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HomeMy WebLinkAbout10/09/1978 City Council 000262 MINUTES OF THE BOARD OF ALDERMAN OF THE CITY OF THE COLONY, TEXAS HELD ON OCTOBER 9, 1978 A Special Session of the Board of Aldermen of the City of The Colony, Denton County, Texas was called to order with the following members present: William J. Longo Mayor Clint Davis Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman and Alderman Linda A. Adams was not in attendance; however, a quorum was established. ITEM I EXECUTIVE SESSION Mayor Longo stated that the Council would first meet in closed session to discuss matters dealing with personnel. Upon reconvening in Open Session, the Council continued to agenda item two. ITEM II REVIEW FINAL SUBDIVISION PLAT ON #20 AND #21 Mr. Joel Larkin, Fox & Jacobs, presented subdivision plats twenty and twenty-one for their review and study. He explained that plat #21 had been adjusted when the school site was moved. Taylor Street is now extended to connect with the new school site. These plats will be reviewed by the Planning and Zoning Commission and their recommendation will be sent to the Council prior to final approval, Mr. Larkin stated. ITEM III CONSIDER AUTHORIZATION OF THE SALE OF CITY VEHICLES Tom Hart, City Administrator, explained that Mr. Dillard, Attorney for the City, advised that the authorization to sell the 1948 Jeep, 1977 Chevrolet Nova and the 1978 Pontiac be recorded in the minutes of the City, as there is no specific statute regarding this procedure. There followed a brief discussion as to who would be eligible to purchase the vehicles and regarding the procedure. It will published in "The Colony Courier" that the City is accepting open bids on the vehicles, Mr. Hart stated. It was Mr. Hart's recommendation that the Council also authorize the selling of the suburban ambulance upon the signing of the Denton County Ambulance Contract. Alderman Davis moved the staff be authorized to advertise for open bids on one 1948 Jeep, 1977 Chevrolet Nova, 1978 Pontiac Catalina and one 1974 Chevrolet Suburban ambulance. Alderman Pollard seconded the motion. Both Alderman Shipman and Alderman Shearer felt that the sale of the ambulance should be considered at a later date. Alderman Davis amended his motion by deleting the authorization to sell the ambulance at this time. Alderman Pollard seconded the amended motion. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM IV CONSIDER AUTHORIZATION OF THE PURCHASE OF ONE PUBLIC WORKS VEHICLE Mr. Hart stated that the staff felt that the building official position did not justify the use of a 1978 vehicle; however, the staff did recommend the purchase of one Department of Public Safety vehicle from a portion of the proceeds from the sale of the three City vehicles. Alderman Shipman moved that the Council 000263 authorize the purchase of one Department of Public Safety vehicle for the Public Works Department from funds received from the sale of existing City vehicles. Alderman Shearer seconded the motion. In a brief discussion, Alderman Pollard asked if Mr. Hart was sure that there would be sufficient funds for this purchase. Mr. Hart answered that if it appeared their would not be funds available, then he would reconsider selling the Pontiac. Mayor Longo then called for a vote on the motion. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM V CONSIDERATION OF THE BOUNDRYADJUSTMENT AGREEMENT WITH HEBRON Alderman Davis read the proposed Boundry Adjustment Agreement with the City of Hebron, regarding the southern Doundry of The Colony along State Highway ~121. Alderman Pollard was concerned that the second sentence in Section four, which relinquishes all of The Colony's right to any extraterritorial jurisdiction south of State Highway #121 could create future problems. Attorney Dillard stated that this sentence was a matter of legal form, and the City is simply stating they are giving up some- thing they never possessed. After a lengthy discussion Alderman Davis moved that the Boundry Adjustment Agreement with Hebron be approved with the second sentence in Section Four stricken from the agreement. Alderman Shipman seconded the motion. After some discussion, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Alderman Pollard did request a map of the City limits of Hebron, Texas from Mr. Joel Larkin, Fox & Jacobs. ITEM VI CONSIDERATION OF THE BOUNDRY ADJUSTMENT AGREEMENT WITH FRISCO Alderman Pollard presented the Boundry Adjustment Agreement with Frisco to the Council for their consideration. After discussion, Alderman Pollard moved that the Boundry Adjustment Agreement with Frisco be approved with the following amendment: In Section Three the phrase "to The Colony" should be added after Exhibit "B". Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM VII RECEIVE PETITIONS REQUESTING ANNEXATION INTO THE CITY LIMITS OF THE COLONY AND CALL FOR A PUBLIC HEARING ON SAME The Council received annexation petitions presented by Joel Larkin with Fox & Jacobs. Alderman Pollard made the motion calling for a Public Hearing to be held on November 6, 1978 at a Regular Council Meeting for the purpose of hearing citizens speak for or against the annexation of land located adjacent to the northwest corner of the City on Stewart Creek Penninsula and annexation of land located adjacent to the southeast corner of the City north of Highway ~121 and west of the Missouri San Francisco Railroad. Alderman Shearer seconded the motion. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM VIII CONSIDER AUTHORIZATION OF STAFF TO WORK WITH FOX & JACOBS PURSUING A PARK & RECREATION GRANT Mr, Hart stated thataPark & Recreation Grant would be one way to meet some of the city's Capitol Improvement needs. If The 00O264 ITEM VI II Colony received the grant funds construction could possibly start in early summer of 1979. There followed a discussion of this grant and the possible cost to the City. Alderman Shipman and Shearer were concerned with the maintenance of the land dedicated to the City by Fox & Jacobs. Alderman Pollard inquired as to the location of the land. Mr. Joel Larkin, Fox & Jacobs, was unable to pinpoint the tracts of land at this time. It was pointed out that the cost to the City would be $6,000. There followed a discussion as to the procedure for the payment, of this cost from the $10,000 allocated by Fox & Jacobs for the Toddler Park improvements. Alderman Shipman moved that the Council authorize the staff to work with the Fox & Jacobs to prepare a grant application in the City's name for park and recreation improvements. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM IX CONSIDERATION OF TRUCK ROUTE ORDINANCE Alderman Shearer read the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, REGULATING COMMERCIAL MOTOR VEHICLE TRAFFIC WITHIN THE CITY; PROVIDING TRUCK ROUTES; PROVIDING FOR AN ERECTION OF SIGNS; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. After a brief discussion, Alderman Shearer moved to approve this ordinance designating truck routes within the City Limits of The Colony. Seconded by Alderman Pollard, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM X CONSIDERATION OF ESTABLISHING AMBULANCE CHARGES Alderman Pollard resolved that: RESOLUT ION WHEREAS; it is desirable to provide adequate emergency transportation to the citizens of the City of The Colony when due to accident or illness there is an immediate need for this service, NOW., THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, DENTON COUNTY, TEXAS, THAT: The Ambulance Department of the City of The Colony shall charge the following rates for their service to all: 1. Ambulance call where transport is made - $~5.00 2. Use of oxygen - $5.00 3. Transport made with more than one person from the same billing address - $15.00 per person after the first person is charged the initial $35.00 PASSED AND APPROVED ON THIS DAY OF , 1978, at the City of The Colony, at a Special Council Meeting of the City Council. -3- 00026,5 X William J. Longo Mayor ATTEST: Janice Carroll City Secretary The resolution was seconded by Alderman Shipman. Mayor Longo asked that the Council consider excluding the Fire Department and City Employees from paying a charge for the use of the ambulance. After a brief discussion, the Council felt that the Resolution should be passed as presented. The resolution was carried by the following vote: Ayes: All members present voted aye Noes: None ITEM XI CONSIDERATION OF AMENDMENT OF FIRE DEPARTMENT ORDINANCE Mr. Hart recommended the adoption of the following ordinance: AN ORDINANCE OF THE CITY OF THE COLONY ESTABLISHING A VOLUNTEER FIRE DEPARTMENT, PROVIDING FOR ITS MEMBERSHIP, ORGANIZATION, DUTIES AND PENALTIES. Alderman Shipman moved that the above Captioned ordinance be approved by the Council. The motion was seconded by Alderman Pollard. Mr. Dillard, attorney for the City, reviewed the ordinance and gave his comments as to some grammatical changes. It was also noted that this ordinance repeals ordinance number thirty-three rather than nineteen as shown. Mr. Dillard recommended that the ordinance be put back on an agenda to review the corrected ordinance. Mayor Longo then called for a vote on the motion on the floor. