The URL can be used to link to this page

Home My WebLink About2025 0506CITY OF THE COLONY CITY COUNCIL AGENDA TUESDAY, MAY 6, 2025 6:30 PM 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order 1.2 Invocation 1.3 Pledge of Allegiance to the United States Flag 1.4 Salute to the Texas Flag 1.5 Proclamation acknowledging May 4-10, 2025 as Municipal Clerks Week. (Mayor) 1.6 Proclamation acknowledging May 11-17, 2025 as Economic Development Week. (Mayor) 1.7 Items of Community Interest 1.8 Receive presentation from Parks and Recreation regarding upcoming events and activities. (Hancock) 2.0 CITIZEN INPUT 3.0 WORK SESSION 3.1 Discussion on the approval of the new Fire Station 3 Emergency Vehicle Auxiliary Building exterior design. (Bonds) 3.2 Council to provide direction to staff regarding future agenda items. (Council) 4.0 CONSENT AGENDA TO ALL INTERESTED PERSONS Notice is hereby given of a REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas to be held at 6:30 PM o n TUESDAY, MAY 6, 2025 at CITY HALL , at which time the following items will be addressed: This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The council may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the City Secretary. The Work Session is for the purpose of exchanging information regarding public business or policy. No action is taken on Work Session items. Citizen input will not be heard during this portion of the agenda. The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a Council member. REGULAR SESSION OF THE CITY COUNCIL Agenda Meeting Date: 05/06/2025 1 4.1 Consider approving City Council Regular Session meeting minutes from April 15, 2025. (Stewart) 4.2 Consider approving an ordinance budget amendment to supplement the approved FY 2024-25 General Fund in the amount of $34,000.00 for migration, installation, training, and Year 1 annual hosting for a new integrated library system software. (Charters) 4.3 Consider approving a resolution authorizing the City Manager to execute a TIPS Contract with NGU Sports Lighting, LLC for the purchase and installation of LED lighting fixtures for Bridges Park & Tennis Courts in an amount not to exceed $190,000.00. (Lehmann) 4.4 Consider approving a resolution authorizing the City Manager to issue a purchase order to F & F Concrete, LLC in the amount of $707,319.31 for the reconstruction of 1,027 linear feet of the west end of Keys Drive. (Whitt) 4.5 Consider approving a resolution authorizing the City Manager to issue a purchase order to C. I. Pavement in the amount of $848,280.64 for the reconstruction of 2,308 linear feet of the Arbor Glen Alley from Blair Oaks Drive to Paige Road and for 686 linear feet of the Goodman Drive Alley. (Whitt) 4.6 Consider approving a resolution authorizing the City Manager to execute an Engineering Services Contract in the amount of $664,568.00 with Quiddity Engineering, LLC to prepare construction plans and specifications for the Memorial Drive widening project. (Hartline) 5.0 REGULAR AGENDA ITEMS 5.1 Conduct a public hearing, discuss and consider an ordinance request for a Specific Use Permit Amendment (SUPA) to SUP Ordinance No. 2023-2512 to allow for an existing Studio (dance) of TYC Dance located at 6700 Main Street, Suites 131 and 132 to expand the operation to include Suite 149 and increase the overall square footage from approximately 4,176 sq.ft to approximately 6,116 sq.ft, located within the Shopping Center (SC) Zoning District and Gateway Overlay District. (Williams) 5.2 Discuss and consider approving an ordinance authorizing an exception to the Code of Ordinances Section, 6-192, (a) & (b) to allow fireworks at 10:45 p.m. on July 3, 2025 at Grandscape Lifestyle Center, 5752 Grandscape Boulevard. (Maurina) 6.0 EXECUTIVE SESSION 6.1 A . Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). REGULAR SESSION OF THE CITY COUNCIL Agenda Meeting Date: 05/06/2025 2 _________________________________________ Tina Stewart, TRMC, CMC, City Secretary EXECUTIVE SESSION NOTICE Pursuant to the Texas Open Meeting Act, Government Code Chapter 551 one or more of the above items may be considered in executive session closed to the public, including but not limited to consultation with attorney pursuant to Texas Government Code Section 551.071 arising out of the attorney ethical duty to advise the city concerning legal issues arising from an agenda item. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to contact the City Secretary at 972-624-3105 at least two (2) working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I hereby certify that above notice of meeting was posted outside the front door of City Hall by 5:00 p.m. on the 1st day of May, 2025. REGULAR SESSION OF THE CITY COUNCIL Agenda Meeting Date: 05/06/2025 3 Agenda Item No: 1.5 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Proclamation acknowledging May 4-10, 2025 as Municipal Clerks Week. (Mayor) Background: Join Us in Celebrating the Heart of Local Government: We are excited to celebrate during the 56th Annual Municipal Clerks Week! The week is the perfect time to celebrate and appreciate the vital role that municipal clerks play in communities all across the state of Texas. The city secretary's office (CSO) is a key player for effective local government in Texas. Each city secretary has a profound impact on the communities they serve. They are the heart of local government in Texas. In 1984, President Ronald Reagan signed a proclamation that officially declared Municipal Clerks Week the first full week of May. Professional Municipal Clerks Week was first celebrated in 1969, spearheaded by the International Institute of Municipal Clerks (IIMC) and has since been embraced across the United States, Canada, and 15 other countries. This observance serves as a week-long opportunity to highlight the essential services municipal clerks provide to local government and the community. Municipal clerks are the keepers of official records, the coordinators of elections, and the first point of contact for citizens seeking assistance and information. They ensure the transparency and integrity of governmental processes, facilitating the flow of information between local governing bodies and the public. Their work is