned at 12:20 A.M. Mayor J~ibe Carroll !  y Secre+.~ry