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HomeMy WebLinkAbout07/23/03 Parks Board MINUTES THE PARKS AND RECREATION BOARD REGULAR SESSION JIJLY 23 2003 Present: Rene Aspr/on - Chairperson Staff: Pam Nelson Brian Wade - Member Sam Fitzgerald Jim Briggs - Member Kathy Neal John Sanders - Member Lisa Leary - Member Rich Lewis - Member Absent: Susan King - Vice Char/man - Excused 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF JUNE 25TM 2003 - Motion to approve - Leafy; Second Wade; Motion carried. 3. DISCUSSION OF THE BEAUTIFICATION STUDY - Pam informed the board that in addition to getting the board's lists of priorities, she has also requested City Council to submit their lists to her so that a plan of action can be developed to address the beautification needs of the city. One area of concern amongst the board is code enforcement for both business and residential properties. There was even a suggestion to have a volunteer code enforcement team to travel through the city and report on any areas that are in violation back to the code enforcers. Pam informed the board that there are currently only 2 code enforcers, but they can issue citations. There is also a customer service program on the city website that allows you to file a complaint or concern and it has proven to be a very effective tool. There have been some discussions with CDC about hiring a Landscape Architect because of all the park planning projects that we have coming up; it could save us some money. Pam would like to take this to City Council on August 4th to get direction from them on how to proceed. In addition to the Park Board priority lists, she has only gotten lists from 2 Council members. When all the lists have been received, they will be reviewed and a new priority list will be made based on those findings. 4. CONSIDERATION OF APPROVAL OF AN AGREEMENT WITH SPORTS CITY CAFI~ TO PROVIDE SCOREBOARDS AND SPONSORSHIP AT FIVE - -' STAR - Pam asked the board to table this item because staff has not had adequate time to review the contract because it just arrived yesterday morning from the city attorney. Staff did have some revisions, so it had to be sent back to the attorney and to Nicks for them to review. No one has been assigned to look for anyone else to sponsor the scoreboards. Pam added that staff is in the process of trying to find a Sponsorship Coordinator. There is concern among some board members that the amount being offered is too low. Pam added there are many other sponsorship opportunities that are available at Five Star and if their name can't be on the scoreboards, we do not think that will be a deterrent in acquiring sponsorships. Sports City Caf~ approached us. Motion to table Sanders; Second- Leafy; motion carried. 5. DISCUSSION ON THE CONSTRUCTION STATUS OF FIVE STAR - There are many issues with concrete. There are some sidewalks with ADA compliance issues. There are 8-10 sections, 20 - 30fl. long, on the walking trail that will have to be cut out and re-done. The ramps from the parking lot to the sidewalks are too steep, and they will have to be taken out and re-done. }12hen they were mowingfields 1-4, their blade was bent so it was scalping the middle of the field- the blade was 2 ~ inches on one area of the blade and a ~ inch - ~ inch on the other blade. Baseball fields 2-6 have -- Bermuda grass and have sunflowers and Johnson grass growing on them. Fields 1-4 are beginning to crack - we had to re-construct the irrigation system. Because the punch list is so long, they, Adolfson/Peterson, will not be out of there before the end of August. We are seeing some upper level people from Adolfson/Peterson at Five Star, and we are starting to see a lot more people out there working. Payments have been withheld and lawyers have been involved. 6. DISCUSSION OF THE GRAND OPEING EVENTS FOR FIVE STAR - Because of the current status of Five Star, we are calling the event an Open House. We will still have a dedication ceremony, a parade with all the youth sports groups, activities for the kids, and a carnival. The parade starts at 9:00from the Little League fields and will end at the high school and the dedication ceremony will begin at 10.'30. There will be a major announcement made at the event that will give us national recognition. 7. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Five Star- Goal posts were not ordered for the football fields. Sprayground - The equipment arrived on July 7th, but it was damaged; it will be August Ist before the new equipment arrives, at no cost to us though. We're approximately 3 weeks behind now because of this damage caused by the shipping. Skatepark - After visiting the skatepark in Las I/egas, which has the equipment we have ordered, we gave the salesman pictures of our concerns with their equipment and he showed them to the manufacturer. As the equipment was being torn down in Las Vegas, the manufacturer saw there was a problem with the substructure, tVe were given the choice of having our equipment delivered and installed, on schedule, but then having to have it torn down to correct the problem, or we could wait another 2 4 weeks for the new, fixed, equipment to arrive and install it at that time. PVe decided to wait the additional 2 - 4 weeks and have the problem fixed in the factory before it was delivered to us. Stewart Creek Park - The ADA campsite, funded by CDC, has been constructed. It is a 14 x 16 slab, has a handicap picnic table with 4fi. around it, and it will have a handicap accessible grill and fire ring. There is also a 35fi. sidewalk. The project cost is $3, 700. Trail Master Plan - We would like to schedule the next public hearing for the Trail Master Plan for the next Park Board Meeting August 13th. We will talk with CDC to see if they are available on that date. Arts / Chamber Building - This has gone to City Council and we have been directed to proceed with plans to have a joint facility for the senior center and Parks & Rec. administration offices. The Chamber has some issues to resolve. There are also some Council members who have concerns about additional funding. July 4th Events - The days activities were very successful. There were some parking issues expressed to us. There was parking available all day; the shuttles did not start until 6:00 and each bus made 2 trips. This was the first time we used shuttles and we did not know what to expect. There were a lot of people who left when the storm hit, but many stayed and even came back. The lake was full of boaters watching the fireworks and they were very respectful of the safety perimeter set up by the coast guard. There being no further business to discuss, the meeting was adjourned at 8:30 p.m. Katliy Neal,~ecordi-~g Secretary Rene Asprion,'Cl~ai~n