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HomeMy WebLinkAbout09/12/1977 City Council 000076 MINUTES OF REGULAR MEETING THE CITY OF THE COLONY DENTON COUNTY, TEXAS SEPTEMBER 12, 1977 STATE OF TEXAS ) ) COUNTY OF DENTON ) The City Council of the City of The Colony, Denton County, Texas convened in regular session, open to the public, at the First Baptist Church in the City of The Colony, Denton County, Texas at 7:30 P.M., Monday, September 12, 1977, and the roll was called of the members of the Council, to wit: Luis Guerrero Mayor Linda Adams Alderman Dave Dall Alderman Joe Gaulden Alderman Sandra Shearer Alderman Dick Weaver Alderman All members were present and a quorum was established. Also present were Bill Davis, Attorney for the city, Janice Carroll, City Secretary and members of the audience. The meeting was called to order by Mayor Guerrero and members of the audience welcomed. The first item considered was approval of the minutes submitted for the regular meeting of August 15, 1977. Alderman Dall moved to accept the minutes as written. Alderman Adams seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The second agenda item was regarding Senate Bill #411. Mayor Guerrero explained that this bill is establishing a retirement 000077 fund for volunteer fire departments with ten or more members. The state requires that a city pay $12.00 per month for each member. To abstain from this program a resolution stating so must be passed by the City Council. Mayor Guerrero stated that this resolution does not preclude membership at a later date; however, the city does have plans to do much more for the Fire Department at a later date. Mayor Guerrerc rcsd the resolution and asked for comments. There were none. Alderman Shearer moved that the Resolution be passed as read. Alderman Adams seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The consideration of the Police Reserve Ordinance was the third agenda ~tem. Mayor Guerrero paraphrased the ordinance for the members of the audience. He asked for comments from the Council. There were none. The Mayor opened the floor for comments from the members of the audience. Joe Murphy was recognized and asked if there is a residence requirement in this ordinance. Mayor Guerrero answered that they must reside in The Colony; however, there is not a requirement for the city's regular paid police officers; although preferable. Bill Davis further explained that while the City Council sets qualifications there are state requirements that each member must meet. Alderman Gaulden commented that the Law Enforce- ment Commission does recommend this form of additional aid and Chief Beltran is in favor of this. At this point Alderman Shearer called attention to Section Seven which states that identification cards must be turned in when resigning, but makes no mention of turning in the badges. It was agreed by the Council that the ordinance should be amended to reflect that the City Council will buy the badge~ and they will be returned along with the idenl~ification cards upon termination of membership. Ida Long-o, a member of the audience, was OOO0?8 recogni~.ed~ She asked the Council if the reserve accepted women also, Mayor Guerrero assured her that it did. Alderman Shearer moved that the ordinance be passed as amended. Alder- man Gaulden seconded the motion. It was passed by the following vote: Ayes: All members present voted aye Noes: None The budget for the year October 1, 1977 through September 30, 1978 was the fourth agenda item. Mayor Guerrero called a fifteen minute recess to allow the members of the audience tirade to review the budget. Mayor Guerrero resumed the meeting and reviewed each area of the budget. Some of the areas discussed was the $50.00 to be paid each month to new Council members. Mayor Guerrero emphasized that this will not affect the present members. He explained the reason for obtain'lng the $20,000 short term note from Lewisville National Bank. Alderman Dall mentioned the $7500.00 allocated for street lights and how this will work in relation to Fox & Jacobs turning this expense over to the city over a three year period. While reviewing the animal control expenses, Mayor Guerrero stated that the lease agreement with the City of Lewisville was approved by Attorney Davis, and Alderman Shearer will be making arrangements for the use of their dog pour~ in ~.he near future. Mayor Guerrero opened the floor for comments and questions from the members of the audience. C~thy Bock was recognized and asked what the $1000.00 allecated for Civil Defense would actually be used for. Alderman G~.ulden stated that funds must be included in a city budget so tl~ey can be matched by the Federal Government. The funds will be used for various types of equipment. Frank Graham was then recognized and asked if the city accountant would put the budget~into a · 000079 proper form. Mayor Guerrero stated that Mr. Baines, a Certified Public Accountant, or the City Treasurer, Tony Marchioli will put the budget into a double entry accounting form. Attorney Davis interjected at this time that the Sixty-fifth Legislature has passed two statutes relating to a city's financial reporting procedure; (1) A city must en- gage a CPA to conduct an audit and prepare a financial statement within 120 days of fiscal year end and it must be filed in the City Secretary's office for public use. (2) The City Treasurer shall render a full and complete statement at the end of every quarter. Mayor Guerrero stated that the Council was also considering preparing a report on kills to be paid for each council meeting. Ida Longo was recognized and asked in what area of the budget are legal fees included. Mayor Guerrero answered that they are included under general government, and $12,000 had been allocated for this purpose. Ida Longo also asked Attorney Davis if he had had any problems collecting for his preincorporation work as rumors suggested. Attorney Davis stated that his firm has been paid satisfactorily in that aree, but that they are presently working with the understanding that the city will pay when they are financially more able. A final comment was made by Alderman Dall. He felt that more professional advice should have been obtained in the pre- paration of this yearly budget. He was in agreement with the financial amounts, but not tba methods used. In response Alderman Weaver commented that he and the Mayor did go to Arlington to discuss the budget with a Council of Governments official, but he was not available. Mayor Guerrero mad,~? the point that next year's budget will be prepared by a City Administrator, and he will no longer be responsible. -000080 Alderman Adams moved to accept the budget as presented. Alderman Gaulden seconded the motion. The motion was carried by the following vote. Ayes: Linda Adams, Joe Gaulden, Sandra Shearer, and Dick Weaver Noes: Dave Da!l The final agenda item was the resignation of Alderman Dick Weaver. Alderman Weaver stated that this resignation was necessary due to a postion he had taken with a firm in South Carolina. Mayor Guerrero expressed the Council's gratitude for his services to the city. Alderman Gaulden moved that the Council accept his resignation. Alderm~n Shearer seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None At this time Mayor Guerrero opened the floor to Bernie Generino representing the Royal Order of the Moose. Mr. Generino gave a brief description of the organization and asked permission of the Council to solicit for a lodge in The Colony. Alderman Gaulden asked what form of sciicitation would be used. Mr. Generino said it would be only through personal contact. The Council discussed this and saw no objection to this request. Mayor Guerrero asked if there were any further comments. Martha Kimberling took this opportunity to publicly thank the Council for all' of the work they have done. There being no further action to be taken by the council, Alderman Gaulden moved that the meeting be adjourned. 000081 Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The meeting was adjourned by Mayor Guerrero. ~ J ./n/ce Carroll y Secretary