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HomeMy WebLinkAbout08/15/1978 City Council 000237 MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON AUGUST 15, 1978 A Budget Work Session of the Aldermen of the City of The Colony, Denton County, Texas was called to order by Mayor William J. Longo at 1:00 P.M. with the following members present. William J. Longo Mayor Clint Davis Alderman Linda A. Adams Alderman San~_ra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman with no members absent, thus constituting a quorum. The Budget was reviewed and adjusted. Ail discussion being completed, the meeting was adjourned at 12:00 midnight, Janic e' d art oll City Secretary MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON AUGUST 15, 1978 A Public Hearing for Revenue Sharing and Budget Work Session of the Aldermen of the City of The Colony, Denton County, Texas, was called to order by Mayor William J. Longo with the following members present: William J. Longo Mayor Clint Davis Alderman Linda A. Adams Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman with no members absent, thus constituting a quorum. ZTEM I CONSIDER ORDINANCE ABANDONING STEWART CREEK ROAD RIGHT OF WAY Frank Graham, Fox & Jacob Consultant, requested that the Ordinance be passed. There was some discussion as to the wording of the Ordinance, therefore, Gary Shipman read Ordinance to all present. The members being thus satisfied, Gary Shipman made a motion that the ordinance be passed which was seconded by Sandra Shearer. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None ITEM V CANVASS OF VOTES FOR HOME RULE COMMISSION ELECTION. Mayor Longo read the Canvass of Returns and Declaration of Results of Election and stated that 137 votes were cast in favor of a Home Rule Charter and 17 were against. The following votes were cast for the Charter Commission candidates: Robert Hauck One hundred sixteen (ll6) Welbourne W. Gray, Jr. One hundred twelve (ll2) Charles Shaw One hundred twelve (ll2) Dianne Kovar One hundred twelve (ll2) Charles T. Dodds One hundred twelve (ll2) Clifford C. Orme One hundred twelve (ll2) Virginia McCallum One hundred eleven /lll) Norman H. Adeler One hundred eleven ~lll~ Michael C. Wright One hundred ten (llO) Roosevelt Johnson, Jr. One hundred nine (109) Christopher Fabian One hundred eight (108) Linda Doughty One hundred seven [107~ Richard Turner One hundred seven 107) Robert F. Brown One hundred two 102) Jerry Mack Pierce Ninety-nine 99) Hugh L. Julian Ninety-six 96) D. E. Crouser, III Ninety-three 93 Lowell Tullis Sixty-six 66 Michael Mayo Two 2) Sue Hubbard One lit Bill Longo One Dewell Dodson One 1) Ida Longo One 1) Clenda I~vis One Linda Salamone One Robert Hetrick One 1) William C lark One Carol Hauck One Lynn Cook One 1) Gary Shipman One Keith Denby One Chuck Kimberling One Julia Perry One Jack Reiley One (1) Jerry Froh One (1) Nancy Reiley One (1) Mr. Tullis,of the audience, made some reference to the election, itself. Gene Pollard questioned the constitutionality of the Home Rule Charter in reference to the amount of votes cast for him. Mr. Tullis then retracted his statement and stated he would accept the Charter Election count. A Motion was made by Linda Adams to accept the Canvassing of Votes. Glint Davis seconded the Motion. The vote was as follows: Ayes: Ail present voted aye Noes: None There being no further discussion, the Motion was passed. The Mayor then proceeded to read the Order Appointing Charter Commission of the City of The Colony. A discussion then followed with Glint Davis asking when the first meeting for the Charter Commission would be held. He stated he would like it no later than Friday, August 18, 1978. Mr. Tullis, of the audience, questioned whether the election date should be changed due to the wording of the dates specified in the Order. Robert Brown, a member of the audience, discussed the 60 day dating of the Order, stating that the ~harter must be prepared by Nov. 15, a copy to be sent to the Justice Department, and printed and sent to the voters before the election. Emphasis was made on the November 15 date, and it was noted that this date should be specified as the deadline for preparing the Charter, and the printing of the Charter should be in the hands of the voters by December 20. Glint Davis suggested that we add an amendment to change the wording of the dating clause of the Order and call a special City Council meeting on Nov. 16, to review the Charter. Tom Hart then read a revised version of the Order. At this point in the discussion, Joel Larkin, F & J Consultant, interrupted the meeting to suggest that Rose Brown, Secretary for Tom Hart and Janice Carroll, who was absent on vacation, be appointed as Acting City Secretary, in Janice's absence. Mayor Longo then appointed Rose Brown as Acting Secre- tary, this date. The meeting returned to the discussion of the Order Appointing the Charter Commission. Rose Brown was asked to check with the City Attorney regarding the legality of re-wording the date schedule of the Order. At this point, it was noted by the Council that the Order Appointing the Charter Commission had been omitted from the Agenda and that therefore, it would be necessary to post and call for an Emergency Meeting for the Order Appointing the Charter Commission on Tuesday evening, August 15, at 6:00P.M. at City Hall. ITEM II CONSIDERATION OF SOUTHWESTERN BELL STREET USE ORDINANCE. Glint Davis noted that this was really a utility Ordinance and the wording was incorrect. Gary Shipman moved we strike the wording and change it to Utility Street Use Ordinance. Item 2 was re-worded