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HomeMy WebLinkAbout10/03/1977 City Council 000088 MINUTES OF REGULAR MEETING THE CITY OF THE COLONY DENTON COUNTY, TEXAS OCTOBER 3, 1977 STATE OF TEXAS ) ) COUNTY OF DENTON ) The City Council of the City of The Colony, Denton County, Texas convened in regular session open to the public at the First Baptist Church in the City of The Colony, Denton County, Texas at 7:30 P.M., Monday October 3, 1977, and the roll was called of the members of the Council, to wit: Luis Guerrero Mayor Linda Adams Alderman Dave Dall Alderman Joe Gaulden Alderman Sandra Shearer Alderman All members except Alderman Adams were present. Mayor Guerrero noted that Alderman Adams was visiting her family in Westerville, Ohio and would return to the Colony this week. Also present were Bill Davis, Attorney for the City; Janice Carroll, City Secretary; and members of the audience. The first agenda item was the approval of the minutes for the regular meeting of September 19, 1977. There being no corrections, Alderman Dall moved to accept the minutes as written. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The acceptance of two resignations from the Planning and Zoning Commission was agenda item two. Mayor Guerrero explained briefly the circumstances involved. Chairman Mansfield has bought property outside of The Colony and will be moving in the near future. Vice Chairman Art Welty, the second resignation, was asked by the Council to resign due to his appointment to 000089 the Board of Directors of The Colony Municipal Utility District. Mayor Guerrero stated that Attorney Davis advised the Council an incompatibility between the two positions could develop. Mayor Guerrero thanked them for the many long hours of hard work they had contributed. The Mayo~ then asked for a motion to accept the resignations. Alderman Shearer made the motion to accept the resignations of Mike Mansfield and Art Welty from the Planning and Zoning Commission. Alderman Gaulden seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The third agenda item was the postponement of the October 17 regular Council Session. Mayor Guerrero explained that himself, Alderman Gaulden, Atderman'~Shearer, and Janice Carroll, City Secretary plan to attend the Texas Municipal League Annual Conference being held in San Antonio, Texas on October 15 through October 18. Mayor Guerrero stated that this is the most important conference of the year for city officials, and it will be a Valuable source of,i~nformation ~i. Th~s,~.c'o~f, er:ence will also count towards the certification as a City Secretary for Janice Carroll, who has begun a two year certification program. Mayor G uerrero opened the subject for comments by the Council. After a brief discussion it was decided to post- pone the regular council meeting until Monday, October 24, at which time the Council can report on the TML Conference. Alderman Gaulden moved that it be resolved by the City Council to postpone the regular meeting of October 17 to OctO. ber 24. Alderman Dall seconded this motion. The motion was carried by the following votes: Ayes: All members present voted aye Noes: None The fourth and final agenda item was the appointment of a 000090 Council member to the place vacated by Alderman Weaver's resignation. Mayor Guerrero asked if the members of the Council had any comments. Alderman Dall did comment as to his disagreemnt with the methods used by the Council to determine the best qualified person in their Executive Sessions. He emphasized that this pertains to the Council members only and not to the appointees considered. He felt that too much political consideration and deceit was involved in the decision making process. Therefore, he stated that he would abstain from voting. Mayor Guerrero stated that an appointment could not be made at this time due to his abstention from voting. Alderman Dall said he had been advised that a majority of the members present could approve the appointment. Attorney Davis asked for a recess to make a ruling on this. Mayor Guerrero recessed the meeting. Upon reconvening, Attorney Davis read the portion of Statute 989 that pertains to this situation. It was Attorney Davis' opinion that the key phrase was "...the majority of the remaining members of the Council." Therefore, two affirmative votes could not elect a council member. It must be three out of four to elect. At this point, Alderman Dall stated that his comment and subsequent abstention was based on the advice that this action would not hinder the election procedure. Alderman Dall felt that it was important to appoint a Council member at this regular council meeting and moved to appoint CathyBock as member of the City Council of the City of The Colony. Alderman Gaulden seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None Mayor ] uerrero then opened the floor for comments from the ,'. " 000091 audience. Ida Longo was recognized and asked why the procedure used for the appointment of Alderman Dall was not followed at this time. Mayor Guerrero stated that the Council felt there were many qualifed persons to be considered and the previous procedure does not apply at this point in time. Mayor Guerrero reminded Ida Longo that Dave Dall's appointment was made shortly after the election, and the Council felt that the recent election was a "mandate of the people" and should be followed. However, the Council had no intention of setting a precedent at that time. Mayor G uerrero further stated that it is the general opinion of the Council that Bill Longo is presently doing excellent job as Chairman of the MuniCiPal DisaSter ~E~er~gency~Services Committee. Ida Longo stated that she personally disagreed with the method used and would also like to know the qualifications of Cathy Bock. Mayor Guerrero answered by stating that he cannot describe or defend the methods used by the Council under a closed door session, but he can tell of Ms. Bock's qualifications. He briefly stated that her primary accomplishments are in the realms of Planning and Zoning and Civil Defense. Again, Ida Longo stated that she did not think it was fair-. She asked Attorney Davis if he felt a precedent had been set at the time of Alderman Dall's appointment. Attorney Davis replied that he did not feel that a precedent had been set. Ida Longo asked if Alderman Adams had voted on this matter. Mayor G uerrero stated that she had been consulted but that she did not vote. Mayor Guerrero then asked if there were any further comments. Alderman Gaulden was recogninzed. He told the members of the audience of the formation of a Youth Services Commission and requested those interested in s~rving on this commission to contact Janice Carroll at City Hall. He further stated that several community service organizations had contacted him and expressed an interest in coming to our city, but these services 000092 must be coordinated. There being no further action to be taken by the Council, Alderman Dall moved that the meeting be adjourned. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: All members present voted Aye Noes: None The meeting was adjourned by Mayor Guerrero. City Secretary ?