foundational to our democratic systems, ensuring that our communities are run efficiently and effectively. Attachments: 1.5 Proclamation - 2025 Municipal Clerks Week- Final.doc 4 MAYORAL PROCLAMATION WHEREAS,The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS,The Office of the Municipal Clerk is the oldest among public servants; and WHEREAS,The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS,Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS,Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; and WHEREAS,Texas municipal clerks serve as the official record-keepers, managing vital documents, conducting municipal elections, providing legislative support, and ensuring compliance with laws and regulations in cities across Texas; and WHEREAS,Municipal Clerks Week provides an opportunity to recognize and celebrate the invaluable work of municipal clerks, acknowledge their vital contributions to public service, and highlight the important role they play in the day-to-day operations of our cities; NOW, THEREFORE, I, Richard Boyer, Mayor of The City of The Colony, do recognize the week of May 4 - May 10, 2025, as “Municipal Clerks Week”, and further extend appreciation to our Municipal Clerk, Tina Stewart and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. SIGNED AND SEALED this 6th day of May 2025. ___________________________ Richard Boyer,Mayor City of The Colony, Texas 5 Agenda Item No: 1.6 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Economic Development Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Proclamation acknowledging May 11-17, 2025 as Economic Development Week. (Mayor) Background: Attachments: 1.6 Proclamation - 2025 Economic Development Week - Final.docx 6 PROCLAMATION WHEREAS, Economic Development plays an essential role in the growth of our local economy through the creation, retention and expansion of job opportunities that contribute to a stable tax base and high quality of life; and WHEREAS, economic development professionals have acquired the expertise through advanced education and unique experience to attract and retain businesses that offer high-quality jobs and support vibrant communities; and WHEREAS, economic development professionals are equipped to operate in diverse economic environments, including local, state, and national governments; public-private partnerships; chambers of commerce; and institutions of higher education; and WHEREAS, economic development professionals serve as stewards, bridging connections between community stakeholders including residents, business leaders, elected officials, industry executives, and educational administrations, to collaborate in community investment, infrastructure advancements, and an optimistic future; and WHEREAS, our economic development staff contributes to the betterment and progress of The City of The Colony within the State of Texas. WHEREAS, for the last 27 years, The Colony Economic Development Corporation has been a leader and driving force in advancing economic development initiatives, with a steadfast commitment to fostering growth and prosperity in the City of The Colony through creativity, knowledge, industry connectivity, and sheer hard work; and NOW THEREFORE BE IT RESOLVED,that the City of The Colony recognizes the week of May 11 through May 17, 2025, as Economic Development Week, and reminds the City of The Colony the importance of this community celebration, which supports growing the commercial tax base, expanding career opportunities and improving quality of life in our vibrant city. SIGNED AND SEALED this 6th day of May 2025. ___________________________ Richard Boyer, Mayor City of The Colony, Texas 7 Agenda Item No: 1.7 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Miscellaneous Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Items of Community Interest Background: 8 Agenda Item No: 1.8 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Parks & Recreation Item Type: Announcement Agenda Section: routine announcements, recognitions and proclamations Suggested Action: Receive presentation from Parks and Recreation regarding upcoming events and activities. (Hancock) Background: 9 Agenda Item No: 3.1 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Fire Item Type: Discussion Agenda Section: work session Suggested Action: Discussion on the approval of the new Fire Station 3 Emergency Vehicle Auxiliary Building exterior design. (Bonds) Background: 10 Agenda Item No: 3.2 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Discussion Agenda Section: work session Suggested Action: Council to provide direction to staff regarding future agenda items. (Council) Background: 11 Agenda Item No: 4.1 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Minutes Agenda Section: consent agenda Suggested Action: Consider approving City Council Regular Session meeting minutes from April 15, 2025. (Stewart) Background: Attachments: April 15, 2025 Final CC Minutes.docx 12 1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action will be taken and no direction will be given regarding these items. MINUTES OF THE CITY COUNCIL REGULAR SESSION HELD ON APRIL 15, 2025 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 6:31 p.m.on the 15 th day of April, 2025, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Richard Boyer, Mayor Judy Ensweiler, Mayor Pro Tem Robyn Holtz, Councilmember Brian Wade, Councilmember Dan Rainey, Councilmember Perry Schrag, Councilmember Joel Marks, Deputy Mayor Pro Tem Present Present Present Present Present Present Present And with 7 councilmembers present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS 1.1 Call to Order Mayor Boyer called the meeting to order at 6:31 p.m. 1.2 Invocation Pastor Mike Bishop with Lakeway Baptist Church delivered the invocation. 1.3 Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited. 1.4 Salute to the Texas Flag Salute to the Texas Flag was recited. 1.5 Receive presentation from Girl Scout Troop 2468 regarding planning and fundraising efforts for permanent Library StoryWalk at Ridgepointe Park. Library Director, Megan Charters, provided an overview on the item. Girl Scout Troop 2468 provided a presentation to Council. 