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Home My WebLink About01/29/1979 City Council 000310 MINUTES OF THE 0ITY 00UNCIL OF THE CITY OF THE COLONY, TEXAS HELD ON JANUARY 29, 1979 A Special Session of the 0ity Council of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor Clint Davis Councilman Linda A. Adams Councilman Sandra Shearer Councilman Gary Shipman Councilman and Councilman Gene Pollard was not in attendance due to illness; however, a quorum was established. 1. CONSIDER ADMINISTERING OATHS TO RESERVE POLICE OFFICERS Councilman Shipman moved to appoint James Jordan, Gary McClure and Gary Carroll as Reserve Police Officers for the City of The C?lony. The motion was seconded by Councilman Adams. Prior to voting, Council- man Shipman commended Chief Steinsiek for the excellent training and screening program that he developed. Mr. Hart, City Manager, briefed the Council on the training that these men had accomplished prior to being certified. The motion was then carried by the following roll call vote: Ayes: Ail. members present voted aye Noes: None At this time, Mayor Longo administered the Oath of Office to the Reserve Police Officers. 2. 00NSIDER ACCEPTANCE OF COMMUNICATION BID Mr. Hart explained that the specifications written for bids on a radio communication system are very technical and bids written around these specifications are very difficult to evaluate, and he asked Randy Kaisner, Communications Supervisor for Denton County Sheriff's Department to study the two bids received by the City. Mr. Hart stated that the communications equipment is allocated for the Public Works Department and the Fire Depart- ment. At this time, Mr. Kaisner presented his report to the Council. He stated that Motorola did meet or exceed all equipment specifications while Crawford and Associates exceeded some specifications but failed to meet others. Mr. Kaisner felt that since Crawford did not bid on the paging equipment, future service would be hindered when different brand equip- ment is purchased. Motorola's extensive product line makes it probable that The Oolony can fill future communication needs also. Based on these considerations, Mr. Kaisner recommended the Motorola bid in the amount of $27,886.80 rather than the William Roger Crawford and Associates bid in the amount of $1~,99~, excluding alert monitors be accepted. After dis- cussion, Councilman Shipman moved to authorize the City Manager to prepare an ordinance accepting the Motorola bid on a three year lease period. Councilman Davis seconded this motion. After a brief discussion relative to a monthly payment contract versus a yearly payment contract, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None 3. CONSIDER RESOLUTION TO CHANGE THE NAME OF GARVIN PLACE TO GARRETT PLACE IN SECTION 19 Isaac Bradburry briefed the Council, explaining that two streets in The Colony were named Garvin, and that a street name must be changed by a Resolution of the City Council. Councilman Shearer introduced the fol- lowing ~esolution: 000311 No. ¢79-o¢ WHEREAS, It is in the best interest of the City of The Colony, Texas and in the best interest of its citizens to promote the safety of its citizens, and WHEREAS, It is desireable to eliminate duplication of street names in the City of The Colony to promote the best service to its citizens, NOW THEFd~.FORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That Garvin Place located in Subdivision Plat #19 be changed to Garrett Place in order to eliminate future con- fusion as there is presently a Garvin Drive located in sub- division Plat #17. PASSED AND APPROVED by the City Council of the City of The Colony this day of , 1979. /s/ William J. Longo Mayor /s/ Janice Carroll City Secretary 4. CONSIDER RESCINDING RESOLUTION AUTHORIZING TRAFFIC SURVEY GRANT APPLICATION PASSED JANUARY 9, 1978 Janice Carroll stated that this agenda item is not needed. The ratification by the Council of the contract with the State of Texas for a Traffic Survey Grant re-ratified the Resolution passed by the former City Council to enter into the same contract. The Council was in agreement and no action was taken. 