HomeMy WebLinkAbout2025 0520CITY OF THE COLONY
CITY COUNCIL AGENDA
TUESDAY, MAY 20, 2025
6:30 PM
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
1.2 Invocation
1.3 Pledge of Allegiance to the United States Flag
1.4 Salute to the Texas Flag
1.5 Proclamation acknowledging the month of May as Mental Health Awareness Month.
(Mayor/Officer Carlos Henderson)
1.6 Proclamation acknowledging National Bike Month. (Mayor)
1.7 Items of Community Interest
1.8 Receive presentation from the Library regarding upcoming events and activities. (Charters)
2.0 CITIZEN INPUT
3.0 WORK SESSION
3.1 Council to provide direction to staff regarding future agenda items. (Council)
4.0 CONSENT AGENDA
4.1 Consider approving City Council Regular Session meeting minutes from May 6, 2025. (Stewart)
TO ALL INTERESTED PERSONS
Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony,
Texas to be held at 6:30 PM o n TUESDAY, MAY 20, 2025 at CITY HALL , at which time the
following items will be addressed:
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The council may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the City Secretary.
The Work Session is for the purpose of exchanging information regarding public business or
policy. No action is taken on Work Session items. Citizen input will not be heard during this
portion of the agenda.
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a Council member.
REGULAR SESSION OF THE CITY COUNCIL Agenda
Meeting Date: 05/20/2025
1
4.2 Consider approving a resolution authorizing the City Manager to apply for the Motor Vehicle
Crime Prevention Authority grant through the Texas Department of Motor Vehicles in the
amount of $150,000.00. (Foxall)
4.3 Consider approving a resolution authorizing the City Manager to issue a purchase order to SSC
Signs and Lighting in the amount of $87,963.20 for the repair of damaged monument signs in
Grandscape to be funded by the Grandscape PID Fund. (Miller)
4.4 Consider approving a resolution authorizing the City Manager to execute a BuyBoard Contract
with CourTex Construction Inc. for four Pickleball Courts in an amount not to exceed
$235,000.00 to be funded by the Community Development Corporation. (Lehmann)
4.5 Consider approving a resolution for a budget adjustment in the amount of $29,150.10 for an
insurance payment received from TML for repairs to the fishing pier at Stewart Creek Park,
currently being paid from the Lake Parks Fund. (Jemison)
5.0 REGULAR AGENDA ITEMS
5.1 Discuss and consider approving a resolution authorizing the City Manager to execute a
Construction Services Contract in the amount of $1,093,244.00 with Capko Concrete Structure,
LLC. for the Arbor Glen Road Concrete Pavement Repair Project. (Hartline)
5.2 Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a
member of the Board of Managers for the Denco Area 9-1-1 District. (Council)
6.0 EXECUTIVE SESSION
6.1 A . Council shall convene into a closed executive session pursuant to Sections 551.072 and
551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or
value of real property and commercial or financial information the city has received from a
business prospect(s), and to deliberate the offer of a financial or other incentive to a business
prospect(s).
7.0 EXECUTIVE SESSION ACTION
7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of
real property and commercial or financial information the city has received from a business
prospect(s), and the offer of a financial or other incentive to a business prospect(s).
EXECUTIVE SESSION NOTICE
Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the
above items may be considered in executive session closed to the public, including but not
limited to consultation with attorney pursuant to Texas Government Code Section 551.071
arising out of the attorney ethical duty to advise the city concerning legal issues arising from an
agenda item. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as
interpreters for persons who are deaf or hearing impaired, readers or, large print are requested
to contact the City Secretary Office, at 972-624-3105 at least two (2) working days prior to the
REGULAR SESSION OF THE CITY COUNCIL Agenda
Meeting Date: 05/20/2025
2
_________________________________________
Tina Stewart, TRMC, CMC, City Secretary
meeting so that appropriate arrangements can be made.
CERTIFICATION
I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m.
on the 15th day of May, 2025.
REGULAR SESSION OF THE CITY COUNCIL Agenda
Meeting Date: 05/20/2025
3
Agenda Item No: 1.5
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Parks & Recreation
Item Type: Proclamation
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Proclamation acknowledging the month of May as Mental Health Awareness Month. (Mayor/Officer
Carlos Henderson)
Background:
Attachments:
Proclamation - Mental Health Awareness Month 2025.docx
4
MAYORAL PROCLAMATION
WHEREAS,May is recognized nationally as Mental Health Awareness Month, a time to
raise awareness about mental health issues and promote the importance of mental wellness; and
WHEREAS,mental health is essential to everyone’s overall health and well-being,
affecting how individuals think, feel, act, and relate to others; and
WHEREAS,one in five adults in the United States experiences mental health challenges
in any given year, yet stigma and misinformation about mental health conditions still exist in our
communities; and;
WHEREAS, the City of The Colony is committed to breaking the stigma surrounding
mental health by promoting open conversations, providing resources, and supporting individuals
in need of mental health services; and
WHEREAS,local organizations, advocates, and community members are working
collectively to ensure that mental health resources are accessible and that everyone understands
the importance of seeking help when needed; and
WHEREAS,mental health awareness encompasses understanding mental health
conditions, recognizing signs and symptoms, and advocating for effective treatment and support;
and
WHEREAS, the City of The Colony encourages all residents to take proactive steps in
caring for their mental health, including practicing self-care, fostering supportive relationships,
and participating in mental health programs and initiatives;
NOW, THEREFORE, I Richard Boyer, Mayor of The Colony, Texas, do hereby
proclaim the month of May 2025 as “Mental Health Awareness Month”in The Colony and
urge all citizens to engage in activities that promote mental wellness, educate themselves and
others about mental health, and work together to break the stigma.
SIGNED AND SEALED this 20th day of May, 2025.
