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Home My WebLink About2025 0603CITY OF THE COLONY CITY COUNCIL AGENDA TUESDAY, JUNE 3, 2025 6:30 PM 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order 1.2 Invocation 1.3 Pledge of Allegiance to the United States Flag 1.4 Salute to the Texas Flag 1.5 Items of Community Interest 1.6 Receive presentation from Parks and Recreation regarding upcoming events and activities. (Hancock) 2.0 CITIZEN INPUT 3.0 WORK SESSION 3.1 Receive a presentation and report from the Charter Review Committee identifying possible charter revisions and provide input for any charter changes for the November 2025 general election ballot. (Shallenburger) 3.2 Council to provide direction to staff regarding future agenda items. (Council) 4.0 CONSENT AGENDA 4.1 Consider approving City Council Regular Session meeting minutes from May 20, 2025. (Stewart) 4.2 Consider approving Council expenditures for February and March 2025. (Council) TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas to be held at 6:30 PM o n TUESDAY, JUNE 3, 2025 at CITY HALL , at which time the following items will be addressed: This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. REGULAR SESSION OF THE CITY COUNCIL Agenda Meeting Date: 06/03/2025 1 4.3 Consider accepting Angel DeLory's resignation from the Board of Adjustment. (Council) 4.4 Consider accepting Christopher Benson's resignation from Keep The Colony Beautiful Board. (Council) 4.5 Consider approving a resolution authorizing the City Manager to execute a Construction Services Contract in the amount of $104,340.00 with Cam-Crete Contracting, Inc. for the Lebanon Road Rectangular Rapid Flashing Beacon (RRFB) & Crosswalks Project. (Hartline) 4.6 Consider approving a resolution authorizing the City Manager to execute an Emergency Construction Services Contract in the amount of $220,300.00 with Pennington Concrete & Utilities, LLC for the replacement of a collapsed storm drain pipe and inlet capacity upgrades near the Aquatic Park to prevent flooding on North Colony Boulevard. (Hartline) 4.7 Consider approving a resolution authorizing the City Manager to execute a Memorandum of Understanding between the City of Denton, Texas and the City of The Colony, Texas for the U.S. Department of Justice Edward Byrne Justice Assistance Grant (JAG) Program. (Foxall) 4.8 Consider approving an ordinance budget amendment to supplement the approved FY 2024-25 General Fund in the amount of $60,000.00 to establish a city-sponsored patrol rifle purchase program. (Foxall) 4.9 Consider approving an ordinance budget amendment to supplement the approved FY 2024-25 General Fund in the amount of $45,000.00 for increased medical expenses in PO 25-05136 for LiveWell Veterinary Hospital. (Cooper) 5.0 REGULAR AGENDA ITEMS 5.1 Discuss and consider approving an ordinance amending Chapter 8 Section 8-15, entitled "Homestead Exemption" by amending the current homestead exemption. (Miller) 5.2 Discuss and consider approving a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement for property assessments assessment and collection between Denton County, Texas and The City of The Colony. (Miller) 5.3 Discuss and consider approving a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement for Public Improvement District (PID) assessments assessment and collection between Denton County, Texas and the City of The Colony for the Grandscape PID. (Miller) 6.0 EXECUTIVE SESSION 6.1 A . Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 6.2 B . Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the evaluation, reassignment, duties, discipline, or dismissal of the City Manager. REGULAR SESSION OF THE CITY COUNCIL Agenda Meeting Date: 06/03/2025 2 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). 7.2 B . Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline, or dismissal of the City Manager. _________________________________________ Tina Stewart, TRMC, CMC, City Secretary EXECUTIVE SESSION NOTICE Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 arising out of the attorney's ethical duty to advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 29th day of May, 2025. REGULAR SESSION OF THE CITY COUNCIL Agenda Meeting Date: 06/03/2025 3 Agenda Item No: 1.5 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Miscellaneous Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Items of Community Interest Background: 4 Agenda Item No: 1.6 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Receive presentation from Parks and Recreation regarding upcoming events and activities. (Hancock) Background: 5 Agenda Item No: 3.1 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Discussion Agenda Section: work session Suggested Action: Receive a presentation and report from the Charter Review Committee identifying possible charter revisions and provide input for any charter changes for the November 2025 general election ballot. (Shallenburger) Background: Attachments: The Colony - Ord - Election - home rule charter amendments - 2025 - jlm draft.pdf 6 CITY OF THE COLONY, TEXAS ORDINANCE NO. ______ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2025, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF THE CITY OF THE COLONY, TEXAS, SEVEN (7) PROPOSED HOME-RULE CHARTER AMENDMENTS; DESIGNATING THE PLACE AND MANNER OF HOLDING SAID ELECTION; DESIGNATING THE EARLY VOTING POLLING PLACE; PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. WHEREAS, Section 41.001 of the Texas Election Code, as amended (hereinafter referred to as the “Code”) establishes Tuesday, November 4, 2025, as a “uniform election date” for the purposes of conducting an election; and WHEREAS, the City Council of the City of The Colony, Texas, has on its own motion, determined to submit to the qualified voters of said City of The Colony for their adoption or rejection thereof certain proposed amendments to the existing Home-Rule Charter of the City of The Colony, Texas, pursuant to Section 9.004(a) of the Texas Local Government Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. Findings. That the facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct legislative findings and are adopted as part of this Ordinance for all purposes. Section 2. Election Order; Election Date; Purpose of Election. That a special election of the City of The Colony, shall be held on the 4th day of November, 2025, between the hours of seven o’clock a.m. (7:00 a.m.) and seven o’clock p.m. (7:00 p.m.), at The Colony City Hall, located at 6800 Main Street, in the City of The Colony, Texas, for the following purposes: (1) to consider seven (7) ballot propositions to amend the City’s home-rule charter. Section 3. Proposed Charter Amendments. That at the Election the following amendments to the City Charter shall be submitted to the resident, qualified voters of the City of The Colony, Texas: 7 2 PROPOSITION NO. 1 Shall the City Charter be amended throughout to (A) correct non-substantive errors such as misspellings, punctuation, grammar and sentence structure; (B) provide non-substantive clarifications and include better descriptive language of the matters addressed in the Charter; (C) conform notice, publication, election requirements, and legal requirements to state law; (D) revise references to repealed or obsolete provisions of state law; and (E) reformat and reorganize the Charter? PROPOSITION NO. 2 Shall Section 1.14 of the City Charter be amended to read as follows: “Sec. 1.14. Sanitary sewer systems. The city shall have the power to provide for and/or own a sanitary sewer system and to require property owners to connect their premises with such sewer system; and to provide penalties for failing to make sanitary sewer connections; and shall further have the right to prescribe charges, rules, regulations, rates, and restrictions with reference to the use, consumption, waste, payment, cutoff, turn-on, connections and management of such system, and to prescribe penalties for violation of such rules and regulations.” PROPOSITION NO. 3 Shall Section 2.08 of the City Charter be amended to read as follows: “Sec. 2.08. City council compensation. The mayor shall receive compensation of $350.00 per month. Council members shall receive compensation of $250.00 per month. Any actual and necessary expense incurred while in the discharge of the duties of the office shall be paid upon an itemized statement of such expense being rendered, and approved by the city council at a regular meeting.” PROPOSITION NO. 4 Shall Section 2.11(a) of the City Charter be amended to read as follows: “Sec. 2.11. City council meetings. (a) Regular meetings: The city council shall have as many regular meetings as it shall deem necessary, provided, it shall have at least twelve (12) meetings each year to be held within the city limits of the City of The Colony.” PROPOSITION NO. 5 Shall Section 4.01 of the City Charter be amended to read as follows: “Sec. 4.01. Appointment and qualifications. 8 3 The city council, by majority vote, shall appoint a city manager who shall be chief administrative and executive officer of the city and shall be responsible to the city council for the administration of the affairs of the city. He shall be chosen by the city council solely on the basis of his executive and administrative training, experience and ability and need not, when appointed, be a resident of the city, except during his tenure of office, he shall be a resident. No member of the city council shall, during the time for which he is elected and for two (2) years thereafter, be appointed city manager. The city manager may be bonded at city expense in an amount of not less than one hundred thousand dollars ($100,000.00).” PROPOSITION NO. 6 Shall Section 4.06 of the City Charter be amended to read as follows: “Sec. 4.06. Residency requirement. The city manager as may be prescribed by ordinance, shall be required to live within the city limits of The Colony. All persons hired for such positions shall be allowed one (1) year to comply with this provision. The city council may waive the residency requirement.” PROPOSITION NO. 7 Shall Section 12.02 of the City Charter be amended to read as follows: “Sec. 12.02. Official bond for city employees. The city council may require bonds of all municipal officers and employees who receive or disburse any funds of the city. The amount of such bonds shall be determined by the city council and the cost thereof shall be paid by the city.” Section 5. Voting System, Ballot Proposition. Voting on the date of the election, and early voting therefore, shall be by the use of a lawfully approved voting system. The preparation of the voting equipment to be used in connection with such voting system and the official ballots for the election shall conform to the Texas Election Code, as amended, so as to permit the electors of the City of The Colony to vote “Yes” or “No” on the seven (7) home-rule charter ballot propositions. Said ballots shall have printed therein such provisions, markings, and language as may be required by law and the Proposition shall be set forth on said ballots in substantially the following form and language: 9 4 SPECIAL ELECTION City of The Colony, Texas Tuesday, November 4, 2025 OFFICIAL BALLOT Charter Amendment Propositions That at the Election the following amendments to the City Charter shall be submitted to the resident, qualified voters of the City of The Colony, Texas: PROPOSITION NO. 1 YES NO Shall the City Charter be amended throughout to (A) correct non-substantive errors such as misspellings, punctuation, grammar and sentence structure; (B) provide non-substantive clarifications and include better descriptive language of the matters addressed in the Charter; (C) conform notice, publication, election requirements, and legal requirements to state law; (D) revise references to repealed or obsolete provisions of state law; and (E) reformat and reorganize the Charter? PROPOSITION NO. 2 YES NO Shall Section 1.14 of the City Charter, entitled “Sanitary Sewer systems” be amended to provide that the city may prescribe charges, rules, regulations, rates, and restrictions for the city’s sanitary sewer system? PROPOSITION NO. 3 YES NO Shall Section 2.08 of the City Charter, entitled “City council compensation” be amended and change the Mayor’s compensation from $100 per month to $350.00 per month and City Council members’ compensation from $100 per month to $250 per month? PROPOSITION NO. 4 YES NO 10 5 Shall Section 2.11(a) of the City Charter, entitled “City Council meetings” be amended to change the requirement that City Council shall hold at least one (1) meeting a month to a requirement to hold a minimum of twelve (12) meetings per year? PROPOSITION NO. 5 YES NO Shall Section 4.01 of the City Charter, entitled “Appointment and qualifications,” be amended to modify that the city manager may be bonded at city expense in an amount of not less than $100,000.00 from the current requirement of $10,000.00? PROPOSITION NO. 6 YES NO Shall Section 4.06 of the City Charter, entitled “Residency requirement” be amended by removing the city secretary from the city residency requirement? PROPOSITION NO. 7 YES NO Shall Section 12.02 of the City Charter, entitled “Official bond for city employees” be amended to change to a permissive requirement that the City Council may require bonds of all municipal officers and employees who receive or disburse any funds of the city? Section 6. Election Precincts; Polling Place. That the City of The Colony does hereby designate one (1) Election Day polling location for the voters of the City of The Colony. The Election Day polling place is hereby designated to be located at the following: Polling Place The Colony City Hall 6800 Main Street The Colony, Texas 75056 Section 7. Appointment of a Presiding Election Judge, and Alternate Presiding Election Judge; Notice of Appointment. 