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HomeMy WebLinkAbout10/23/1978 City Council 0002?3 MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY~ TEXAS HELD ON OCTOBER 23, 1978 A Special Session of the Board of Aldermen of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor ~lint Davis Alderman Linda A. Adams Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman thus constituting a quorum. ITEM I EXEC~UTIVE SESSION Mayor Longo stated that the Council would first meet in closed session to discuss matters dealing with persmanel. Upon reconvening in open session, the 2ouncil continued to Agenda Item Two. ITEM TWO CONSIDERATION OF ACCEPTANCE OF A RESIGNATION OF A MEMBER FROM THE PLANNING AND ZONING COMMISSION Alderman Shearer moved that the resignation of Bob Brown from the City's Planning and Zoning Commission be accepted. Alderman Adams seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye No es: None ITEM THREE CONSIDERATION OF BOARD APPOINTMENTS Mayor Longo stated that this item would be considered later in the meeting after the 2ouncil had the opportunity to meet with a person being considered to fill the vacancy created by Mr. Brown's resignation from the P & Z Commission. ITEM FOUR CONSIDER AWARDING BID ON ONE INDUSTRIAL TYPE TRACTOR & EQUIPMENT Mr. Hart, City Administrator, presented to the Council the bids received and explained to the 2ouncil a potential problem created by the specifications which called for an "industrial" tractor. The bid submitted by Trinity Equipment was on a John Deere Model #2040 which is an agricultural tractor and lower in cost than the industrial tractors and not in compliance with the specifications according to the other bidders stated Mr. Hart. There followed a lengthy discussion of this problem. Trinity Equipment maintained that the John Deere Tractor is a Utility Tractor and not an agricultural one. Mike Wills of Dentex Ford Tractor Company offered to meet with the City Staff to prepare proper specifications to meet the City's needs. After lengthy discussion, Alderman Pollard moved to reject all bids and authorize a group made up of staff and company representatives to prepare fair specifications. Alderman Shipman seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM FIVE CONSIDERATION OF APPROVAL OF THE FINAL FORM OF ORDINANCE #~8 Alderman Shipman presented City Ordinance #45 in its final form to be reviewed by the Council as suggested by Mr. Dillard, Attorney for the City. Alderman Shipman moved that the final form of Ordinance #45, Establishing a Volunteer Fire Department, providing for its membership, organization, duties and penalties, be approved. Seconded by Alderman Pollard, the motion passed by ,+.he following vote: Ayes: Ail members present voted aye Noes: None 0002';' ITEM SIX REVIEW AND CONSIDERATIQN OF A PROPOSED WEED ORDINANCE Mr. Hart presented a Weed Ordinance prepared by Mr. Dillard to the Council for their review. He stated that it is the staff's recommendation to adopt a comprehensive weed ordinance. Alderman Pollard had reservations concerning Sections 6 and 7, which allowed the City to charge for mowing a lot in vio- lation of this ordinance and also fine the violator. Alderman Davis was concerned as to what constitutes "unsightly matter". Alderman Pollard moved to table the proposed weed ordinance for further clarification by the Staff. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members l~resent voted aye Noes: None ITEM SEVEN REVIEW AND CONSIDERATION OF AMENDMENTS TO CITY ORDINANCE #10 Mr. Hart stated that it is the staff's recommendation that City Ordinance #10 be amended in Section 1.06 to more clearly define what constitutes a noise nuisance, and in Section 1.10 (4) to set up a fee for the removal of dead animals from citizens' property. After a brief discussion, the Council agreed that a $3.00 charge for the removal of dead animals is sufficient. The Council felt that there was not sufficient need for the clarification of a noise nuisance. At this time, Alderman Pollard commented that he felt that a section defining terms used should be a part of all ordinances passed by the City. Mayor Longo then introduced Mr. & Mrs. George Trimyer, who were con- cerned with the use of City traps to catch cats. After discussion, the Council agreed that a trap should be used only with the permission of the City Admin- istrator and that the "leash law" cannot practically be applied to cats. The Council agreed that the fine paid by Mr. & Mrs. Trimyer should be refunded. At this time, Alderman Adams moved that consideration of amendments to Ordinance #10 be tabled for further study. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM EIGHT CONSIDERATION OF A RESOLUTION AUTHORIZING THE STAFF TO APPLY FOR A JUVENILE OFFICER GRANT THROUGH THE CRIMINAL JUSTICE FUND Alderman Pollard presented the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, APPROVING THE SUBMISSION OF A GRANT APPLICATION TO THE TEXAS CRIMINAL JUSTICE DIVISION FOR THE EXPANSION OF THE JUVENILE DIVISION OF THE COLONY POLICE DEPARTMENT AND PLEDGING PAYMENT OF THE LOCAL SHARE OF THE COST OF THIS JUVENILE DIVISION. WHEREAS, the City of The Colony recognizes a need for seeking improve- ment to its Police Department by expanding the Juvenile Division; and WHEREAS, the Texas Criminal Justice Division has indicated that funds may be available to the City of The Colony Police Department for financing the expansion of the Juvenile Division; and WHEREAS, the City of The Colony pledges its proportionate share of the cost of this project, as required, if a grant is obtained; and WHEREAS, the City of The Colony anticipates assuming total cost of this project at the end of Criminal Justice funding; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section I. That the City Administrator is hereby authorized and directed to submit a grant application to the proper authorities for assistance in the cost of the expansion of the Juvenile Division of The Colony Police Department. Section II. That the City of The Colony anticipates assuming total cost of the unit, as required, if a grant is obtmined. Section III. That the City of The Colony anticipates assuming total cost of this project at the end of Criminal Justice Division funding. 000275 Alderman Pollard moved that the resolution presented to the Council be approved. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM NINE CONSIDERATION OF ALLOWING A TEMPORARY PORTABLE OFFICE FACILITY TO BE PLACED ON CITY PROPERTY. Mr. Hart presented to the Council the Staff's recommendation that a portable building be used as additional office space when City offices are moved to the house on the northeast corner of FM #~25 and South Colony Blvd. Mr. Hart explained that the staff had located a used mobile office, and he would like each Alderman to look at it. He further explained that possibly Harry Hunsicker and Dale Bullough would purchase the mobile office and lease it to the City, eliminating the need to advertise for bids. Alderman Pollard said that the agreement should reflect that the City is renting with an .option to purchase. Alderman Pollard moved that the City approve this staff recom- mendation as a possible option for office facilities and also to authorize Tom Hart to negotiate a contract with Mr. Bullough to allow the City to rent with an option to buy at a maximum rent of One hundred dollars ($100.00) per month. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Before moving to Agenda Item Eleven, Alderman Adams presented a motion that the mobile office facilities be used by the City for no longer than two years. Seconded by Alderman Shearer the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM ELEVEN RECEIVE FINANCIAL REPORT FROM CITY TREASURER Tony Marchioli, City Treasurer, presented a preliminary year end financial statement. Mr. Marchioli stated the fund balance figure is contingent on the payment due on City Insurance, (City liability and Fire Department Dis- ability), and he recommended that a down payment be made in the amom~t of $3,200.00 and the balance be paid in quarterly payments. Mr. Bob Brown, a member of the audience, asked what would be the Fund balance if the insurance was paid in full. Mr. Marchioli answered that the Fund Balance would be $1,300.00 while the Cash Balance would be $13,140.62. Mr. Brown asked what caused this decrease. Mr. Marchioli answered that there were many areas in which actual costs were more than the budgeted amount, primarily in the areas of insurance, Police, Fire and Ambulance Department supplies and professional services. There followed a lengthy and detailed discussion of purchasing procedures that could control City expenditure effectively. Prior to considering Agenda Item Three, Mayor Longo stated that the applicant being considered for P & Z had arrived and the Council would meet in closed session dealing with personnel. ITEM THREE CONSIDERATION OF BOARD APPOINTMENTS Alderman Pollard moved that Kerry Schuck be appointed by the City to fill the vacancy created by Bob Brown's resignation from the P & Z Commission. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None -3- · 000276 ITEM TWELVE CONSIDERATION OF AUTHORIZING PAYMENTS ON CITY INSURANCE POLICIES Alderman Pollard moved the City liability insurance and City Fire Department disability insurance be paid on a quarterly basis. Seconded by Alderman Adams, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM THIRTEEN RECEIVE ADMINISTRATOR AND COUNCIL STATUS REPORT Mayor Longo advised the Council that the appointment of a Civil Defense Coordinator is necessary and that the Municipal Disaster Preparedness Board needs to be reactivated as soon as possible. Prior to adjourning,the Council again met in Executive Session dealing with personnel matters. Upon reconvening in open session and there being no further action to. be taken by the Council, Alderman Pollard moved that the meeting be adjourned. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye None: None Mayor Longo adjourned the meeting at 1:45 A.M. William J. ~6ngo Mayor / ./ Ja~-~- Carroll C i~ Secretary