Richard Boyer, Mayor
City of The Colony, Texas
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Agenda Item No: 1.6
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Parks & Recreation
Item Type: Announcement
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Proclamation acknowledging National Bike Month. (Mayor)
Background:
Attachments:
Proclamation - 2025 Bike Month.doc
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MAYORAL PROCLAMATION
WHEREAS,throughout the month of May, The City of The Colony, County of
Denton will celebrate biking and the freedom, the joy, and the well-being it imbues
within us, as well as the power that more people riding bikes has in making life better
for everyone; and
WHEREAS,May 12-18, 2025 is “Bike to Work Week” and May 16, 2025 is
“Bike to Work Day;” and
WHEREAS,throughout the month of May, the residents of The City of The
Colony, County of Denton and its visitors will experience the joys of bicycling through
group rides, races, commuting events, educational programs, charity events, and/or by
simply getting out and going somewhere by bike; and
WHEREAS,bicycling has been shown to improve citizens’ health, well-being
and quality of life; growing the economy of The Colony, attracting tourism dollars and
local business spending and reducing pollution, congestion and parking costs on our
streets and roads; and
WHEREAS,local bicycle clubs, organizations, chamber, tourism bureau,
schools, parks and recreation departments, police departments, public health districts,
hospitals, businesses and civic groups will be joining the League of American Bicyclists
in promoting bicycling during the month of May 2025; and
WHEREAS,these groups are promoting the use of the bicycle as both a means
of transportation and recreation year-round to attract more visitors to enjoy our local
parks and train systems, as well as restaurants, hotels, retail establishments, and
cultural and scenic attractions; and
WHEREAS,these groups are also promoting greater public awareness of
bicycle operation and safety education during Bike Month and year-round in an effort
to reduce collisions, injuries and fatalities and improve health and safety for everyone
on the road; and
NOW, THEREFORE,I, Richard Boyer, Mayor of The City of The Colony,
County of Denton, do hereby proclaim May 2025 as Bike Month, in The City of The
Colony, County of Denton, and I urge all residents to join me in this special
observance.
SIGNED AND SEALED this 20th day of May, 2025.
____________________________
Richard Boyer, Mayor
City of The Colony, Texas
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Agenda Item No: 1.7
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Items of Community Interest
Background:
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Agenda Item No: 1.8
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Library
Item Type: Announcement
Agenda Section: routine announcements, recognitions and proclamations
Suggested Action:
Receive presentation from the Library regarding upcoming events and activities. (Charters)
Background:
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Agenda Item No: 3.1
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section: work session
Suggested Action:
Council to provide direction to staff regarding future agenda items. (Council)
Background:
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Agenda Item No: 4.1
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Minutes
Agenda Section: consent agenda
Suggested Action:
Consider approving City Council Regular Session meeting minutes from May 6, 2025. (Stewart)
Background:
Attachments:
May 6, 2025 Minutes- DRAFT.docx
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1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
MINUTES OF THE CITY COUNCIL REGULAR SESSION
HELD ON
MAY 6, 2025
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:33 p.m. on the 6
th day of May, 2025, at City Hall, 6800 Main Street, The Colony, Texas,
with the following roll call:
Richard Boyer, Mayor
Judy Ensweiler, Mayor Pro Tem
Robyn Holtz, Councilmember
Brian Wade, Councilmember
Dan Rainey, Councilmember
Perry Schrag, Councilmember
Joel Marks, Deputy Mayor Pro Tem
Present
Present
Present
Present
Present
Present
Present
And with 7 councilmembers present a quorum was established and the following items were
addressed:
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor Boyer called the meeting to order at 6:33 p.m.
1.2 Invocation
Councilmember Schrag delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
Salute to the Texas Flag was recited.
1.5 Proclamation acknowledging May 4-10, 2025 as Municipal Clerks Week.
Mayor proclaimed May 4-10, 2025 as Municipal Clerks Week. On behalf of the
City Secretary’s Office, Tina Stewart accepted the proclamation.
1.6 Proclamation acknowledging May 4-10, 2025 as Municipal Clerks Week.
Mayor proclaimed May 11-17, 2025 as Economic Development Week. On behalf
of the Economic Development Department, Keri Samford accepted the
proclamation.
1.7 Items of Community Interest
1.7.1 Receive presentation from Parks and Recreation regarding upcoming events and
activities.
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City Council – Regular Meeting Agenda
May 6, 2025
Page| 2
Special Events Supervisor, Chloe Hancock, provided upcoming events and
activities to the Council.
Ms. Hancock announced the Mother & Son Adventure Day and the grand opening
of Trail 1A and 2A on Saturday May 10th. Also starting on May 30th is the start of
the Summer Clubhouse series. Registration is open for the July 4
th Annual Fun
Run.
2.0 CITIZEN INPUT
Ernest Lineberger, 1701 W. Point Drive, Carrollton, spoke regarding his interest
in running for US Congress.
3.0 WORK SESSION
3.1 Discussion on the approval of the new Fire Station 3 Emergency Vehicle
Auxiliary Building exterior design.
Fire Chief, Scott Thompson, provided an overview of the item.
3.2 Council to provide direction to staff regarding future agenda items.
None
4.0 CONSENT AGENDA
Motion to approve all items from the Consent Agenda with the exception of Agenda Items 4.4,
4.5, and 4.6 for separate consideration - Schrag; second by Marks, motion carried with all ayes.
4.1 Consider approving City Council Regular Session meeting minutes from April
15, 2025.
4.2 Consider approving an ordinance budget amendment to supplement the approved
FY 2024-25 General Fund in the amount of $ 34,000.00 for migration, installation,
training, and Year 1 annual hosting for a new integrated library system software.
ORDINANCE NO. 2025-2602
4.3 Consider approving a resolution authorizing the City Manager to execute a TIPS
Contract with NGU Sports Lighting, LLC for the purchase and installation of LED
lighting fixtures for Bridges Park & Tennis Courts in an amount not to exceed
$190,000.00.
RESOLUTION NO. 2025-047
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City Council – Regular Meeting Agenda
May 6, 2025
Page| 3
4.4 Consider approving a resolution authorizing the City Manager to issue a purchase
order to F & F Concrete, LLC in the amount of $707,319.32 for the reconstruction
of 1,027 linear feet of the west end of Keys Drive.
Public Works Director, James Whitt, provided an overview of the item.
Council provided discussion on the item.
Motion to approve - Wade; second by Marks, motion carried with all ayes
RESOLUTION NO. 2025-048
4.5 Consider approving a resolution authorizing the City Manager to issue a purchase
order to C. I. Pavement in the amount of $848,280.64 for the reconstruction of
2,308 linear feet of the Arbor Glen Alley from Blair Oaks Drive to Paige Road
and for 686 linear feet of the Goodman Drive Alley.
Public Works Director, James Whitt, provided an overview of the item.
Council provided discussion on the item.
Motion to approve - Wade; second by Ensweiler, motion carried with all ayes
RESOLUTION NO. 2025-049
4.6 Consider approving a resolution authorizing the City Manager to execute an
Engineering Services Contract in the amount of $664,568.00 with Quiddity
Engineering, LLC to prepare construction plans and specifications for the
Memorial Drive widening project.
Engineering Director, Ron Hartline, provided an overview of the item.
Council provided discussion on the item.
Motion to approve - Ensweiler; second by Wade, motion carried with all ayes
RESOLUTION NO. 2025-050
5.0 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing, discuss and consider an ordinance request for a Specific
Use Permit Amendment (SUPA) to SUP Ordinance No. 2023 -2512 to allow for an
existing Studio (dance) of “TYC Dance” located at 6700 Main Street, Suites 131
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City Council – Regular Meeting Agenda
May 6, 2025
Page| 4
and 132 to expand the operation to include Suite 149 and increase the overall square
footage from approximately 4,176 sq.ft to approximately 6,116 sq.ft, located within
the Shopping Center (SC) Zoning District and Gateway Overlay District.