11 6 The City Council shall, in accordance with the Texas Election Code, appoint a Presiding Judge and Alternate Presiding Judge for each polling place consistent with state law. The City Secretary shall in accordance with Section 32.009 of the Texas Election Code, deliver to the Presiding Judge and Alternate Presiding Judge notice of their appointment not later than the 20th day after the date the appointment is made. Section 8. Early Voting; Early Voting Polling Place. That early voting shall commence in the Office of the City Secretary on October 20, 2025, and shall close on October 31, 2025. During the lawful early voting by personal appearance period (October 20, 2025, through October 31, 2025), the City Secretary shall keep such place for early voting open for early voting from 8:00 a.m. until 5:00 p.m., on each day during normal working hours of the City, except Saturdays, Sundays, official City holidays and official state holidays; and from 7:00 a.m. until 7:00 p.m. for two (2) weekdays – , 2025 and , 2025. The early voting by personal appearance schedule is as follows: October 8:00 a.m. to 5:00 p.m. October 7:00 a.m. to 7:00 p.m. October 8:00 a.m. to 5:00 p.m. October 8:00 a.m. to 5:00 p.m. October 31st 7:00 a.m. to 7:00 p.m. Section 9. Election Compliance. This election shall be held in accordance with, and shall be governed by, the election laws of the State of Texas. In all City elections, the Mayor, City Secretary, or City Council shall perform each act as is required to be performed, in connection with the holding and consummation of such election, and to give effect to the intent of this Ordinance. Section 10. Voting Qualification; Voting Materials. That all registered, qualified voters of the City shall be permitted to vote at the election. In addition, the election materials enumerated in the Texas Election Code, as amended, shall be printed in English and Spanish for use at the polling places and for early voting for the Election. Section 11. Notices. That the City Secretary is hereby ordered and directed to give notice of the election by: (a) Publishing the notice of the election at least once, not more than thirty (30) days nor less than ten (10) days before the election in the official newspaper of the City, or between October 5, 2025 and October 25, 2025; (b) Filing with the City Secretary, a copy of the notice of the election; (c) Posting a copy of the notice on the bulletin board used for posting notices of the 12 7 meetings of the City Council at least twenty-one (21) days before the election, by October 14, 2025; and (d) Delivering notice of the election to the Denton County clerk not later than the 60th day before election day, or September 5, 2025. The City Secretary shall file with the City Secretary a copy of the Publisher’s Affidavit, which complies with the Texas Election Code, as amended, that the notice was published, with the name of the newspaper and the dates of publication. Section 12. Severability Clause. If any word, section, article, phrase, paragraph, sentence, clause, or portion of this Ordinance or application thereto to any person or circumstance is held to be invalid or unconstitutional by a court of competent jurisdiction, such holding shall not affect the validity of the remaining portion of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity which remaining portions shall remain in full force and effect. Section 13. Effective Date. This Ordinance shall take effect immediately upon its adoption and publication in accordance with and as provided by law and the City Charter. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS day of , 2025. Richard Boyer, Mayor ATTEST: Tina Stewart, City Secretary APPROVED AS TO FORM: Jeff Moore, City Attorney 13 Agenda Item No: 3.2 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: work session Suggested Action: Council to provide direction to staff regarding future agenda items. (Council) Background: 14 Agenda Item No: 4.1 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Minutes Agenda Section: consent agenda Suggested Action: Consider approving City Council Regular Session meeting minutes from May 20, 2025. (Stewart) Background: Attachments: May 20, 2025 Minutes- DRAFT.docx 15 1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items. MINUTES OF THE CITY COUNCIL REGULAR SESSION HELD ON MAY 20, 2025 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 20th day of May, 2025, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Richard Boyer, Mayor Judy Ensweiler, Mayor Pro Tem Robyn Holtz, Councilmember Brian Wade, Councilmember Dan Rainey, Councilmember Perry Schrag, Councilmember Joel Marks, Deputy Mayor Pro Tem Present Present Present Absent (Business) Present Present Absent (Business) And with 5 councilmembers present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order Mayor Boyer called the meeting to order at 6:30 p.m. 1.2 Invocation Rev. Taylor Smith delivered the invocation. 1.3 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.4 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.5 Proclamation acknowledging the month of May as Mental Health Awareness Month. Mayor acknowledged the proclamation. 1.6 Proclamation acknowledging National Bike Month Mayor acknowledged the proclamation. On behalf of the Parks and Recreation Department, Calvin Lehmann and Shawnee Trail Cycling Club, Dustin Palmer, Chairman accepted the proclamation. 1.7 Items of Community Interest 16 City Council – Regular Meeting Agenda May 20, 2025 Page| 2 1.7.1 Receive presentation from the Library regarding upcoming events and activities. Library Director, Megan Charters, provided upcoming events and activities to the Council. 2.0 CITIZEN INPUT None 3.0 WORK SESSION 3.1 Council to provide direction to staff regarding future agenda items. None 4.0 CONSENT AGENDA Motion to approve all items from the Consent Agenda with the exception of Agenda Item 4.4 for separate consideration - Ensweiler; second by Holtz, motion carried with all ayes. 4.1 Consider approving City Council Regular Session meeting minutes from May 6, 2025. 4.2 Consider approving a resolution authorizing the City Manager to apply for the Motor Vehicle Crime Prevention Authority grant through the Texas Department of Motor Vehicles in the amount of $150,000.00. RESOLUTION NO. 2025-051 4.3 Consider approving a resolution authorizing the City Manager to issue a purchase order to SSC Signs and Lighting in the amount of $87,963.20 for the repair of damaged monument signs in Grandscape to be funded by the Grandscape PID Fund. RESOLUTION NO. 2025-052 4.4 Consider approving a resolution authorizing the City Manager to execute a BuyBoard Contract with CourTex Construction Inc. for four Pickleball Courts in an amount not to exceed $235,000.00 to be funded by the Community Development Corporation. Park Development Manager, Calvin Lehmann, provided an overview of the item. Council provided discussion on the item. Motion to approve - Shrag; second by Ensweiler, motion carried with all ayes 17 City Council – Regular Meeting Agenda May 20, 2025 Page| 3 RESOLUTION NO. 2025-053 4.5 Consider approving a resolution for a budget adjustment in the amount of $29,150.10 for an insurance payment received from TML for repairs to the fishing pier at Stewart Creek Park, currently being paid from the Lake Parks Fund. RESOLUTION NO. 2025-054 5.0 REGULAR AGENDA ITEMS 5.1 Consider approval of a resolution authorizing the City Manager to execute a Construction Services Contract in the amount of $1,093,244.00 with Capko Concrete Structure, LLC. for the Arbor Glen Road Concrete Pavement Repair Project. Engineering Director, Ron Hartline provided an overview on the item. Council provided discussion on the item. Assistant City Manager, Tim Miller added trees will be removed during construction repair. Notices will be mailed to residents concerning upcoming construction. Motion to approve- Holtz; second by Shrag, motion carried with all ayes. RESOLUTION NO. 2025-055 5.2 Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member of the Board of Managers for the Denco Area 9-1-1 District. Mayor Boyer provided an overview on the item. Council provided discussion on the item. Motion to nominate John Smith. - Ensweiler; second by Rainey, motion carried with all ayes. RESOLUTION NO. 2025-056 18 City Council – Regular Meeting Agenda May 20, 2025 Page| 4 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). No action ADJOURNMENT With there being no further business to discuss, the meeting adjourned at 7:09 p.m. APPROVED: __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: _____________________________________ Tina Stewart, TRMC, CMC, City Secretary 19 Agenda Item No: 4.2 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Expenditures Agenda Section: consent agenda Suggested Action: Consider approving Council expenditures for February and March 2025. (Council) Background: Attachments: Council Expenditures February and March.pdf 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Agenda Item No: 4.3 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: consent agenda Suggested Action: Consider accepting Angel DeLory's resignation from the Board of Adjustment. (Council) Background: 47 Agenda Item No: 4.4 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: consent agenda Suggested Action: Consider accepting Christopher Benson's resignation from Keep The Colony Beautiful Board. (Council) Background: 48 Agenda Item No: 4.5 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: Engineering Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to execute a Construction Services Contract in the amount of $104,340.00 with Cam-Crete Contracting, Inc. for the Lebanon Road Rectangular Rapid Flashing Beacon (RRFB) & Crosswalks Project. (Hartline) Background: Background: City Council approved funding for the Lebanon Road Rapid Rectangular Flashing Beacon (RRFB) & Crosswalks Project in the 2024-2025 CIP budget. Rectangular Rapid Flashing Beacons (RRFBs) are known to increase the visibility of pedestrians and improve driver awareness of their presence at a crosswalk, reducing the risk of accidents. This project consists of installing RRFB systems and crosswalks across Lebanon Road at the intersections of Prescott and Waverly Lane. A standard crosswalk will also be installed across Lebanon Road at Bridge lane. These three locations were selected because of high pedestrian traffic, visibility and safety concerns. Installing RRFBs can help mitigate the risk of accidents, encourage compliance with crosswalk laws and create a safer environment for all road users. The work to be performed with this project will include concrete paving for new ADA ramps, sidewalk connections, RRFB bases and median modifications; pavement markings for crosswalks at three locations and installing RRFB equipment and poles on both sides of Lebanon Road and the center median. Protected pedestrian refuges will also be provided within the medians of the roadway. This project was designed by Shield Engineering Group, PLLC and advertised for competitive bidding. Bids were opened on May 6, 2025 at the City of The Colony and Cam-Crete Contracting, Inc. was the lowest responsive bidder at $104,340.00. Shield Engineering Groupâ€™s Design Engineer checked references, received positive feedback from references and recommends approval with Cam- Crete Contracting, Inc. Please refer to the attached Engineering Recommendation Letter for further details. City staff recommends awarding the construction contract to Cam-Crete Contracting, Inc. Pending approval, construction is expected to begin in July 2025 with completion estimated by October 2025. Attachments: Location Map Overview Plan for each intersection Certified Bid Tab Engienering Recommendation Letter Rapid Flashing Beacon Information Sheet Financial Summary Res. 2025-xxx Cam-Crete Contracting Inc.doc 49 50 51 Lebanon Rd & Prescott Crosswalk Improvements Legend Detectable Warning Surface 24" White Pavement Markings Proposed 5' Wide Sidewalk Proposed RRFB witch Switch Exist Tree DOWEL IN TO EXIST GREEN CONCRETE EDGE INSTALL 5' WIDE TYPE 7 DIRECTIONAL RAMP W/6" CURB WALLS SAWCUT & REMOVE 6' EXIST CURB & GUTTER INSTALL 24" WHITE STOP LINE SAWCUT & REMOVE 6' EXIST CURB & GUTTER INSTALL 5' WIDE TYPE 21 COMBINATION ISLAND RAMP W/6" CURB WALLS SAWCUT & REMOVE 6' EXIST CURB & GUTTER INSTALL 5' WIDE TYPE 1 PERPENDICULAR CURB RAMP W/6" CURB WALLS SAWCUT & REMOVE 6' EXIST CURB & GUTTERLebanon RdPres c o t t INSTALL 6' LONG, 24" WHITE CROSSWALK LINES INSTALL 24" WHITE STOP LINE DOWEL IN TO EXIST CONCRETE SIDEWALK DOWEL IN TO EXIST CONCRETE SIDEWALK21" Storm16" SS20" WaterExist Water Line Exist Sanitary Sewer Line Exist Storm Line Construction Notes: 1. All utilities shown are at their approximate location, and were not surveyed in the field. Contractor to verify location and depth of all public utilities prior to the start of construction. If there are any conflicts, please notify the engineer immediately. Should any irrigation repair be required during the construction of the project, it must be performed by a licensed Landscape Irrigator (LI). 2. Contractor to protect all trees, fences, sidewalks, light poles and structures unless otherwise noted. Ensure tree protection is in place prior to start of construction. 3. Contractor will be responsible for repairing any damages to the green exposed aggregate concrete edge along the existing sidewalks. Any cost and materials required for such will be considered subsidiary. 4. Curb & Gutter Removal: Saw-cut, remove, load, haul and properly dispose of concrete curb and gutter outside of City limits as indicated in the exhibit. 5. All sidewalks and ramps shall adhere to TAS standards and to the Pavement Standard Details provided on sheets 6 through 8. 6. Refer to detail sheet 6 for sidewalk and ADA ramp construction and reinforcement requirements. 7. All sidewalks and ramps are to be 5' wide. 8. All sidewalks shall limit cross slope to a maximum of 2% and longitudinal slope to 5%. 9. Contractor to grade sidewalks within the medians to break in the middle, and drain to either side of the road. 10. Contractor to ensure vertical clearance is 8' above all proposed sidewalks and crosswalks. Contractor to prune all trees and remove all obstructions necessary to achieve the vertical clearance. 11. Striping shown on this sheet is for reference. Please refer to the Pavement Marking Standard Details provided on sheet 9 for appropriate spacing and requirements. 12. Contractor to return all parkways to same or better condition than before the start of construction. 13. All improvements shown are not to scale. Contractor to verify limits with the proposed improvements before commencing construction. 