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HomeMy WebLinkAbout04/17/1978 City Council MINUTES OF THE BOARD OF ALDERMEN OF THE CITY OF THE COLONY, TEXAS HELD ON APRIL 17, 1978 A regular meeting of the Board of Aldermen of the City of The Colony, Denton County, Texas, was called to order by Mayor William J. Longo with the follow- ing members present: William J. Longo Mayor Clint Davis Alderman Linda A. Adams Alderman Sandra Shearer Alderman Gary Shipman Alderman Gene Pollard Alderman with no members absent; thus constituting a quorum. Item IV. Alderman Adams moved that the minutes of the regular meeting held on the 3 day of April, 1978 be approved as written. Alderman Shipman seconded the motion. The motion carried by the following vote: Ayes: All members present voted aye Noes: None Item V. Alderman Adams moved that agenda item five , the March financial report, be tabled until the arrival of Tony Marchioli, City Treasurer. Alder- man Davis seconded the motion. The motion carried by the following vote: Ayes: All members present voted aye Noes: None ' Item VI. Mayor Longo stated that there was no old business to be considered and asked for a motion to proceed to New Business. The motion was made by Alderman Pollard and seconded by Alderman Davis. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None Item VII. Mayor Longo stated that numerous items were to be considered under New Business, the first one being: A. The election of a Mayor Pro Tem. Alderman Shearer nominated Alderman Gene Pollard. Alderman Shipman nominated Alderman Linda Adams. Mayor Longo called for a vote. The vote was as follows: Gene Pollard: Aldermen Davis, Shearer and Pollard Linda Adams: Aldermen Shipman and Adams Mayor Longo stated that by a majority vote, Alderman Gene Pollard was elected Mayor Protem. Al. Mayor Longo read a letter from The Colony Municipal Utility District No. 1 concerning a property tax reimbursement to specific homeowners located on Pemberton and Brandenburg in the amount of $1,207.89. Alderman Pollard moved that the City reimburse the total amount of $1,207.89 to the respective property owners. Alderman Shipman seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None B. Alderman Shearer introduced the audit on the City Budget for the period of May 16, 1977 through September 31, 1978 and stated that it would be on file at City Hall. There being no discussion, Alderman Shearer moved to accept the audit prepared by S.D. Vaugh for the budget period May 16, 1977 through September 31, 1977. Alderman Pollard seconded the motion. The motion carried by the following vote: Ayes: All members present voted aye Noes: None 0oo ! C. Alderman Adams presented the Urban System Consultants' proposal to serve The Colony as a Consulting Engineer. At this time, Alderman Adams introduced Sayed M. Omar of SMO to answer further questions. As the letter outlined the firm would: 1. Review subdivision plans for any new residential development, 2. Review traffic circulation plan and access requiements for other land uses, 3. Review final engineering plans for major and secondary thoroughfares. ~ The cost will be $150 a month for a period of six months, any I additional work requested by the City will be based on an hourly rate of $35.00. After a brief discussion, Alderman Adams moved to accept this proposal from Urban Systems Consultants to serve as Engineering Consultants for the City. Alderman Davis seconded the motion. The motion carried by the following vote: Ayes: All members present voted aye Noes: None D. Alderman Davis introduced and moved that the Council reappoint Cathy Bock, Bob Brown and Mark Crow to the Planning and Zoning Commission, based upon the commissions recommendations. Alderman Pollard seconded the motion. The motion was carried by the follow- ing vote: Ayes: All members present voted aye Noes: None E. Alderman Shipman introduced a Resolution authorizing Mayor Longo, Mayor Pro Tem ?oll&~Alderman Shearer and Janice Carroll, City Secretary to sign checks written on the city account and requiring two signatures on all checks below $1,000.00 and 3 signatures on all checks above $1,000.00. Alderman Davis seconded the motion. --~ The motion was carried by the following vote: Ayes: All members present voted aye Noes: None Mayor Longo stated that Tony Marchioli has arriv ed and asked for a motion to return to agenda item #4, the March financial report. Alderman Davis so motioned; Alderman Pollard seconded. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None Item IV. Mr. Marchioli stated that the City collected $4,254.00 in Permits and Licenses; $1,151.00 in traffic fines; $366.00 in pet registration; and $713.30 in miscellaneous r~venue. Total revenues for the month of March was $6,483.47. The expenses for the city were as follows: General Department $3,642.08; City Secretary Department $1,978.76; Public Works Administration $4,106.03; Police Department $4,059.99; Municipal Court $19.85. Total expenditures for the month of April was $13,807.83. There followed a brief discussion of the budget. Mayor Longo said that the Council did need to study the present office telephone system. At this time, Alderman Pollard moved that the Council accept the financil report as presented by Mr. Marchioli. The motion was seconded by Alderman Shipman. The motion was carried by -- the following vote: Ayes: All members present voted aye Noes: None A second motion was made by Alderman Shipman to continue with New Business. Alderman Davis seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None -2- ITEM VII. F. Mayor Longo introduced Frank Graham of Fox ~nd Jacobs, Inc. who