Planning Director, Isaac Williams provided an overview on the item.
The public hearing opened at 7:13 p.m. Ms. Jalyn Stough appeared to answer
questions from Council. There being no other speakers the public hearing closed
at 7:16pm.
Council provided discussion on the item.
Motion to approve- Ensweiler; second by Wade, motion carried with all ayes.
ORDINANCE NO. 2025-2603
5.2 Discuss and consider approving an ordinance authorizing an exception to the Code
of Ordinances Section, 6-192, (a) & (b) to allow fireworks at 10:45 p.m. on July 3,
2025 at Grandscape Lifestyle Center, 5752 Grandscape Boulevard.
Executive Business Liaison, Jeremie Maurina, provided an overview on the item.
Council provided discussion on the item.
Motion to approve- Ensweiler; second by Holtz, motion carried with all ayes.
ORDINANCE NO. 2025-2604
Executive Session was convened at 7:19 p.m.
6.0 EXECUTIVE SESSION
6.1 A. Council shall convene into a closed executive session pursuant to Sections
551.072 and 551.087 of the Texas Government Code to deliberate regarding
purchase, exchange, lease or value of real property and commercial or financial
information the city has received from a business prospect(s), and to deliberate the
offer of a financial or other incentive to a business prospect(s).
Regular Session was reconvened at 7:41 p.m.
7.0 EXECUTIVE SESSION ACTION
7.1 A. Any action as a result of executive session regarding purchase, exchange, lease
or value of real property and commercial or financial information the city has
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City Council – Regular Meeting Agenda
May 6, 2025
Page| 5
received from a business prospect(s), and the offer of a financial or other incentive
to a business prospect(s).
No action
ADJOURNMENT
With there being no further business to discuss, the meeting adjourned at 7:41 p.m.
APPROVED:
__________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
_____________________________________
Tina Stewart, TRMC, CMC, City Secretary
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Agenda Item No: 4.2
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Police
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to apply for the Motor Vehicle Crime
Prevention Authority grant through the Texas Department of Motor Vehicles in the amount of
$150,000.00. (Foxall)
Background:
The Motor Vehicle Crime Prevention Authority grant is available to law enforcement agencies in Texas to
combat motor vehicle theft, and theft of motor vehicle parts including catalytic converter theft. The grant
is awarded annually and would be utilized to start a Drone as a First Responder program through Flock.
The grant requires a 20% city match which for year one would be an estimated $30,000.
Attachments:
Res. 2025-xxx Motor Vehicle Crime Prevention Grant .doc.docx
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025- ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, AUTHORIZING THE CITY
MANAGER TO APPLY FOR THE MOTOR VEHICLE
CRIME PREVENTION AUTHORITY GRANT THROUGH
THE TEXAS DEPARTMENT OF MOTOR VEHICLES; AND
PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, the City Council has determined that it is in the best interest of the citizens
to apply for the Motor Vehicle Crime Prevention Authority Grant through the Texas Department
of Motor Vehicles in the amount of $150,000.00; and
WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and
Texas Administrative Code Title 43; Part 3; Chapter 57, entities are eligible to receive grants from
the Motor Vehicle Crime Prevention Authority to provide financial support to law enforcement
taskforces and agencies for economic motor vehicle theft, including catalytic converter theft; and
WHEREAS, this grant program will assist this jurisdiction to combat catalytic converter
theft; and
WHEREAS, The City of The Colony has agreed that in the event of loss or misuse of the
grant funds, The City of The Colony agrees and assures that the grant funds will be returned in full
to the Motor Vehicle Crime Prevention Authority.
NOW THEREFORE, BE IT RESOLVED and ordered that Phillip Foxall, Police Chief
is designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant
application for the Motor Vehicle Crime Prevention Authority Grant Program and all other
necessary documents to accept said grant; and
BE IT FURTHER RESOLVED that Katlyn Wright is designated as the Program Director
and Tim Miller is designated as the Financial Officer for this grant.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY,
TEXAS THIS 20TH DAY OF MAY 2025.
Richard Boyer, Mayor
City of The Colony, Texas
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ATTEST:
Tina Stewart, TRMC, CMC City Secretary
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
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Agenda Item No: 4.3
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: General Admin
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to issue a purchase order to SSC Signs
and Lighting in the amount of $87,963.20 for the repair of damaged monument signs in Grandscape to
be funded by the Grandscape PID Fund. (Miller)
Background:
Over the past 6 months, Grandscape has had two monument signs hit and severely damaged, the first
occurring on 12/3/24 to the monument sign on the corner of Grandscape Bvld and Destination Drive and
the second occurring on 3/16/25 to the very large monument sign located on the DDI. While Grandscape
owns the signs, the City agreed to maintain and repair them through the PID. Each year the PID budget
establishes a line item for the inspection and repair of these items under TRAFFIC & SIGN
MAINTENANCE. Only two responses came back for Bid with SSC Signs and Lighting having the lower
price and more comprehensive scope of work. The 2024-25 Budget has $90,000 available for repairs
and will be able to cover the $87,963.20 for repairs and in the event this project would exceed the
budgeted amount, the PID can trigger a special assessment from Grandscape to cover any overage. The
scope of this work includes a complete replacement of the Grandscape/Destination Drive and
stabilization and repair of the DDI Sign.
Attachments:
IMG_1323.JPEG
damged sign 1.jpg
Damaged sign 2.jpg
Res. 2025-xxx SSC Signs and Lighting.docx
20
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23
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 - ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO SSC
SIGNS AND LIGHTING FOR THE REPAIR OF DAMAGED MONUMENT SIGNS IN
GRANDSCAPE; AND PROVIDING AN EFFECTIVE DATE.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, THAT:
Section 1.That the City Council of the City of The Colony, Texas hereby authorizes the City
Manager to issue a purchase order to SSC Signs and Lighting in the amount of $87,963.20 for the
repair of damaged monument signs in Grandscape to be funded by the Grandscape PID Fund.
Section 2. That the City Manager and/or his designee are authorized to issue said purchase
order.
Section 3.This resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 20th DAY OF MAY 2025.
