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HomeMy WebLinkAbout10/16/1978 City Council 000268 MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON OCTOBER 16, 1978 A Regular Meeting of the Board of Aldermen of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor glint Davis Alderman ' Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman and with Alderman Linda A. Adams absent; however, a quorum was established.; ITEM V MINUTES OF PREVIOUS g0UNCIL MEETINGS Mayor Longo asked for a motion to approve the minutes of the Work Session held September 18, 1978. Alderman Shipman moved that they be approved as written. Alderman Shearer seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Alderman Pollard asked that it be noted that the cost of the ambulance, $7,000, would be deducted from the funds to be received from Denton County and not from any other revenue source. It was so noted. Alderman Davis moved that the minutes of the Regular Session held September 21, 1978 be approved as written. Seconded by Alderman Pollard, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Alderman Davis moved that the City/MUD Joint Work Session held on September 28, 1978 be approved as written. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Alderman Davis moved that the minutes of the Special Session held on September 28, 1978 be approved as read. Alderman Shipman seconded the motion. At this time, Alderman Shearer asked that in Item V, The Adoption of the Budget FY 1978/79, it should be noted that she stated that the seven cents under discussion should be put in .C ertificate2 of Deposit and apply for a Farmer's Home Administration loan with a ~%o interest rate for some capital improvement needs. Alderman Davis stated that much was said at this meeting regarding the budget and tax levy, but he had no objection to amending his motion to approve the minutes with this correction. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM VIII NEW BUSINESS 1. CONSIDERATION OF APPROVAL OF FINAL SUBDIVISION PLATS ON 20 & 21 Tom Cravens, Fox & Jacobs, presented the final subdivision plats on Sections twenty and twenty-one. Alderman Davis asked about the growth pattern in these sections. Mr. Cravens answered that the majority of the homes would be Accents, as Todays and Accents have recently been built. Mayor Longo asked if the plats had been sent to the traffic consultant for review. 000269 Mr. Hart said that they had not. After further review and discussion, Alderman Shipman moved that the final plats on subdivisions twenty and twenty-one be approved as presented by Fox & Jacobs, Inc. Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 2. RECEIVE A PRESENTATION BY FOX & JACOBS ON PHASE 4 PLAT Mr. Cravens presented the preliminary plat for Phase Four to be located west of FM 423 on the Stewart Creek Peninsula. The Council was concerned with the location of the second Fire Station, the types of homes to be built, the undeMelopable land, and the maintenance of the national pond in this phase. Mr. Graham stated that the undeveloped land adjacent to the Corp of Engineer land would be donated to the City and that Fox and Jacobs would be responsible for creating the pond and maintain a recircu- lation of the waters. Alderman Shearer asked when construction would begin. Mr. Cravens answered that the first plat would be presented to the Council in January. Cathy Bock, a member of the Planning and Zoning Commission, verified that the Commission did approve this plat. No action was taken by the Council at this time. 5. CONSIDERATION OF DENTON COUNTY AMBULANCE CONTRACT Mr. Hart presented the contract with Denton County for the Council's review. He outlined his proposed changes. Mr. Hart felt that in Section two, the district served by The Colony should be shown on a ~p which will be attached as "Exhibit "A". The term "or volunteer firemen" should be added to Section three. Mr. Hart further stated that the title City Manager would be changed to City Administrator throughout the contract and that The Colony's portion of the county money is $11,409. Alderman Pollard was concerned with a City Administrator in a General Law City having the final word 8n decisions in this area and suggested that the Administrator's decision be final with the approval of the Board of Aldermen. The term Resolution was inserted in Section seven as the City's fees were set by Resolution rather than ordinance. Alderm~zn Pollard stated that the contract did not designate the fiscal year, which is October 1, 1978 through September 30, 1979 nor did the contract state the basis for the renegotiation of fees. The Council concurred that this contract should be renegotiated yearly on the basis of per capita costs and the number of persons served in the district. This contract is based on $1.50 per capita cost explained Mr. Hart. Alder- man Shipman moved to accept the contract as amended. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Upon reconvening after a ten minute break, Mayor Longo asked for a minute resolution allowing the City Administrator, Fire Chief or highest ranking man in cammand the authority to make the decision as to the proper response on an ambulance call. Alderman Davis so resolved. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None 4. CONSIDERATION OF AMBULANCE SERVICE CONTRACT WITH THE CITY OF EASTVALE Mayor Longo stated that this item is tabled until the contract with Eastvale is completed. 