14. Contractor shall be responsible for laying out the sidewalk and ramps in the field for approval by the City of The Colony prior to placing any concrete. INSTALL 6' LONG, 24" WHITE CROSSWALK LINES SEE PRESCOTT GRADING PLAN FOR DESIGN DETAILS INSTALL DETECTABLE WARNING SURFACE (TYP.) INSTALL RRFB FOUNDATION (TYP.) INSTALL 5' SIDEWALK AS PER CITY DETAIL 2 OF 11 PROTECT EXISTING RAMPS 52 Lebanon Rd & Waverly Crosswalk Improvements DOWEL IN TO EXIST CONCRETE SIDEWALK DOWEL IN TO EXIST CONCRETE SIDEWALK SAWCUT & REMOVE 6' EXIST CURB & GUTTER SAWCUT & REMOVE 6' EXIST CURB & GUTTER SAWCUT & REMOVE 5' EXIST CURB & GUTTER INSTALL 24" WHITE STOP LINE INSTALL 5' WIDE TYPE 7 PERPENDICULAR CURB RAMP W/6" CURB WALLS INSTALL 5' WIDE TYPE 7 PERPENDICULAR CURB RAMP W/6" CURB WALLS P.I. P.I. SAWCUT & REMOVE 6' EXIST CURB & GUTTER Lebanon RdWaverlyINSTALL 5' WIDE TYPE 21 COMBINATION ISLAND RAMP W/6" CURB WALLS CONTRACTOR TO REMOVE SHRUBS WITHIN SIDEWALK LIMITS 21" Storm 1 8 " S t o rm 18" S to rm 18" S to rm20" Water8" WaterLegend Detectable Warning Surface 24" White Pavement Markings Proposed 5' Wide Sidewalk Proposed RRFB with Switch Exist Tree Exist Water Line Exist Sanitary Sewer Line Exist Storm Line Construction Notes: 1. All utilities shown are at their approximate location, and were not surveyed in the field. Contractor to verify location and depth of all public utilities prior to the start of construction. If there are any conflicts, please notify the engineer immediately. Should any irrigation repair be required during the construction of the project, it must be performed by a licensed Landscape Irrigator (LI). 2. Contractor to protect all trees, fences, sidewalks, light poles and structures unless otherwise noted. Ensure tree protection is in place prior to start of construction. 3. Contractor will be responsible for repairing any damages to the green exposed aggregate concrete edge along the existing sidewalks. Any cost and materials required for such will be considered subsidiary. 4. Curb & Gutter Removal: Saw-cut, remove, load, haul and properly dispose of concrete curb and gutter outside of City limits as indicated in the exhibit. 5. All sidewalks and ramps shall adhere to TAS standards and to the Pavement Standard Details provided on sheets 6 through 8. 6. Refer to detail sheet 6 for sidewalk and ADA ramp construction and reinforcement requirements. 7. All sidewalks and ramps are to be 5' wide. 8. All sidewalks shall limit cross slope to a maximum of 2% and longitudinal slope to 5%. 9. Contractor to grade sidewalks within the medians to break in the middle, and drain to either side of the road. 10. Contractor to ensure vertical clearance is 8' above all proposed sidewalks and crosswalks. Contractor to prune all trees and remove all obstructions necessary to achieve the vertical clearance. 11. Striping shown on this sheet is for reference. Please refer to the Pavement Marking Standard Details provided on sheet 9 for appropriate spacing and requirements. 12. Contractor to return all parkways to same or better condition than before the start of construction. 13. All improvements shown are not to scale. Contractor to verify limits with the proposed improvements before commencing construction. 14. Contractor shall be responsible for laying out the sidewalk and ramps in the field for approval by the City of The Colony prior to placing any concrete. INSTALL 6' LONG, 24" WHITE CROSSWALK LINES PROTECT STREET LIGHT DURING CONSTRUCTION INSTALL DETECTABLE WARNING SURFACE (TYP.) INSTALL RRFB FOUNDATION (TYP.) 3 OF 11WaverlyPROTECT EXISTING RAMP 53 6" Water Lebanon Rd & Bridge Ln Crosswalk Improvements SAWCUT & REMOVE 6' EXIST CURB & GUTTER SAWCUT & REMOVE 6' EXIST CURB & GUTTER INSTALL 5' WIDE TYPE 7 DIRECTIONAL RAMP W/6" CURB WALLS DOWEL IN TO EXIST CONCRETE SIDEWALK P.I. P.I. SAWCUT & REMOVE 6' EXIST CURB & GUTTER 24" WHITE STOP LINE INSTALL 5' WIDE TYPE 1 DIRECTIONAL RAMP W/6" CURB WALLS Legend Detectable Warning Surface 24" White Pavement Markings Proposed 5' Wide Sidewalk Proposed Primitive Trail Lebanon RdBr i d g e L n 24" WHITE STOP LINE INSTALL 5' WIDE TYPE 21 COMBINATION ISLAND RAMP W/6" CURB WALLS 18" S to rm15" SS16" Water 8" W a t e r 6 " W a t e r Exist Water Line Exist Sanitary Sewer Line Exist Storm Line Construction Notes: 1. All utilities shown are at their approximate location, and were not surveyed in the field. Contractor to verify location and depth of all public utilities prior to the start of construction. If there are any conflicts, please notify the engineer immediately. Should any irrigation repair be required during the construction of the project, it must be performed by a licensed Landscape Irrigator (LI). 2. Contractor to protect all trees, fences, sidewalks, light poles and structures unless otherwise noted. Ensure tree protection is in place prior to start of construction. 3. Curb & Gutter Removal: Saw-cut, remove, load, haul and properly dispose of concrete curb and gutter outside of City limits as indicated in the exhibit. 4. All sidewalks and ramps shall adhere to TAS standards and to the Pavement Standard Details provided on sheets 6 through 8. 5. Refer to detail sheet 6 for sidewalk and ADA ramp construction and reinforcement requirements. 6. All sidewalks and ramps are to be 5' wide. 7. All sidewalks shall limit cross slope to a maximum of 2% and longitudinal slope to 5%. 8. Contractor to grade sidewalks within the medians to break in the middle, and drain to either side of the road. 9. Contractor to ensure vertical clearance is 8' above all proposed sidewalks and crosswalks. Contractor to prune all trees and remove all obstructions necessary to achieve the vertical clearance. 10. Striping shown on this sheet is for reference. Please refer to the Pavement Marking Standard Details provided on sheet 9 for appropriate spacing and requirements. 11. Contractor to return all parkways to same or better condition than before the start of construction. 12. All improvements shown are not to scale. Contractor to verify limits with the proposed improvements before commencing construction. 13. Contractor shall be responsible for laying out the sidewalk and ramps in the field for approval by the City of The Colony prior to placing any concrete. INSTALL 6' LONG, 24" WHITE CROSSWALK LINES INSTALL 6' LONG, 24" WHITE CROSSWALK LINES SAWCUT & REMOVE 6' EXIST CURB & GUTTER INSTALL DETECTABLE WARNING SURFACE (TYP.) 4 OF 11 Metal Landscaping Edge INSTALL METAL LANDSCAPING EDGE INSTALLL DECOMPOSED GRANITE PRIMITIVE TRAIL (MATCH EXIST) CONNECT TO EXIST PRIMITIVE TRAIL END 5' CONC SIDEWALK, BEGIN 5' PRIMITIVE TRAIL INSTALL TYPE B CONCRETE HEADER INSTALL TYPE B CONCRETE HEADER Concrete Header PROTECT EXISTING RAMP 54 Bid Opening: May 6, 2025 VENDOR TOTAL AMOUNT OF BID Cam-Crete Contracting Inc.104,340.00$ DATE:May 8, 2025 SEG Engineer's Signature: SEG Engineer's Print Name: Max Aransen RFB 69-24-19 LEBANON ROAD RRFB's & CROSSWALK IMPROVEMENTS BID TABULATION for CITY OF THE COLONY 55 SHIELD ENGINEERGING GROUP, PLLC Consulting Engineers Advertisement Date: 4/11/2025 & 4/18/2025 Bid Opening Date: 05/06/2025 Description Unit of Measure Bid Quantity Unit Price Bid Value 1 Traffic Control LS 1 $3,500.00 $3,500.00 2 Remove 6" Conc Curb & Gutter LF 72 $20.00 $1,440.00 3 4" Conc Sidewalk SY 70 $165.00 $11,550.00 4 Curb Ramps (TAS Compliant)EA 9 $3,500.00 $31,500.00 5 Install TxDOT Type 24-A Foundation EA 6 $2,800.00 $16,800.00 6 Refl Pav Mrk Type I (W) 24"LF 422 $25.00 $10,550.00 7 Sidewalk Retaining Wall SF 65 $150.00 $9,750.00 8 Grading / Earthwork LS 1 $4,000.00 $4,000.00 9 Remove & Dispose Shrubs, Tree Pruning LS 1 $2,500.00 $2,500.00 10 Decomposed Granite Trail CY 6 $1,000.00 $6,000.00 11 Tree Protection EA 3 $350.00 $1,050.00 12 Metal Landscaping Edge LF 110 $30.00 $3,300.00 13 Concrete Header EA 2 $1,200.00 $2,400.00 $104,340.00 Cam-Crete Contracting Inc. Lebanon Rd RRFB's & Crosswalk Improvements Bid Tabulation UNIT 1 : GENERAL ITEMS TOTAL 56 Shield Engineering Group, PLLC 1600 West 7th Street, Suite 400, Fort Worth, TX 76102 | 817.810.0696 info@shield-engineering.com | www.shield-engineering.com TBPELS | Engineering #F-11039 | Surveying #10193890 May 22, 2025 Mr. Ron Hartline, P.E. Director of Engineering City of The Colony 6301 Main St. The Colony, TX 75056 Lebanon Rd RRFB’s & Crosswalk Improvements Recommendation Letter Bid #RFB 69-25-02 Dear Mr. Hartline: The bid opening of the Lebanon Rd. RRFB’s & Crosswalk Improvements held at the City Hall at 6800 Main St., The Colony, Texas 75056-1133 on Tuesday May 6th, 2025. Two bids were received, but only one was complete and accepted as a formal bid. The apparent low bidder is Cam-Crete Contracting, Inc at a base bid of $104,340.00 After analysis of the full project, Shield Engineering recommends using the low bidder for the construction of the base bid. Cam-Crete Contracting, Inc has a large amount of experience with concrete pavement & repair and is known to be a reputable company. The City of Richardson and the City of Rowlett both gave positive responses in regard to previous and ongoing work with Cam-Crete Contracting, Inc. Please let us know if you have any further questions. Sincerely, Max Aransen Max Aransen, P.E. Shield Engineering Group, PLLC 57 3758 FINANCIAL SUMMARY: Are budgeted funds available: Yes Amount budgeted/available: $3,617,636.00 (Engineering/Construction for Lebanon Rd.) Fund(s) (Name and number): 896-669-6670-2353 Cost of recommended contract award: $104,340.00 Total estimated project cost: $ 38,875.00 Engineering Already authorized  Yes No $104,340.00 Construction Already authorized Yes  No $143,215.00 Total estimated costs 59 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 – ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION SERVICES CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND CAM-CRETE CONTRACTING, INC. FOR THE LEBANON ROAD RECTANGULAR RAPID FLASHING BEACON (RRFB) AND CROSSWALKS PROJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City and Consultant have entered into an Construction Services Contract for the Lebanon Road Rectangular Rapid Flashing Beacon (RRFB) and Crosswalks project; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with Cam-Crete Contracting, Inc.; and WHEREAS, with this Contract the City of The Colony is agreeing to the services not to exceed the amount of $104,340.00 for such work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. The Construction Services Contract, having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the City of The Colony, Texas. Section 3. This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 3rd DAY OF JUNE, 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________ Tina Stewart, TRMC, CMC, City Secretary 60 APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 61 Agenda Item No: 4.6 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: Engineering Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to execute an Emergency Construction Services Contract in the amount of $220,300.00 with Pennington Concrete & Utilities, LLC for the replacement of a collapsed storm drain pipe and inlet capacity upgrades near the Aquatic Park to prevent flooding on North Colony Boulevard. (Hartline) Background: Background: City Council approved funding for the project in the 2024-2025 CIP budget. The scope of work for this emergency project consists of removing two hundred ninety (290) linear feet of corrugated pipe that has corroded and collapsed, installing two hundred ninety (290) linear feet of thirty-six (36) inch reinforced concrete storm drain pipe, enlarging and replacing four (4) curb inlets on North Colony Boulevard and adjacent slip road. The project will also include any concrete work necessary to repair walkways and roadways where concrete was removed to install the new storm water infrastructure. City engineering staff designed this project in-house. Based on prior work experience for the City of The Colony, Pennington Concrete & Utilities, LLC was asked to provide a proposal to perform the work outlined in the city design package. Their proposal cost for this project is $220,300.00. City staff reviewed their proposal and recommends awarding the emergency construction services contract to Pennington Concrete & Utilities, LLC. Construction services are expected to begin in June 2025 with completion estimated by October 2025. Attachments: Location Map Plan Sheet Bid Proposal Tabulation from Pennington Concrete & Utilities Financial Summary Res. 2025-xxx Emergency Construction Services Contract - Pennington Concrete & Utilities, LLC.doc 62 Rice Adams North Colony T a ylor Powers Sagers PaigeRamsey King PhelpsGibson T y l e r SquiresScottT u c k e r FosterT w i t t y Slay U s h e r PaigeµLocation MapNorth Colony Boulevard Storm Drain Pipe Replacement Storm Drain Pipe Replacement Floor & Decor Rooms To Go Abuelos Aquatic Center 63 HC SIGN LIGHT POLE E PED POLE T TEL RISERT G GAS METER 20"" ELM STMSTMSTM W W W W W W W SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N SA N STORM SEWER & EROSION CONTORL PLAN C-5 1"=40' CHECKED BY: PROJECT # SHEET NO: SCALE: DRAWN: DATE: N 64 65 66 67 FINANCIAL SUMMARY: Are budgeted funds available: Yes Amount budgeted/available: $375,000.00 Fund(s) (Name and number): 897-669-6667-2511 Cost of recommended contract award: $220,300.00 Total estimated project cost: $ 0.00 Engineering Already authorized  Yes No $220,300.00 Construction Already authorized Yes  No $220,300.00 Total estimated costs 68 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 – _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN EMERGENCY CONSTRUCTION SERVICES CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND PENNINGTON CONCRETE & UTILITIES, LLC FOR THE REPLACEMENT OF A COLLAPSED STORM DRAIN PIPE AND INLET CAPACITY UPGRADES NEAR THE AQUATIC PARK; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City and Consultant have entered into an Emergency Construction Services Contract for replacement of a collapsed storm drain pipe and inlet capacity upgrades near the Aquatic Park to prevent flooding on North Colony Boulevard; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the contract with Pennington Concrete & Utilities, LLC; and WHEREAS, with this contract, the City of The Colony is agreeing to the services not to exceed the amount of $220,300.00 for such work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. The Emergency Construction Services Contract, having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute the contract on behalf of the City of The Colony, Texas. Section 3. This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 3rd DAY OF JUNE, 2025. _____________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________ Tina Stewart, TRMC, CMC, City Secretary 69 APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 70 Agenda Item No: 4.7 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to execute a Memorandum of Understanding between the City of Denton, Texas and the City of The Colony, Texas for the U.S. Department of Justice Edward