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Home My WebLink About08/19/82 Library Board MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY HELD ON AUGUST 19, 1982 A REGULAR SESSION of the Library Board of the City of The Colony, Texas was called to order at 7:45 p.m. with the following members present: Charles Hammons Place 3 Elaine Gayle Place 4 Fredda Holmes Place 5 and with George Gillett, Place 1, and Patricia Delgado, Place 2 arriving by 9:30 p.m.; however, a quorum was established. 1. UPDATE ON LIBRARY BUDGET FOR 1982-83 Librarian Ann Beckel presented an update on the Library budget. Another $600 had been taken from this budget. Librarian Beckel expressed concern about the City Council's reactions to the Library hours and addition of staff. Library Board members voiced questions about what they can do to help. Member Hammons volunteered to talk to the Council about these matters. Member Holmes suggested that each Board member get ten friends to call City Council members about good things at the Library. 2. MEETING WITH THE FRIENDS OF THE LIBRARY Lydia Gober, President of the Friends of the Library, introduced members of the Friends Executive Board and discussed various activities that the Friends have already done to alert Council members about Library activities. Librarian Ann Beckel discussed good points about the Library to be emphasized to Council members. 3. DISCUSSION OF THE ROLE OF LIBRARY BOARD MEMBERS Discussion revealed that the Library Board has two major functions: (1) talk to City Council about Library concerns and (2) determine Library policies. 4. DISCUSSION OF GOALS FOR LIBRARY FOR 1982-83 Librarian Beckel suggested that the Board brainstorm for any possible goals. The following list is the result: 1. Clarify role of Library Board with the City Council 2. Growth of Library; how to use resources 3. Add to student programs for well-rounded students 4. Continue to improve role of Friends of the Library 5. Seek outside resources 6. Increase utilization of facility 7. Publicity--PR on Library 8. Coordinate with PARD on programming 9. Inform, educate City Council on importance of Library 10. Toy library 11. Sewing center or pattern exchange 12. More volunteers and training and direction 13. Collection development 14. Record drive 15. More physical space 16. More shelving 17. Football "widows" night 18. Adult education--GED, drawing classes 19. STEP--Family Outreach Center 20. Work with school librarians 21. Regularly attend City Council meetings -1- Librarian Beckel then asked the Board to write down the first eight goals that they think should be accomplished in 1982- 83. According to a consensus of the Board members, these aer the eight goals: 1. PR on Library--publicity 2. Add student programs 3. Collection development 4. Toy library/pattern exchange 5. More volunteer training 6. Program extensions: record drive; football "widows" 7. Seek outside resources -- 8. Continue to improve role of Friends of the Library Member Holmes said that two of the suggestions are ongoing policies: (1) to attend City Council meetings and (2) to inform City Council members of Library activities. The Board then established the first three goals for 1982-83 and various objectives to complete them: Goal #l--Publicity, PR on Library Objectives: Article and picture in local newspapers Calendar of monthly activities (upcoming events) Flyers through schools Window decoration--exhibits, etc. "Talk circuit"--set presentation about Library (& slide show) PTA Posters in schools Goal #2--Seek Outside Resources (Money) Objectives: Lobby county Seek large company donations Goal #3--Collection Development Objectives: One set of encyclopedias Easy and juvenile books Science and math technical books for juveniles Post list of desperately wanted books for people to offer to buy "Book-of-the-Month" Club from various organizations Solicit title suggestions from professionals Questionnaire through PTA 4. WRITE JOB DESCRIPTION FOR CLERK This was tabled until the next regular meeting because of lack of information. 5. RECOMMENDATIONS FOR NEW BOARD MEMBER Librarian Beckel suggested Jeannie Edgerton as a new Board member. Member Gayle suggested Debbie Allen. Other sugges- tions included David Bird and Bill Metting. The Library Board as a unit recommends David Bird for the new Board member. 6. THANK-YOU COFFEE FOR RETIRING BOARD MEMBER Librarian Beckel presented a Certificate to Member Holmes for her year of service on the Library Board. Refreshments were served. -2- 7. COMMENTS OF LIBRARY HOURS Librarian Beckel stated that she had been given two guidelines by the City Manager and City Council regarding Library hours: (1) open two nights a week and (2) consistent opening time. She presented a sheet of various suggestions. The Board discussed the various proposals. Member Gillett moved that the Library Board adopt 30-hour proposal Number Three. Member Hammons seconded the motion which passed unanimously. Tuesday 10- 6 Wednesday 10- 6 Thursday 2- 8 Friday 10- 2 Saturday 10- 2 There being no further business to discuss, Member Delgado moved to adjourn the meeting. Member Gillett seconded the motion, which passed by the following vote: Ayes: Ail members present voted aye Noes: None The meeting was adjourned at 10:30 p.m. ~ARL~,s ~AMMONS, CHAIRMAN ATTEST: SANDRI GEHRKE, ACTING SECRETARY -3-