____________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
___________________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
___________________________________________
Jeffrey L. Moore, City Attorney
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Agenda Item No: 4.4
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution authorizing the City Manager to execute a BuyBoard Contract with
CourTex Construction Inc. for four Pickleball Courts in an amount not to exceed $235,000.00 to be
funded by the Community Development Corporation. (Lehmann)
Background:
Attachments:
CITY_MEMO_CourTex_Pickleball.pdf
The Colony Pickleball (1).cleaned.pdf
Res. 2025-xxx CourTex Construction Inc.doc
25
AGENDA ITEM Memo TO: Mayor, City Council, City Manager DATE SUBMITTED: 05/12/2025 MEETING DATE: 05/20/2025 SUMMARY OF REQUEST: Consider approval of a Construction Contract with CourTex for (4) Pickleball Courts Quote Provided by CourTex for Pickleball Courts Background: This project was approved for funding by CDC and City Council in FY 23-24. With the ongoing design of the New Rec Center Site, coordination with Huitt-Zollars was needed. A required fire lane & new utilities had to be taken into consideration through the design process. The scope of work for CourTex includes (4) pickleball courts, fencing & LED light fixtures. An additional scope of work will be presented from another bidder to create a pathway from the parking area, shade structures, & electrical for the newly supplied LED poles. A sound study was completed during the process with no significant concerns noted. Scope of Work: The scope of work is the Design/Build of a 64’ x 128 ’ Quad Pickleball Court using a post-tension
concrete foundation including: • Construction of the 64’ x 128’ post-tension concrete foundation • Acid etching and Ti-coating of the new concrete surface. • Application of two coats of standard color surfacing.
• Striping the court with standard pickleball lines.
• Furnishing and installing four pickleball nets and net posts. • Furnishing and installing 216 linear feet of 4’ tall Black Vinyl Coated Chain Link Fencing.
• Furnishing and installing 314 linear feet of 10’ tall Black Vinyl Coated Chain Link Fencing.
• Furnishing and installing eight single LED light fixtures Budget: The approved budget for this project was $500,000.00. The bid for this scope of court
construction is $235,000.00. The Design and construc tion admin was $42,500.00 leaving us with
$222,500.00 for the sidewalk from parking, shade & el ectrical hookup. 26
PHONE: 512-461-0519
Wednesday, July 24, 2024
BuyBoard #737-24
Chelsey Hieger
Calvin Lehmann
5151 N Colony Blvd
The Colony, Texas, 75056
(972) 624-3956
clehmann@thecolonytx.gov
To Whom It May Concern:
CourTex Construction, Inc. is a registered and certified installer of the California
Products, Plexipave Tennis Court Sur facing Systems, Acrytech, SportsMasters Sports
Sur facing Systems, and of fers this proposal for the court construction:
* All prices quoted below are based on water and electric provided by customer;
* Irrigation left on around court leading to damaged paint during installation will lead
to extra costs;
* HOA approval, Septic Location, Utility Location, Call to Dig Markings, City
Permits, Building Lines, Easements, etc. are all RESPONSIBILITY of OWNER;
Description of work included in proposal: 64’ x 128’ Quad Pickleball
Installation as specified above:
● Design/Build a 64’ x 128’ Quad Pickleball Court using a post-tension concrete
foundation;
● Hairline cracks are to be expected, even in new construction courts;
● Concrete must cure for a minimum of 30-60 days prior to acrylic
surfacing;
● Prepare courts surface for new court sur facing by high pressure power washing
the court surface, removing mold, loose aggregate, and identifying low areas;
● Repair surface cracks by grinding, cleaning crack, and patching crack with
specially formulated court crack repair compound (Cracks Will Return, Some
Overnight); (CUSTOMER INITIAL HERE);
● Furnish/Install: (4) Pickleball Nets + Net Posts;
● Furnish/Install: 216 LF 4’ tall Black Vinyl Coated Chain Link Fencing;
● Furnish/Install: 314 LF 10’ tall Black Vinyl Coated Chain Link Fencing;
● Furnish/Install: (8) Single LED Light Fixtures (wired to base, power
hook-up responsibility of owner);
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● Acid Etch and T i-Coat New Concrete Sur face;
● Address low areas, if any, with Court Patch Binder up to ¼ inch but cannot
guarantee correction of any existing drainage issues (CUSTOMER INITIAL
HERE);
● Apply Acrylic Resur facer to any patches;
● Apply (1 coats) Acrylic Resurfacer to entire court, block sanding between each
coat, to address any imper fections in sur face and insure a secure seal and
smooth sur face;
● Apply (2 coats) standard color sur facing;
● Stripe court in standard striping for pickleball;
● Cleanup and removal of all waste.
BASE BID: Court construction as specified above:
$235,000.00
OPTION: Additional Flat work - $8/sqft
Proposal is based on timely and adequate access to the project site, including
utilization of on-site secured storage, use of existing materials where possible. CCI is
not responsible for site security and assumes no liability for materials delivered/stored
or work in progress at the site against theft or damage prior to completion of the
project. WEATHER IS CRITICAL TO QUALITY COUR T SURFACING AND CONTROLS
THE INSTALLATION AND COMPLETION SCHEDULE.
CourTex Construction Inc. bases its’ proposal on its’ ability to install a new surface
over the existing surface with minimal preparation. Should the existing sur face be
unsuitable for re-surfacing due to age, condition, or chemical composition, the
removal of the sur face will be per for med at additional cost. The adhesion of the new
surfacing will not be warrantied against failure, cracks, chipping, or flaking due to the
existing sur face’s condition or composition as these are construction design and
conditions that are unknown and therefore beyond the control of CCI.
WARRANTY: 1 YEAR
The court surface is warranted for 1 year except where cracks/seams/bare concrete
attribute to the failure of the court surface.
Crack repairs can be repaired but not warranted for any amount of time.
INSURANCE:
CCInc.’s Certificates of Insurance will be furnished upon the receipt of the signed
contract or purchase order. We prefer to have our agent send the certificates directly
to the client in lieu of attaching them to the proposal to insure authentication of the
coverage. Our agent is John Cowart, State Farm Insurance, phone number (281)
362.8444.
EXCLUSIONS:
28
Excluded from this quote are Engineering/design requirements or fees of the project;
ancillary asphalt or concrete repair, including nor mal wear due to construction;
SWPPP Plan; fence installation, removal or replacement; landscape/sod repair or
replacement; fees for bonds or permits; the addition/removal/re-location/or
modification of existing or new utilities, irrigation, or drainage, identified or
unidentified; or construction site security during construction period. Likewise, the
new sur face will not significantly change, improve, or deter the drainage of the existing
court, which includes existing ponding issues present prior to the new surfacing. Any
problems or issues with the new sur face attributed by cracks or problems with the
existing slab, or with the old surface, negate warranty coverage and liability.
Therefore, any and all repairs for non-warrantied work will be performed on a quoted
or cost/plus basis.