Byrne Justice Assistance Grant (JAG) Program. (Foxall) Background: Attachments: MOU City of Denton.pdf Res.2025-xxx MOU for JAG Grant.docx 71 MEMORANDUM OF UNDERSTANDING B ET WEEN T HE CIT Y OF DENTON, TEXAS , THE CITY OF THE COLONY , TEXAS, AND THE CITY OF LEWISVILLE, TEXAS – U.S. DEPARTMENT OF JUSTICE EDWARD BYRNE JUSTICE ASSISTANCE GRANT PROGRAM This Memorandum of Understanding (MOU) is made and entered into by and between The CITY of DENTON, TEXAS, CITY of LEWISVILLE, TEXAS, and the CITY of THE COLONY, TEXAS (“The Parties”). I. THE PART IES: Receiving Party: Ci ty of Lewisville, Texas, by and th rou gh its Poli ce Department ("LPD" or “Receiving Party”), a local govern ment of the State of Texas. Lewisville Police Department 1187 Main Street Lewisville, Texas 75067 Phon e: 972-219-3000 Attn: Brook Rollins, Chief of Police Email: brollins@cityoflewisville.com Receiving Party: C ity of the Colony, Texas, by and th rou gh its Poli ce Department ("C PD" or “Receiving Party”), a local govern ment of the State of Texas. The Colony Police Department 5151 N Colony Blvd The Colony, Texas 75056 Phon e: 972-625-1887 Attn: Phillip Foxall, Chief of Police Email: pfoxall@thecolonytx.gov Performing Party: City of Denton, Texas, by and through its Police Department (“DPD” or “Performing Party”), a local government of the State of Texas . Denton Poli ce D epartment 601 E. Hickory Street Denton , TX 76205 Phon e: 940-349-8181 Attn: Jessica Robledo, Chief Police Email: jessica.robledo@cityofdenton.com II. THE AWARDING OF THE DEPARTMENT OF JUSTICE ASSISTANCE GRANT : On September 4, 2024, the U.S. Department of Justice - Office of Justice Programs - Edward Byrne Justice Assistance Grant (“JAG Grant”) issued Local Solicitation Number 72 O-BJA-2024-172239 for FY 2024 (Exhibit “A”). This program furthers the Department of Justice mission by assisting state, local, and tribal law enforcement efforts to prevent or reduce crime and violence. Pursuant to this solicitation and in accordance with the 202 4 Texas Local JAG Allocation, Denton County, Texas, the City of Denton, Texas, the City of Lewisville, Texas, and the City of the Colony, Texas, were eligible for a JAG Grant totaling $62,534, in the following amounts: a. The City of Denton: $34,143. b. The City of Lewisville: $22,314. c. The City of the Colony: $10,748. d. Denton County: No amount was specified as Denton County did not submit the level of violent crime date to qualify for a direct award from the Bureau of Justice Assistance (“BJA”). The City of Denton applied for this solicitation and was awarded a JAG Grant for FY 202 4 in the amount of $62,534 (Exhibit “B”). Neither the City of Lewisville , the City of the Colony, nor Denton County applied for this solicitation. Although the City of Lewisville , the City of the Colony did not apply for this solicitation, the City of Denton understood that the funds must be shared with them through this Memorandum of Understanding . IV. SERVICES TO BE PERFORMED AND OBLIGATIONS : 1. The CPD agrees to not exceed their allocation of $10,748. LPD agrees to not exceed their allocation of $22,314. Both CPD and LPD will only purchase the materials that were approved by granting agency. 2. The City of Denton will reimburse funds once equipment is purchased, and documents are provided. 3. It is the Parties understanding that this agreement is permitted by the JAG Grant and is for a legitimate law enforcement purpose. 4. The CPD and LPD agrees that they will follow all applicable obligations under the JAG Grant that extend to the use of equipment purchased. 5. Each Party shall be responsible for its own record keeping and compliance as required by the JAG Grant. V. AMOUNT SHARED: The amount paid to The City of Lewisville shall not exceed $22,314. The amount paid to The City of the Colony shall not exceed $10,748. VI. WAR RANT IES AND DISCLAIMER : 1. Each Party warrants (1) it has authority to perform the servi ces u nder authority granted by th e Texas Con stitution as a Home Ru le Mu n ici pality and Ch apter 791, Texas Government Code; (2) i t has al l necessary power and h as received all necessary approval s to execute and deliver th is MOU , an d (3) the representative 73 si gn in g th i s MOU on Perf ormi ng Party’s beh alf i s au thori zed by i ts governing body to do so. VII. T ERM AND TERMINATION : 1. The terms in Sections IV.3-5, Article VI, Article VIII, and Article X shall survive the termination of this Agreement until such time as the applicable statute of limitations period has run, taking into account any applicable tolling principles. VIII. NO WAIVER OF IMMUNIT Y: It is expressl y u nderstood and agreed th at u n der th is MOU, n ei ther party waives, nor sh all be deemed to waive, an y i mmunity or def en se that wou ld otherwi se be avai lable to i t agai n st claims ari sin g i n th e exercise of govern mental powers and fu n ction s. IX. INDEPEND ENT CONTRACT OR : Noth ing contained herein shal l be deemed or con stru ed by th e Parti es, nor by any th ird party, as creating the relati on sh ip of pri n ci pal an d agent or of partnersh ip or of join t ven tu re between th e Parti es. Receivi ng Party assu mes no liabi li ty f or an y Perf ormers Party or Perf orming Party’s Police actions an d perf orman ce, and n oth i ng herein con ta i ned sh al l be con strued as limiting in an y way the extent to wh ich the Perf orming Party or th e Performing Party’s Poli ce(s) may be h eld Damages to persons or property resu l ti ng from the Recei vin g Party’s Offi cer(s) performan ce of the work covered u nder th is MOU. X. ADDIT IONAL T ER MS AND C ONDIT IONS: Venue; Governing Law . Denton Coun ty Texas will be the proper place of venue for suit on or in respect of this MOU. This MOU , all of its te rms an d conditions, all rights an d obligations of th e parties, an d all claims arisin g ou t of or relatin g to this MOU, will be con strued , inte rprete d an d applied in acco rdan ce w ith , governed by an d en f orced under, th e laws of th e State of Texas. Entire Agreement; Mo d i fi cati ons. Th is MOU supersedes al l pri or agreements, wri tten or oral, between Performing Party an d Recei ving Party an d w ill con stitu te the en tire agreement and understan ding between the parti es wi th respect to its subject matter. Th is MOU and each of its provisi ons wi ll be bin ding on the parties, and may n ot be wai ved, modi f i ed, amended, or al tered, except by a w ri ti ng sign ed by a duly authorized representative of both Parties. Assignment. Th i s MOU is not tran sf erabl e or assi gnable except u pon w ri tten approval by the Parti es. Severability. If an y on e or more of the provi sions of th i s MOU wi ll f or an y reason be h eld to be in valid, i ll egal, or u n en f orceable i n an y respect, that i n val idity, illegality or u n en forceability w il l n ot affect an y other provisi on, and th i s MOU w il l be con strued as if th e i n val id, illegal, or unen f orceabl e provi sions h ad n ever been in cl u ded. Public Records. It w il l be the i n depen dent respon sibil ity of Receiving Party and Perf ormi ng Party to compl y w ith Ch apter 552, Government Code (Public 74 In formation Act), as i t applies to the Parti es’ respective in f ormati on. Receivi n g Party is n ot auth orized to recei ve pu blic in f ormati on requests or take an y action under the Pu bli c In f ormati on Act on beh al f of Perf orming Party. Li kew ise, Performing Party is not auth ori zed to receive pu blic in f ormati on requests or take an y oth er action u n der the Pu bli c In f ormation Act on beh al f of Recei vin g Party. FOR THE CITY OF THE COLONY, TEXAS FOR THE CITY OF DENTON, TEXAS ______________________________ ______________________________ Troy Powell, City Manager Sara Hensley, City Manager City of the Colony, Texas City of Denton, Texas Date: _________________________ Date: _________________________ FOR THE CITY OF LEWISVILLE , TEXAS ______________________________ Claire Powell, City Manager City of Lewisville, Texas Date: _________________________ APPROVED AS TO FORM AND CONTENT: By: ______________________________ By: ______________________________ Jeff Moore, City Attorney Mack Reinwand, City Attorney City of the Colony, Texas City of Denton, Texas By: ______________________________ Lizbeth Plaster, City Attorney City of the Lewisville, Texas 75 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DENTON, TEXAS AND THE CITY OF THE COLONY, TEXAS FOR THE U.S. DEPARTMENT OF JUSTICE EDWARD BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on September 4, 2024, the U.S. Department of Justice – Office of Justice Programs – Edward Byrne Justice Assistance Grant (“JAG Grant”) issued Local Solicitation Number O-BJA-2024-172239 for FY 2024; and WHEREAS, this program furthers the Department of Justice mission by assisting state, local and tribal law enforcement efforts to prevent or reduce crime and violence; and WHEREAS, pursuant to this solicitation and in accordance with the 2024 Texas Local JAG Allocation, Denton County, Texas, the City of Denton, Texas, the City of Lewisville, Texas, and the City of The Colony, Texas were eligible for a JAG grant totaling $62,534.00 in the following amounts: a. The City of Denton: $34,143.00 b. The City of Lewisville: $22,314.00 c. City of The Colony: $10,748.00 d. Denton County: No amount was specified as Denton County did not submit the level of violent crime data to qualify for a direct award from the Bureau of Justice Assistance (“BJA”). WHEREAS, the City of Denton applied for this solicitation and was awarded a JAG grant for FY 2024 in the amount of $62,534.00. WHEREAS, neither the City of Lewisville, the City of The Colony, nor Denton County applied for this solicitation. WHEREAS, although the City of Lewisville, the City of The Colony and Denton County did not apply for this solicitation, the City of Denton understood that the funds could be shared with them through a Memorandum of Understanding; and WHEREAS, the City of The Colony’s Police Department agrees to purchase virtual reality equipment for de-escalation training not to exceed $10,748.00; and WHEREAS, the City of Denton will reimburse funds once equipment is purchased and documents are provided. WHEREAS, it is the parties understanding that this agreement is permitted by the JAG grant and is for a legitimate law enforcement purpose. WHEREAS, the City of The Colony’s Police Department agrees that it will follow all applicable obligations under the JAG Grant that extend to the use of equipment purchased; and 76 WHEREAS, each party shall be responsible for its own record keeping and compliance as required by the JAG grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1. That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to execute a Memorandum of Understanding between the City of Denton, Texas and the City of The Colony, Texas for the U.S. Department of Justice Edward Byrne Justice Assistance Grant (JAG) Program. Section 2. This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 3rd DAY OF JUNE, 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 77 Agenda Item No: 4.8 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: Police Item Type: Ordinance Agenda Section: consent agenda Suggested Action: Consider approving an ordinance budget amendment to supplement the approved FY 2024-25 General Fund in the amount of $60,000.00 to establish a city-sponsored patrol rifle purchase program. (Foxall) Background: The Police Department is requesting approval to implement a city-assisted rifle purchase program that would allow sworn officers to obtain a patrol rifle equipped with a flashlight, red dot sight, and slingâ€”all duty-approved. The City would purchase the equipment up front (not to exceed $3,000 per officer), and the officer would repay the cost through payroll deduction at $150 per pay period until the balance is paid in full. Currently, the City does not issue rifles to officers, and those deployed in the field carry personally owned rifles. Officers without access to a patrol rifle are at a tactical disadvantage, particularly when facing threats involving high-powered firearms. This program is intended to help equip officers with essential tools to meet modern policing challenges and improve officer and public safety. Based on a recent internal survey, approximately 20 officers have expressed interest, which would require the City to advance up to $60,000. HR and Finance have reviewed the program and confirmed their ability to manage the necessary payroll and accounting logistics. Officers participating in the program would be required to sign a reimbursement agreement to ensure full repayment, including provisions in the event of separation from City employment. Attachments: Budget Amendment - City sponsored rifle purchase.pdf Ord. 2025-xxxx Police Budget Amendment.docx 78 Budget/Project Amendment Form 5/23/2025 (Transfers within a cost center) *not to exceed total approved expense EXAMPLE:INCREASE DECREASE FUND ACCOUNT #LINE ITEM DESCRIPTION AMOUNT AMOUNT 100 611-6320 Postage 100.00 100 611-6126 Travel Expense (100.00) INCREASE DECREASE FUND ACCOUNT # PROJECT # (IF APPLIES)LINE ITEM DESCRIPTION AMOUNT AMOUNT 100 60,000.00 100 675-6128 60,000.00 TYPE OF AMENDMENT Additional Appropriations City Council approval required Fund Balance ( Transfers between funds) City Council approval required ( Transfers between cost centers within a fund ) City Manager approval required **This Category Also Used For Project Transfers over $10,000 City-Sponsored Rifle Purchase Program Supplement Interfund Transfers Intrafund Transfers Cost Center Transfers 79 Budget/Project Amendment Form 5/23/2025 TOTALS 60,000.00 60,000.00 EXPLANATION FOR ACTION: ROUTING Name Date Finance Dept Use REQUESTED BY:5/23/2025 Funding verified by DIVISION HEAD: FINANCE: CITY MANAGER: COUNCIL APPROVAL DATE: Phillip Foxall Signature The Colony Police Department does not currently supply rifles to sworn officers. This funding would start a city-sponsored rifle purchase program where the department uses city funds to purchase a rifle and approved attachments for an officer and the officer would then payback the city through payroll deduction. This budget supplement would transfer $60,000 from the General Fund balance to a newly created PD account. 