1.6 Items of Community Interest 1.6.1 Receive presentation from the Library regarding upcoming events and activities Library Director, Megan Charters, provided upcoming events and activities to the Council. 13 City Council – Regular Meeting Agenda April 15, 2025 Page| 2 Ms. Charters acknowledged National Library Week along with National Library Workers Day. She announced the Volunteer of the Year for 2023-2024 is Access Services Assistant, Yolanda Murray. Thank you Yolanda for your hard work in the community and your dedication to The Colony Library. 2.0 CITIZEN INPUT 1. Duane Thiel, 4020 Breckenridge Court and John McConnell, 1220 Indian Run Drive, Carrollton, spoke concerning The Colony Citizen’s Police Alumni Association upcoming event on Friday, May 16, 2025. 2. Robert Gauvin, P.O. Box 56076, spoke concerning the development of an Art Council to allow for an art museum in The Colony. 3.0 WORK SESSION 3.1 Discuss and provide direction to staff regarding the 2025 City Council Retreat. Assistant City Manager, Tim Miller, presented the item to Council. Council provided discussion on the item. The Council Retreat reception dinner is tentatively set for Friday, June 27, 2025 in the Annex Building, and the Council Retreat meeting will be on Saturday, June 28, 2025 in the City Hall Chambers. 3.2 Council to provide direction to staff regarding future agenda items. None 4.0 CONSENT AGENDA Motion to approve all items from the Consent Agenda- Ensweiler; second by Marks, motion carried with all ayes. 4.1 Consider approving City Council Regular Session meeting minutes from April 1, 2025. 4.2 Consider approving a resolution authorizing the City Manager to execute a fourth amendment to the Ground Lease with Wynnwood Army, LLC for the inclusion of additional real property to the leaseholder area RESOLUTION NO. 2025-044 4.3 Consider approving an ordinance budget amendment to supplement the approved FY 24-25 Special Events Fund in the amount of $22,000 for the 2025 American Heroes special event. 14 City Council – Regular Meeting Agenda April 15, 2025 Page| 3 ORDINANCE NO. 2025-2601 5.0 REGULAR AGENDA ITEMS 5.1 Discuss and consider approving a resolution authorizing the City Manager to execute a contract with DAC, Inc. in the amount of $339,751.14 with recurring maintenance costs of $9,817.60 per year for the installation of a new access control system. Deputy City Manager, Brant Shallenburger provided an overview on the item. Director of Information Technology, Chris Cuellar, presented the proposed resolution to Council. Council provided discussion on the item. Motion to approve- Ensweiler; second by Marks, motion carried with all ayes. RESOLUTION NO. 2025-045 5.2 Discuss and consider approving a resolution authorizing the City Manager to execute an Emergency Construction Services Contract in the amount of $655,203.00 with Ark Contracting Services, LLC for the Tribute Channel Erosion project at Lake Lewisville Director of Engineering, Ron Hartline, presented the proposed resolution to Council. Councilman Schrag stepped out at 7:18 p.m. and returned at 7:26 p.m. Council provided discussion on the item. Motion to approve- Ensweiler; second by Marks, motion carried with all ayes. RESOLUTION NO. 2025-046 5.3 Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member of the Board of Managers for the Denco Area 9-1-1 District. Mayor Boyer pulled the item from the agenda to allow more time for research. 15 City Council – Regular Meeting Agenda April 15, 2025 Page| 4 Executive Session was convened at 7:34 p.m. 6.0 EXECUTIVE SESSION 6.1 A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Regular Session was reconvened at 7:58 p.m. 7.0 EXECUTIVE SESSION ACTION 7.1 A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Motion to approve the consent to the sale of Blue Sky’s Building and Assets and consent to sale of operations subject to U.S. Army Corps of Engineers approval- Wade; second by Ensweiler, motion carried with all ayes with the exception of Mayor Boyer, Councilmembers Holtz and Schrag voting no. ADJOURNMENT With there being no further business to discuss, the meeting adjourned at 7:58 p.m. APPROVED: __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: _____________________________________ Tina Stewart, TRMC, CMC, City Secretary 16 Agenda Item No: 4.2 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Library Item Type: Ordinance Agenda Section: consent agenda Suggested Action: Consider approving an ordinance budget amendment to supplement the approved FY 2024-25 General Fund in the amount of $34,000.00 for migration, installation, training, and Year 1 annual hosting for a new integrated library system software. (Charters) Background: Integrated library systems (ILS) are the core software for every library. They provide back-end functions for cataloging materials, maintaining databases of library card records, running reports, providing statistics, sending overdue notices, etc. They also have a public interface known as an online public access catalog (OPAC) - this is the interface from which patrons browse online from home or in the library for items the library owns. They can check locations, availability, and place reserves on items. This is a daily-use software for all Library staff. The Library migrated to the ILS software Verso from Auto-Graphics in 2009. At the time, Auto-Graphics serviced mainly smaller or specialized/private libraries and was a good fit for The Colony Public Library. Over the past 16 years, our Library has grown, but Auto-Graphics continues to be most beneficial to smaller libraries; we are now one of the larger libraries using their software and have outgrown their services and functionalities. As we look to introduce and implement new services to showcase our collections and reach patrons in more meaningful ways, we more often than not run into incompatibility issues with Verso or face a charge from Auto-Graphics to develop a report or extension to work with third-party software. In the last few years, Verso has pushed several updates before they are fully functional and the bugs and instability in releases set back staff as they confront barriers to completing work until further updates are made. In just the last year, staff have been