HomeMy WebLinkAbout09/13/2016 Capital Improvement:MINUTES
CITY OF THE COLONY
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
September 13, 2016
After determining that a quorum is present, the Capital Improvements Advisory Committee of
the City of The Colony, Texas convened into regular session which was held on September 13,
2016 at 8:05 p.m. in the City Council Chambers located in City Hall, 6800 Main Street, The
Colony, Texas, at which time the following item were addressed:
Board Members Present: Karen Hames, Chairman, Detrick DeBurr, Vice Chairman, Cesar
Molina Jr., Shannon Hebb, Brian Buffington, Janece Pool, and Shawn Rockenbaugh.
Board Member Absent: None
Staff Present: Gordon Scruggs, P.E. Director of Engineering and Development Services, Surupa
Sen, AICP, Senior Planner, Brian Mcnuelty, Engineering Technician, and Ed Voss, City
Attorney.
1.0 CALL REGULAR SESSION TO ORDER
Chairperson Hames called the meeting to order at 8:05 pm.
2.0 CONSENT AGENDA ,
2.1 Consider approval of the minutes of the August 23, 2016 Regular Session.
Chairman Hames read the Consent Agenda item into the record.
Commissioner Hebb moved to approve Item 2.1 Commissioner Buffington seconded the
motion. Motion carried (7-0).
3.0 DISCUSSION ITEMS
3.1 Discuss and consider making a recommendation to City Council on Land Use
Assumptions and Capital Improvements Plan relating to the Amendment of Office
Creek Drainage Impact Fees.
Chairman Hames read the discussion item 3.1 into record.
Mr. Scruggs informed the Committee that if they have any question on the land use assumption
and capital improvement plan staff will be able to address them. Committee will have to give
recommendation on both to City Council
Commissioner Hebb asked how the service area was drawn.
Mr. Scruggs stated that he does not know the specifics but the mileage limits and the expanse to
Paige Road and N Colony was to include Paige Road widening. Segment of Paige Road from SH
121 to S Colony was reimbursed from Impact Fees. But the segment from S Colony to N Colony
was originally planned through Impact Fees but was done with Denton County funding.
Commissioner Rockenbaugh asked why some projects have contingencies on the Drainage
Impact Fee study even if they are already constructed, specifically project numbers 6, 7 and 17.
Kate E. Ploetzner from Kimley Horn and Associates stated that she will have to look into each
project and verify what happened.
Capital Improvements Advisory Committee
September 13, 2016
Page 2 of 2
Mr. Scruggs stated that staff will look into it.
Commissioner Rockenbaugh moved to approve Item 3.1 with comments stated
Commissioner Molina seconded the motion. Motion carried (7-0).
3.2 Discuss and consider making a recommendation to City Council on Land Use
Assumptions and Capital Improvements Plan relating to the Amendment of Roadway
Impact Fees.
Chairman Hames read the discussion item 3.2 into record.
Commissioner Hebb asked that the report is based on a land use plan was adopted in 2007 and
hasn't been updated since. His understanding was that land use plan and capital improvement
plan has to be updated every five years.
Mr. Scruggs stated that for the purpose of this study the changes in zoning or any updates on
land use that have occurred since 2007 have been included.
Ed Voss stated that under chapter 395 of Texas Local Government Code there is a requirement to
update CIP every five years but there is not requirement for the land use plan to be updated every
five years.
Mr. Scruggs added that for this Capital Improvement Plan staff has incorporated any new land
use, project or zoning change that has taken place since 2007.
Commissioner Hebb asked does that mean that the Land Use Plan will need to be updated after
this.
Mr. Scruggs stated that the Comprehensive Plan will be updated in 2018.
Chairman Hames asked why the fee updates for multiplex or movie theatres are so less even
though the report shows a huge increase from 2010 to 2016.
Jeff Whitacre stated that probably during the last study a different criteria was used for theatres,
may be number of seats were used versus number of screens for the current study.
Mr. Scruggs clarified that the number shown for the last study was the actual adopted fee by The
Council. It might very well have been that the fee was higher but Council adopted a lower range
as these were desirable users.
Commissioner Rockenbaugh moved to approve Item 3.2 Commissioner Hebb seconded the
motion. Motion carried (7-0).
Being no more discussion, Chairpman Hames adjourned the meeting at 8:25 pm.
/�-, ��ffiax - Z � m /V, , � �
KarerfHames, Chairman
9C4---'-tA101J aw,
Surupa Se , AICP, Senior Planner