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Home My WebLink About09/07/1978 City Council 000245 MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON SEPTEMBER 7, 1978 A Regular Meeting of the Board of Aldermen of the City of The Colony, Denbon County, Texas, was called to order by Mayor William J. Longo, with the following members present: William J. Longo Mayor Glint Davis Alderman Linda A. Adams Alderman Sandra She~rer Alderman Gary Shipman Alderm~n Gene Pollard Alderman thus a quorum was established. There being no guest speakers or announcements to be made, Mayor Longo asked for a motion to approve the mi. nutes of the Regular Meeting held on August 15, 1978. Alderman Shearer moved that the minutes be approved. Seconded by Alderman Adams, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Alderman Davis moved to approve the minutes of the Budget Work Session held on August 15, 1978. Seconded by Alderman Adams, the motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Alderman Adams moved that the minutes of the Regular Session held on August 21, 1978 be approved. Seconded by Alderman Shearer, the motion was passed by the following vote: Ayes: Alderman Davis, Adams, Shearer & Pollard Noes: None Abstention: Alderman Shipman Alderman Davis moved that the minutes of the Work Session held August 24, 1978 be approved. Seconded by Alderman Shipman; the mbtion was passed, by the following vote: Ayes: All members present voted aye Noes: None Alderman Davis moved that the minutes of the Work Session held August 31, 1978 be approved. Seconded by Alderman Adams, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None There being no reports nor Old Business to consider, the Board of Alderm~n moved to New Business. ITEM VIII A. Hold A Public Hearing On Proposed Budget FY 1978/79 Alderman Davis made the motion to open the Public Hearing on the proposed City~ddget Seconded by Alderman Adams, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Tom Hart, City Administrator, presented a brief revue of Revenue and ~xpenditures as outlined in the proposed budget. Prior to citizen input, the Council discussed certain areas of the budget. On revenues, Alderman Davis felt that the $10,000 allocated as Sales Tax revenue was conservative. Alderman Pollard suggested that the staff contact local businesses to firm up these figures. The Council also felt that the $8,100 allocated from revenues from the Municipal Court was also conservative. After a lengthy discussion, the Council agreed that it should be raised to~$2,500, before the budget .is passed. an additional (as corrected) Mayor Longo interrupted the budget hearing to present a letter of commendation to William Graves for his contribution to the Muscular Dystrophy Association in the amount of $15.50. A lengthy discussion of the Ad Valorum tax rate in relation to the budget reserve 000246 was held also. The Council agreed to lower the City tax rate from 1~ to 13¢ if the City could maintain a ten per cent (10%) surplus. Alderman Adams asked that Mr. Hart get further figures to verify this position. At this time, Mayor Longo asked for comments from the floor. Chris Fabian was recognized. He asked what items could be cut if need be. Mr. Hart explained that various items in the budget can be cut, such as office supplies and main- tenance. Mr. Fabian felt that the Council shotuld consider the possibility of hiring one more additional police officer rather than lowering the tax rate. Mr. Bob Brown asked what was the basis for the Denton County Ambulance Revenue. Mr. Hart explained that they arrived at the figure of $1.50 per capita and the Colony's population was being estimated at 7,600. Mr. Lowell Tullis was con- cerned that much of the City's revenue was based on building permits. He reom~mmended that the budget reserve be used as a cushion for the City to absorb a possible future loss of revenue due to a slow down in construction. Mayor Longo then called for a ten minute recess. Upon reconvening, Mayor Longo recognized Clifford Orme who asked why the tax rate should be lowered at all. Alderman Davis explained that due to the re- valuation procedure the amount of tax revenue received by the City would be increased. The lowering of the tax rate will keep the tax revenue approximately the same as received last year. There followed a lengthy discussion of the tax rate, contingency reserve, and a possible bond program. There being no further discussion, Alderman Shearer moved that the hearing be closed. Seconded by Alder- man Adams, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None ITEM VIII B. Consideration of an Ordinance establishing school speed zones in the City of The Colony Alderman Adams introduced Ordinance #41 by reading the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR THE DESIGNATION OF SCHOOL TRAFFIC ZONES: PROVIDING A MAXIMUM LAWFUL PRIMA FACIE ~-~ SPEED LIMIT OF TWENTY (20) MILES PER HOUR IN DESIGNATED SCHOOL TRAFFIC ZONES; PROVIDING FOR THE ERECTION OF SIGNS: PROVIDING SCHOOL TRAFFIC ZONES ON COLONY BOULEVARD, ON BLAIR OAKS R~AD AND ON ARBOR GLEN ROAD: PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE, AND PROVIDING AN EFFECTIVE DATE. Alderman Adams moved to approve the above captioned ordinance. Alderman Shearer seconded the motion. The Motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None ITEM VIII C CONSIDERATION OF A SCHOOL CROSSWALK GUARD ORDINANCE Alderman Sh~er introduced ordinance number forty-two (42) by reading the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR THE APPOINT- MENT AND REGULATION OF CIVILIAN SCHOOL CROSSING GUARDS: PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE: AND PROVIDING AN EFFECTIVE DATE. Alderman Shearer moved to approve the above.captioned ordinance. Seconded by Alderman Adams, the motion was passed by the following vote: __ ITEM VIII D CONSIDERATION OF AN ORDINANCE REQUIRING STREET ADDRESS NUMBERS TO BE POSTED ON PROPERTY Alderman Shearer introduced Ordinance number forty-three (43) by reading the following caption: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, REQUIRING STREET ADDRESS NUMBERS TO BE PLACED UPON ALL RESIDENCES AND BUSINESSES WITH THE CORPORATE LIMITS OF THE CITY WITHIN NINETY (90) DAYS: PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE: AND PROVIDING AN EFFECTIVE DATE. Alderman Shearer also emphasized that this ordinance would go into effect ninety days after its p~ssage. Alderman Shearer moved that the ordinances be approved. The motion w~s seconded by Alderman Shipman. Prior to passage, Alderman Adams suggested that this ordinance as well as others be introduced to the Citizens in the form of a newsletter, possibly in the resident's water bill. The motion was then carried by the following vote: Ayes: All members present voted aye Noes: None ITEM E CONSIDERATION OF APPROVAL FOR PAYMENT OF BILLS OVER $50.00 Mayor Longo presented the bills to be approved for payment by the Council. Alderman Pollard asked that the Police Department bill for tires be checked on to see if the City would qualify for the State bid price. The Council was also concerned with the consultant bill in the amount of $500.00. It was the Council's decision that this statement should be paid by Fox & Jacobs. Alderman Shearer then moved to approve the payment of all bills except the bill for tires purchased from Goodyear and the statement presented by Mel Justice for consultant services. The motion w-as seconded by Alderman Davis. Prior to passage, a lengthy disc~zsion was held regarding Fox & Jacob's commitments to pay for various items. It was agreed that Mr. Hart should present an itemized written statement to Fox & Jacobs. The motion was then carried by the following vote: Ayes: All members present voted aye Noes: None There being no further action to be taken by the Council, Mayor Longo stated that the Council would receive citizen input. Chris Fabian was recognized and recommended that the City approach the School Board regarding the updating of school construction projectiens in the Colony. Alderman Adams asked that Mr. Hart set up an appointment with Mr. Stuver and Mr. Kupper regarding this. At this time, Alderman Pollard moved that the meeting be adjourned. Seconded by Alderman Davis, the motion was passed by the following vote: Ayes: All members present voted aye Noes: Nome The meeting was adjourned at 10:20 P.M. William J.Longo Mayor Jan~9~ Carroll Cit~ecretary -3-