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HomeMy WebLinkAbout04/15/1977 City Council O0000L MINUTES OF REGUI, AR MEETING THE CITY OF THE C01,0NY DENTON COUNTY, TEXAS APRIL 15, 1977 THE STATE OF TEXAS ) ) COUNTY OF DENTON ) The City Council of the City of The Colony, Denton County, Texas, convened in regular session, open to the public, in the Conference Room of the Municipal Utility District #1, at the Colony Regional Treatment Plant, Denton County, Texas, at 7:30 P.M., Friday, April 15, 1977, and the roll was called of the members of the Council to wit, Luis Guerrero Mayor Linda Adams Alderman Rick Chadwick Alderman Joe Gaulden Alderman Sandra Shearer Alderman Dick Weaver Alderman and all members were present, thus constituting a quorum. Also present were Frank Graham, District Manager of the Colony Municipal Utility District #1~ Bill Davis, Attorney~ Carla Chadwick, acting secretary to the City Council~ and members of the public. The meeting was called to order by Mayor Luis Guerrero at which time Mayor Guerrero welcomed the visitors attending the first meeting of the newly formed City Council. The first item to be considered by the Council was the conduct of the meetings. Mayor Guerrero explained that the meetings would be con- ducted according to the Roberts Rules of Order and noted that all comments from the public should be held until the Council had acted on the regular agenda items. Next Mayor Guerrero asked the Council to consider appointing Carla Chadwick as temporary City Secretary. Alderman Gaulden asked the Council if a time limit should be placed on the extent of temporary service to be rendered by Mrs. Chadwick. it was decided that three months After review and discussion would be an appropriate time limit to place on the temporary City Secretary's length of service. Alderman Joe Gaulden moved that Carla Chadwick be appointed as temporary City Secretary for a period of three months. Alderman Linda Adams seconded the motion. The motion was carried by the following vote, Ayes, Ail members present voted aye Noes, None Next Mayor Guerrero explained to the Council that all of the meetings were being recorded. The next item to come before the Council was to consider the appointment of a City Attorney. Mayor Guerrero presented Mr. Bill Davis and explained that Mr. Davis had served as acting City Attorney during the Incorporation proceedings and had done an admirable job. Mayor Guerrero opened the floor for discussion by the Council concerning the City Attorney appoint~aent. Alderman Chadwick asked if Mr. Davis had given the Council a contract to be considered. Mayor Guerrero stated that no contract had been received. After review and discussion it was agreed that Mr. Davis should present the Council a contract for consideration within six months at which time the permanent agreement could be reached. Alderman Dick Weaver moved that Bill Davis be appointed as temporary City Attorney for a period of six months at oooQo which time Mr. Davis would give a contract to the Council for their consideration. Alderman Rick Chadwick seconded the motion. The motion was carried by the following vote, Ayes: Ail members present voted aye Noes, None The next item to come before the Council was the appoint- ment of a Mayor Pro-Tem. Mayor Guerrero explained to the Council the duties of the Mayor Pro-Tem and asked for nominations. Alderman Dick Weaver nominated Alderman Ltnda Adams to serve as Mayor Pro-Tem. Alderman Joe Oaulden noted that he felt Linda Adams would make a good Mayor Pro-Tem and further stated that she had received a large portion of the popular vote in the election and was able to serve in that position. Alderman Dick Weaver moved that Linda Adams be appointed Mayor Pro-Tem. Alderman Joe Gaulden seconded the motion. The motion was carried by the following vote, Ayes, Ail members present voted aye Noes, None The next item to come before the Council was the selection by lots, of two (2) aldermen to serve for two (2) years. Mayor Luis Guerrero placed pieces of paper in a cup and directed the Aldermen to draw one piece each. The results of the drawing were as follows, Dick Weaver 1 year term Linda Adams 2 year term Rick Chadwick 2 year term Sandra Shearer I year term Joe Gaulden 1 year term The next item to come before the Council was to certify the name of the City and the city limits. Alderman Adams explained that she liked the name of Colony Park and Alderman Chadwick stated that he had favored the name Colony Park during his campaign. Alderman Gaulden injected that he had been approached with the name Colony Oaks. After review and discussion it was decided that a public hearing would be held to give the residents of the Colony an opportunity to express their selections for the name of the City. Bill Davis advised that this be decided in the near future since the name of the City would need to be established prior to doing any business such as opening bank accounts, etc. Mayor Guerrero suggested that a public hearing be held in the near future to get some input from the community on the name of the City. Alderman Linda Adams made a motion that a public hearing be held at the Fire Station in the Colony on Saturday, April 30, 1977, for the purpose of getting input from the com- munity on the name of the City. Alderman Joe Gaulden seconded the motion. The motion was carried by the following vote, Ayes, All members present voted aye Noes: None The next item to come before the Council was to certify the city limits of the Colony. Bill Davis explained the territories of the incorporation boundaries to the Council. (See attached.) After review and discussion Alderman Joe Gaulden made a motion to accept the incorporated boundaries as the certified boundaries of the City. Alderman Sandra Shearer seconded the motion. The motion was carried by the followin~ vote, . .OOOOOL Ayes: All members present voted aye Noes: None The next item to come before the Council was to approve the joint election procedure of the Colony Municipal Utility District #1 and the City. Mayor Guerrero expressed his gratitude to Frank Graham for his assistance in coordinating the election held jointly by the Municipal Utility District and the City. Alderman Weaver asked what action needed to be taken by the Council. Mayor Guerrero stated that the joint election needed to be approved by the Council. Alderman Sandra Shearer moved that the City approve the joint election held by the Municipal Utility District and the City. Alderman