Loading...
HomeMy WebLinkAbout01/21/82 Library Board MINUTES OF THE LIBRARY BOA1KD OF THE CITY 'DF THE COLONY T~AS tfELD ON JANUARY 21, 1982 A REGULAR MEETING of the Library Board of the City of The Colony, Texas, was called to order at 7:30 p.m. at The Colony Public Library with the following members present: George C. Gillett, Jr. Place i Patricia DelGado Place 2 Charles Hammons Meeting Cl'lairman Place 3 Elaine Gayle Place 4 Fredda Holmes Place 5 and with no members absent; thus, a quorum was established. 1. APPROVAL OF MINUTES Member Gillett moved that the mir~utes of the regular meeting of December 16, 1981, be approved as presented. Seconded by Member Holmes, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None 2. CONSIDERATION OF ADOPTION OF LIBRARY POLICIES Member Gayle brought up discussion of Item No. 6 in the Library Bill of ]~(ights Statement concerning meeting room policy. Tl~is is to be a separate policy, coordinated with the Park and Recreation Department. A rough draft of a meeting room policy will be presented at the next board meeting. Member Gayle also brought up an inconsistency in terminology in the manual. The Board's consensus was to use the term librarian throughout the manual, delete use of director, and use the term library board, deleting use of the term trustees. Member DelGado moved '~o accept the policies in the manual, as modified above. Seconded by Member Gillett, the motion was passed by the following vo]te: Ayes: All members present voted aye Noes: None Dan Savage, City Manager, then explained the use of County funds which the library will be receiving. Denton County will be giving the library $1,000. Discussion then ensued concerning how this would affect membership in the Noth Texas Library System. Since these monies would need to be applied for yearly, genera] consensus was to accept the monies now and decide later whether or not to reapply for County funding. Mr. Savage stated he would look into any restrictions placed upon the library by accepting County money. Member Gillett asked if we could specify the areas in Denton County the library would serve--specifically east of Lake Lewisvi]le. This will be looked into. There followed discussion of regulations affecting the public in the areas shown, as follows: A. Borrowing Cards--Member Gil]ett brought up discussion of age requirement for adult patron cards; and the handling of cards for patrons ages 14 through 18. After debating pros and cons of each age limit, the Board decded to set the age requirement for adult cards at age 14 with proper ID required. B. Lending Materials--Member Gay]e moved to set book fines at 10¢ a day. Seconded by Member De]Gado, the motion was passed by the follow- ing vote: Ayes: All members present voted aye Noes: None --]_-- C. City Ordinance--Discussion of establishing a city ordinance concerning willful detention, destruction or defacing of library materials by patrons. Ann Beckel, City Librarian, explained the private collection method of rescuing lost or overdue materials and costs involved to patron. This method would not be feasible for The Colony at the present time. Mr. Savage explained procedures for taking someone to small claims court for destruction, detention or defacement of city property. D. Inter-Library Loan--Discussion of costs to patron involving inter- library loan. Member DelGado mentioned that since this is a special source to the patron, any extra costs for the service should be charged to the patron. (These charges are itemized in the policy manual.) E. Miscellaneous--Other library policies under discussion included notification for reserved books, library hours, last-minute check-outs and building security. Member Hammons suggested post-card notification of reserved books to the patron with the patron bearing the postal charge. Ayes: All members present voted aye Noes: None Library hours are at an experimental point right now, explained Ann Beckel. They are Tuesday, 10 a.m. to 2 p.m.; Wednesday, 2-6 p.m.; Thursday, 4-8 p.m.; Friday, 9-11 a.m. and Saturday, 12 noon to 4 p.m. These hours are through February. Statistics will be kept on number of patrons in, volunteer time, items circulated and return rate during these hours. Fifteen minutes before closing, library service stops. This is to prevent any last-minute check-outs. The librarian on duty will be in charge of closing the building; this will be either Ann Beckel, Librarian or Sandri Gehrke, Assistant Librarian. Member Gillett then moved that the Board adopt all regulations affecting the public as discussed and amended by the Board. Seconded by Member DelGado, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Chairman Hammons then asked if there was any further discussion on any of the items to include in the policy manual. As no member had any further comments, Member Gillett moved that the meeting be adjourned. Seconded by Member Holmes, the motion was passed by the following vote: Ayes: All members present voted aye Noes: None Chairman Hammons adjourned the meeting at 9:30 p.m. CHARLES' ~ A M-MO N S"; - ~C I-~A I RM A N ANN BECKgL,-SECRETARY