● ALL CONCRETE CRACKS, HAIRLINE CRACKS TO BE EXPECTED
EVEN ON NEW CONSTRUCTION COURTS;
● Grass or sprinklers will be damaged during the project, we will minimize this of course
but some landscaping repairs by owner is to be expected;
● Existing courts built flat or with inadequate drainage cannot be repaired with a surface
installation;
● The resurfaced court might have “tool marks or squeegee lines” from the application
procedure. This is completely normal and cannot be 100% avoided.
● All tennis net installs are based on a standard 42ft net. If the net posts are not the
standard size, extra fees may occur for a custom net order;
● Concrete with no broom finish may cause peeling;
● Low spots can only be repaired up to a 1/8 inch in elevation and will not cure existing
drainage issue;
● Moisture arising from beneath the foundation caused from the lack of a proper vapor
barrier may cause delamination not covered by warranty and no guarantee of possible
repair;
● Line striping has a human error variance of 1inch due to the levelness and low/high spots
in the existing foundation;
● Expansion joints should not existing in an court foundation, we can crack fill them but
they will eventually return and need further patching to covered by warranty of any type;
● Existing paint must be an acrylic sport surfacing paint. Any oil based/epoxy based
existing paint will have to be removed prior to arrival;
CONTRACT TIME: Bidder agrees, if awarded the Contract, to commence work under
this Contract within approximately 90 days for resurfaces and 30 days for new
construction or as specified from the date of written “Notice to Proceed” and to fully
complete all work required and specified by the Contract Documents as agreed upon
in the contract between the Client and CCI within the time dictated or extended as
stipulated in the Contract Documents. All weather permitting per manufacture
specifications
WITHDRAWL OF CONTRACT: Any withdraw of contract after awarded the project
will constitute a 25% mobilization and inventory restocking fee due
immediately upon notice.
NOTIFICATION, EXECUTION, AND COMPLETION: Upon receipt of the Notice of
Acceptance of this bid, the Bidder will execute the formal Contract. The Work shall
commence within approximately 90 days for resur facing and 30 days on new
29
construction (weather permitting) of the date of issuance of the Notice to Proceed and
shall be completed within the Contract time as stated above, and UPON THE RECEIPT
of % (50% on surfacing, 40% on new construction) of contracted amount to address
the mobilization costs and the procurement of materials, with the remainder due
within 14 business days after invoiced.
Sincerely,
W.B. Ready
W.B. Ready
ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPECIFICATIONS, TERMS AND
CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE
AUTHORIZED TO DO THE WORK AS PROPOSED. PAYMENT WILL BE MADE AS
OUTLINED ABOVE. THIS PROPOSAL WILL BECOME PAR T OF ANY FUTURE
CONTRACT AND IS CONTROLING IN CASE A CONFLICT OCCURS. LIKEWISE, IN
LIEU OF SIGNATURE, THE AUTHORIZATION TO PROCEED AND COMMENCEMENT
OF WORK SHALL ALSO BE DEEMED AS ACCEPTANCE OF THESE TERMS AND
CONDITIONS.
CHECKLIST
*Action Required
Please go through this Checklist prior to CCInc. arrival.
● Any gate codes or access infor mation is provided to CC inc. project
manager. We understand privacy and our trained installers are very safe
with gate codes;
● T railers will be left onsite for the duration of the project;
● There is access to Water (hose spigot) within 300 feet of the court with
adequate pressure;
● There is access to Power (outdoor outlet) within 150ft;
30
● IMPOR TANT. This can cause extra labor/material charges. Sprinklers
are turned of f for the entirety of the project as well as the following 48
hours after completion;
● Any pets at the residence are kept inside/away from the court during the
project;
● No gameplay on courts at all during the duration of the install/repairs;
● Cracks can be repaired but not warranted for any amount of time. Some
can even return overnight.
Delays of any of these points will result in a $75/hour compensation until a solution is
found or a return trip is scheduled.
_____________________________ ___________________
ACCEPTANCE SIGNATURE DATE
31
32
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 - _______
A RESOLUTION OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH COURTEX CONSTRUCTION INC FOR THE
CONSTRUCTION AND INSTALLATION OF FOUR
PICKLEBALL COURTS FUNDED BY THE COMMUNITY
DEVELOPMENT CORPORATION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council has determined that it is in the best interest of the
citizens to execute a contract with CourTex Construction Inc. for the construction and
installation of four pickleball courts in the amount of $235,000.00; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF THE COLONY, TEXAS:
Section 1.That the City Council of the City of The Colony, Texas hereby
approves the construction and installation of four pickleball courts in the amount of
$235,000.00 at the new REC Center site.
Section 2.That the purchase shall be funded by the Community Development
Corporation.
Section 3.That the City Manager and/or his designee, are authorized to issue
appropriate purchase order(s).
Section 4.That this resolution shall take effect immediately from and after its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, THIS THE 20th DAY OF MAY 2025.
______________________________
Richard Boyer, Mayor
ATTEST:City of The Colony, Texas
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
33
APPROVED AS TO FORM:
___________________________________
Jeffrey L. Moore, City Attorney
34
Agenda Item No: 4.5
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section: consent agenda
Suggested Action:
Consider approving a resolution for a budget adjustment in the amount of $29,150.10 for an insurance
payment received from TML for repairs to the fishing pier at Stewart Creek Park, currently being paid
from the Lake Parks Fund. (Jemison)
Background:
Approve.
Attachments:
Budget_Transfer_Memo.doc
TML REIMBURSEMENT SCP CANOPY & FISHING DOCK CLAIM.pdf
Res. 2025-xxx Budget Adjustment - Stewart Creek Park Repairs.docx
35
1
Parks and Recreation
Memo
To:Mayor & Council
From:Marlisa Jemison, Parks Manager
CC:Troy Powell, City Manager
Date:5/13/2025
Re:Budget Transfer
This memo is to accompany a budget adjustment request, accounted for bya TML insurance payment
dated 1/23/25, to expense fund 720-696-6213 in the amount of $29,150.10. This transfer would cover
70% of the cost to repair the fishing pier. A future payment will be received for the remaining cost of the
fishing pier repair upon TML’s receipt of the final invoice.
In May of 2024, The City of The Colony experienced significant storms that caused damage throughout
the city, including at Stewart Creek Park. Amongst some of the amenities damaged at the park was the
frequently used fishing pier. The extensive cost of the repair of the fishing pier, coupled with the lack of
availability of a crew to repair the pier, led to a delay for any work to be done on it for the better part of a
year. However, Parks and Recreation filed a claim for the damages as soon as possible, going through
the process of inspections by TML, in order to receive the check approving the claim. As soon as a
crew became available, the fishing pier repairs were started and completed in less than a week,
opening to the public again on May 7, 2025.