80 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025 - ______ AMENDING THE FISCAL YEAR 2024-2025 BUDGET AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AMENDING ORDINANCE 2024-2577, ADOPTING THE FISCAL YEAR 2024-2025 BUDGET OF CITY OF THE COLONY, TEXAS BY PROVIDING FOR AN AMENDMENT TO THE FISCAL YEAR 2024- 2025 BUDGET BY TRANSFERRING $60,000.00 FROM THE CITY’S GENERAL FUND TO THE POLICE DEPARTMENT FUND TO ESTABLISH A CITY-SPONSORED PATROL RIFLE PURCHASE PROGRAM; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Council of the City of The Colony is conducting business pursuant to a budget for fiscal year 2024-2025, heretofore previously adopted by Ordinance No. 2024- 2577 on September 17, 2024; and WHEREAS, Section 102.010 of the Texas Local Government Code authorizes the governing body of a municipality to make changes in the budget for municipal purposes; and WHEREAS, the City Council of the City of The Colony, Texas, finds it in the best interest of the City to transfer $60,000.00 from the City’s General Fund to the Police Department Fund to establish a city-sponsored patrol rifle purchase program; and WHEREAS, the City Council of the City of The Colony, Texas, has reviewed the budget and has determined that a valid municipal purpose is served by such budget amendment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. INCORPORATION OF PREMISES. That the above and foregoing premises are incorporated into the body of this Ordinance as if copied herein in their entirety. SECTION 2. AMENDMENT AND ADOPTION. That the Police Department Fund budget for the fiscal year ending September 30, 2025, heretofore previously adopted by Ordinance No. 2024-2577 duly enacted by the City Council of the City of The Colony, Texas, on September 17, 2024, be and is hereby amended as set forth herein, which amendment is hereby, in all respects, finally approved and adopted as so changed; and the same shall be hereby filed with the City Secretary of the City of The Colony. 81 2 SECTION 3. BUDGET AMENDMENT. That the City Council of the City of The Colony, Texas, finds and determines that $60,000.00 shall be transferred from the City’s General Fund to the Police Department Fund to establish a city-sponsored patrol rifle purchase program. SECTION 4. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the City Council of The City of The Colony, Texas, that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance should be decl ared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the City Council without incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 5. SAVINGS CLAUSE. All rights and remedies of the City of The Colony, Texas, are expressly saved as to any and all violations of the provisions of any Ordinances affecting budgets, budget approval or adoption, which have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6. EFFECTIVE DATE This Ordinance shall be in full force and effect from and after its date of passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 3rd DAY OF JUNE, 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary 82 3 APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 83 Agenda Item No: 4.9 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: Animal Services Item Type: Ordinance Agenda Section: consent agenda Suggested Action: Consider approving an ordinance budget amendment to supplement the approved FY 2024-25 General Fund in the amount of $45,000.00 for increased medical expenses in PO 25-05136 for LiveWell Veterinary Hospital. (Cooper) Background: Attachments: Copy of Budget Transfer-Amendment.pdf Ord. 2025-XXXX Animal Services Budget Amendment.docx 84 Budget/Project Amendment Form 5/28/2025 (Transfers within a cost center) *not to exceed total approved expense EXAMPLE:INCREASE DECREASE FUND ACCOUNT #LINE ITEM DESCRIPTION AMOUNT AMOUNT 100 611-6320 Postage 100.00 100 611-6126 Travel Expense (100.00) INCREASE DECREASE FUND ACCOUNT # PROJECT # (IF APPLIES)LINE ITEM DESCRIPTION AMOUNT AMOUNT 100 665-6213-0001 $45,000 TOTALS 45,000.00 - EXPLANATION FOR ACTION: ROUTING Name Date Finance Dept Use REQUESTED BY:Funding verified by DIVISION HEAD: FINANCE: CITY MANAGER: COUNCIL APPROVAL DATE: Received a total of $58,000 in the Friends donations revenue account 100-481700 this FY and that is what will be offsetting this request to increase the budget. TYPE OF AMENDMENT Additional Appropriations City Council approval required Increase PO 25-05136 ( Transfers between funds) City Council approval required ( Transfers between cost centers within a fund ) City Manager approval required **This Category Also Used For Project Transfers over $10,000 Troy Powell Mark Cooper Mark Cooper Signature Supplement Interfund Transfers Intrafund Transfers Cost Center Transfers 5/28/2025 5/28/2025 85 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025 - _________ AMENDING THE FISCAL YEAR 2024-2025 BUDGET AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AMENDING ORDINANCE 2024-2577, ADOPTING THE FISCAL YEAR 2024-2025 BUDGET OF CITY OF THE COLONY, TEXAS BY PROVIDING FOR AN AMENDMENT TO THE FISCAL YEAR 2024- 2025 BUDGET BY TRANSFERRING $45,000.00 FROM THE CITY’S GENERAL FUND TO THE DONATION ACCOUNT TO INCREASE PO 25- 05136 FOR LIVEWELL VETERINARY HOSPITAL; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Council of the City of The Colony is conducting business pursuant to a budget for fiscal year 2024-2025, heretofore previously adopted by Ordinance No. 2024- 2577 on September 17, 2024; and WHEREAS, Section 102.010 of the Texas Local Government Code authorizes the governing body of a municipality to make changes in the budget for municipal purposes; and WHEREAS, the City Council of the City of The Colony, Texas, finds it in the best interest of the City to transfer $45,000.00 from the General Fund to the Donation Account to increase PO 25-05136 for LiveWell Veterinary Hospital; and WHEREAS, the City Council of the City of The Colony, Texas, has reviewed the budget and has determined that a valid municipal purpose is served by such budget amendment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. INCORPORATION OF PREMISES. That the above and foregoing premises are incorporated into the body of this Ordinance as if copied herein in their entirety. SECTION 2. AMENDMENT AND ADOPTION. That the Donation Account budget for the fiscal year ending September 30, 2025, heretofore previously adopted by Ordinance No. 2024-2577 duly enacted by the City Council of the City of The Colony, Texas, on September 17, 2024, be and is hereby amended as set forth herein, which amendment is hereby, in all respects, finally approved and adopted as so changed; and the same shall be hereby filed with the City Secretary of the City of The Colony. 86 2 SECTION 3. BUDGET AMENDMENT. That the City Council of the City of The Colony, Texas, finds and determines that $45,000.00 shall be transferred from the City’s General Fund to the Donation Account to increase PO 25-05136 for LiveWell Veterinary Hospital. SECTION 4. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the City Council of The City of The Colony, Texas, that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance should be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the City Council without incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 5. SAVINGS CLAUSE. All rights and remedies of the City of The Colony, Texas, are expressly saved as to any and all violations of the provisions of any Ordinances affecting budgets, budget approval or adoption, which have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6. EFFECTIVE DATE This Ordinance shall be in full force and effect from and after its date of passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 3rd DAY OF JUNE, 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary 87 3 APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 88 Agenda Item No: 5.1 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Discuss and consider approving an ordinance amending Chapter 8 Section 8-15, entitled "Homestead Exemption" by amending the current homestead exemption. (Miller) Background: Any homestead exemption granted by the City Council will have to be approved and to DCAD no later than July 1, 2025. The council must discuss and consider the homestead exemption rate for the next year by that date. The current homestead rate is 3%. It is the desire of Council to discuss the possibility of a fixed amount exemption for those residential homes with a qualifying over 65 or disabled exemption. This exemption would be in addition to the regular homestead exemption. Attachments: Ord. 2025-xxx Homestead Exemption.docx 89 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025 - ______ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AMENDING CHAPTER 8 OF THE CODE OF ORDINANCES, ENTITLED “FINANCE AND TAXATION,” BY AMENDING ARTICLE I, SECTION 8-15, ENTITLED “HOMESTEAD EXEMPTION” BY AMENDING THE HOMESTEAD TAX EXEMPTION FROM THREE PERCENT (3%) TO PERCENT ( %) OR $5,000.00 OF THE APPRAISED VALUE OF A RESIDENTIAL HOMESTEAD, AND PROVIDING A HOMESTEAD EXEMPTION FOR THOSE DISABLED OR 65 YEARS OF AGE OR OLDER IN THE AMOUNT OF $15,000.00 OF THE APPRAISED VALUE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Constitution of the State of Texas was amended in 1981 by a vote of the people to allow cities the local option to grant homestead exemptions; and WHEREAS, Section 11.13(n) of the Texas Tax Code provides the authority for the City Council of the City of The Colony, Texas, to provide a homestead exemption in the amount of one percent (1.0%) or $5,000.00, and reads as follows: (n) In addition to any other exemptions provided by this section, an individual is entitled to an exemption from taxation by a taxing unit of a percentage of the appraised value of his residence homestead if the exemption is adopted by the governing body of the taxing unit before July 1 in the manner provided by law for official action by the body. If the percentage set by the taxing unit produces an exemption in a tax year of less than $5,000 when applied to a particular residence homestead, the individual is entitled to an exemption of $5,000 of the appraised value. The percentage adopted by the taxing unit may not exceed 20 percent. WHEREAS, the City Council of the City of The Colony, Texas, has previously approved a residential homestead exemption in the amount of three percent (3.0%) of the appraised value of a residential homestead; and WHEREAS, the City Council of the City of The Colony, Texas, has discussed and considered that the residential homestead exemption for a residential homestead should be amended to percent ( %) of the appraised value of a residential homestead; and WHEREAS, Section 11.13(d) of the Texas Tax Code provides the authority for the City Council of the City of The Colony, Texas, to provide a homestead exemption to an individual who is disabled or is 65 or older, and reads in pertinent part as follows: 90 Page 2 (d) In addition to the exemptions provided by Subsections (b) and (c) of this section, an individual who is disabled or is 65 or older is entitled to an exemption from taxation by a taxing unit of a portion (the amount of which is fixed as provided by Subsection (e) of this section) of the appraised value of his residence homestead if the exemption is adopted either: (1) by the governing body of the taxing unit; or . . .”; and WHEREAS, Section 11.13(e) of the Texas Tax Code provides that the homestead exemption to an individual who is disabled or is 65 or older is $3,000 of the appraised value of the residence homestead unless a larger amount is specified by the City Council. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2. That the Code of Ordinances of the City of The Colony, Texas , is hereby amended by amending Chapter 8, entitled “Finance and Taxation,” Article I, by amending section 8-15, entitled “Homestead exemption” which shall read as follows: “Sec. 8-15. Homestead exemption. (a) Homestead Exemption. From and after the effective date of the ordinance, and in addition to any other exemptions provided by this section, a homestead exemption of percent is granted to all qualified homeowners subject to the city's property tax pursuant to the laws of the State of Texas regulating the assessment of ad valorem taxes. If this percentage produces an exemption of less than $5,000.00 when applied to a particular residence homestead, the individual shall be entitled to an exemption of $5,000.00 of the assessed value of the property. (b) Disabled and 65 Years of Age or Older. From and after the effective date of the ordinance, and in addition to any other exemptions provided by this section there is hereby created and established an exemption to ad valorem taxes imposed by the City on the residence homesteads of individuals who are disabled or aged sixty-five (65) or older in the amount of fifteen thousand dollars ($15,000.00), subject to the limitations set forth in Texas law, including Section 11.13(d) of the Texas Tax Code, as it exists or may be amended. A person may not r eceive an exemption for more than one (1) residence homestead no matter where located in the same year.” SECTION 3. That the Chief Appraiser for the Denton County Appraisal District shall give appropriate notice to the general public advising it of the availability of the exemption. SECTION 4. If any section, article paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any persons or circumstances is held invalid or unconstitutional by 91 Page 3 a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. This Ordinance shall become effective immediately upon its passage and publication as required by law. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 3rd DAY OF JUNE, 2025. Richard Boyer, Mayor City of The Colony, Texas ATTEST: Tina Stewart, TRMC, CMC City Secretary APPROVED AS TO FORM: Jeff Moore, City Attorney 92 Agenda Item No: 5.2 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement for property assessments assessment and collection between Denton County, Texas and The City of The Colony. (Miller) Background: Each year the city pays the county for tax collection services. The current amount is $1.00 per parcel. Due to increased expenses outlined in the attached memo, Denton County can no longer absorb these increases and is raising the fee per parcel to $1.41. The city paid approx. 