5. CONSIDER RESOLUTION ESTABLISHING PROCEDURE FOR THE AUTHORIZATION OF SIGNING CONTRACTS BINDING THE CITY Councilman Adams presented the following Resolution: No. #79-02 WHEREAS: It is in the best interest of the City of The Colony to establish a procedure of authorization for the signing of contracts binding the City; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: That no contract signing be authorized until the City Council officially ratifies said contract and it is entered into the minutes; said contract must also be reviewed by the attorney for the City. This authorization shall be valid for a period of thirty (30) days only and must be ratified a second time by the Council if not executed within the allocated period. PASSED AND APPROVED BY the City Council of the City of The Colony this day of January, 1979. Seconded by Councilman Davis, the Resolution was passed by the following roll call vote: Ayes: All members present voted aye N ocs: None -2 - 000312 6. CONSIDER RESCINDING THE PAY PLAN Tom Hart, City Manager, recommended the City Council rescind the employee Pay Grade System adopted by the previous Council. After a brief dis- cussion, Councilman Shearer moved to rescind this City Employee Pay Plan. Seconded by Councilman Davis, the motion was passed by the following roll call vote: Ayes: All members present voted aye No es: None 7. CONSIDER APPROVAL OF BILLS OVER $50.00 Mr. Hart presented the City bills over the amount of $50.00 to be approved for payment. Councilman Davis moved that the bills be approved as presented. Seconded by Councilman Shipman, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None 8. CONSIDER ANYTHING ELSE TO COME BEFORE THE CITY COUNCIL Mayor Longo asked for the Council's permission to purchase an emergency generator and compressor from Texas Surplus when they are available. The Council so agreed. 9. RECEIVE CITY MANAGER AND CITY COUNCIL STATUS REPORT Mr. Hart briefed the Council regarding the status of the Lone Star Gas hearing scheduled for April 3. The Council also agreed to hold a joint election with the M.U.D. on April 7, 1979. Mr. Hart said also that he did plan to meet with the attorney this week to discuss the Southwestern Bell hearing, and would like members of the Council to attend. Councilman Adams stated that she would like to attend. The Mayor then called a ten minute break before proceeding. Upon reconvening, the City Council met with the P & Z Commission to review the proposed comprehensive zoning ordinance. Harry Hunsicker announced that he was resigning from the P & Z Commission effective today due to a conflict of interest as addressed in the Home Rule Charter adopted by the City of The Colony; however, he requested that he be able to brief the Council on the zoning ordinance. He stated that the ordinance had been reviewed by the P & Z Commission; Robert Dillard, attorney for the City; and Isaac Bradburry, the Building Official for the City of The Colony. He advised the Council that this is a rough copy with many typographical errors. Mr. Hunsicker also presented the proposed zoning map for The Colony. After a review of its contents, the Council showed concern regarding the density factor in the residential areas. A minimum lot width of fifty feet (50) concerned the Council. Frank Graham of Fox and Jacobs stated that the trends in housing are lending themselves to smaller lots; however, Fox & Jacobs does not plan at this time to build on a minimum lot at this time. There followed a general discussion of other areas. Councilman Davis stated that he would like written indivi- dual recommendations from the P & Z members on problem areas to assist the Council in their review of this lengthy ordinance. At this time, P & Z member Cathy Bock moved to call a Public Hearing on the proposed Comprehensive Zoning Ordinance on March l, 1979. Seconded by member Kerry Schuck, the motion was passed by a unanimous vote. The Commission agreed to meet with the City Council on February 12 to review and study in depth this zoning ordinance. Councilman Shearer asked that there be no other agenda items. After a break, the Council resumed the Special Session Agenda and met in Executive Session dealing with Personnel - 3 - 000313 10 EXECUTIVE SESSION - PERSONNEL Councilman Shearer moved to table this item until a future meeting to allow the Council time to interview prospective members. Seconded by Councilman Adams, the motion was passed by the following roll call vote: Ayes: Ail members present voted aye Noes: None There being no further action to be t~ken by the Council, Councilman Shipman moved ~o adjourn. Seconded by Councilman Davis, the motion was passed by the following roll call vote: Ayes: All members present voted aye Noes: None Mayor Longo adjourned the meeting at 11:25 P.M. J~'e Carroll Ci,~ Secretary