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM XII CONSIDER APPROVING THE COLONY VOLUNTEER FIRE DEPART- MENT'S STANDARD OPERATING PROCEDURES. Mr. Hart presented to the Council corrected copies of the Fire Department Rules of Procedure. Although not in a final form, Mr. [~art stated that the changes brought the Rules of Procedure in compliance with the Fire Department Ordinance. Alderman Davis asked if all Fire Department funds would be transferred to the City. Mr. Hart answered that after the Fire Department paid some of their outstanding bills, the balance would be transferred to the City. However, the auxiliary will still maintain their own funds Mr. Hart further explained. Alder- man Shipman then moved to accept the Fire Department Rules of Procedure as corrected. Alderman Pollard seconded the motion. Their followed a brief discussion. The auxiliary was concerned with their use of the Fire Departments Federal Identification number for Tax Exemption. Mr. Hart stated that this must be checked out. Mr. Hart also stated that the $400.00 in the Fire Department's Sav~ings Account would be given to the auxiliary. Mayor Longo then called for a vote on the motion on the floor. The motion was carried by the -4- 0002.66 ITEM XII following vote: Ayes: All members present voted aye Noes: None ITEM XIII CONSIDER ENTERING INTO A CONTRACT AND AGREEMENT WITH ~THE COUNTY OF DENTON, TEXAS TO PROVIDE AMBULANCE SERVICE AS PROVIDED IN CONTRACT Mr. Hart then presen{ed the status of the Denton County Ambulance Contract. He told the Council that their were still several problems with the Contract, however, Chief Kimberling had checked out the County ambulance. At this time, Chief Kimberling did recommend the acceptance of the ambulance. He further explained that although it needed to be cleaned up, it seemed to be in good shape mechanically. It does have a four channel radio in the vehicle that has an approximate value of thirteen hundred dollars ($1,300). After further discussion, Alderman Shipman recommended that Mr. Hart get all of the contract changes clarified and then bring the contract back before the Council for authorization to sign. The Council concurred. ITEM ×IV CONSIDER APPOINTING THE COLONY'S VOLUNTEER FIRE DEPARTMENT'S CHIEF. Alderman Pollard stated that upon the recommendation of Tom Hart, City Administrator, the Fire Department members, and in light of the Fire Department Ordinance just passed by the Council he moved to appoint Charles Kimberling as Chief to The Colony Volunteer Fire Department. Alderman Shearer seconded the motion. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None Mayor Longo administered the Oath of Office to Chief Kimberling ITEM XV CONSIDERATION OF PAYMENT OF BILLS OVER $50.00 Mr. Hart presented the bills over $50.00 to the Council for their approval. The Council was concerned with the high tele- phone bill for the two metro lines due to the increased mileage costs. There followed a discussion regarding the removal of the Dallas lines. Alderman Shipman moved that the Dallas lines be disconnected. Seconded by Alderman Pollard, the motion was carried by the following vote: Ayes: Aldermen Davis, Shipman and Pollard Noes: Alderman Shearer Alderman Davis then moved that the bills presented be approved for payment. The motion was seconded by Alderman Shipman. At this time Alderman Shearer stated that she felt this procedure should be reviewed by the Council as to its necessity. She was concerned that this procedure was delaying the payment of 'the ~bills unnecessarily and that it would be more effective to approve the purchases. There followed a discussion. Alder- man Davis felt that as long as the Council was having weekly meetings their should not be a delay in payment of the bills, and as the City is operating under a tight budget it is the Council's responsibility to be aware of all expenditures. Mr. Hart stated that he felt it was inconsistent that he be allowed to authorize purchases but not the payment of the bills for same. No action was taken on this matter. Mayor Longo then called for a vote on the motion on the floor. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None -5- 000 67 ITEM XVI RECEIVE ADMINISTRATOR'S STATUS REPORT Mr. Hart briefed the Council on the status of the gas rate increase request, the placing of speed limit signs at the entrances to the City, the parking lot (under construction this week), City gas pumps and his meeting with the Staff Coordinator of the Farmer's Home Administration. Mr. Hart stated that he and Alderman Pollard attended this meeting and he does intend to fill out and return a preapplication form on this loan. This a 5% interest loan with an option to defer the principal for three years, Mr. }{art explained-. Also as this is a general obligation loan, it must be voted on by the citizens. Alderman Pollard stated that a letter should be written to Harry Hunsicker as he pursued this opportunity for the City and arranged this appointment. There followed a brief Citizen Input Session; however, with no further action to be taken by the Council, Alderman Shipman moved that the meeting be adjourned. Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Mayor Longo adjourned the meeting at 11:00 p.m. ~~~ Mayor .~// J~ icTM Carr'oll ' y Secretary -6-