HomeMy WebLinkAbout02/18/82 Library Board MINUTES OF THE LIBRARY BOARD
OF THE CITY OF THE COLONY HELD ON
FEBRUARY 18, 19812
A REGULAR MEETING of the Library Board of the City of The Colony,
Texas, was called to order at 7:40 p.m. at The Colony Public Library
with the following members present:
George C. Gillett, Jr. Place 1
Patricia Delgado Place 2
Elaine Gayle,
Meeting Chairman Place 4
Fredda Holmes Place 5
and with Charles Hammons, Place 3, absent; however, a quorum was
established.
1. APPROVAL OF MINUTES
The following corrections were noted in the minutes of January 21, 1982.
There should be an addition to the library hours to show Monday night
from 6-8 p.m. Also the statement, "These hours are through February"
should be deleted from these minutes. Member Gillett moved to accept
the minutes of January 21 with the above-noted corrections. Seconded
by Member Holmes, the motion was approved by the following vote:
Ayes: All members present voted aye
Noes: None
2. CONSIDER ADOPTION OF POLICY MANUAL
Member Gillett recommended changing Part III, C to read as follows:
"Notification of fines will be sent out to patrons at the discretion of the
librarian." Discussion then followed as to the reason for including sentence
#3 under Part A under main heading III. Member Holmes mentioned
she felt parents should be responsible for their childrens' fines, damages
or any other delinquent actions. Member Delgado then explained that
this statement seemed to contradict the sense of responsibility the Board
wanted parents to assume for their children. Member Gayle stated that
she felt it would be difficult to enforce this policy. Librarian Ann Beckel
explained this statement was in the policy manual to guard against any
discriminatory charges that could be assessed against the library. After
further discussion on the pros and cons of including this statement in
the policy manual, Member Holmes moved that Sentence #3 under Part
A, Main Heading III be deleted from the policy manual. Seconded by
Member Delgado. Member Gillett then suggested that patrons pay 25¢
for any postcard notification of reserve book requests or Inter-Library
loan requests. All Board members concurred with this. Member Gillett
moved that patrons pay 25¢ per notification and that this be included
in the policy manual. Seconded by Member Gayle, the motion was passed
by the following vote:
Ayes: All members present voted aye
Noes: None
Since no other discussion ensued on changes or additions to the policy
manual, Member Gillett moved that the Library Board adopt the policy
manual as amended. Seconded by Member Delgado, the motion was passed
by the following vote:
Ayes: All members present voted aye
Noes: None
4. CONSIDER ADOPTION OF A BUILDING POLICY
Librarian Ann Beckel explained the problems the facility has had recently
with misuse of the building on one weekend when neither department
head was in attendance to supervise. Recommendations from the Board
included a statement of responsibility for the facility by whoever uses
it, charging a deposit for building use and assessing a fine if the privilege
is misused and filling out an application for use of the conference room.
Also recommended were keys to all the rooms and locks put on the workroom.
Member Gillett suggested we check on use policy for City Hall. He stated
since we are an annex of City Hall, would not their policy cover the
library's use also. Mrs. Beckel said this would be looked into along with
the meeting room policy for Texas Power and Light. A policy and form
would be drafted for the next meeting. Rick Herold and Ann Beckel
will meet to discuss these policies before the next Board meeting. Member
Gillett also asked a question as to whether or not the City Council would
have to approve the building use form. Mrs. Beckel said she would look
into this and report back to the Board at the next meeting.
3. DISCUSSION OF GRAND OPENING IN APRIL
Suggestions from the Board members were varied. Member
Gayle explained a fund-raiser held by a library she knew of which featured
singer Louise Mandrell. Member Holmes suggested having a soccer, baseball
or football player come to the opening or one of the Dallas Cowboys' cheerleaders.
Member Gillett mentioned the difficulty of getting one of these people to
come out. Member Delgado suggested that since this was a community
project, it should be kept as a community grand opening. The Board's
general feeling was to have a pep band play, a ribbon-cutting ceremony,
a short program and presentation by local city officials. The date for
the Grnd Opening is Saturday, April 24 at 1 p.m.
Member Gayle suggested that a problem patron policy be put on the agenda
for the next meeting. Mrs. Beckel said sample handouts on that specific
topic will be available at the next Board meeting.
As there was no further business to discuss, Member Gillett moved that
the meeting be adjourned. Member Delgado seconded the motion, which
passed by the following vote:
Ayes: All members present voted aye
Noes: None
The meeting was adjourned by Chairman Gayle at 9 p.m.
ELAINE GAYLE,
ATTEST:
ANIf~-BgCKEL, SECRETARY