HomeMy WebLinkAbout09/16/82 Library Board MINUTES OF THE LIBRARY BOARD OF THE
CITY OF THE COLONY HELD ON
SEPTEMBER 16, 1982
A REGULAR SESSION of the Library Board of the City of The
Colony, Texas, was called to order at 7:35 p.m. with the follow-
ing members present:
George Gillett Place 1
Elaine Gayle Place 4
David Bird Place 5
and with Patricia Delgado, Place 2; and Charles Hammons, Place
3 absent; however, a quorum was established.
1. APPROVAL OF MINUTES
Member Elaine Gayle moved to accept the minutes as presented.
Member David Bird seconded the motion. The motion was approved
by the following vote:
Ayes: Ail members present voted aye
Noes: none
2. DISCUSSION OF PAMPHLET "THE ROLE OF LIBRARY BOARD MEMBERS"
Librarian Ann Beckel requested that all Board members read
the pamphlet. She had interpreted information about this
board to be that it is a policy-making board, but the City
Council sees it as an advisory board. Member Gillett explained
that the Library Board had never officially made a report
to the City Council, but that Librarians Beckel and Sandi
Gehrke had. Librarian Beckel makes regular reports to City
Manager Dan Savage. Librarian Beckel then read the City ordinance
about the Board's policy or advisory capacity.
Member Gillett asked for information about new library hours.
Librarian Beckel reported that City Council accepted the Library
Board's recommendation and added six hours to it. She stated
that Librarians will be paid for 33 hours per week and the
Library clerk will work one hour on Tuesday, Wednesday and
Thursday while Librarian Beckel goes to lunch.
Librarian Beckel expressed a concern that the Library Board
become a member of national and state organizations. Benefits
of membership in them includes professional literature and
special meetings. Members Gillett and Gayle suggested that
Librarian Beckel look into these organizations and the cost
of joining.
Member Gillett "had a thought" about PR and publicity and
volunteered to write an article summarizing Board minutes
after each meeting. The article would need to be typed by
Librarian Beckel or Gehrke on City stationery for all papers
as press release. Member Gillett suggested that everyone
needs to push other aspects of the Library besides children's
activities. Member Bird suggested a book review section with
Librarian Beckel in charge, perhaps a seasonal or subject
theme. Member Gillett suggested a need for a regular feature.
Librarian Beckel mentioned standing committees and a need
to discuss them in relation to goals. The pamphlet can be
used as a guideline in the future.
The movie "Multiple Choice" from Indiana State University
Library was shown. This described functions of Library Board
members. Librarian Beckel commented that the film stresses
active support of the Library by Board members.
The Board generally discussed shelving and the lack of space
on existing shelves.
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3. GOAL-SETTING SESSION
Librarian Beckel stated that at last month's Board meeting,
the Board listed goals and prioritized them. She suggested
that five goals be established for the year. The Board then
established the last two goals:
Goal #4--Toy Library/Pattern Exchange
Objectives for Toy Library:
1. Collect 50 toys for preschool to age 8 by January
30th. (Types of toys: wooden puzzles, Matchbox
cars, pull toys, blocks, puppets, Tupperware balls
with different shapes, Fisher-Price toys, board
games, educational toys.)
2. Toy drive for specific toys.
3. Check manufacturers for donations.
4. Contact local toy stores for after-Christmas donations.
5. Have items ready for circulation by February 17th.
Objectives for Pattern Exchange:
1. Borrow one or two pattersn for two weeks.
2. Return all pieces or notify of missing pieces.
3. Donations of new patterns accepted.
Goal #5--Volunteer Program (training, recruiting and director)
This was tabled until the next regular meeting because
of the time element. At the next meeting, discussion
will be held about responsible person for each objective.
4. WORK SESSION TO WRITE JOB DESCRIPTION FOR CLERK
The Board did establish the following job description for
a library clerk.
Project and Description: Typing catalog cards and other miscella-
neous library correspondence, attending circulation desk and
processing books.
Duties and Responsibilities:
1. Type card catalog cards.
2. Type book pockets, cards, spine labels.
3. Type library correspondence when asked to by Librarian.
4. Set up circulation desk and be able to follow proper
check-out procedures for patrons.
5. Card books and re-shelve materials in proper sequence
on shelves as soon as possible after circulation.
6. Follow proper procedure for processing new books
and getting them ready for circulation.
7. Work with volunteers.
Qualifications:
1. Ability to type 50 to 70 words per minute accurately.
2. Ability to alphabetize.
3. Be familiar with the Dewey Decimal System.
4. Ability to stand and stoop.
5. Ability to run basic AV equipment.
6. Superior filing ability.
7. High school graduate
8. Previous library experience helpful.
9. Ability to work with people.
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Training Provided: General orientation by Library Director.
Specific instruction by Technical Services Librarian.
Supervision Received: General supervision by Library Director.
Direct supervision by Technical Services Librarian.
5. PLAN ORIENTATION FOR NEW BOARD MEMBER
Librarian Beckel asked if the Board wanted to set up special
meeting to get Member Bird acquainted with the Library Board.
She then stated that she is going on vacation October 8th
through october 24th. The Board generally agreed that Member
Bird visit Librarian Beckel in her office and get information
at their convenience. Member Bird sees Board's big task as
public relations.
6. EXPANSION PLANS FOR 1982/83
Librarian Beckel reviewed summer program and activities:
Space Capers summer reading program and award ceremony
June/July doubled number of patrons
August slowed down; volunteers moved, ill or quit
Over 6,000 books on shelves
Biggest use--easy fiction
Librarian Beckel presented plans for fall programs:
October 1 and 2--free days for Library; patrons may return
books for no fine
Third Saturday at 10:00 a.m.--cartoons
Third Wednesday at 4:00 p.m.--after-school special film
Every Tuesday 1-2:00 p.m. starting October 12--"Afternoon
Break"
Librarian Beckel has MUD stuffer and flyer ready with new
hours, services provided and Library Board members, staff
and Friends officers on them.
7. CONCERNS
Librarian Beckel mentioned that LaPetite brings children for
story time without notification. Discussion resulted about
age limit, supervision and number of children. The Board
recommended a group policy:
1. Advance warning
2. Adequate supervision--one supervisor per 6 children
for preschool
3. Age limits--3 to 5 year olds for story time
4. Program limits--3 years and up
There being no further business to discuss, Member Gayle moved
to adjourn the meeting. Member Bird seconded the motion,
which passed by the following vote:
Ayes: Ail members present voted aye
Noes: None
The meeting was adjourned at 10:00 p.m. by Vice Chairman George
Gillett.
ATTEST:
~ANDRI GEHRKE, C~EORGE ~ILLETT, VICE RMAN
ACTING SECRETARY
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