in turn introduced Reece Brown and Ron Morris, also of Fox and Jacobs to present preliminary subdivision plats for Sections 19 through 22 and the final subdivision plat for Section 16. Mr. Brown introduced the concept of a neighborhood green to break the length of a 1200 feet block. After a lengthy discussion concerning safety, traffic flow and maintenance, Alderman Shearer moved that the plans be sent to Sayed Omar for his study and table this agenda item until the Council receives his report. Alderman Shipman seconded this motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None A second motion was made by Alderman Shearer to recess for ten minutes. Alderman Dav is seconded the motion. Ayes: All members present voted aye Noes: None G. Alderman Adams stated that some changes had been made in the personnel Manual, primarily giving the Council more authority in personnel matters. Alderman Adams then moved that the Revised Personnel Manual be adopted by the Council. Alderman Davis seconded the motion. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None Before continuing to the next agenda item, Alderman Pollard asked that the subject of an employee handbook be placed on a future Work Session. H. Alderman Adams introduced for the Council's consideration of a letter _. from the Texas Municipal League to appoint a "steering committee" to jointly represent Texas Cities before the Public Utilities Commis- sion concerning the rate increase proposed by Southwestern Bell, the cost being 2~¢ per capita based on the 1970 census. Alderman Adams stated that the Council felt that $150.00, based on a population figure of 6,000 would be a fair figure since The Colony was non- existant in 1970. Alderman Adams then made the motion the City support the Texas Municipal League Steering Committee and base the City's financial share on a population of 6,000. Alderman Shearer seconded the motion. After a brief discussion, the motion was carried by the following vote: Ayes: All members present voted aye Noes: None I. Mayor Longo introduced Tim Rose, a spokesman for "Concerned Colony Citizens". Mr. Rose presented to the Council a booklet outlining their position that money allocated in the budget could be used to equip the Fire Department more effectively if tools other than the "Jaws of Life" were purchased. In response to the presentation, Mayor Longo answered that he and Alderman Adams met on April 4, 1978 with Tom Armstrong, a representative from the Council of Governments. He agreed to present to the city within thirty days his opinion on the purchase of the "Jaws of Life" as well as a report on Federal monies available. Mayor Longo stated that it is the Council's respon- sibility to ascertain all facts and then vote their convictions. After lengthy discussion, Alderman Shipman moved to accept this infor- mation and schedule for the next available Work Session. Alderman Adams seconded the motion. After further discussion, Alderman Pollard moved to amend the previous motion by inserting "May 4" Work Session and omitting "next available". Alderman Davis seconded this motion as corrected. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None -3- ItemVIII. In appreciation to the first Council and Mayor, Mayor Longo presented plaques to former Mayor Luis Guerrero, Aldermen Joe Gaulden, Dave Dali and Cathy Bock. Mayor Longo stated that it is his intention to recognize citizens also for their efforts in the building of this city. Item IX. Mary Hundt, a citizen concerned with the establishment of metro phone service for The Colony urged the Council and all citizens to vote "yes" when polled on the $15.70 additive rate for metro service. She also urged the Council to form a Utilities Committee to study this problem. A lengthy discussion was held. Mayor Longo stated the formation of a Utility Commission would be considered at a Work Session. Mrs. Hundt urged the City to write the Public Utilities Commission. At this time, Joel Larkin asked the Council to reconsider their motion to table for more s%udy prior Ua decision on Fox and Jacobs Final Subdi- vision Plat on Section 16 to allow the filing of the plat. Alderman Adams then moved that they reconsider Item VII, F. of New Business. Alderman Davis seconded the motion, the motion was carried by the following vote: Ayes: All members present voted aye Noes: None After a brief discussion, Alderman Pollard moved the Council approve the Final Subdivision Plat Number 16, subject to Sayed Omar's study and decision regarding the concept of a neighborhood green. Alderman Shipman seconded the motion. The motion was carried by the following vote: Ayes: Aldermen Davis, Adams, Shipman and Pollard Noes: Alderman Shearer Item X. There being no further action to be taken by the Council, Mayor Longo asked for comments from the members of the audience. Gary Tarvin was recognized and asked if the Council regarded the fact that the shopping center developer, Harry Hunsicker, was also a member of the Planning and Zoning Commission. Alderman Davis explained the membership structure of the Planning and Zoning Commission and further explained that Mr. Hunsicker abstains from voting on issues in which he is personally involved. Mr. Tarvin stated that he was told that no commercial land was available. Alderman Pollard told Mr. Tarvin that this would be taken under advisement at the April 27 Work Session. Item Xt. There being no further action to be taken by the Council, Alderman Adams moved that the meeting be adjourned. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The meeting was adjourned at 10:10 p.m. ATTE ST: Cityl ecretary -4-