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HomeMy WebLinkAbout01/15/1979 City Council 000303 MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY~ TEXAS HELD ON JANUARY 15, 1979 A Regular Meeting of the Board of Aldermen of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor Clint Davis Alderman Linda A. Adams Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman and a quorem was established. V Minutes of Previous Council Meetings Mayor Longo asked for a motion to approve the minutes. Alderman Davis moved to approve the minutes of~ the Regular Meeting held on December 4, 1978, the Emergency Called Session held on December 7, 1978, the Special Session held on December 14, 1978, the Emergency Called Session held on December 15, 1978 and the Emergency Called Session held on December 19, 1978. Seconded by Alderman Adams, the motion was passed by the follow- ing vote: Ayes: Ail members present voted aye Noes: None VIII New Business ITEM I Consider a contract with the State of Texas to do a Traffic Survey. Mr. Hart, City Administrator, stated that a representative from the Office of Traffic Safety has briefed the Council at an earlier Special Session regarding the benefits of a Traffic Study Grant. After a brief update by Mr. Itart, Mayor Longo asked if the Council was concerned as to the legality of this contract. Alderman Pollard answered that there was no problem regarding the state contract executed by Mayor Longo on November 28, 1978. Alderman Pollard moved that the City ratify the contract with the Department of Traffic Safety for a Traffic Study Grant in the amount of $8,?40.00. Alderman Shipman seconded the motion. There followed a lengthy discussion re- garding this study. Mr. Norman Adeler was recognized and asked when this would be completed. Mayor Longo answered that it ~st be finished by September, 1979. Alderman Shipman stated that no member of the City Council opposed this survey grant but were concerned about the unbudgeted cost to the City. The City must pay $2.90 an hour for approximately 240 manhours to run traffic counts at designated interesections. During a lengthy discussion, it was asked why were previous surveys not adequate. Mr. Hart explained that these surveys were done by the state at the City's request for highway problems but not for inner City traffic problems. Regarding the manhour cost Alderman Pollard stated that possibly the traffic counters could be funded through CETA. At this time Mayor Longo called - for a vote on the motion on the floor. Alderman Pollard clari- fied that this co~tract is between the City of The Colony and the Office Traffic Safety Department only. The motion was was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM II Consider a contract with an Engineering Firm to contract a Traffic Study Mayor Longo stated that Robert Dillard, attorney for the City advised him that the signing of the contract on December 18, -1- 000304 1978 based on the Resolution passed by the previous Council January 9, 1978 was valid and Mayor Longo stated that he felt the City had a legal and moral obligation'to honor this contract with Sayed Omar, Traffic Engineer. Mr. Hart explained that the contract did contain a termination clause and the City Council should discuss the question of validity prior to making a final decision. Alderman Pollard moved that the Council go into Executive Session regarding pending litigation. Jerry Mills, attorney speaking for Sayed Omar stated that Mr. Omar had no intention of filing a lawsuit against the City. A member of the audience, Vita Koenig, stated that the audience would --~ like to hear the presentation prepared by Mr. Omar. Alderman Pollard's motion died for lack of a second. Alderman Davis moved to table this agenda item. Seconded by Alderman Pollard, the motion failed by the following vote: Ayes: Alderman Davis and Alderman Pollard Noes: Aldermen Shipman, Shearer and Adams Mr. Jerry Mills spoke for Mr. Omar. He stated that Mr. Omar had a B.S. in Civil Engineering, ~.S. and a M.E. degree from Texas A. and M., and formerly he was a planner for the City of Dallas. He explained that the contract prepared by Sayed Omar had been changed by the Office of Traffic Safety to reflect the increase from $7,000 to $8,700 and added additional tasks. At this point Mr. Omar has not received any monies and has completed one eighth of the work. Within the last week he has become aware of the problem, and Mr. Mills told the Council that Mr. Omar does want to complete the work for the City within the alloted 4 months. Mr. Mills added that Mr. Omar is concerned that his professional reputation could be damaged by this situa- tion. There followed a lengthy discussion concerning Mr. Omar's capabilities and other alternatives to this contract. In reaching a decision, Alderman Pollard stated that this is not an emergency situation, and he would like to meet in the near future with ~4r. Omar, go over the contract in detail and make ~ a decision at that time. Mr. Mills remind the Council that he is working on a five month timetable, and he needs a final decision from the Council as soon as possible. There followed more discussion and due to the length of this item, Alderman Shearer moved that a 10 minute recess be called. This motion was seconded by Alderman Shipman and carried by the following vote: Ayes: All members present voted aye Noes: None Upon reconvening, Alderman Pollard moved that a Work Session be held with Sayed Omar to discuss this contract as soon as possible and that the Council will take official action on this matter at this scheduled Work Session. The motion was seconded by Alderman Shipman. There followed a discussion of time. It was decided to meet at City Hall on January 22, 1979 at 7:30 P.M. It will be an open meeting stated Mayor Longo. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None ITEM III Consider accepting bids on a Communication System ~ Mr. Hart sta~ed that the communication equipment bids were opened at City Hall on January 12, 1979. Presently the bids are being reviewed by Randy Kaisner, the Co~mmunication Officer for Denton Sheriffs Office.. Mr. Hart asked that a decision be post- poned until this evaluation is presented. Alderman Adams moved to table this item. Seconded by Alderman Shearer, the motion was passed by the following vote: A~yes: All members present voted aye Noes: None -2- 000,30, ITEM IV Consider a relocation of office facilities Mr. Hart stated that the phone would be installed this week and TP & L was ready as soon as the Mims moved out of the house. Mayor Longo requested an office for the Mayor and City Council's use. Alderman Pollard asked for an office floorplan, which is to include the trailer, prior to further discussion. It was agreed and no official action was taken. ITEM V Consider an amendment to ambulance contract with East- vale Mr. Hart stated that the contract has been changed to coincide with the County contract and a "hold harmless" clause has been added. Alderman Adams moved to approve the contract with these changes and submit to Eastvale for their approval. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM VI Consider authorization of bills over $50.00 Mr.. Hart presented the bills to the Council for their review. Alderman Davis moved to approve the bills as read. Seconded by Alderman Adams, the motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None X CITIZEN INPUT Mayor Longo stated that the Council would receive citizen input prior to meeting in Executive Session dealing with personnel. There followed a brief question and answer period, prior to recess . ITEM VII ~onsideration of location of Council meeting place Mayor Pro Tem Shearer stated that Mayor Longo had become ill and had to leave the meeting. She then stated that Item 7 was emergency items added by the Council. After a brief discussion, Alderman Davis moved that the Council adopt the official meeting place as "City Hall" unless otherwise changed by the City Council. Alderman Adams seconded the motion. Prior to voting, Alderman Davis added that if the Mayor saw a valid need to change the meeting place, the Council should be contacted and they must concur. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None ITEM VIII Executive Session Alderman Davis then moved that the City Council go into Executive Session. Alderman Shipman seconded the motion, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Upon reconvening in Open Session, Alderman Pollard moved to adjourn. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None The meeting adjourned at 11:25 P.M. /~ /~ . William J. Longo t_-~,/~~ blayor J~ic,e Carroll, City Secretary