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HomeMy WebLinkAbout05/14/82 Library Board MINUTES OF THE LIBRARY BOARD OF THE CITY OF THE COLONY HELD ON MAY 14, 1982 A REGULAR SESSION of the Library Board of the City of The Colony, Texas, was called to order at 7:45 p.m. with the following members present: Patricia Delgado Place 2 Charles Hammons Place 3 Fredda Holmes Place 5 George Gillett, Place 1, and Elaine Gayle, Place 4, were absent; however, a quorum was established. 1. APPROVAL OF MINUTES Member Holmes moved to accept the minutes of the April 15, 1982, meeting as presented. Member Delgado seconded the motion. The motion was passed by the following vote: Ayes: All members present voted aye Noes: None 2. REVIEW AND ADOPTION OF PROBLEM PATRON POLICY Discussion of the Fort Worth Problem Patron Policy Manual was undertaken with review of policies already discussed from previous meetings. Librarian Ann Beckel commented that some of the code numbers on the municipal laws applying to problem patrons needed to be changed to match the City ordinances already on the books. She felt that the library would be covered adequately by the previous adoption of the Fort Worth Problem Patron Policy manual as an interim document until such City codes were verified with the City Secretary. Member Delgado moved to table formal adoption of the manual until codes were verified. Seconded by Member Holmes, the motion carried by the following vote: Ayes: All members present voted aye Noes: None 3. REVIEW OF JOB DESCRIPTION, DIRECTOR OF VOLUNTEERS Mrs. Beckel reported that the Irving Public Library had given us some handouts on their volunteer program and the Board then took time to review their job descriptions and other information packets. Member Hammons then suggested that the Board and the librarians review the job description for the director of volunteers and delete some of the items on the job descrip- tion that were not applicable. Deleted items included changing the hours of service for the library, requirements for an MLS and public library experi- ence, and administration of budget. Revision of a new draft of the job description for the director of volunteers will be presented at the next Board meeting. Member Delgado moved to accept the document as amended. Member Holmes seconded the motion, which carried by the following vote: Ayes: All members present voted aye Noes: None 4. DISCUSSION OF AGE CHANGE ON JUVENILE CARDS Assistant Librarian Sandi Gehrke explained that most 14 or 15 year olds do not have any identification cards and she felt there was a need to change the age on their application cards to 16. Ghairman Hammons asked if there had been any problems with the present policy and Mrs. Beckel responded that she had not experienced any. Member Delgado suggested that each application have a Driver's License number on it which would eliminate the age requirement completely. Chairman Hammons suggested that age 17 or older would not need any parents or guardians signature, but would require a Driver's License number. Mrs. Beckel responded that since no problems with the present policy had arisen, the question could be tabled until next time, but there needs to be consistency with whatever is decided. Chairman Hammons agreed. Member Delgado moved to table the issue until the June meeting. Member Holmes seconded the motion, which carried by the following vote: Ayes: All members present voted aye Noes: None 5. BOOK DROP Mrs. Beckel reported that Davelyn Forrest is in charge of getting one from the MUD office. It is an old mailbox that had been used there for an after- hours bill depository. The library is in desperate need of a book drop as books are being left in the front of the door when the library is not open. Some money has also been left with the books. Hopefully, by the June Board meeting the book drop will be installed. 6. SUMMER READING, NEW HOURS Flyers were given out to all Board members explaining what was involved in the summer reading program. The theme this year is "Space Gapers" and is jointly sponsored by The Colony Public Library and the Texas State Library in Austin. Film Festivals are scheduled for every Tuesday and Wednesday through June and July along with pre-school story time every Tuesday and Friday morning throughout the entire summer. The only change in the hours would be to close Monday evening and tack those hours on to Friday so Fridays the library would be open from 10 a.m. to 2 p.m. Member Holmes asked if a lot of libraries were closed on Monday, and Mrs. Beckel responded that yes a great number of libraries were closed then, but the needs of the community were the deciding factor when the library should be open along with budget considerations. Member Delgado asked if more consistent times could be arranged, and Mrs. Beckel responded that until more than 20 hours were allocated from the budget, it would be extremely difficult unless the library were opened two days a week for 10 hours each or some similar schedule. Chairman Hammons then suggested that the hours be kept somewhat similar to their present times. Mrs. Beckel realizes the problems with the hours and is aware of the complaints from the public. Member holmes then suggested that the hours be changed as so indicated and Member Delgado agreed. 7. MISCELLANEOUS BUSINESS Other agenda items discussed were: The City Council retreat Saturday, May 22nd--All Board members were invited to attend, but Chairman Hammons would be the only one able to attend. Proposed budget for 1982-83 was presented. Discussion ensued about hiring of additional personnel. Mrs. Beckel is recommending that three part-time people be hired at 15 hours a week. Their responsibilities would be director of volunteers, director of programming, and clerk-typist. Also hired would be a part-time janitor, which would be shared with the Park and Recreation Department. Chairman Hammons explained that the Goals Committee had made recommendations for a library facility in their report to Council and that would be further discussed at the retreat Saturday. There being no further business to be discussed by the Board, Member Holmes moved that the meeting be adjourned. Seconded by Member Delgao, the motion carried by the following vote: Ayes: All members present voted aye Noes: None The meeting was adjourned at 9:00 p.m. ATTEST: "BECKEL; SECRETARY CHARLES I~I}~MMONS, C~AIRMAN