Linda Adams seconded the motion. The motion was carried by the following vote, Ayes: All members present voted aye Noes~ None The next item to come before the Council was to desig- nate a permanent place to meet. Mayor Luis Guerrero noted that it was apparent that the M.U.D. facility was not large enough due to the large crowd present. Mayor Guerrero advised the Council that the Fire Department could be considered as a meeting place. Alderman Linda Adams noted that the Baptist church was available also. Mayor Guerrero cautioned that there could be a conflict between the separation of church and state by using the Baptist church. oooo06 Bill Davis advised the Council that he would look into the possible conflict of using the Baptist church and report back to the Council at a later date. After further review and discussion Alderman Adams moved ~_~ that the Baptist church be named as the meeting place for the ~ Council meetings until a permanent place is established. The motion was seconded by Alderman Chadwick. The motion was carried by the following vote, Ayes, Alderman Gaulden, Shearer, Adams and Chadwick Noes~ None Alderman Dick Weaver abstained from voting. The next item to come before the Council was to desig- nate the days in which the City Council will meet. Alderman Joe Gaulden explained that he did not feel Monday night was a good night to meet in that it would conflict with the long weekends over a holiday period. Bill Davis advised the Council that Monday was the accepted meeting night for most city councils and noted that it was a good night in that it allowed the proper notice to be given prior to the meetings. After review and discussion Alderman Dick Weaver moved that the Council adopt the 1st and 3rd Mondays as meeting days allowing that when a holiday fell on a meeting day the Council would meet the following Monday night. Alderman Shearer seconded the motion. The motion was carried by the following vote: Ayes, All members present voted aye , Noes: None J The next item to come before the Council was to consider franchise fees for the City. OOO007 The franchise fees for the City were discussed by the Council. In that no contracts were available for review, Bill Davis recommended that the Council table any action on the franchise fees until the utility companies had presented con- tracts for consideration by the Council. The next item to come before the Council was to consider a resolution authorizing the use of a mailbox in Lewisville. Mayor Guerrero explained to the Council that he had secured Box No. 1142 in Lewisville for use by the City. Mayor Guerrero also informed the Council that at the present time he had the only key, however, when a permanent City Secretary was appointed she would also have a key. Alderman Joe Gaulden moved that the Council approve a resolution authorizing the use of P. 0. Box 1142 in Lewisville, Texas, as the official mailing address for the City. Alderman Shearer seconded the motion. The motion was carried by the following vote, Ayes, Ail members present voted aye Noes, None The next item to come before the Council was to consider a resolution regarding a bank depository. Alderman Joe Gaulden suggested that the Council put the City account up for bid with area banks. Alderman Chadwick recommended that the City advertise for bids and the Council could then review the bids received and select the one that best fits the City's requirements. No further action was taken by the Council on a bank depository at this time. The next item to come before the Council was to consider a tax assessor/collector for the City. Mayor Guerrero suggested that the City contact Mr. R. P. Manning who is presently providing the services for the M.U.D. Mayor Guerrero informed the Council that the property in The Colony would need to be re-evaluated this summer in that the state law requires that this is done at least every five years. Mayor Guerrero recommended that the Council obtain a copy of Mr. Manning's contract with the Municipal Utility District so that it can be reviewed. No further action was taken on selecting a tax assessor/collector at this time. The next item to come before the Council was to establish the amount of pay for the Council. Mayor Guerrero recommended that the Council receive payment of $1.00 per year. Alderman Sandra Shearer moved that the Council members receive payment of $1.00 per year in compensation when the City is able to afford it. The motion was seconded by Alderman Joe Gaulden. The motion was carried by the following vote, Ayes, All present voted aye Noes: None The next item to come before the Council was to con- sider other such matters as may come before the Council. Mayor Guerrero asked each Council member to state what his special work assignment involved. The work assignments were as follows, Alderman Weaver - Make an effort to bring industry into the area and Parks Alderman Adams - Specialize in zoning and building ordinances Alderman Gaulden - Will stay in contact with state agencies and work toward setting up a police department and youth services Alderman Shearer - Leash law, traffic control and keeping in contact with school officials Alderman Chadwick - Specialize in public works Mayor Guerrero - City budget, liaison with Fox and Jacobs and establishing a muni- cipal court Bill Davis briefed the Council on the Texas Open Meeting Law explaining that the purpose of the Law was to avoid secret meetings and explained to the Council that any member who willfully participates in an unauthorized meeting would be guilty of a misdemeanor and subject to a fine of $100 to $500. Mr. Davis further advised the Council that they should restrict their meetings to the items listed on the posted agenda. Mayor Guerrero explained to Re Council that they would need to notify him several days prior to the time the notice would be posted of the items they would like to have on the agenda. Bill Davis asked Mayor Guerrero where the notice was posted. Mayor Guerrero answered that the notices were placed at the fire station and at the Colony Municipal Utility District office. Mayor Guerrero advised the Council that there would be a work session at the Municipal Utility District office on Sat~day, April 23, 1977 at 9,00 A.M. There being no further action to be taken by the Council, Mayor Guerrero made the motion that the meeting be adjourned. The motion was seconded by Alderman Adams and carried by the following vote, Ayes, All members present voted aye Noes: None