unable to use the cataloging module several days in a row, on and off, which creates delays in getting Library materials to patrons in a timely manner. Additionally, reports in Verso have always provided slightly varying results and we cannot be totally sure of their accuracy in reporting statistics to the state and city, especially so with the updates pushed in the last year. Verso does not have a mobile app equivalent and the interface is ill-formatted to be viewed on mobile devices. Even on desktop computer browsers, the user interface is outdated and clunky to navigate. We hear this feedback often from the public, including from several Library Board members. We are requesting a budget amendment to migrate to a new ILS software in the middle of the year because Auto-Graphics announced in early April that it had been sold to a different company and the current president of Auto-Graphics has retired. We had already anticipated asking to migrate to a new software in FY 25-26, but this announcement has pushed our request forward. As migration to a new system can take up to 6 months, if we wait to migrate in FY 25-26, the earliest we could launch a new system for staff and to the public would be February or March 2026; in that time, weâ€™d need to renew with our current vendor at the price of approximately $10,100 by November 1, 2025 (assuming costs stay the same with the company that purchased Auto- Graphics). Migrating to a new system in FY 24-25 would save the $10,100 weâ€™d need to pay for 17 software weâ€™d like to get away from and would use for only a few months. We request to migrate to ByWater Solutions, who provides Koha (staff interface) with an Aspen Discovery overlay (user interface) that is responsive to change and is compatible with our current third-party softwares: PatronPoint (public newsletters & notices), EnvisionWare (computer reservation & print management software), and NoveList Select (reading recommendation software). ByWater/Koha offers a mobile app, the ability to request and implement custom coding and/or reports, and the capability to integrate the Library's e- holdings (eBooks, streaming audiobooks, digital magazines, etc.) into catalog search results, which isn't possible with the current software without additional charges. With Koha and Aspen Discovery, we will also be able to integrate our digital archive software (BiblioBoard) and can take advantage of their native event scheduling modules. Over 3,000 libraries nationwide use Koha, including the following local libraries: Flower Mound, Carrollton, Little Elm, McKinney, Grapevine, Benbrook, Euless, and more. Additionally, the IT Department has reviewed and approved the software and sat in on a demo by the vendor. After the Year 1 migration and training costs, the annual hosting and support costs of ByWater Solutions' Koha & Aspen Discovery software is just about $1,200 more than Verso from Auto-Graphics from Year 2 on. The full migration would be expected to take 6 months to complete and would require the Library to close over a weekend to fully switch over to the new system. ByWater has reserved an accelerated launch date of October 6 for TCPL should this budget amendment request be approved. Migration planning would start as early as mid-May. Attachments: Koha & Aspen Sales Proposal The Colony.pdf Budget Transfer-Amendment - 24_25 - Library - 34k - software.pdf ByWater Difference.pdf Ord. 2025-XXXX Library Budget Amendment.docx 18 Proposal for Implementation & Support PREPARED FOR THE COLONY PUBLIC LIBRARY 6800 Main Street The Colony, TX 75056 PREPARED DATE 1/23/2025 EXP. DATE 7/23/2025 ITEM Timeline Cost Complete Koha Install and OPAC Customization 6 Months for Completion Accelerated go-lives may be available $9,820.00 Koha Unlimited Support Annual Hosting 24 Hour Support Triple Redundancy Backups $6,340.00 Complete Aspen Install and Customization 6-8 Weeks for Completion $5,000.00 Aspen Unlimited Support Annual Hosting 24 Hour Support Triple Redundancy Backups $5,000.00 Koha and Aspen Training Live Webinar Training $7,200.00 Total Year One Cost $33,360.00 Total Year Two Cost $11,340.00 Thank You For Your Interest in ByWater Solutions! 19 Welcome to the World of Open Source At ByWater Solutions, our goal is to empower libraries to explore, implement, and successfully use open source solutions such as Koha anad Aspen Discovery. We are flexible and responsive, offering customized hosting, migration, training, development, and/or support options according to our customers’ needs. We are very excited that you are considering Koha, Aspen Discovery and ByWater. As a company, we believe that our clients’ satisfaction is the most meaningful measurement of continued success. We pride ourselves on providing complete customer fulfillment in all we do. We truly believe that the personalized attention and excellent value we provide are perfect matches for the needs of your organization. Accessibility for support issues is an area in which we pride ourselves, and is an important differentiation between us and other similar support providers. Using open source software will not only help your library successfully deliver online services to your users, but will also empower your staff to control the direction of your software. If you have any further questions about what ByWater Solutions or the open source community as a whole can offer please consider us a resource. We greatly appreciate your consideration in this project and hope to have the opportunity to partner with you going forward. Thank you , Nathan Curulla Owner, CRO Thank You For Your Interest in ByWater Solutions! 20 Data Migration and Implementation Services: Skilled manipulation of library data is the key to a successful migration. Because it is the most important representation of a library ’s collection, we take the time to proficiently manage your data prior to your go live. Our Installation and Migration fee includes: ● Creation of test system for training and testing ● Installation and customization ● Administrative configuration ● Import of patron data, fines and fees ● Assistance with the import/configuration of authority records ● External device setup such as those using SIP2 and LDAP connections Thank You For Your Interest in ByWater Solutions! 