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HomeMy WebLinkAbout02/20/1978 City Council MINUTES OF REGULAR MEETING CITY OF THE COLONY DENTON COUNTY, TEXAS FEBRUARY 20, 1978 STATE OF TEXAS ) ) COUNTY OF DENTON ) The City Council of the City of The Colony, Denton County, Texas, eonvened in Regular Session, open to the public, at the north end of the First Baptist Church in the City of The Colony, Denton County, Texas at 7:30 P.M., Monday, February 20, 1978, and the roll was called of the members of the Couneil, to wit: Linda Adams Mayor Pro Tem Cathy Bock Alderman Dave Dall Alderman Joe Gaulden Alderman Ssndra Shearer Alderman and all members were present, thus constituting a quorum. Also present was Janice Carroll, City Secretary; Tony Msrchioli, City Treasurer~ Joel Larkin, City Consultant; and members of the public. The meeting was called to order by Mayor Pro Tem Adams, who introduced the members of the Council and welcomed the members of the audience. The first item considered by the City Council was approval of the minutes submitted for the regular meeting of February 6, 1978 and the minutes submitted for the Special Session held February 3, 1978. Mayor Pro Tem asked for corrections for the minutes of February 6. There were none. Alderman Dall moved that they be accepted ss read. Alderman Bock seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None ooo Mayor Pro Tem Adams then asked if the Council had any correc- tions for the February B, 1978 minutes. There were none. Alderman Bock moved that the minutes be accepted ss written. Alderman Gaulden seconded the motion. The motion was carried by the following vote: Ayes: Aldermen Bock, Dsll& Gaulden Noes: None Abstention: Alderman Shearer Mayor Pro Tem Adams explained that agenda item number two was added under emergeney notice. She then introduced the City Treasurer, Tony Marchioli, to present the January financial report. Mr. Marehioli told the Council and members of the public that January was an excellent month for the city with the total amount of revenues being $54,B20, while total expenditures were in the amount of $20,~70. By departments the expenditures were as follows: General Department, $~,009.69; City Secretary, $7,407.B8, which includes a $6,162.75 fee for the Tax Assessor/ Collector; Police Department, $10,~76.38; Animal Control, $457.49; and Municipal Court, $56.75. The city now has a surplus in the mount of $B4,115.8~; however, in the month of February, the city does plan to repay the City's loan through Lewisville National Bank and extensive legal fees owed to the attorney for the city, Bill Davis. Mr. Marchioli concluded by advising the members of the audience that copies of this statement will be available at City Hall. Mayor Adams then continued to agenda item number three, the consideration of the firm of Rauscher Pierce Seeurities Corporation as finaneial advisors for the city. Mayor Adams reviewed the study made by the Council prior to receiving the present contract from the firm. Alderman Dall then made the -- motion that we accept the firm of Rauscher Pierce as finan- cial advisors for the city and authorize Mayor Pro Tem Adams to sign said contract. Alderman Shearer seconded the motion. Mayor Pro Tem Adams asked for comments from the members of the audience. Bill Longo was recognized and asked what fee 0oo would be involved, and what the firmTs duties would entail. At this time, Mayor Pro Tem Adams introduced Dan Almon, a representative of the firm. Mr. Almon explained briefly that his firm would be involved in bond elections and the proper use of the revenue from bonds. He further stated that a fee schedule is attached to the contract; however, if a bond issue fails, the firm receives no payment for their assistance. There being no further comments, Mayor Pro Tem Adams called for a vote. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None Alderman Dall presented the fourth agenda item, the appointment of the members to the Parks and Recreation Board. They are Rick Chadwick, John Ellis, Charles Farwell, Becky Felber, Joe Forish, Linda Scarbrough and Elizabeth Walker. Alderman Dsll moved that the seven aforementioned individuals be appointed as members of the Parks and Recreation Board. Alderman Bock seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None Agenda item number five was also added under emergency notice. Mayor Pro Tem Adams explained. She then turned the meeting over to Alderman Gaulden to present the appointment of Chuck Shaw as a new member of the Law Enforcement Commission. Alderman Gaulden moved that Chuck Shaw be appointed to the Law Enforce- ment Commission. Alderman Bock seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None The Comprehensive Master Plan was the sixth agenda item. Mayor Pro Tem Adams stated that the Planning and Zoning Commission is holding a Public Hearing on the Master Plan tomorrow evening and invited everyone to attend. Mayor Pro Tem Adams then read "A Resolution Approving the Comprehensive Master Plan for the City of The Colony" Mayor Pro Tem Adams asked for comments. There were none. Alderman Shearer moved that the resolution approving the Master Land Use Plan be accepted by the Council. Alderman Dall seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None The seventh agenda item was a Boundry Adjustment Agreement between the City of Frisco and the City of The Colony. The agreement is read by Mayor Pro Tem Adams. Mayor Pro Tem Adams recognized Frank Graham, Fox & Jacobs, and asked that he explain what land area this agreement pertains to and the agreement's relationship to the annexation of land into The Colony's city limits. Alderman Bock then made the motion that Mayor Pro Tem Adams have the authority to enter into said agreement with the City of Frisco. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The petitions for land to be annexed into the city was the eighth agenda item. Mayor Pro Tem Adams read aloud "An Ordinance of The City of The Colony, Texas Calling a Public Hearing to Consider the Proposed Annexation of Certain Terri- tory". Mayor Pro Tem Adams stated that in accordance with this ordinance, a Public Hearing will be called for the Regular Council meeting of March 6, 1978, and a "timely notice" of the Public Hearing will be published in the Colony Courier. At this time, Alderman Bock moved that this ordinance calling for a Public Hearing to consider the proposed land annexation be approved by the Council. Alderman Shearer seconded this motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None Mayor Pro Tem Adams reads aloud agenda item number nine, "An Ordinance for the City of The Colony, Texas calling for an Election to Vote For or Against the Adoption of a One Percent -~- Local Sales and Use Tax Within the City of The Colony, Texas". The ordinance calls for this election to be held on April 1, 1978. Mayor Pro Tem Adams asked for comments from the Council. Alderman Shearer stated that this is necessary to prepare the city for retail businesses when the shopping center is completed. Alderman Dall then moved that this ordinance calling for an election to vote for or against a One Percent Sales Tax be approved by the Council. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The tenth agenda item was a resolution and ordinance calling for an election to be held jointly by the City and The Colony Municipal Utility District on April 1, 1978. "A Resolution Authorizing the Municipal Election To Be Held Jointly With The Colony Municipal Utility District ~1~' was read by Mayor Pro Tem Adams. The Election Order was also read by Mayor Pro Tem Adams calling for a Municipal Election to be held April 1, 1978 to elect persons to fulfill the unexpired term of Mayor, the unexpired two year term of Alderman Place One and the full two year terms of Aldermen for Place Three, Four and Five. Said polling place will be at the Camey Elementary School Gymnasium, with the polls open from 7:00 A.M. to 7:00 P.M. Mayor Pro Tem Adams asked for comments from the audience. Bill Longo was recognized and stated that he objected to the appoint- ment of Susan Wilkerson as Alternate Election Judge. A brief discussion followed as to the duties of the Alternate Judge and the reason she was appointed by the Mayor Pro Tem to serve in this capacity. There being no further comments, Alderman Dall moved that the resolution calling for a joint election with the Colony Municipal Utility District be approved bY the Council. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None A second motion was made by Alderman Bock that the ordinance -5- calling for a Municipal Election on April 1, 1978 be approved by the Council. Alderman Dall seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The eleventh agenda item was the announcement of the formation of a Home Rule Charter Study Committee by Mayor Pro Tem Adams. Judy McConlogue was recognized and asked that the term "Home Rule" be explained. Mayor Pro Tem Adams answered that this allows a city to write its own organizational charger, which allows a city more freedom within the laws of Texas. Joel Larkin, City Consultant, explained that at this time the city's primary concern is land annexation. A Home Rule city can annex land, while a General Law City cannot annex land unless the owners of said land have petitioned for annexation into the city. Gary Shipman was recognized and asked what affect this would have on the agreement with Frisco. Mayor Pro Tem Adams answered the City would have to continue to work with Frisco as in the past. There being no further comments, Alderman Bock moved that it be resolved by the City Council of the City of The Colony to appoint twenty-five members to the Home Rule Study Committee and fifteen of these individuals will be appointed by the City Council to the Charter Commission at an appropriate time. Alderman Shearer seconded this motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None Joel Larkin, City Consultant, presented the final item on the agenda, the amended budget for the fiscal year of October 1, 1977 through September 31, 1978. Mr. Larkin discussed briefly the background and reasons for making the changes in the budget. He stated the estimated revenue for this year is $209,956.00 based upon property taxes, franchise fees, building permits, court fines and pet registration. He then gave a breakdown of expenditures by departments, explaining certain categories. The total extimated expenditures being $209,176. -6- Also included in the budget is a classification of accounts and a pay grade scale. Mr. Larkin explained that the paygrade plan is based on s U.S. Civil Service plan ss well as a com- parative study of the pay scale of comparable cities. There followed a brief question and answer period on the budget. Jim O~Dell was concerned as to what will be included in the category of "contractual services" Mr. Larkin explained this will be used to pay for services that the city cannot provide due to a lack of staff. Perhaps professional exlectricsl and plumbing inspectors will be needed when construction on the shopping center is underway. Bill Sessum was recognized and asked what equipment was being considered fo~ the Fire Department. Mayor Pro Tem Adams replied that at this time the "Jaws of Life" has been the only item considered. Bill Longo was concerned with the Lawyer's fee. Mayor Pro Tem Adams answered that a contract for $1,000 a month to be paid to the attorney is being considered and there would be no hourly fee. Alderman Dall explained that the last statement submitted for payment averaged $2S.00 per hour. There being no further comments, Alderman Bock moved to accept the amended budget for the year 1977/1978. Alderman Dall seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None There being no further agenda items, Mayor Pro Tem Adams asked for comments from the audience. There followed brief discussions on the traffic flow problems. Norman Mason was recognized and stated that the Council and audience should note that the Police Department is allocated a $60,000 budget while the Volunteer Fire Department receives only SS,B00. There followed s brief discussion of the Police Department. There being no further comments, Alderman Dall moved that the meeting be adjourned. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The meeting was adjourned. J~ce Carroll, City Secretary -8-