16k for this service in the last year and next year's anticipated cost is approx. $22k with this increase. Attachments: 2025 - County Tax Collection SVCS - C03 CITY OF THE COLONY.cleaned (002).pdf Res. 2025-xxx Denton County Interlocal Cooperation Agreement.doc 93 Office of Dawn Waye Denton County Tax Assessor – Collector 1505 E. McKinney Street Denton, TX 75209 940-340-3506 May 2, 2025 Subject: Updated Contract and Parcel Fee Adjustments Dear I hope this message finds you well. Enclosed is the updated contract for services provided by the Denton County Tax Assessor-Collector’s Office. We value our partnership and appreciate the opportunity to continue serving your entity. Following our annual review, we revisited the cost basis and breakeven analysis and will be implementing a modest per-parcel fee of $1.41, effective October 1, 2025. This breakeven adjustment helps offset increased expenses related to staffing, technology, postage, and materials broken down below. The last adjustment to the parcel fee was implemented in 2018. In 2021, our printing- mailing partner notified us that uncontrollable costs had escalated by 51% since the original contract had been signed. Although the Commissioners Court authorized an 18% increase at that time, the parcel fee charged to taxing entities remained unchanged. By statute, parcel fees must achieve a zero net result, meaning the Tax Office is not allowed to profit from these charges but allowed to break even. However, over the past seven to eight years, we have consistently operated at a deficit, unable to recover the actual cost of providing services. Key cost increases since 2018 include: •Paper costs: Increased by 51% •Postage rates: Increased by 46%, with seven individual rate hikes during this period •Cost of living (based on the PCE Index): Increased by 22.88% from 2018 to 2025 •Cost of living (based on CPI) Increased 27.29% over the same period 94 Office of Dawn Waye Denton County Tax Assessor – Collector 1505 E. McKinney Street Denton, TX 75209 940-340-3506 Given these significant cost escalations, the current parcel fee is no longer sufficient to meet statutory requirements for cost recovery. For entities that do not meet the established parcel benchmark, a minimum annual fee of $200 will apply to cover the baseline costs of service. Entities that exceed the benchmark and generate fees above this threshold will not be subject to the minimum. Key updates include: • A new per-parcel fee of $1.41 • A $200 minimum annual fee for entities below the parcel benchmark Please review the attached contract and return the signed copy by July 1, 2025 to ensure timely continuation of services. We remain committed to sustainability, transparency, efficiency, and maintaining the high standard of service you expect. If you have questions or need further clarification, feel free to contact me directly. Thank you for your continued partnership. Sincerely, Dawn M. Waye Denton County Tax Assessor-Collector 940-949-3506 Direct 214-223-6090 Cell 95 Page 1 of 15 Municipality ILA (2025) THE STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR PROPERTY TAX ASSESSMENT AND COLLECTION BETWEEN DENTON COUNTY, TEXAS AND CITY/TOWN OF , TEXAS INTERLOCAL COOPERATION AGREEMENT –TAX COLLECTION THIS AGREEMENT is made and entered into by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and , Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "MUNICIPALITY." WHEREAS, COUNTY and MUNICIPALITY mutually desire to be subject to the provisions of Texas Government Code, Chapter 791 (the Interlocal Cooperation Act), and Section 6.24 of the Texas Tax Code; and; WHEREAS, MUNICIPALITY has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for MUNICIPALITY and COUNTY has the authority to so act. NOW THEREFORE, COUNTY and MUNICIPALITY, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: 96 Page 2 of 15 Municipality ILA (2025) Throughout this Agreement, the term "Property Tax Code" means Title 1 of the Texas Tax Code. Throughout this Agreement, the term "tax year" means the calendar year in which the applicable tax lien attaches to the taxable property. The term "collection year" refers to the period commencing on October 1st of the applicable tax year and continuing through the end of the applicable term (September 30th of the following year), in which collection and billing services are to be performed under this Agreement. I. The effective date of this Agreement shall be October 1, 2025. The initial term of this Agreement shall be for a period of one year beginning on the effective date and ending on, September 30, 2026. The initial term of the Agreement is for tax year 2025 property tax rate calculation, billing and collection services. Following the initial term, this Agreement shall automatically renew for subsequent one-year terms, unless written notice of termination is provided by COUNTY or MUNICIPALITY no later than one hundred-eighty (180) days prior to the expiration date of the then- current term of the Agreement. If said notice is provided, this Agreement shall terminate at the end of the then-current term. Each renewal term shall be for property tax rate calculation, billing and collection services for the applicable tax year (the first renewal term will be for tax year 2026, the second renewal terms for tax year 2027, etc.). II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for MUNICIPALITY to 97 Page 3 of 15 Municipality ILA (2025) the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor/collector, shall serve as tax assessor/collector for MUNICIPALITY for ad valorem tax collection for the tax year. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for MUNICIPALITY and MUNICIPALITY does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for MUNICIPALITY. COUNTY agrees to collect base taxes, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all current and delinquent tax statements required by statute, supplemental changes for applicable property accounts, as well as prepare and mail any other mailing as deemed necessary and appropriate by COUNTY; provide daily, monthly and annual collection reports to MUNICIPALITY; prepare tax certificates; develop and maintain both current and delinquent tax rolls, disburse tax monies to MUNICIPALITY daily (business day) based on prior day tax postings, approve and refund overpayment or erroneous payment of taxes for MUNICIPALITY pursuant to Property Tax Code Chapter 31 from available current tax collections of MUNICIPALITY; and to meet the requirements of Section 26.04 and Chapter 42, Subchapter C and develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. If daily disbursal is to be delayed, COUNTY will notify MUNICIPALITY in the secured web entity folder the reason for the delay. 98 Page 4 of 15 Municipality ILA (2025) 3. COUNTY further agrees that it will make for MUNICIPALITY the property tax rate calculations required by Property Code Section 26.04 (currently identified in the Section by the terms "no new revenue tax rate" and "voter-approval tax rate"), and will do so in accordance with all requirements therein. All such rate calculations will be performed using only the Texas State Comptroller’s “Truth In Taxation” formulas, and at no additional cost to MUNICIPALITY. The information concerning the rate calculations described in this Article II.3 and publications will be provided to MUNICIPALITY in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Property Tax Code Chapter 26. MUNICIPALITY shall be responsible for all publications as required by Chapter 26. In the event MUNICIPALITY requires early calculation based on certified estimate values, COUNTY will perform the tax rate calculations described in this Article II.3. and provide the required publications to MUNICIPALITY in the same manner as performing the tax rate calculations pursuant to the annual appraisal district reports required to be Certified on July 25 of each tax year. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices as required by Chapter 26 of the Property Tax Code if MUNICIPALITY requests such no less than 7 days in advance of the intended publication date. MUNICIPALITY must approve all calculations and notices, in the format required by COUNTY and Property Tax Code Chapter 26. The accuracy and timeliness of all required notices are the responsibility of MUNICIPALITY. COUNTY will update tax transparency databases, as required in Property Tax Code Sections 26.17(b),(5A,B),(7),(12),(13) and 26.17(e)(2) with applicable Truth In Taxation 99 Page 5 of 15 Municipality ILA (2025) worksheets and Notices. MUNICIPALITY is responsible for any other required information posted on a tax transparency database. This Agreement is subject to and the parties herein shall comply with all applicable provisions of the Property Tax Code and all other applicable Texas statutes. COUNTY will submit to MUNICIPALITY approval forms of the tax rate calculation and required notices. MUNICIPALITY must return executed approval forms to tax assessor/collector as required by law and this agreement. 5. Should MUNICIPALITY vote to increase its tax rate above the statutory voter approval limit (also known as the "rollback" or the "voter approval" rate), the required publication of notices shall be the responsibility of the MUNICIPALITY. Should MUNICIPALITY roll back the tax rate as a result of Tax Rate Election, the required publication of notices shall be the responsibility of MUNICIPALITY. 6. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to MUNICIPALITY, and to promptly furnish written reports to keep MUNICIPALITY informed of all financial information affecting it. 7. MUNICIPALITY agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 8. COUNTY agrees to allow an audit of the tax records of MUNICIPALITY in COUNTY’S possession during normal working hours with at least 72 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by MUNICIPALITY. A copy of any and all such audits shall be furnished to COUNTY. 100 Page 6 of 15 Municipality ILA (2025) 9. If required by MUNICIPALITY, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the tax assessor/collector’s lawful duties, will be made payable to MUNICIPALITY and in an amount determined by the governing body of MUNICIPALITY. The premium for any such bond shall be borne solely by MUNICIPALITY. 10. COUNTY agrees that it will post a notice on its website, as a reminder that delinquent tax penalties will apply to all assessed taxes that are not paid by January 31st of the collection year. 11. COUNTY agrees that it will post to a secure website collection reports for MUNICIPALITY listing current taxes, delinquent taxes, penalties and interest on a daily basis through September 30th of the collection year. COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 12. MUNICIPALITY retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by MUNICIPALITY in the collection of delinquent taxes and related activities. 13. MUNICIPALITY will provide COUNTY with notice of any change in collection attorney at least 7 days before the effective date of the new collection attorney contract. 101 Page 7 of 15 Municipality ILA (2025) III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with MUNICIPALITY. The County Tax Assessor/Collector, and/or his/her designated substitute, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and MUNICIPALITY. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub-contractors and/or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. V. MUNICIPALITY accepts responsibility for the acts, negligence, and/or omissions of all MUNICIPALITY employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with MUNICIPALITY to the extent allowed by law. 102 Page 8 of 15 Municipality ILA (2025) VI. MUNICIPALITY understands and agrees that MUNICIPALITY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of MUNICIPALITY. VII. In this Article VII, the term “Prior TY Parcel Count” means the total number of parcels listed on MUNICIPALITY’s preceding tax year Tax Roll on September 30th of the tax year. For the services rendered during the tax year, MUNICIPALITY agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The County Budget Office establishes collection rates annually based on a survey of actual annual costs incurred by the County in performing tax collection services. The collection rate for each tax year, referred to in this Article VII as the “Per Parcel Rate,” is approved by County Commissioners’ Court, and all entities are assessed the same Per Parcel Rate, except that, if that Per Parcel Rate multiplied by the entity’s Prior TY Parcel Count equals less than $200, the entity will be assessed a flat fee of $200. Following approval of the Per Parcel Rate for each tax year, COUNTY will, at least sixty (60) days prior to the expiration date of the then-current term of this Agreement, provide MUNICIPALITY with written notice of that rate. 2. The current tax statements will be mailed by October 10th of the tax year or as soon thereafter as practical. The MUNICIPALITY must adopt its tax year tax rate on 103 Page 9 of 15 Municipality ILA (2025) or before September 30th of the applicable tax year, if that rate does not exceed the voter- approval tax rate. MUNICIPALITY must adopt a tax rate that exceeds the voter-approval tax rate not later than the deadline set forth in Property Tax Code Section 26.05(a) and Election Code 3.005 and 41.001. In order to expedite mailing of tax statements, MUNICIPALITY shall adopt and then deliver its adopted tax rate to COUNTY no later than the applicable adoption deadline described herein. Failure by MUNICIPALITY to adopt and then deliver the adopted tax rate to COUNTY by said applicable adoption deadline may result in delay of processing and mailing MUNICIPALITY tax statements. MUNICIPALITY agrees to assume the costs for additional delayed tax statements, processing and mailing as determined by COUNTY. An additional notice will be sent during the month of March following the initial mailing provided that MUNICIPALITY has requested such a notice on or before February 28th of the collection year. 3. At least 30 days, but no more than 60 days prior to April 1st of the collection year and following the initial mailing, a delinquent tax statement meeting the requirements of Section 33.11 of the Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 4. At least 30 days, but no more than 60 days prior to July 1st of the collection year and following the initial mailing, a delinquent tax statement meeting the requirements of Section 33.07 of the Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. 5. For accounts that become delinquent on or after June 1st of the collection year, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of the Property Tax Code to the owner of each parcel having delinquent taxes. 6. For accounts that become delinquent on February 1st of the tax year, 104 Page 10 of 15 Municipality ILA (2025) COUNTY, in its sole discretion, may mail a reminder notice to the owner of each parcel having delinquent taxes not including February 33.11 notices. 