21 About Aspen Discovery: Aspen is a full-featured Discovery System that integrates with e-content and other 3rd party providers, giving your patrons comprehensive access to all of your materials in one place. Aspen combines your library catalog with e-content, digital archives and enrichment from all major third party providers, improves relevancy and ease of use, provides native reading recommendations, displays all formats of titles within one result (FRBR) and much more. Aspen was created to give users an improved experience over other Discovery systems with less of an impact on library budgets. What to Expect When Implementing Aspen Discovery: Implementing Aspen Discovery as your catalog is a fun and exciting process! During the implementation, you are creating a space for your patrons to easily access all of the resources you have available. In order to accomplish this, you will work with the ByWater Solutions team to configure and customize your Aspen Discovery site. Your Aspen Discovery Implementation Lead will step you through the administrative setup and behind the scenes portion of Aspen during six hours of admin staff training. These six hours are typically split into one hour sessions on a weekly agreed upon time slot. You will leave some of these sessions with homework to further customize your site. Thank You For Your Interest in ByWater Solutions! 22 Top Ranked 24/7 Support: Quality of support is the most important focus of our company and we pride ourselves on the implementation of this key feature. ByWater Solutions has the lowest customer to support personnel ratio in the business, supplying confirmation of support requests within 20 minutes of receipt. Our Support Package Includes But Is Not Limited To: ● 24/7 tech support, regular backups to library data and servers, management of system updates and enhancements. ● Technical consulting, report generation, workflow and education support ● Bug fixes and the application of community or customer sponsored development enhancements ● Training for all major updates in Koha’s functionality at no additional cost ● Regular updates to your Koha system as new functionality becomes available at no additional cost. ● Customizations to Aspen Discovery Thank You For Your Interest in ByWater Solutions! 23 ByWater Hosting Services: ByWater Solutions offers a complete hosted environment on ByWater equipment placed in the virtual networking cloud. This delivers improved performance for both your staff and your users. Other functions include maintenance of your Linux server and management of databases with real-time backups. Customized Training: ByWater Solutions is equipped with professional librarians on staff dedicated to the expert training and implementation of Koha & Aspen Discovery. We provide multiple formats for different learning styles including on-site, hands-on, classroom style learning, on-line presentations and demonstrations using web based training applications. We also have a full database of user documents and training materials that will all be at your disposal. Thank You For Your Interest in ByWater Solutions! 24 Budget/Project Amendment Form 4/16/2025 (Transfers within a cost center) *not to exceed total approved expense EXAMPLE:INCREASE DECREASE FUND ACCOUNT #LINE ITEM DESCRIPTION AMOUNT AMOUNT 100 611-6320 Postage 100.00 100 611-6126 Travel Expense (100.00) INCREASE DECREASE FUND ACCOUNT # PROJECT # (IF APPLIES)LINE ITEM DESCRIPTION AMOUNT AMOUNT 100 680-6452 34,000.00 100 (34,000.00) TOTALS 34,000.00 (34,000.00) EXPLANATION FOR ACTION: ROUTING Name Date Finance Dept Use REQUESTED BY:Funding verified by DIVISION HEAD: FINANCE: CITY MANAGER: COUNCIL APPROVAL DATE: Library is requesting a mid-year budget amendment to migrate to a new Library intergrated library system (ILS) software and vendor. We have been with our current vendor for 16 years and have outgrown the functionality and services that can be offered through them; we have also just found out the company is being sold. Migration to a new vendor will take up to 6 months; if we are able to migrate before 10/31/25, we can avoid having to renew with our current vendor for another year (an approx. $11,000 savings). Total requested cost includes migration, training, and annual support costs for Year 1; after Year 1, annual support costs will be $11,340/year. TYPE OF AMENDMENT Additional Appropriations City Council approval required Software Mainenance ( Transfers between funds) City Council approval required ( Transfers between cost centers within a fund ) City Manager approval required **This Category Also Used For Project Transfers over $10,000 Fund Balance Signature Supplement Interfund Transfers Intrafund Transfers Project Cost Center Transfers Megan Charters April 16, 2025 25 B y W a t e r S o l u t i o n s w a s c r e a t e d w i t h t h e e x p r e s s g o a l o f c h a n g i n g t h e w a y l i b r a r i e s i n t e r a c t w i t h t h e i r s o f t w a r e s y s t e m s a n d t h e v e n d o r s w h o s u p p o r t t h e m . W e a r e c u s t o m e r s e r v i c e f a n a t i c s w h o b e l i e v e t h a t l i b r a r i e s d e s e r v e t h e f r e e d o m t o o w n t h e i r s o f t w a r e a n d t o d e c i d e w h o s u p p o r t s i t . W e b e l i e v e t h a t a n o p e n -s o u r c e v e n d o r n e e d s t o w o r k c o n s t a n t l y t o k e e p t h e i r c u s t o m e r s h a p p y a n d n o t r e l y o n l o n g c o n t r a c t t e r m s t o m a i n t a i n a s t r o n g u s e r b a s e . L i b r a r i e s s t a y w i t h B y W a t e r b e c a u s e t h e y w a n t t o , n o t b e c a u s e t h e y a r e l e g a l l y b o u n d . W e b e l i e v e t h a t l i b r a r i e s d e s e r v e a c c e s s t o a p e r s o n a l i z e d , c o m p r e h e n s i v e s u p p o r t s y s t e m a t a r e a s o n a b l e c o s t . O u r s e r v i c e s o l u t i o n s a r e a l l -i n c l u s i v e a n d a r e t a i l o r e d t o t a k e t h e c o m p l e x i t y o u t o f i n t e r a c t i n g w i t h a s o f t w a r e v e n d o r . O p e n S o u r c e adam@bywatersolutions.com b y w a t e r s o l u t i o n s .c o m 361-24 9 -7 185 C o