While these repairs have been made and the invoice is in the process of being paid, Parks and
Recreation has had to expend these payments from an operations line that still requires regular usage
throughout the remainder of the fiscal year. Approving the proposed budget adjustment would allow
said line to be reconstituted to whole to continue use for its intended allocation.
If there are any questions prior to the City Council meeting on May 20, please feel free to contact me.
36
Page 2
Post Storm:
37
Page 3
Post Repair:
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42
43
44
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47
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49
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 - _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS,
AUTHORIZING THE CITY MANAGER TO APPROVE A BUDGET ADJUSTMENT
FOR REVENUE RECEIVED FROM AN INSURANCE PAYMENT FROM TML FOR
REPAIRS TO THE FISHING PIER AND PLAYGROUND CANOPY AT STEWART
CREEK PARK CURRENTLY FUNDED THROUGH THE LAKE PARKS FUND; AND
PROVIDING AN EFFECTIVE DATE.
NOW,THEREFORE, BE IT RESOLVEDBY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, THAT:
Section 1.That the City Council of the City of The Colony, Texas hereby authorizes the City
Manager to approve a budget adjustment in the amount of $29,150.10 for revenue received from an
insurance payment from TML for repairs to the fishing pier and playground canopy at Stewart Creek
Park currently funded through the Lake Parks Fund.
Section 2. This resolution shall take effect immediately from and after its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS 20th DAY OF MAY, 2025.
____________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
____________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
____________________________________
Jeffrey L. Moore, City Attorney
50
Agenda Item No: 5.1
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: Engineering
Item Type: Resolution
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider approving a resolution authorizing the City Manager to execute a Construction
Services Contract in the amount of $1,093,244.00 with Capko Concrete Structure, LLC. for the Arbor
Glen Road Concrete Pavement Repair Project. (Hartline)
Background:
Background: City Council approved funding for the Arbor Glen Road Concrete Pavement Repairs Project
in the 2024-2025 CIP budget. The portion of Arbor Glen Road to be repaired extends from Branch
Hollow Drive to Blair Oaks Drive, including the intersection at Blair Oaks Drive and Arbor Glen Road. The
street pavement repair improvements will involve full-depth concrete reconstruction and subgrade
remediation for all damaged concrete located within the repair limits noted. Adjustments to above-ground
utility appurtenances will also be made if they fall within the paving limits. This project was designed by
Halff Associates, Inc. and advertised for competitive bidding. Bids were opened on May 8, 2025 at the
City of The Colony. A total of eight (8) bids were received, with Capko Concrete Structure, LLC identified
as the lowest responsive bidder at $1,093,244.00. Halff Associates, Inc., the project's design engineer,
provided a favorable recommendation based on positive feedback received from the cities of
Richardson, Irving, Southlake and the McKinney National Airport. Please refer to the attached
Engineering Recommendation Letter for further details. City staff recommends awarding the construction
contract to Capko Concrete Structure, LLC. Pending approval, construction is expected to begin in June
2025 with completion estimated by the end of September 2025.
Attachments:
Location Map
Existing Condition Photos
Certified Bid Tabulation
Engineering Recommendation Letter
Financial Summary
Res. 2025-xxx Capko Concrete Structure LLC.doc
51
MainM em orialAztec
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AlphaAvery
SH 121StandridgeSo u th C ol on y
La ke sid e
Worley
Cougar Alley
Runyon
C r e e k H o l l o w
Highridge
Alta O ak s
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Am hurstShadowridge
R i d g e p o i n t e
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BiscayneH aw seBlue GlenAsh Glen
N e w p o r t Branch HollowSteepleridgeSH 121 On RampSam Rayburn TollwayC
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B l u e R i d g e Cape CodPear Ridge WestportLakeshor
eRidgecrestBoca RatonFriendshipBlaynes Goodman
R u s t i c R i d g e
M em orialMainµLocation MapArbor Glen Road Concrete Pavement Repairs
Floor & Decor
Rooms To Go
Abuelos
Arbor Glen Drive Limits
52
Existing Condition Photo
53
Existing Condition Photo
54
Existing Condition Photo
55
Existing Condition Photo
56
Existing Condition Photo
57
The City of The Colony - Arbor Glen Road Concrete Pavement Repair
Bid No. 69-25-03
Bid Opening: May 8, 2025
The City of The Colony CIP Engineer: Robert Kotasek
The City of The Colony Senior Engineer: Naim Khan, PE
The City of the Colony Director of Engineering: Ron Hartline, PE
Halff Associates, Inc. Project Manager: Savanna Howard, PE Low Bidder
Capko Concrete
Structure, LLC A & D Paving, LLC VLEX Construction, LLC
TOTAL BID $1,093,244.00 $1,113,269.46 $1,159,684.00
Addenda Yes Yes Yes
Bid Bond Yes Yes Yes
TOTAL BID $1,175,289.00 $1,244,661.00 $1,224,772.25
Addenda Yes Yes No
Bid Bond Yes Yes Yes
TOTAL BID $1,359,958.00 $1,532,874.75
Addenda Yes Yes
Bid Bond Yes Yes
Bids Certified by: _____________________________________________________________
BID SUMMARY
Savanna Howard, PE
Roeschco Construction, LLC Aushill Construction, LLC
Jeske Construction
Company JR West Texas Concrete LLC
Urban Infraconstruction, LLC
2
58
ARBOR GLEN ROAD CONCRETE PAVEMENT REPAIR
BID OPENING: 3:00 P.M., THURSDAY, MAY 08, 2025
LOWEST BIDDER