7. In event of a tax rate change resulting from a rollback or tax approval election that takes place after tax bills for MUNICIPALITY have been mailed, MUNICIPALITY agrees to pay COUNTY a programming charge of $5,000.00. COUNTY, pursuant to Property Tax Code Section 26.07(f) or 26.075(j) will mail corrected statements to the owner of each property. The fee for this service will be the same Per Parcel Rate described in paragraphs 1, 9 and 10 of this Article VII. When a refund is required per Property Tax Code Section 26.07(g) or 26.075(k) COUNTY will charge a $1.00 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the event of a successful rollback election, will be the responsibility of the COUNTY. MUNICIPALITY will be billed for the refunds, postage and processing fees. 8. MUNICIPALITY understands and agrees that COUNTY will, no later than January 31st of the tax year, deduct from current collections of MUNICIPALITY the "Total Cost" of providing all services described in paragraphs 2-6 of this Article VII. This "Total Cost" includes any such services that have not yet been performed at the time of deduction. 9. During the initial term of this Agreement, the "Total Cost" of providing all services described in paragraphs 2-6 of this Article VII shall be the total of: $1.41 (the “TY 2025 Per Parcel Rate”) multiplied by MUNICIPALITY's Prior TY Parcel Count, provided that, if the TY 2025 Per Parcel Rate of $1.41 multiplied by the Prior TY Parcel Count equals less than $200.00 (if the total number of parcels listed on MUNICIPALITY’s preceding tax year Tax Roll on September 30th of the tax year is 141 or less), then the “Total Cost” of 105 Page 11 of 15 Municipality ILA (2025) providing all services described in paragraphs 2-6 shall be a flat amount of $200.00. 10. During the first and second renewal terms of this agreement, and provided that COUNTY has provided MUNICIPALITY with notice of the Per Parcel Rate as described in paragraph 1 of this Article VII, the “Total Cost” of providing all services described in paragraphs 2-6 of this Article VII shall be the total of: The Per Parcel Rate approved by Commissioners Court for the applicable tax year (the TY 2026 Per Parcel Rate and the TY 2027 Per Parcel Collection Rate, respectively) multiplied by the MUNICIPALITY’s then Prior TY Parcel Count, provided that, if the applicable Per Parcel Rate multiplied by the applicable Prior TY Parcel Count equals less than $200.00, then the Total Cost of providing all services described in paragraphs 2-6 shall be a flat fee of $200. In the event COUNTY does not provide MUNICIPALITY with notice of the per parcel rate as described in paragraph 1 of this Article VII, the per parcel rate charged during the preceding term will apply. 11. In the event that a rollback or tax rate approval election as described in paragraph 7 of this Article VII takes place, COUNTY shall bill MUNICIPALITY for the applicable programming charge, check processing fees, refunds paid, and refund postage costs. MUNICIPALITY shall pay COUNTY all billed amounts within 30 days of its receipt of said bill. In the event costs for additional delayed tax statements, processing and mailing are incurred as described in paragraph 2 of this Article VII, COUNTY shall bill MUNICIPALITY for such amounts. MUNICIPALITY shall pay COUNTY all such billed amounts within 30 days of its receipt of said bill. 106 Page 12 of 15 Municipality ILA (2025) VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on MUNICIPALITY's behalf and to deposit such funds into the MUNICIPALITY’s depositories, as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or ACH to MUNICIPALITY's depository accounts only, and segregated into the appropriate MO and IS accounts, as applicable, specified on the Direct Deposit Authorization executed between the MUNICIPALITY and COUNTY. Only in the event of failure of electronic transfer protocol will a check for deposits of tax, penalty and interest be sent by mail to MUNICIPALITY. 2. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30th of the collection year. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. 3. In event that COUNTY experiences shortage in collections as a result of an outstanding tax debt of MUNICIPALITY, the MUNICIPALITY agrees a payment in the amount of shortage shall be made by check or ACH to COUNTY within 15 days after notification of such shortage. Failure to remit payment of shortage restricts release of collected taxes until such time as payment is remitted. IX. In the event of termination, the terminating party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this 107 Page 13 of 15 Municipality ILA (2025) Agreement during such period. X. This Agreement represents the entire agreement between MUNICIPALITY and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both MUNICIPALITY and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 1 Courthouse Dr Ste 3100 Denton, Texas 76209 Telephone: 940-349-2820 MUNICIPALITY: 108 Page 14 of 15 Municipality ILA (2025) XII. MUNICIPALITY hereby designates to act on behalf of MUNICIPALITY, and to serve as Liaison for MUNICIPALITY to ensure the performance of all duties and obligations of MUNICIPALITY as stated in this Agreement. MUNICIPALITY’s designee shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIPALITY in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the MUNICIPALITY employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of MUNICIPALITY and COUNTY. XIII. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. XIV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in triplicate originals this, day of 20 . 109 Municipality ILA (2025) MUNICIPALITY City/Town: Streetaddress: City, state,zip: Email: Phone: BY: Name: Title: ATTEST: BY: Name Title COUNTY Denton County Texas 1 Courthouse Dr Ste 3100 Denton, Texas 76208 BY: Honorable Andy Eads County Judge ATTEST: BY: Juli Luke Denton County Clerk APPROVED FORM AND CONTENT: Dawn Waye Denton County Tax Assessor/Collector Page 15 of 15 110 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 -________ A RESOLUTION OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT WITH DENTON COUNTY, TEXAS FOR PROPERTY ASSESSMENTS ASSESSMENT AND COLLECTION; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Manager of the City of The Colony, Texas, is hereby authorized and empowered to execute an Interlocal Cooperation Agreement with Denton County, Texas for property assessments assessment and collection. Section 2. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 3RD DAY OF JUNE 2025. _____________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 111 Agenda Item No: 5.3 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: General Admin Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Discuss and consider approving a resolution authorizing the City Manager to execute an Interlocal Cooperation Agreement for Public Improvement District (PID) assessments assessment and collection between Denton County, Texas and the City of The Colony for the Grandscape PID. (Miller) Background: Each year the LDC pays the county for Public Improvement District (PID) services in conjunction with the Grandscape development and subsequent PID. The current amount is $1.00 per parcel. Due to increased expenses outlined in the attached memo, Denton County can no longer absorb these increases and is raising the fee per parcel to $1.41. For smaller areas, the County implemented a minimum fee of $200. The Grandscape PID is the only city entity that would fall in this category. This agreement would charge the LDC $200 for the PID assessment services on the Grandscape PID. Attachments: 2025- County Tax Collection SVCS - PID22 THE COLONY PID 1.cleaned.pdf Res. 2025-xxx Denton County PID Interlocal Cooperation Agreement.doc 112 1 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 THE STATE OF TEXAS § COUNTY OF DENTON § INTERLOCAL COOPERATION AGREEMENT FOR PROPERTY ASSESSMENTS ASSESSMENT AND COLLECTION BETWEEN DENTON COUNTY, TEXAS AND CITY/TOWN OF PUBLIC IMPROVEMENT DISTRICT INTERLOCAL COOPERATION AGREEMENT –ASSESSMENTS COLLECTION THIS AGREEMENT is made and entered into by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and , Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "CITY/TOWN." WHEREAS, COUNTY and CITY/TOWN mutually desire to be subject to the provisions of Texas Government Code, Chapter 791, the Interlocal Cooperation Act, and; WHEREAS, pursuant to Chapter 372 of the Texas Local Government Code, Subchapter A, CITY/TOWN has created the PUBLIC IMPROVEMENT DISTRICT, hereinafter referred to as DISTRICT, and has levied special assessments on properties within the boundaries of the CITY/TOWN, and 113 2 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 WHEREAS, pursuant to §372.0175 of the Texas Local Government Code, CITY/TOWN has the authority to contract with the COUNTY to perform the duties of CITY/TOWN relating to collection of special assessments levied by DISTRICT under Chapter 372, Subchapter A, and, NOW THEREFORE, COUNTY and CITY/TOWN, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: Throughout this Agreement, the term "Property Tax Code" means Title 1 of the Texas Tax Code. Throughout this Agreement, the term "tax year" means the calendar year in which the applicable tax lien attaches to the taxable property. The term “collection year” refers to the period commencing on October 1st of the applicable tax year and continuing through the end of the applicable term (September 30th of the following year), in which collection and billing services are to be performed under this Agreement. I. The effective date of this Agreement shall be October 1, 2025. The initial term of this Agreement shall be for a period of one year beginning of the effective date and ending September 30, 2026. The initial term of this Agreement is for tax year 2025 property tax rate calculation, billing and collection services. Following the initial term, this Agreement shall automatically renew for subsequent one-year terms, unless written notice of termination is provided by COUNTY or CITY/TOWN no later than one hundred-eighty (180) days prior to the expiration date of the then- current term of the Agreement. If said notice is provided, this Agreement shall terminate at the end of the then- current term. Each renewal term shall be for property tax rate calculation, billing and collection services for the applicable tax year (the first 114 3 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 renewal term will be for tax year 2026, the second renewal terms for tax year 2027, etc.). II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for CITY/TOWN to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified Tax Assessor-Collector, shall collect DISTRICT assessments for current tax year. CITY/TOWN does hereby expressly authorize COUNTY and COUNTY agrees to do and perform for CITY/TOWN all acts necessary and proper to collect said DISTRICT assessments. COUNTY agrees to collect base assessments, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all assessment statements (included on the tax statement for each parcel, provide daily, monthly and annual collection reports to CITY/TOWN, maintain both current and delinquent assessment rolls, disburse assessment monies to CITY/TOWN daily (business day) based on prior day assessment postings, and to develop and maintain such other records and forms as are necessary or required by State law, rules or regulations to CITY/TOWN. If daily disbursal is to be delayed, COUNTY will notify CITY/TOWN in the secured web entity folder the reason for the delay. 3. If COUNTY determines, based on DISTRICT assessment roll, that a person erred in paying a DISTRICT assessment by making a duplicate or erroneous payment COUNTY agrees to refund the payment to the person who erred in making it from current DISTRICT assessment collections. COUNTY agrees that such refund will be made as soon as practicable after COUNTY discovers the erroneous payment. The refund shall be accompanied by a description of the property subject to the assessment sufficient to identify 115 4 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 the property. If the property is assigned an account number, COUNTY shall include that number. 4. If COUNTY determines, based on DISTRICT assessment roll, that there has been an overpayment of a DISTRICT assessment, COUNTY shall send the owner a refund application. Upon owner’s return of the accurate and fully completed refund application, COUNTY will issue, from current DISTRICT assessment collections, a refund of the overpayment. 5. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to CITY/TOWN, and to promptly furnish written reports to keep CITY/TOWN informed of all financial information affecting it. 6. CITY/TOWN agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of assessments, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 7. COUNTY agrees to allow an audit of the assessment collection records of CITY/TOWN in COUNTY’S possession during normal working hours with at least 72 hours advance, written notice to COUNTY. The expense of any and all such audits shall be paid by CITY/TOWN. A copy of any and all such audits shall be furnished to COUNTY. 8. COUNTY agrees that it will post a notice on its website, as a reminder that delinquent assessment penalties will apply to all assessments that are not paid by January 31st of the collection year. 116 5 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 9. COUNTY agrees that it will post to a secure website collection reports for CITY/TOWN listing current assessments, delinquent assessments, and penalties and interest on a daily basis through September 30th of the collection year. COUNTY will provide monthly collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 10. CITY/TOWN retains its right to select its own delinquent collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by CITY/TOWN in the collection of delinquent assessments and related activities. 11. CITY/TOWN will provide COUNTY with notice of any change in collection attorney at least 7 days before the effective date of the new collection attorney contract. 