m m u n i t y O n e o f t h e m o s t u n i q u e a n d m e a n i n g f u l t h i n g s a b o u t u t i l i z i n g O p e n S o u r c e t e c h n o l o g y i s t h e c o m m u n i t y c o m p o n e n t . B e i n g p a r t o f t h e c o m m u n i t y m e a n s t h a t y o u n o t o n l y h a v e a s a y i n w h a t g o e s i n t o t h e d e v e l o p m e n t o f t h e s o f t w a r e , b u t y o u a l s o h a v e a n e n t i r e g l o b a l c o o p e r a t i v e a v a i l a b l e t o h e l p y o u w i t h q u e s t i o n s o r t o h e l p y o u b r a i n s t o r m a b e t t e r w a y o f u s i n g w h a t i s a l r e a d y a v a i l a b l e . B o t h t h e K o h a a n d A s p e n u s e r g r o u p s a n d t h e B y W a t e r u s e r g r o u p s c o l l a b o r a t e g l o b a l l y f o r g r o u p s p o n s o r s h i p s o f n e w f u n c t i o n a l i t y s o a s t o c u t t h e c o s t o f a n e w f e a t u r e 's t o t a l d e v e l o p m e n t f e e d r a s t i c a l l y . B y W a t e r ’s r o l e i n t h e s e c o m m u n i t i e s i s a l s o o n e o f i n t e n s e p a r t i c i p a t i o n . T h i s d e d i c a t i o n t o t h e l a r g e r c o m m u n i t y p u t s u s i n t h e b e s t p o s i t i o n t o b e a n a d v o c a t e f o r o u r l i b r a r y 's n e e d s w i t h i n t h e s o f t w a r e t o b e t t e r s h e p h e r d d e v e l o p m e n t i n i t i a t i v e s t h r o u g h t h e q u a l i t y a s s u r a n c e p r o c e s s . 26 O u r c o m p a n y i s d e d i c a t e d t o e d u c a t i n g o u r p a r t n e r s a n d c o m m u n i t y m e m b e r s . A l l t r a i n i n g s e s s i o n s a r e l e d b y p r o f e s s i o n a l M L S l i b r a r i a n s , w h o a r e a c c o m p l i s h e d l i b r a r y t r a i n e r s . O u r c o m p r e h e n s i v e t r a i n i n g p r o v i d e s o n -s i t e o r w e b i n a r p e r s o n a l i z e d t r a i n i n g . W e o f f e r n e w l i b r a r i e s i n t e r n a l l y p r o d u c e d t r a i n i n g m a n u a l s a n d t u t o r i a l v i d e o s , r e f r e s h e r w e b i n a r s , a n d f o l l o w -u p t r a i n i n g s e s s i o n s . O u r f l e x i b l e t r a i n i n g s c h e d u l e w i l l b e a d a p t e d t o m e e t t h e l e a r n i n g s t y l e s o f y o u r l i b r a r y s t a f f . A d d i t i o n a l l y , B y W a t e r h a s m o r e K o h a a n d A s p e n c o n t e n t f r e e l y a v a i l a b l e o n l i n e t h a n a n y o t h e r c o m p a n y i n t h e l i b r a r y i n d u s t r y . R e g a r d l e s s o f w h e t h e r o r n o t a l i b r a r y w o r k s w i t h B y W a t e r , w e b e l i e v e t h a t e v e r y o n e s h o u l d h a v e a c c e s s t o p r o f e s s i o n a l , w e l l -p r e s e n t e d t r a i n i n g r e s o u r c e s t o g i v e y o u a n d y o u r s t a f f t h e r e s o u r c e s t h e y n e e d . E d u c a t i o n S u p p o r t Q u a l i t y o f s u p p o r t i s t h e m o s t i m p o r t a n t f o c u s o f o u r c o m p a n y a n d w e p r i d e o u r s e l v e s o n t h e i m p l e m e n t a t i o n o f t h i s k e y f e a t u r e . B y W a t e r S o l u t i o n s ’ s u p p o r t p a c k a g e c o v e r s e s s e n t i a l l y e v e r y t h i n g , y o u r s t a f f w i l l n e v e r h a v e t o w o r r y i f a q u e s t i o n o r p r o b l e m w i l l c a r r y a n e x t r a p r i c e t o f i x . W e f u l l y u n d e r s t a n d t h a t b e c a u s e K o h a a n d A s p e n a r e o p e n -s o u r c e p r o d u c t s o u r p a r t n e r s c a n p i c k a n d c h o o s e f r o m m a n y d i f f e r e n t c o m p a n i e s t o s u p p o r t t h e i r s o f t w a r e . C r i t i c a l s u p p o r t i s a v a i l a b l e 2 4 /7 a t n o a d d i t i o n a l c o s t a n d e a c h l i b r a r y r e c e i v e s a n e n c r y p t e d w e b s i t e (H T T P S :) a s a s t a n d a r d o f f e r i n g w i t h t h e i r i m p l e m e n t a t i o n . O n g o i n g t r a i n i n g i s a l s o i n c l u d e d a s p a r t o f o u r s u p p o r t o f f e r i n g a n d u p g r a d e s a r e p r o v i d e d f r e e o f c h a r g e a s w e l l . T h e s e a r e j u s t s o m e o f t h e a d d e d b e n e f i t s o f w o r k i n g w i t h B y W a t e r . U n l i k e m o s t v e n d o r s , w e b e l i e v e t h a t a b e t t e r - e d u c a t e d p a r t n e r i s a n e m p o w e r e d p a r t n e r a n d w e w a n t t o p r o m o t e e d u c a t i o n a s p a r t o f o u r r e l a t i o n s h i p s o t h a t l i b r a r i e s h a v e e v e n m o r e u n d e r s t a n d i n g a n d c o n t r o l o v e r t h e t e c h n o l o g y t h a t d r i v e s t h e i r i n s t i t u t i o n s . I f a l i b r a r y h a s t h e t i m e a n d d e s i r e t o b e i n v o l v e d t h e n t h e r e i s n o l i m i t t o w h a t t h e y c a n a c c o m p l i s h w i t h i n K o h a a n d A s p e n . P r o d u c t s K o h a i s a n o p e n -s o u r c e i n t e g r a t e d l i b r a r y s y s t e m , u s e d w o r l d w i d e b y p u b l i c , a c a d e m i c , s c h o o l , a n d s p e c i a l l i b r a r i e s . K o h a i s a f u l l y f e a t u r e d , s c a l a b l e l i b r a r y m a n a g e m e n t s y s t e m w i t h a c o n f i g u r a b l e u s e r i n t e r f a c e , a d a p t a b l e f o r a n y l i b r a r y t y p e , a n d h a s b e e n t r a n s l a t e d i n t o m a n y l a n g u a g e s . K o h a i n c l u d e s m o d u l e s f o r c i r c u l a t i o n a n d p a t r o n m a n a g e m e n t , t e c h n i c a l s e r v i c e s , r e p o r t i n g , E R M , I L L , a n d m u c h m o r e . A s p e n i s a n o p e n -s o u r c e f u l l -f e a t u r e d D i s c o v e r y S y s t e m t h a t i n t e g r a t e s w i t h e C o n t e n t a n d o t h e r t h i r d -p a r t y p r o v i d e r s , g i v i n g y o u r p a t r o n s c o m p r e h e n s i v e a c c e s s t o a l l o f y o u r m a t e r i a l s i n o n e p l a c e . A s p e n L i D A , t h e c o m p a n i o n a p p t o A s p e n D i s c o v e r y , e x p a n d s t h e r o b u s t o f f e r i n g s c u r r e n t l y a v a i l a b l e w i t h A s p e n ; i n c l u d i n g i n t u i t i v e s e a r c h i n g , v i s u a l l y e n g a g i n g b r o w s i n g , p a t r o n a c c o u