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HomeMy WebLinkAbout10/14/1981 BOAMINUTES OF THE BOARD OF ADJUSTMENT AND APPEALS OF THE CITY OF THE COLONY HELD ON OCTOBER 14, 1981 A REGULAR MEETING of the Board of Adjustment and Appeals of The Colony, Texas, was called to order at 7:30 p.m. with the following members present: Jack Finley Don Lusk Roosevelt Johnson and with Member Michael Leddy not in attendance due to business; however, a quorum was established. 1. CONSIDERATION OF RULES OF PROCEDURE Mr. Savage, City Manager, presented to the Board the following Rules of Procedure which had been adapted from those used by the Planning and Zoning Commission: I. ORGANIZATION AND OFFICERS A. The Board of Adjustment & Appeals should consist of five regular members and four alternates and shall exercise such powers as prescribed by the city Zoning Ordinance and Article 1011g VACS. B. The Board of Adjustment & Appeals shall elect annually at the first meeting in October a chairman and vice-chairman. In the absence of both officers an acting chairman shall be elected by the remaining Board members. If an officer resigns his position on the Board, a special election shall be held at the next regular meeting to fill the unexpired vacant office. The City Secretary shall serve as the Board's secretary. C. The chairman, or in his absence, the vice-chairman, shall preside at all meetings. All reports from the Board of Adjustment & Appeals to the City Council shall be signed by the chairman. D. The secretary shall be responsible for preparing the minutes and other official records of the Board and shall post notice of all Board meetings in accordance with state law. II. MEETINGS A. A quorum shall consist of three members. B. The secretary shall prepare and post the agenda in accordance with state law. At least one copy of the agenda shall be posted in City Hall. C. Regular meetings will be held on the third Wednesday of each month if required, and on special dates on a call basis. D. Special meetings may be called by the chairman or three members of the Board of Adjustment & Appeals. All members shall receive notice of the meeting at least 72 hours in advance. E. All meetings shall be public meetings. The Board may call special meetings for the purpose of having a planning session. These meetings shall also be open to the public. F. If a member has three consecutive absences which are unexcused, he shall be removed from the Board and a new appointment made by the City Council. -1- III. OFFICIAL RECORDS A. The official records of the Board shall include these rules and regulations, the minutes of Board meetings, and reports to the City Council and staff on decisions rendered. B. The minutes of Board meetings shall show the vote of each Board member on matters brought before the Board and put to a vote. C. The official records of the Board shall be maintained by the Board secretary and shall be subject to inspection by the general public during the customary working hours. IV. AMENDMENTS TO RULES OF PROCEDURE Amendments to these Rules of Procedure may be adopted by the Board upon the affirmative vote of a majority of the entire membership provided such amendment is proposed at a preceding meeting. ADOPTED THIS 14 DAY OF OCTOBER, 1981. CHAIRMAN After a brief discussion of these rules and the concurrence that the third Wednesday of every month would be their regular meeting date, Member Johnson moved that the Rules of Procedure be adopted as presented. Seconded by Member Finley, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 2. CONSIDERATION OF ELECTION OF OFFICERS Member Johnson and Member Finley stated that they would be willing to serve as Chairman of this Board. Mr. Savage advised them that they did need to also appoint a Vice Chairman at this time. After a brief discussion, Member Johnson moved that Member Finley be elected as Chairman and that Member Johnson be elected as Vice Chairman. Member Lusk seconded this motion, and it was passed by the following vote: Ayes: All members present voted aye Noes: None 3. OTHER MATTERS THAT MAY COME BEFORE THE BOARD Mr. Savage did discuss that there would be some upcoming cases presented to them probably on November 18, one being the case with Mr. Purdy. He did note that probably on November 18 all minutes will have to be approved. He also advised them that packets will be presented to them five days prior to their meeting. There being no further action to be taken by the Board, Member Lusk moved that the meeting be adjourned. Seconded by Member Finley, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Chairman Finley adjourned the meeting at 8:10 p.m. ATTEST: Lei :4� ACK FINLEY, CHAIRMAN JANICE CARROLL, CITY SECRETARY -2- �1, LA