to read on the Agenda - CONSIDERATION OF UTILITY STREET USE ORDINANCE. Since the ordinance wording had been changed, it was decided that the ordinance be considered along with the Order appointing the Charter Commission at the Emergency Meeting at 6:00P.M. Robert Brown, from the audience, suggested that in the future the agenda items be placed in the order in which they would be presented and the the Mayor should adhere to the placement. Gene Pollard interjected that the Mayor could move from item to item as he desired or saw fit. The Council then held an Executive Session on Personnel Upon reconvening, Item 3 was considered. ITEM 3 CONSIDER ESTABLISHING AND HIRING THE POSITION OF CITY ADMINISTRATOR. Sandra Shearer re~d the motion considering that Tom Hart be hired as City Administrator. The motion was seconded by Gene Pollard. The following was the vote: Ayes: All present voted aye Noes: None The following items were the revisions read by Sandra Shearer regarding this consideration: NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Retain Tom Hart as City Administrator. -2- ITEM 5 (Cont.) Consideration of Establishing and Hiring of City. Administrator 3. Itemization of Ex. penses Itemization of all trip expenses shall be submitted to the City Administrator for review. 4. Request for Travel A request for travel forms shall be proposed and submitted at the earliest practical time, to the appropriate department head and Mayor for review and necessary action. Requests for travel which are specifically approved in the current budget for which the estimated costs are $250.00 or less may be approved by the City Administrator. When the estimated cost exceeds $250.00 or the travel request is unbudgeted, City Council's approval is required. 2. Item 2 or Part II Purchase Orders Ail supply and equipment items and services costing more than $50.00 but less than $300.00 shall be approved by the City Administrator on a City of The Colony purchase order. Items costing more than $300.00 shall be brought before the City Council for disposition. The Motion was passed. The Council then considered the Fence Ordinance. Sandra Shearer read the ordinance to the Council and moved tb~t it ~e passed. Clint Davis then seconded the Motion. There was some discussion by Gary Shipman that there was too much latitude in the height of fences in the ordinance and that it would look bad to have them at the height stipulated. Gene Pollard objected to Mr. Shipman's comments stating that some residents cannot achieve privacy which they want at a 6' height. It was stated that the Board of Adjustment Clause of the Ordinance accounts for this discrepency, but Deed restrictions would take precedence. It was decided that we would allow 8' fences by or- dinance. The Motion was then voted on with the following vote resulting: Ayes: Clint Davis, Sandra Shearer, Gene Poliard Noes: Linda A. Adams, Gary Shipman The Motion was passed. Tom Hart made a presentation on Receiving Revenue Sharing Funds and stated that by October, we would have a $3,680.00 figure which was recommended be used for street lights. Gary Shipman asked what population figure this was based on. Joel Larkin interjected that he thought the figure was ?0. The Mayor and Mr. Shipman said that this needed to be changed, and the date for change had to be by September 1. It was stated that the change would be sub- mitted and that Tom Hart would start the process and when finalized would present it to the Council, probably a week from Thursday, August 24. Robert Brown asked if these funds were s~fficient. Tom Hart said that this was a partial funding. Sandra Shearer moved that the Public Hearing be adjourned and seconded by Linda Adams. The vote was as follows: Ayes: Ail present voted aye Noes: None The meeting was adjourned and moved to the Ramada Inn for the Work Session on the Budget. Mayor Ja~ni~e Carroll Cit~/ Secretary -3- 6oo MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON AUGUST 15, 1978 An Emergency Special Session of the Aldermen of the City of The Colony, Dentca County, Texas, was called to order by Mayor William J. Longo with the following members present: William J. Longo Mayor Glint Davis Alderman Linda A. Adams Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman with no members absent, thus constituting a quorum. ITEM I CONSIDER ORDER APPOINTING CHARTER COMMISSION The Mayor read the Order Appointing the Charter Commission and explained that the attorney had specified that the Order must stand as written. Linda Adams stated that the report on Home Rule should be submitted no later than November 15, 1978. Glint Davis also requested that the first meeting of the Home Rule Committee should be no later than Friday, August 18, 1978. The Council agreed the City Attorney shotuld be at the first meeting to state procedures for writing the Charter. Other recommendations by Council were that no help or soliciting of advise from Council should be permitted unless by written request from the Charter Commission. There being no further discussion, Linda Adams made a Motion to pass the Order and it was seconded by Glint Davis. The vote was as follows: Ayes: Ail present voted aye Noes: None The Motion was passed. ITEM II CONSIDERATION OF STREET USE ORDINANCE Linda Adams made a Motion to adol~ the Ordinance which was seconded by Gary Shipman. The following was the vote: Ayes: Ail present voted aye Noes: None There being no further discussion, the Motion was passed. As there was no further business to discuss, Sandra Shearer moved the meeting be adjourned. Linda Adams seconded the Motion. The meeting was adjourned.