n t m a n a g e m e n t , a n d m o r e . M e t a b a s e i s t h e e a s y , o p e n -s o u r c e w a y f o r e v e r y o n e i n y o u r c o m p a n y t o a s k q u e s t i o n s a n d l e a r n f r o m d a t a . T h e M e t a b a s e p l a t f o r m c o n n e c t s t o d a t a b a s e s a n d b r i n g s d a t a t o l i f e t h r o u g h v i s u a l i z a t i o n s w i t h a n i n t u i t i v e i n t e r f a c e m a k i n g d a t a e x p l o r a t i o n e a s y t o e x p l o r e . L i b k i i s a n o p e n -s o u r c e P C r e s e r v a t i o n b o o k i n g , t i m e , a n d p r i n t m a n a g e m e n t s y s t e m d e s i g n e d t o a l l o w t i m e -l i m i t e d a c c e s s t o c o m p u t e r s o n a n e t w o r k . L i b k i e n a b l e s l o c a t i o n s w h e r e a c o n t r o l l e d c o m p u t i n g e n v i r o n m e n t i s p a r a m o u n t s u c h a s p u b l i c a c c e s s s y s t e m s , l i b r a r i e s , c o m p u t e r l a b s , a n d m o r e ! adam@bywatersolutions.com b y w a t e r s o l u t i o n s .c o m 361-249 -7 185 27 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025 - _________ AMENDING THE FISCAL YEAR 2024-2025 BUDGET AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AMENDING ORDINANCE 2024-2577, ADOPTING THE FISCAL YEAR 2024-2025 BUDGET OF CITY OF THE COLONY, TEXAS BY PROVIDING FOR AN AMENDMENT TO THE FISCAL YEAR 2024- 2025 BUDGET BY TRANSFERRING $34,000.00 FROM THE CITY’S GENERAL FUND TO THE LIBRARY DEPARTMENT FUND FOR MIGRATION TO A NEW INTEGRATED LIBRARY SYSTEM SOFTWARE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Council of the City of The Colony is conducting business pursuant to a budget for fiscal year 2024-2025, heretofore previously adopted by Ordinance No. 2024- 2577 on September 17, 2024; and WHEREAS, Section 102.010 of the Texas Local Government Code authorizes the governing body of a municipality to make changes in the budget for municipal purposes; and WHEREAS, the City Council of the City of The Colony, Texas, finds it in the best interest of the City to transfer $34,000.00 from the City’s General Fund to the Library Department Fund for migration to a new integrated library system software; and WHEREAS, the City Council of the City of The Colony, Texas, has reviewed the budget and has determined that a valid municipal purpose is served by such budget amendment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. INCORPORATION OF PREMISES. That the above and foregoing premises are incorporated into the body of this Ordinance as if copied herein in their entirety. SECTION 2.AMENDMENT AND ADOPTION. That the Library Department Fund budget for the fiscal year ending September 30, 2025, heretofore previously adopted by Ordinance No. 2024-2577 duly enacted by the City Council of the City of The Colony, Texas, on September 17, 2024, be and is hereby amended as set forth herein, which amendment is hereby, in all respects, finally approved and adopted as so changed; and the same shall be hereby filed with the City Secretary of the City of The Colony. 28 2 SECTION 3.BUDGET AMENDMENT. That the City Council of the City of The Colony, Texas, finds and determines that $34,000.00 shall be transferred from the City’s General Fund to the Library Department Fund for migration to a new integrated library system software. SECTION 4.SEVERABILITY CLAUSE. It is hereby declared to be the intention of the City Council of The City of The Colony, Texas, that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance should be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the City Council without incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 5.SAVINGS CLAUSE. All rights and remedies of the City of The Colony, Texas, are expressly saved as to any and all violations of the provisions of any Ordinances affecting budgets, budget approval or adoption, which have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6.EFFECTIVE DATE This Ordinance shall be in full force and effect from and after its date of passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS THE 6 th DAY OF MAY, 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ____________________________________ Tina Stewart, TRMC, CMC, City Secretary 29 3 APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 30 Agenda Item No: 4.3 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Parks & Recreation Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to execute a TIPS Contract with NGU Sports Lighting, LLC for the purchase and installation of LED lighting fixtures for Bridges Park & Tennis Courts in an amount not to exceed $190,000.00. (Lehmann) Background: This is a part of phased improvements that have been budgeted for through the Community Development Corporation. Attachments: Ngu_Sports_Lighting_Memo_-_Council.doc NGU - City of The Colony Bridges Park Baseball & Tennis.pdf Res. 2025-XXX NGU Sports Lighting LLC contract- Final.doc 31 1 Parks and Recreation Memo To:Mayor & Council From:Calvin Lehmann, Parks Development Manager CC:Troy Powell, City Manager Jackie Kopsa, Community Services Director Date:4/29/2025 Re:NGU Sports Lighting Contract for Bridges Park Light Replacement The Parks & Recreation Department would like to execute a contract with NGU Sports Lighting, LLC for the installation of LED lighting at Bridges Park and Tennis Courts. NGU Sports Lighting will reutilize 6 existing light poles already at the park and 4 at the tennis courts to install 40 LED light fixtures, total. NGU Sports Lighting will provide removal of the existing light fixtures and replace them with Lumasport 8 LED fixtures. This is the same style that has been installed at Turner Soccer Complex and Pawsome Dog Park. The LED light fixtures come with a 10-year warranty. The controls for the lights will be through an AirMesh hub, allowing staff wireless capability to adjust the lights as well as being able to adjust them on site. Additionally, there will be a push-button system on the tennis courts that can be set to be usable within a specific timeframe. These new LED light fixtures will provide a better source of lighting at by replacing fixtures that are becoming obsolete and increasingly unreliable. They will increase the lighting foot candle capacity but also provide the ability to govern how bright the lights are. The total for installation will be $190,000 through the TIPS purchasing cooperative. The current lead time for delivery is around two weeks and the installation would be an additional two weeks, weather dependent. 