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HomeMy WebLinkAbout12/04/1978 City Council 000287 ~I~.S O~ ~H~ BOARD O~ ~LD~.R~ OF ¢I?¥ O~ ~H~ ¢OI~O~P~ ~E~$ ~.I,D ON DECEMBER 4, 1978 A Regular Meeting of the Board of Aldermen of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor Clint Davis Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman and Alderman Linda A. Adams was not in attendance; however, a quorum was established. V. MINUTES OF PREVIOUS COUNCIL MEETINGS Mayor Longo asked for a motion to approve the minutes. Alderman Davis moved that the minutes of the Regular Meeting held on November 20, 1978 be approved as read. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None VIII. NEW BUSINESS 1. RECEIVE REPORT FROM HOME RULE COMMISSION Robert Hauck, Chairman of the Home Rule Commission, presented the completed Home Rule Charter to the City Council and Mayor. The Mayor and Council expressed the gratitude to the Commission for the hard work involved in preparing this Charter. 2. CONSIDERATION OF ELECTION ORDER CALLING HOME RULE CHARTER ELECTION Alderman Shearer read the caption of the Election Order as follows: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, FIXING THE TWENTIETH (20th) DAY OF JANUARY, 1979, AS THE DATE FOR THE HOLDING OF A SPECIAL ELECTION FOR THE PURPOSE OF DETERMINING WHETHER OR NOT A PROPOSED HOME RULE CHARTER WILL BE ADOPTED BY THE QUALIFIED ELECTORS OF THE CITY OF THE COLONY, TEXAS; FIXING THE PROPOSITION TO BE SUBMITTED; DESIGNATING THE POLLING PLACE AND THE HOURS FOR VOTING; APPOINTING THE ELECTION OFFICIALS AND PROVIDING FOR THEIR COMPENSATION; PROVIDING FOR ABSENTEE VOTING; AND MAKING THIS ORDINANCE THE NOTICE OF SUCH SPECIAL ELECTION. After discussion, the Council determined that six clerks would be used; however, four additional clerks could be called in if the need arises. Rose Ashman was appointed Election Judge and Glenda Davis was appointed alternate judge. They will be paid $2.50 an hour and an additional $5100 will be paid to the Election Judge for delivering the results of the election. Alderman Pollard moved the order calling the Home Rule Election to be held on January 20, 1979 be approved. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 000288 3. CONSIDERATION OF BIDS ON: A. VEHICLE FUEL B. ONE UTILITY TRACTOR ANDMOWER A. Mr. Hart stated that only one bid was received and that he and Chief Steinsiek recommended that it be rejected as the expense involved is prohibitive. After a brief discussion, Alderman Shearer moved that the bid be rejected. The motion was seconded by Alderman Davis. Before voting, Alderman Pollard recommended that they look into what other cities have done. Alderman Davis reminded the staff that all bids submitted to the state must be available to other governmental agencies also. The motion was then carried by the following vote: Ayes: All members present voted aye Noes: None B. Mr. Hart recommended that the Council accept the low bid in the amount of $9,279.13 presented by Trinity Equipment on the Utility Tractor and refuse all bids on the bush hog. There followed a lengthy discussion of the bids presented and the needs of the City. Mr. Hart stated that approximately $1QO00 would be left and could be used to purchase possibly a "used" box scraper and mower at a later date. Mr. Hart stated that the Utility tractor does come with a front end loader. Alderman Pollard moved to approve the bid received from Trinity Equipment Company in the amount of $9,279.13. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Alderman Davis moved to reject all bids on the mower. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 4. CONSIDER AND REVIEW PARKS AND RECREATION GRANT APPLICATION Mr. Hart stated that this grant preparation is near completion but input is needed from the Council as to what type of facilities the City needs. Mr. Hart introduced Herschel Lindley from Schrickel, Rollins and Associates to present this to the Council. Mr. Lindley stated that the grant must be submitted by December 31, 1978 to meet this funding cycle. There followed a lengthy presentation and discussion as to procedure, land to be dedicated by Fox & Jacobs and the facilities to be placed on this land. The Council was in agreement that bike trails, multipurpose playing field, tennis courts, picnic areas and concession and restrooms were all needed, but felt that they could not make a decision as to where they should be located without further study. The Council also felt that parking could become a problem and this should also be studied further. Alderman Davis moved that an emergency meeting be held on Thursday, December 7, 1978 for further study. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 5. CONSIDER LIFE AND HEALTH INSURANCE POLICIES Mr. Hart recommend that this agenda item be tabled to enable the Council to review the information presented to them only this evening. Alderman Shearer moved that this item be tabled. Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 000289 6. CONSIDERATION OF AUTHORIZATION OF EXPENDITURES OVER $300.00 A. HOME RULE CHARTEREXPENSES Janice Carroll, City Secretary, recommended that the Council accept the oral bid pre~ented by Williamson Printing in the amount of $1,549.00 for 3,000 copies which is the low bid. Alderman Davis moved to accept the bid presented by Williamson Printing of the Home Rule Charter for the City of The Colony. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None B. FIRE TRUCK REPAIR Mr. Hart stated that this purchase was an emergency and has actually been accomplished but it did need to come before the Council. The fire tank on the Fire Department "A" Wagon developed a serious leak and the tank was refiberglassed for a cost of $1,500.00. Alderman Shearer moved to approve this $1,500.00 expenditure. The motion was seconded by Alderman Shipman. Alderman Pollard did want it noted that this was an emergency action and Mayor Pro Tem Shearer did contact the Council members before the repair was made. The motion was then passed by the following vote: Ayes: All members present voted aye Noes: None 7. CONSIDERATION OF APPROVAL OF BILLS OVER $50.00. Mr. Hart presented the bills to the Council. After a brief discussion, Alderman Pollard moved to approve the bills with _ the exception of the Southwestern Bell final bill for the Dallas lines in the amount of $86.75. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 8. CONSIDERATION OF APPROVAL OF AUDITOR FOR YEAR END AUDIT OF 1977/78 Mr. Hart requested that S. D. Vaugh be appointed as auditor for the City of The Colony. Mr. Hart stated that the audit should not cost over $1,000.00 unless it is not a standard audit. After a brief discussion, Alderman Shipman moved that this item be tabled for further clarification as to cost. Seconded by Al~derman Shearer, the motion was carried by the following vote: Ayes: All members present voted aye Noes: None 9. RECEIVE ADMINISTRATOR'S AND COUNCIL STATUS REPORT Mr. Hart asked Mr. Dillard to report to the Council on the prehearing held by the Public Utility Commission on The Colony's request for extended area telephone service. Mr. Dillard stated that the City is faced with massive opposition. The phone company is against ex- tended service in any form and cities are against this service if they must share in the cost. Mr. Dillard stated that he does have a meeting with the P.U.C.'s General Council to review evidence and coordinate efforts. There followed a lengthy discussion regarding this subject. Mr. Hart then briefed the Council on the status of pending grants, the sale of the Chevrolet Nova and a legislative dinner sponsored by the Council of Governments on December 13. -3- 000290 10. CONSIDER REVISION OF ORDINANCE #19 Mr. Hart explained that Mayor Longo was concerned with the legality of reserve police officers operating a police vehicle alone. Chief Steinsiek is of the opinion that this is permissable by state law but the City's ordinance is limiting. Mr. Dillard stated that this could create a dangerous liability Situation for the City. Mr. Dillard recommended that the reserve force be set up aS a division of the Police Department rather than an auxiliary. There followed a brief discussion of ordinance #19 and the recom- mended changes. Alderman Pollard then moved that a separate or- dinance be prepared amending city ordinance #19. Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None X CITIZEN INPUT Mayor Longo asked for citizen input prior to the Executive Session. There followed a lengthy discussion of the October MonthlyReport. Mr. Bob~Brown, a member of the audience was concerned as to the expenditures in relation to the budgeted amounts. Mayor Longo then announced that the Council would take a ten minute recess and reconvene in City Hall. ll. EXECUTIVE SESSION - PERSONNEL Mayor Longo announced that the City Council would meet in Executive Session dealing with personnel matters. Upon reconvening in O~en Session, Alderman Shearer moved that the meetingbe adjourned. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: All members present voted aye No'es: None Mayor Longo adjourned the meeting at 1:15 A.M. winz Mayor / J~-~e Carroll / C~/.' Secretary