MISSING INFORMATION
ITEM #DESCRIPTION U/M QTY UNIT $TOTAL $UNIT $TOTAL $UNIT $TOTAL $UNIT $TOTAL $UNIT $TOTAL $UNIT $TOTAL $UNIT $TOTAL $UNIT $TOTAL $
1 Mobilization and General Site Preparation LS 1 90,000.00 90,000.00 81,500.00 81,500.00 50,150.00 50,150.00 100,000.00 100,000.00 203,200.00 203,200.00 60,000.00 60,000.00 70,000.00 70,000.00 114,000.00 114,000.00
2 Traffic Control (Barriers, Barricades and/or Detours)LS 1 6,500.00 6,500.00 10,000.00 10,000.00 15,045.00 15,045.00 40,000.00 40,000.00 12,500.00 12,500.00 27,500.00 27,500.00 14,000.00 14,000.00 15,000.00 15,000.00
3 Erosion Control Measures and Joint Storm Water Pollution Prevention Plan LS 1 3,000.00 3,000.00 1,500.00 1,500.00 10,030.00 10,030.00 11,000.00 11,000.00 3,300.00 3,300.00 25,000.00 25,000.00 7,500.00 7,500.00 8,500.00 8,500.00
4 Sanitary Sewer Line Point Repair LF 225 300.00 67,500.00 325.00 73,125.00 250.00 56,250.00 160.00 36,000.00 150.00 33,750.00 250.00 56,250.00 174.00 39,150.00 280.00 63,000.00
5 Sawcut and Remove Existing Concrete Pavement SY 5,788 23.00 133,124.00 9.42 54,522.96 20.00 115,760.00 20.00 115,760.00 17.00 98,396.00 25.00 144,700.00 25.00 144,700.00 20.00 115,760.00
6 Sawcut and Remove Existing Concrete Sidewalk SF 709 3.00 2,127.00 1.50 1,063.50 3.00 2,127.00 10.00 7,090.00 3.00 2,127.00 2.75 1,949.75 2.00 1,418.00 2.00 1,418.00
7 6-inch Thick Grade A, Type 1 or Type 2 Flex Base SY 6,600 29.00 191,400.00 31.16 205,656.00 40.00 264,000.00 25.00 165,000.00 25.00 165,000.00 25.00 165,000.00 29.00 191,400.00 23.00 151,800.00
8 6-inch Thick, 4,000 psi Portland Cement Reinforced Concrete Pavement SY 6,288 72.00 452,736.00 75.00 471,600.00 80.00 503,040.00 70.00 440,160.00 88.00 553,344.00 100.00 628,800.00 104.00 653,952.00 105.00 660,240.00
9 4-inch Thick, 4,000 psi Reinforced Concrete for Sidewalks SF 709 15.00 10,635.00 10.00 7,090.00 8.00 5,672.00 15.00 10,635.00 23.00 16,307.00 9.50 6,735.50 15.00 10,635.00 9.00 6,381.00
10 4-inch Thick, 4,000 psi Portland Cement Reinforced Concrete Barrier-Free Ramp EA 2 3,800.00 7,600.00 2,250.00 4,500.00 1,770.00 3,540.00 3,000.00 6,000.00 3,000.00 6,000.00 3,000.00 6,000.00 4,000.00 8,000.00 4,800.00 9,600.00
11 Adjust Existing Sanitary Sewer Manhole to Grade EA 5 250.00 1,250.00 400.00 2,000.00 1,475.00 7,375.00 2,300.00 11,500.00 1,500.00 7,500.00 500.00 2,500.00 980.00 4,900.00 1,500.00 7,500.00
12 Adjust Existing Water Valve to Grade EA 4 150.00 600.00 250.00 1,000.00 944.00 3,776.00 1,500.00 6,000.00 650.00 2,600.00 500.00 2,000.00 750.00 3,000.00 1,000.00 4,000.00
13 Tree Root Barrier LF 2,041 32.00 65,312.00 52.00 106,132.00 24.00 48,984.00 44.00 89,804.00 33.00 67,353.00 5.00 10,205.00 45.00 91,845.00 135.75 277,065.75
14 Pavement Markings STA 22 250.00 5,500.00 250.00 5,500.00 649.00 14,278.00 340.00 7,480.00 150.00 3,300.00 200.00 4,400.00 183.00 4,026.00 250.00 5,500.00
15 Solid Sod SY 713 20.00 14,260.00 20.00 14,260.00 9.00 6,417.00 20.00 14,260.00 18.00 12,834.00 14.00 9,982.00 14.00 9,982.00 20.00 14,260.00
16 Remove and Replace 10-foot Standard Curb Inlet Top EA 3 8,000.00 24,000.00 3,500.00 10,500.00 4,130.00 12,390.00 5,200.00 15,600.00 3,950.00 11,850.00 7,000.00 21,000.00 12,500.00 37,500.00 13,000.00 39,000.00
17 Sawcut and Remove Concrete Crub Only LF 200 10.00 2,000.00 10.00 2,000.00 4.00 800.00 20.00 4,000.00 10.00 2,000.00 5.00 1,000.00 9.00 1,800.00 12.00 2,400.00
18 6-inch Concrete Crub Only LF 200 30.00 6,000.00 20.00 4,000.00 9.00 1,800.00 20.00 4,000.00 35.00 7,000.00 10.00 2,000.00 60.00 12,000.00 10.00 2,000.00
19 Pre-Construction Television Inspection LF 1,950 1.00 1,950.00 9.50 18,525.00 6.00 11,700.00 30.00 58,500.00 4.00 7,800.00 5.00 9,750.00 12.00 23,400.00 6.00 11,700.00
20 Subgrade Remediation with Geogrid SY 250 25.00 6,250.00 115.18 28,795.00 59.00 14,750.00 90.00 22,500.00 54.00 13,500.00 100.00 25,000.00 75.00 18,750.00 15.00 3,750.00
21 Pre- & Post-Construction Topographic Survey LS 1 1,500.00 1,500.00 10,000.00 10,000.00 11,800.00 11,800.00 10,000.00 10,000.00 15,000.00 15,000.00 15,000.00 15,000.00 12,000.00 12,000.00 20,000.00 20,000.00
1,093,244.00 1,113,269.46 1,159,684.00 1,175,289.00 1,244,661.00 1,224,772.25 1,359,958.00 1,532,874.75
BID PROPOSAL SUMMARY
Subtotal Base Bid Section I 1,093,244.00 1,113,269.46 1,159,684.00 1,175,289.00 1,244,661.00 1,224,772.25 1,359,958.00 1,532,874.75
Total Project Bid 1,093,244.00 1,113,269.46 1,159,684.00 1,175,289.00 1,244,661.00 1,224,772.25 1,359,958.00 1,532,874.75
Materials Incorporated into Work 546,622.00 340,000.00 503,040.00 535,200.00 465,413.00 700,000.00 613,149.90
Materials Not Incorporated into Work 273,311.00 20,000.00 320,000.00 12,450.00 25,000.00 75,000.00 0
Other, Labor, Etc.273,311.00 753,269.46 336,644.00 697,011.00 734,359.25 584,958.00 919,724.85
Total 1,093,244.00 1,113,269.46 1,159,684.00 -1,244,661.00 1,224,772.25 1,359,958.00 1,532,874.75
ADDENDA RECEIVED? YES/NO YES YES YES YES YES NO YES YES
BID BOND RECEIVED? YES/NO YES YES YES YES YES YES YES YES
COMPANYCOMPANYCOMPANYCOMPANYCOMPANYCOMPANYCOMPANYCOMPANY
Base Bid - Arbor Glen Road Concrete Pavement Repair
Subtotal - Arbor Glen Road Concrete Pavement Repair
Capko Concrete Structures, LLC
P.O. Box 426
Azle, TX 76098
A & D Paving, LLC
P.O. Box 418
Decatur, TX 76234
Urban Infraconstruction, LLC
2727 Lyndon B Johnson Fwy, Suite 500
Farmers Branch, TX 75234
VLEX Construction, LLC
3586 Bent Oak E Street
Greenville, TX 75401
Roeschco Construction, LLC
9801 Camfield Ave., Suite 200
Frisco, TX 75033
Aushill Construction, LLC
535 Talbert Dr., Suite 207
Plano, TX 75093
Jeske Construction Company
P.O. Box 59025
Dallas, TX 75229
JR West Texas Concrete, LLC
108 S Sherman Street
Rice, TX 75155
59
2601 Meacham Blvd., Suite 600, Fort Worth, TX 76137 | halff.com
May 13, 2025
Mr. Ron Hartline, P.E.
