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HomeMy WebLinkAbout06/20/82 Library Board MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY HELD ON JUNE 20, 1982 A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order at 7:30 p.m. with the following members present Patricia Delgado Place 2 Charles Hammons Place 3 Elaine Gayle Place 4 Fredda Holmes Place 5 and with George Gillett, Place 1, absent; however, a quorum was established. 1. APPROVAL OF MINUTES Member Delgado moved to accept the minutes of the May 14, 1982, meeting as presented. Member Gayle seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None 2. REVIEW OF LIBRARY BUDGET Librarian Ann Beckel presented the Library Board with an initial draft of the proposed 1982-83 Library budget. Each account and line item was presented as to what the estimated cost would be per account. Mrs. Beckel stated that some of the proposed increased services include: Being open 40 hours per week, audio- visual materials for patrons' use, pony express to homebound, more time to approach systems and foundations for grants, book discussion and review groups, library assistants' program for youths ages 12-15 and increased programming for patrons of all ages. Member Delgado told of her conferences with the Mary Kay Cosmetics representatives and how the representative mentioned that we needed a larger budget if we were going to provide a decent library for the citizens. She further continued that the representative suggested several fund-raising activities that would be possible for the library to do to raise money. Member Delgado explained that the Library Board was not a fund- raising body, but would take donations. Mary Kay is sending the library two copies of her autobiography, but no cash donations. In other discussion of the budget, Mrs. Beckel explained that the greatest need was for additional personnel and money for current reference books, current titles and periodicals. Member Gayle questioned as to where the 16 mm movie projector had come from. Mrs. Beckel responded that it was on loan from Peters Colony Elementary School, and the library had the projector through August 13th. Member Delgado commented that the Ross Perots may still possibly get a 16 mm projector for the library. Member Holmes questioned as to whether anyone had contacted IBM or Xerox. Response was negative. Member Gayle stated that she knows someone at IBM and will contact them or find out who to contact and report back at the next meeting. 3. CONSIDERATION OF POLICY MANUAL CHANGES Chairman Hammons reviewed the discussion from the previous meeting concernsing age change on juvenile cards. He stated that the 14-16 year olds have no valid form of ID, and the question now was whether we wanted to change the requirements for this age -1- group. Assistant Librarian Sandy Gehrke stated that she would like to require them to get parent!s signature and Drivers License number on their application card. Member Holmes asked if they would not get either a Drivers License number or a parent's signature on their application card. Member Delgado commented that every application card should have a Drivers License number on it. Mayber Gayle moved that each application card should have a parent's or the patron's Drivers License number on it. Member Holmes seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None 4. REVIEW OF SUMMER READING PROGRAM Mrs. Beckel gave the Board an update on the summer reading pro- gram. There are 250 children registered for the Book Invaders and the Read-to-Me Club with the program closing August 6th and awards scheduled for August 13th. The program on August 13th will include a costume parade with each participant dressing up like one of their favorite space (or other) characters and having a costume parade around the shopping center. Discussion also involved day care centers coming to view the movies and coming during story time. Mrs. Beckel commented on the conjestion this was causing and would look into other alternatives and report back at the next Board meeting. 5. MISCELLANEOUS The monthly report for May was distributed and discussed along with the Council retreat and handout on standards for Texas Public Libraries. Lydia Gober, new President of the Friends, was introduced to the Board members. Mrs. Gober talked of the upcoming events the Friends are involved in: Tailgate sale at the Methodist Church, parade entry in the 4th of July and Coke booth at the 4th of July carnival. Mrs. Gober also stressed the importance of the Board and Friends working together to achieve mutually satisfying goals. She feels there is a need to set goals on a yearly basis. Ail Board members concurred with her feeling on this matter and agreed to be both helpful and cooperative in the near future. There being no further business to discuss, Member Delgado moved to adjourn the meeting. Member Gayle seconded the motion. The motion was passed by the following vote: Ayes: Ail members present voted aye Noes: None The meeting was adjourned at 9:00 p.m. CHARL~ HA~ONS, CH~AIRMAN BECKEL, BOARD SECRETARY -2-