5. CONSIDERATION OF AUTHORIZATION TO ENTER INT0 A LEASE AGREEMENT ON RADIO EQUIPMENT Mr. Hart presented to the Council for their review and study the revised radio equipment proposal for the City from Motorola. Mr. Hart recommended that this equipment be financed by the City through a lease agreement. This communication proposal has several changes that the staff recommends. The original request for two Mitrek 60 Watt mobile radios for the ambulance has 0002?0 been reduced to one due to the possibility of receiving one from Denton County. One Moxy 10 Watt Mobile unit hms been increased %o four due to 'increased vehicle use in the Public Works Dept. Installation costs have been lowered due to the fact that City staff will be able to install their own radios. With these changes, Mr. Hart stated that this will bring the total cost of the equipment to $26,718.00 with a lease cost of $745.43 per month for a four year period. At this time, Alderman Shearer moved to approve the Motorola Communications Proposal as presented by Mr. Hart. Alderman Shipman seconded the motion. Mayor Longo then asked for comments from the Council. There followed a brief discussion. Alderman Shipman asked how dispatch would be handled. Mr. Keith Baker answered that a "dedicated direct line" would have to be installed to the Denton County Sheriff's office. Alderman Pollard asked if this proposal included the original discount. Mr. Baker assured the Council that the discount is in this proposal, but additional equipment has increased the total cost. Alderman Pollard stated that he was not prepared to make a decision on this until he compares this proposal with the original proposal. The Council was also concerned that a lease agreement is not the most finan- cially sound method of payment. After a brief discussion, Alderman Pollard moved that this agenda item be tabled for further study. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None 6. CONSIDERATION OF A RESOLUTION AUTHORIZING THE TAPE RECORDING OF CITY COUNCIL MEETINGS Alderman Shearer read the following resolution: WHEREAS; it is desirable to provide accurate records of the meetings held by the Board of Aldermen of the City of The Colony, Denton County, Tex~s, NOW THEREFORE BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, DENTON COUNTY, TEXAS, THAT: A tape recorded record of each City Council meeting shall be made and preserved for a period of in the office of the City Secretary. These tapes shall be a matter of public record until their destruction. The Council discussed the time period for keeping the tapes and agreed on six months. After a brief discussion, Alderman Davis moved that the Council adopt the Resolution to tape City Council meetings. It was seconded by Alderman Shipman. Bob Brown asked if the tapes would be available for copying at no charge. The Council agreed that they wo~uld be available. Mayor Longo then called for a vote on the motion on the floor. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None 7.CONSIDERATION 07 APPROVAL OF BILLS TO BE PAID OVER $50.00. Mr. H~rt presented the bills over $50.00 to be approved by the Council. GENERAL ADMINISTRATION ~UD $ 209.70 T P & L 267.62 Legal Fees 1,185.00 Council of Governments 100.00 Inwood Business Machines 184.00 T~ 641.12 SM0 150.00 -3- FIRE DEPARTMENT Boswell Chev. $ McC cnn Electric £~0.00 OVerhead Door 1,200.00 Ken's Communication 239.75 POLICE DEPARTMENT Colony Printing 224.00 PUBLIC WORKS Adams Hardware 218.87 Houn! House 142+.00 Alderman Shearer moved that the bills be approved for payment. Seconded by Alderman Shipman, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None 8. CONSIDERATION OF CITY COUNCIL AND CITY ADMINISTRATOR'S STATUS REPORT Mr. Hart briefed the Council on several subjects. Regarding Cable TV, he suggested that the Council invite the assistant City Manager of Denton to speak on Cable TV at a future Work Session. He stated that the Police Department and Public Works Department were turning in weekly Performance Reports. The City's telephone rate case has been assigned docket #2169, and hearing date will be set soon. North Texas State University if offering a seminar on Citizen Participation Techniques and asked if the Council would be interested in attending. Regarding fuel for the city vehicles, Mr. Hart stated that Jauice Carroll is obtaining a Shamrock Service Plate for immediate use by the City and John Steinsiek is preparing a bid for gas pump facilities. Mr. Hart said that he is in the process of sub- mitting a preapplication form to the Farmer's Home Administration. Mr. Hart asked the Council's opinion on M.U.D. 's request that we look into taking over the refuse collection. Alderman Shearer and Alderman Davis expressed the opinion that the City does not have the time nor the facilities to hand the landfill problem at this time. The Council concurred with this. Mr. Hart then read a letter from Ron Walden regarding Fox & Jacobs position on the parking lot. F x & Jacobs agrees to install a base material at a cost of $5,000 which will be deducted from the original $10,000 allocation. They intend to make application for a Park and Recreation grant at a cost of $6,000 which will also be taken from the $10,000 allocation. Any re- maining funds must be used for improvements to the Toddler's Park. There followed a brief discussion as to cost. Alderman Shearer requested that a letter of thanks be written to County Commissioner Ed Elbert when the parking lot is completed. X CITIZEN INPUT Mayor Longo asked for comments or questions from the members of the audience. Mr. Joe Murphy felt that the Metroplex Calling Area be further defined in the Petition to the Public Utility Commission. Alderman Pollard answered that this term now includes the General Telephone area. He further explained that there would be no optional rate involved, but area cities would be asked to share in the cost of this service. Pollard asked if Mary Hundt, Chairman of the Telephone Committee be added as a recipient of the petition. Mr. Hart answered that she did have a copy of the petition. 0002?2 There being no further action to be taken by%he Council, Mayor Longo asked for a motion to adjourn. Alderman Pollard moved that the meeting be adjourned. Seconded by Alderman Shipman, the motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None Mayor Longo adjourned the meeting at 9:50 P.M. W~l~iam J-. ~on~/ / Mayor / ~/ - 5 -