12. For assessments that become delinquent on February 1st of the tax year, COUNTY, in its sole discretion, may mail a reminder notice to the owner of each parcel having delinquent assessments. III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with CITY/TOWN. The County Tax Assessor/Collector, and/or his/her designated substitute, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this 117 6 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 Agreement for the mutual benefit of COUNTY and CITY/TOWN. This Agreement is subject to and the parties herein shall comply with all applicable provisions of the Texas Property Tax Code and all other applicable Texas statutes. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property assessments service of all COUNTY employees and agents, sub-contractors and/or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. It is understood and agreed between COUNTY and CITY/TOWN that the CITY/TOWN, in performing its obligations hereunder, is acting independently, and the COUNTY assumes no responsibility or liabilities in connection therewith to third parties. It is further understood and agreed between COUNTY and CITY/TOWN that the COUNTY, in performing its obligations hereunder, is acting independently, and the CITY/TOWN assumes no responsibilities in connection therewith to third parties. Nothing in this AGREEMENT is intended to benefit any third party beneficiary. CITY/TOWN agrees that it will protect, defend, indemnify, and hold harmless COUNTY and all of its officers, agents, and employees from and against all claims, demands, causes of action, damages, judgments, losses and expenses, including attorney’s fees, of whatsoever nature, character, or description that any person or entity has or may have arising from or on account of any injuries or damages received or sustained by person, persons, or property, on account of or arising out of, or in connection with the performance of the services, including without limiting the generality of the foregoing, any negligent act or omission of the CITY/TOWN or any employee, officer, agent, subcontractor, servant, invitee, or assignee of 118 7 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 the CITY/TOWN in the execution or performance of this AGREEMENT. This provision shall survive the termination of this AGREEMENT. V. CITY/TOWN accepts responsibility for the acts, negligence, and/or omissions of all CITY/TOWN employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with CITY/TOWN to the extent allowed by law. VI. CITY/TOWN understands and agrees that CITY/TOWN, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of CITY/TOWN. VII. In this Article VII, the term “Prior TY Parcel Count” means the total number of parcels listed on CITY’s/TOWN’s preceding tax year PID Assessment Roll on September 30th of the tax year. For the services rendered during the assessment year, CITY/TOWN agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of assessment statements as follows: 1. The County Budget Office establishes collection rates annually based on a survey of actual annual costs incurred by the County in performing assessments collection services. The collection rate for each tax year, referred to in this Article VII as the “Per Parcel Rate,” is approved by County Commissioners’ Court, and all entities are assessed the same per parcel collection rate, except that, if that Per Parcel Rate multiplied by the 119 8 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 entity’s Prior TY Parcel Count equals less than $200, the entity will be assessed a flat fee of $200. Following approval of the Per Parcel Rate for each assessments year, COUNTY will, at least sixty (60) days prior to the expiration date of the then-current term of this Agreement, provide CITY/TOWN with written notice of that rate. 2. The current assessment statements will be mailed by October 10th of the assessments year or as soon thereafter as practical. If CITY/TOWN does not provide COUNTY with the fixed lien assessment levied and the assessment roll by CITY/TOWN’s governing body under Local Government Code Section 372.017 on or before September 10th, COUNTY may, in addition to the costs set forth in paragraph 10 (initial term costs) or paragraph 11 (renewal term costs) of this Article VII, whichever is applicable, charge CITY/TOWN a $5,000 late processing fee. The assessment roll is to be accompanied by the resolution passed by the governing body for the current assessment year. All assessments become due on receipt of the assessment/tax statement each year. The DISTRICT assessment shall be entered in to the COUNTY records as a fixed lien and applied to the properties assessed by the DISTRICT as reflected on the APPRAISAL DISTRICT records submitted to COUNTY. An additional notice will be sent during the month of March following the initial mailing provided that CITY/TOWN has requested such a notice on or before February 28th of the collection year. 3. All unpaid assessments become delinquent on February 1st of the year following the assessment year. Penalty and interest fees accrue at the same rate and time schedule as the same year’s ad valorem property tax. (Property Tax Code, Section 31.02(a) and 33.01(a)). 4. Delinquent assessment collection attorneys become involved at the same 120 9 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 times as do the delinquent ad valorem property tax attorneys. (Property Tax Code, Sections 6.30, 33.07, 33.08, 33.11, and 33.48). 5. At least 30 days, but no more than 60 days prior to April 1st of the collection year and following the initial mailing, a delinquent assessments statement meeting the requirements of Section 33.11 of the Property Tax Code will be mailed to the owner of each parcel having delinquent assessments. 6. At least 30 days, but no more than 60 days prior to July 1st of the collection year and following the initial mailing, a delinquent assessments statement meeting the requirements of Section 33.07 of the Property Tax Code will be mailed to the owner of each parcel having delinquent assessments. 7. For accounts that become delinquent on or after June 1st of the collection year, COUNTY shall mail a delinquent assessments statement meeting the requirements of Section 33.08 of the Property Tax Code to the owner of each parcel having delinquent assessments. 8. In the event DISTRICT levies a supplemental corrected assessment by order of its governing body after the assessment statements have already been mailed, CITY/ TOWN shall provide COUNTY with an updated assessment roll identifying the corrected assessments levied by DISTRICT’S governing body under Local Government Code Section 372.017, as corrected by any supplemental assessments levied by its governing body under Section 372.019. CITY/TOWN agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each affected parcel. The DISTRICT assessment shall be entered into the COUNTY records as a fixed lien and applied to the properties assessed by the DISTRICT as reflected on the Appraisal District records submitted to COUNTY. The corrected assessment is to be accompanied by the resolution passed by the governing 121 10 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 body for the assessment year. The fee for the services performed by COUNTY under this paragraph 8 will be the Per Parcel Rate approved by Commissioners Court for the applicable tax year multiplied by the CITY’s/TOWN’s then Prior TY Parcel Count, provided that, if the applicable Per Parcel Rate multiplied by the applicable Prior TY Parcel Count equals less than $200.00, then the Total Cost of providing all services described in paragraphs 2-6 shall be a flat fee of $200. When a refund is required per Property Tax Code Section 26.07(g), COUNTY will charge a $1.00 processing fee per check, in addition to the corrected statement mailing costs. Issuance of refunds, in the event of a corrected assessment roll, will be the responsibility of COUNTY. CITY/TOWN will be billed for the refunds, postage and processing fees. 9. CITY/TOWN understands and agrees that COUNTY will, no later than January 31st of the assessment year, deduct from current collections of CITY/TOWN the "Total Cost" of providing all services described in Sections 1-5 above. This "Total Cost" includes any such services that have not yet been performed at the time of deduction. 10. During the initial term of this Agreement, the "Total Cost" of providing all services described in paragraphs 2-6 of this Article VII shall be the total of: $1.41 (the "TY 2025 Per Parcel Rate”) multiplied by CITY/TOWN's Prior TY Parcel Count, provided that, if the TY 2025 Per Parcel Rate of $1.41 multiplied by the Prior TY Parcel Count equals less than $200.00 , then the “Total Cost” of providing all services described in paragraphs 2-6 shall be a flat amount of $200.00. 11. During the first and second renewal terms of this agreement, and provided that COUNTY has provided CITY/TOWN with notice of the Per Parcel Rate as described in paragraph 1 of this Article VII, the “Total Cost” of providing all services described in paragraphs 2-6 of this Article VII shall be the total of: The Per Parcel Rate 122 11 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 approved by Commissioners Court for the applicable tax year (the TY 2026 Per Parcel Rate and the TY 2027 Per Parcel Collection Rate, respectively) multiplied by the CITY’s/TOWN’s then Prior TY Parcel Count, provided that, if the applicable Per Parcel Rate multiplied by the applicable Prior TY Parcel Count equals less than $200.00, then the Total Cost of providing all services described in paragraphs 2-6 shall be a flat fee of $200. In the event COUNTY does not provide CITY/TOWN with notice of the per parcel rate as described in paragraph 1 of this Article VII, the per parcel rate charged during the preceding term will apply. 12. In the event costs for additional delayed assessments statements, processing and mailing are incurred as described in Section 1, COUNTY shall bill CITY/TOWN for such amounts. CITY/TOWN shall pay COUNTY all such billed amounts within 30 days of its receipt of said bill. VIII. COUNTY agrees to remit all assessments, penalties, and interest collected on CITY/TOWN's behalf and to deposit such funds into the CITY/TOWN’s depositories, as designated: 1. For deposits of assessments, penalties, and interest, payment shall be by wire transfer or ACH to CITY/TOWN's depository accounts only as applicable, specific on the Direct Deposit Authorization executed between the CITY/TOWN and COUNTY. Only in the event of failure of electronic transfer protocol will a check for deposits of assessments, penalty and interest be sent by mail to CITY/TOWN. 2. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30th of the collection year. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this 123 12 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. 3. In event that COUNTY experiences shortage in collections as a result of an outstanding assessment debt of CITY/TOWN, the CITY/TOWN agrees a payment in the amount of shortage shall be made by check or ACH to COUNTY within 15 days after notification of such shortage. Failure to remit payment of shortage restricts release of collected assessments until such time as payment is remitted. IX. In the event of termination, the terminating party shall be obligated to make such payments as are required by this Agreement through the balance of the assessments year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement during such period. X. This Agreement represents the entire agreement between CITY/TOWN and COUNTY and supersedes all prior negotiations, representations, and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both CITY/TOWN and COUNTY or those authorized to sign on behalf of those governing bodies. XI. Any and all written notices required to be given under this Agreement shall be delivered 124 13 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 or mailed to the listed addresses: COUNTY: County Judge of Denton County 1 Courthouse Dr Ste 3100 Denton, Texas 76208 Telephone: 940-349-2820 CITY/TOWN: II. CITY/TOWN hereby designates to act on behalf of CITY/TOWN, and to serve as Liaison for CITY/TOWN to ensure the performance of all duties and obligations of CITY/TOWN as stated in this Agreement. CITY/TOWN’s designee shall devote sufficient time and attention to the execution of said duties on behalf of CITY/TOWN in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the CITY/TOWN employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of CITY/TOWN and COUNTY. XIII. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. 125 14 of 14 Multi-Year Fixed Lien PID Assessment ILA 2025 XIV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in triplicate originals this, day of 20 . COUNTY CITY/TOWN Denton County Texas 1 Courthouse Dr Ste 3100 Denton, Texas 76208 BY: Honorable Andy Eads County Judge ATTEST: BY: Juli Luke Denton County Clerk APPROVED FORM AND CONTENT: BY: Name: Title: ATTEST: BY: Name Title Dawn Waye Denton County Tax Assessor/Collector 126 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 -________ A RESOLUTION OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT WITH DENTON COUNTY, TEXAS FOR PUBLIC IMPROVEMENT DISTRICT (PID) ASSESSMENTS ASSESSMENT AND COLLECTION; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1. That the City Manager of the City of The Colony, Texas, is hereby authorized and empowered to execute an Interlocal Cooperation Agreement with Denton County, Texas for public improvement district (PID) assessments assessment and collection. Section 2. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 3RD DAY OF JUNE 2025. _____________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ____________________________________ Jeffrey L. Moore, City Attorney 127 Agenda Item No: 6.1 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session Suggested Action: A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Background: 128 Agenda Item No: 6.2 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session Suggested Action: B. Council shall convene into a closed executive session pursuant to Section 551.074 of the Texas Government Code to deliberate the evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Background: 129 Agenda Item No: 7.1 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session action Suggested Action: A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Background: 130 Agenda Item No: 7.2 CITY COUNCIL Agenda Item Report Meeting Date: June 3, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: executive session action Suggested Action: B. Any action as a result of executive session regarding the evaluation, reassignment, duties, discipline, or dismissal of the City Manager. Background: 131