Director of Engineering
City of the Colony
6800 Main Street
The Colony, Texas 75056
Re: Bid No. 69-25-03: Arbor Glen Road – Capko Concrete Structures, LLC References
Dear Mr. Hartline:
Bids for the Arbor Glen Road project were opened on Thursday, May 8, 2025, at the City of The Colony.
Bids were received from Eight (8) different bidders and ranged from high bid of $1,532,874.75 to a low bid
of $1,093,244.00. Capko Concrete Structures, LLC (Capko) was the apparent low bidder. The City of The
Colony (City) asked Halff Associates, Inc. (Halff) to review the qualifications and references of the
apparent low bidder. In response to this request, Halff personnel reached out to four (4) municipality and
three (3) municipal utility district references that had similar project scope, scale and contract price to the
Arbor Glen Road project and received a response back from the McKinney National Airport, City of
Richardson, City of Irving and City of Southlake about Capko’s quality of the construction services, safety
compliance and overall satisfaction. Capko has also completed an infrastructure project for the Town of
Hickory Creek similar to Arbor Glen Road project. It should be noted that Capko had previously
completed infrastructure construction projects for each of these cities, as well as for the City of The
Colony, in the past.
Halff contacted three references for Capko, Cody Richter with McKinney National Airport, Steven Cherry
with City of Richardson, and Reggie Johnson with City of Irving. It was noted then that all three
references agreed that Capko works well with residents and business owners, assures that safety is the
number one priority on site, aims to finish the scope of work on or ahead of time and no problems were
presented during and after the construction completion.
Halff personnel also spoke with Bryan Ahumada, PE, City Engineer for the City of Southlake. Mr.
Ahumada discussed Capko’s performance on their Dove Creek Trail and West Highland Street
Improvements project and he stated he was “extremely satisfied with the quality of work [and that the]
overall experience surpassed our expectations.” He mentioned Capko’s workmanship for paving and
drainage improvements was excellent and all construction met specifications. Mr. Ahumada said there
were no change orders initiated by the Capko, there were never safety concern, and that project deadline
were met and everything was completed on time. When asked about Capko’s ability to work with
residents and City staff, he stated Capko had “great communication and customer service from the
supervisors and crew.” Mr. Ahumada ended with this additional comment regarding Capko: “The
60
2601 Meacham Blvd., Suite 600, Fort Worth, TX 76137 | halff.com
successful completion of this project is attributed to the proficient team and effective communication by
the Capko team. The team demonstrated a high level of expertise and professionalism and played a
crucial role in the timely delivery of the project. Their commitment to excellence and attention to detail
were instrumental in ensuring the project's success.”
Section 252.043 in the Local Government Code states if competitive sealed bids are received, the
contract must be awarded to the lowest responsible bidder or to the bidder who provides goods or
services at the best value for the municipality. After considering the purchase price and reputation of the
bidders, Halff has determined that Capko Concrete Structures, LLC is the lowest responsible bidder.
Should you have any questions or comments regarding the statements recorded in this letter please feel
free to call me at (817) 813-5710.
Sincerely,
HALFF
Savanna Howard, PE
Project Manager
61
FINANCIAL SUMMARY:
Are budgeted funds available: Yes
Amount budgeted/available: $5,900,000.00
Fund(s) (Name and number): Residential Street Reconstruction
897-669-6670-2501
Cost of recommended contract award: $1,093,244.00
Total estimated project cost:
$ 64,780.00 Engineering Already authorized Yes No
$1,093,244.00 Construction Already authorized Yes No
$1,158,024.00 Total estimated costs
62
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 – _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONSTRUCTION SERVICES CONTRACT BY AND BETWEEN THE
CITY OF THE COLONY AND CAPKO CONCRETE STRUCTURE, LLC.
FOR THE ARBOR GLEN ROAD CONCRETE PAVEMENT REPAIR
PROJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City and Consultant have entered into an Construction Services
Contract for the Arbor Glen Road concrete pavement repair project; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the Contract with Capko Concrete Structure, LLC; and
WHEREAS, with this Contract the City of The Colony is agreeing to the services not to
exceed the amount of $1,093,244.00 for such work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1.The Construction Services Contract, having been reviewed by the City Council
of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and
its citizens, be, and the same is hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the
City of The Colony, Texas.
Section 3.This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS 20th DAY OF MAY, 2025.
__________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
63
APPROVED AS TO FORM:
___________________________________
Jeffrey L. Moore, City Attorney
64
Agenda Item No: 5.2
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Resolution
Agenda Section: regular agenda items
Suggested Action:
Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member
of the Board of Managers for the Denco Area 9-1-1 District. (Council)
Background:
Attachments:
Res. 2025-xxx Denco 911 Board Nomination.doc
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CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025- ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, NOMINATING ONE MEMBER TO
THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1
EMERGENCY COMMUNICATION DISTRICT AND
PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS,Section 772, Health and Safety Code, provides that twovoting members of the
Board of Managers of an Emergency Communications District shall be appointed jointly by all cities
and towns lying wholly or partly within the District.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
THE COLONY, TEXAS:
SECTION 1.That the City of The Colony hereby nominates ________________________
as a member of the Board of Managers for the Denco Area 9-1-1 Emergency Communication
District.
SECTION 2.That this Resolution shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS 20th DAY OF MAY 2025.
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
Tina Stewart, TRMC, CMC City Secretary
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
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Agenda Item No: 6.1
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section: executive session
Suggested Action:
A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of
the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property
and commercial or financial information the city has received from a business prospect(s), and to
deliberate the offer of a financial or other incentive to a business prospect(s).
Background:
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Agenda Item No: 7.1
CITY COUNCIL Agenda Item Report
Meeting Date: May 20, 2025
Submitted By: Ana Alvarado
Submitting Department: City Secretary
Item Type: Miscellaneous
Agenda Section: executive session action
Suggested Action:
A. Any action as a result of executive session regarding purchase, exchange, lease or value of real
property and commercial or financial information the city has received from a business prospect(s), and
the offer of a financial or other incentive to a business prospect(s).
Background:
68