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HomeMy WebLinkAbout01/08/1979 City Council 000298 MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON JANUARY 8, 1979 A Special Session of the Board of Aldermen of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor Clint Davis Alderman Linda A. Adams Alderman Gary Shipman Alderman Gene Pollard Alderman Alderman Sandra Shearer, was not present due to illness; however, a quorum was established. ITEM I Mr. Hart, City Administrator, presented the proposed contract between the City and the Town of Eastvale to provide ambulance service to the citizens of Eastvale. Mr. Hart recommended only two changes: (1) the term of the contract should run concurrently with The Colony's contract with Denton County; and (2) "hold harmless" clause should be added in paragraph three. Alderman Adams asked if a "hold harmless" clause would hold up legally. Mr. Hart stated that the two changes would be reviewed by the attorney for the City. Alderman Davis moved to approve the contract with the two recommended changes. Seconded by Alderman Adams, the motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None Mr. Hart stated the contract would be redrafted and presented to Eastvale for their review and approval. ITEM II Mr. Hart stated that he and Fire Chief Chuck Kimberling recommend that the City enter into written mutual aid agree- ments with the following area cities: (a) Lewisville, (b) Eastvale, (c) Frisco, (d) Little Elm, (e) Plano, (f) Carroll- ton, (g) Hebron, and (h) McKinney. After a brief discussion, Alderman Shipman moved that Tom Hart, City Administrator be authorized to enter into Mutual Aid agreements with the above listed cities. Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM III Mr. Hart stated that the 1970 Plymouth Station Wagon was not in use and he felt that it would be advisable to drop the liability insurance and sell the vehicle. Alderman Davis agreed that the insurance should be dropped, but that the City should not rush into selling but try to get the best price possible. Alderman Davis reminded the staff that this vehicle was donated to the City by Alderman Sandra Shearer. Alderman Shipman agreed that the insurance should be dropped immediately and the vehicle should be advertised for sale. ITEM IV Mr. Hart stated that the Planning and Zoning Commission reviewed Preliminary Plat 9A and did approve it as presented by Fox and Jacobs. Frank Graham, a Fox and Jacobs representa- tive, presented the plat stating that approximately ~*acres two 000299 five dedicated is buildable and b~*acres is proposed to be se~8*to the City for a park. Nineteen Flair homes are proposed to be built. Mr. Graham did note that some of the homes shown on this plat are completed at this time· After a brief discussion, Alder- man Shipman moved to accept preliminary Plat 9A as. presented. Seconded by Alderman Adams, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM V Mr. Hart asked for authorization to purchase an IBM Selectric self correcting typewriter in the amount of $733.00. Mr. Hart explained that the City Secretary Department and the Police Department each had an allocation of $400.00 for reconditioned typewriters. It is the staff's recommendation to combine these monies and purchase the new typewriter. Alderman Shipman stated that the had checked out this recommendation and agreed that this was the most economical plan. After a brief discussion, Alderman Shipman moved to authorize the purchase of one IBM Selectric typewriter at a cost of $733.00. Seconded by Alderman Pollard, the motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None ITEM VI [,~. Hart presented the bills to be approved for payment. Alderman Pollard suggested that Tax Assessor/ Collector contract amount be deferred until the third property tax check is received by the City. After discussion, Alderman Pollard nDved to approve all bills for payment except the City/Mud contract amount for the Tax Assessor/Collector. Seconded by Alderman Shipman, the motion was carried by the following vote: Ayes: All members present voted aye Noes: None At this time Alderman Davis stated that he had just beconase aware that the City had become delinquent ~on many of their accounts, and he does not want this to occur again. It was so agreed. ITEM VII Mr. Hart stated that he did plan to give a weekly written status report to the Council on Friday and clarify the report at the Monday Council meeting. Mr. Hart briefed the Council on moving plans for the City offices, a work session with the Planning and Zoning Cormaission to review the proposed Comprehensive Zoning Ordinance and the status of Extended Area Telephone Service for The Colony, the Farmers t{onte Ad~ainistration loan status which i~ now being reviewed by the FHA. Regarding the application, Mr. Hart asked permis- sion to send letters to eighteen architects to request proposals for the design of municipal buildings. Mr. Hart stressed that a package must be prepared to present to the citizens for their approval at a Bond Election. It was discussed combining this election with the City Office Election. to be held April 7, 1979. ~4r. Hart also.briefed the Council on the status of the Traffic Study Grant. He stated that it had been approved in the amount -- of $$,740.0D by the Office of Traffic Safety. There followed a lengthy'discussion of the subcontract entered into by The City with Sayed Omar. Alderman Adams asked if it would be possible _ to use another Traffic Engineer to complete this survey. Alderman Pollard stated that it was his opinion that Mayor Longo signed the contract on December 1U, 1978 in error and that the Council must study this further.before acting on this grant. Mayor Longo stated that he was advised by a representative of the Office of Traffic Safety that he could legally sign this contract as it had been approved by the previous Council. The -2- 000800 Council agreed that further study was needed on this matter. ITEM VIII Mayor Longo announced that the Council would now meet in Executive Session dealing with Personnel. Upon reconvening in Open Session and there being no further action to be taken by the Council, Alderman Shipman moved that the meeting be adjourned. Seconded by Alderman Davis, the motion was carried by the following vote: Ayes: All members present voted aye Noes: None Mayor Longo adjourned the n~eting at midnight. Mayor- - -- City of T~ Colony A~ST: . ~ y of The Colony