32 WE ARE PASSIONATE ABOUT TAKING YOUR VENUE AND FAN EXPERIENCE TO THE NEXT LEVEL YOUR SUCCESS IS OUR GOAL NGU Sports Lighting, LLC 2401 PGA Blvd., Suite 110 Palm Beach Gardens, FL 33410 www.ngusportslighting.com 1-855-NGU-LEDS Offer of Business City of The Colony Bridges Park Baseball & Tennis [Document.SeqNumber] Prepared For: City of The Colony TIPS # 23010402 Date Issued: 2025-03-24 Expiration Date: 2025-05-23 33 INDEX Offer of Business INDEX OUR COMMITMENT SYSTEM BENEFITS RECREATIONAL EXPERIENCE PROJECT DETAILS PROJECT DETAILS CONTINUED 34 OUR COMMITMENT NGU Sports Lighting is a leading provider of high-quality sports lighting solutions. With a strong focus on innovation and cutting-edge technology, NGU Sports Lighting specializes in optimizing customer experience. This is done by defining current needs, designing a customized solution, and installing a state-of-the-art lighting systems for a verity sports facilities. Our company is committed to enhancing the visibility, safety, and overall experience of athletes, spectators, and officials during any type of event. NGU Sports Lighting offers a comprehensive range of lighting solutions tailored to meet your specific requirements and expectations. Our team of experts work closely with clients to assess their needs, taking into account factors such as field size, sport-specific lighting standards, energy efficiency, and budget constraints. By leveraging our extensive industry knowledge and expertise; we are able to deliver customized lighting solutions that optimize visibility, minimize glare and spill, while providing uniform illumination across any surface. In addition to our commitment to performance and quality, NGU Sports Lighting also prioritizes energy efficiency and sustainability. We utilize advanced lighting technologies, such as LED, to minimize energy consumption and reduce environmental impact. Our lighting solutions are designed to provide long-lasting performance, requiring minimal maintenance and offering significant cost savings over time. NGU Sports Lighting takes pride in our ability to deliver turnkey lighting solutions, from initial design and engineering to installation and ongoing support. We recognize that creating a brand- new lighting strategy for any venue is a significant task, especially when you are busy overseeing other critical matters. As a company that helped introduce LED Sports Lighting to the industry over a decade ago and with over 100 years of combined experience; our team of professionals are dedicated to providing exceptional customer service and ensuring complete satisfaction throughout the entire project lifecycle. Your project experience is our top priority. Your conversion project will be executed in 3-steps: Evaluate. Design. Implement. A proof positive process to give you the very best experience. 35 36 SYSTEM BENEFITS LOWER OPERATIONAL COSTS Operational Efficiency - The Ephesus Sports Lighting System is on average 45% more energy efficient than other solid-state lighting systems. Making the Ephesus solution the most efficient sports system in the marketplace. HIGHER PERFORMANCE AND RELIABILITY System Reliability – Designed and manufactured to the highest reliability standards in the marketplace. The system uses chip on board innovation; which has a much higher performance reliability than the soldered LED chip method used by other manufacturers. SUPERIOR OPERATIONAL FLEXIBILITY Enhanced System Control – The new system provides individual fixture control with full dimming capabilities. The system can be controlled wirelessly from any handheld device, PC or LAN connected device. It's simple to use and provides the owner with the most user flexible system on the market. 37 RECREATIONAL EXPERIENCE 38 39 PROJECT DETAILS From start to finish, we take your ideas and turn them into reality.... PROJECT NAME: City of The Colony Bridges Park Baseball & Tennis PROJECT OVERVIEW We are pleased to provide you with an Offer of Business for your Baseball Field;Tennis Courts. NGU will provide you with light levels that are sufficient with your needs related to design #: LD251235 & LD 251235A. 40 [Bridges Baseball & Tennis] Scope Summary: PROJECT SUMMARY FOR BRIDGES PARK BASEBALL FIELD: Demolition of existing HID fixtures; and installation of Ephesus LS-8 LED fixtures and required mounting hardware. New drop cables on the existing poles will be provided. AirMesh Hub provided and installed at customer ’s existing electrical 120V outlet. Commissioning of Ephesus fixture into the wireless Synapse controls system is included. Ten-year (10) Simply Snap Cloud access for remote access of the wireless controls system. Lighting design, aiming diagram, and project management services provided. PROJECT SUMMARY FOR BRIDGES PARK TENNIS COURTS: Demolition of existing HID fixtures; and installation of Ephesus LS-8 LED fixtures and required mounting hardware. New drop cables on the existing poles will be provided. AirMesh Hub provided and installed at customer ’s existing electrical 120V outlet at the baseball field. The tennis courts will receive a 2-button on/off convenience switch. Commissioning of Ephesus fixture into the wireless Synapse controls system is included. Ten-year (10) Simply Snap Cloud access for remote access of the wireless controls system. Lighting design, aiming diagram, and project management services provided. Inclusions: ✔ Supply and installation of: • Ephesus LED luminaires based on NGU’s lighting designs LD251235, A. • Aiming diagram will be provided. • Project management services. • TIPs Cooperative Purchase • AirMesh Hub and Ephesus LED fixture commissioning in the wireless controls system. Exclusions: ✘ Permitting and any associated fees ✘ Underground electrical issues, cross arm wiring deficiencies, problems found at the panel 41 ✘ Prevailing wage requirements ✘ Ground/turf protection Pricing is based on completing both projects at the same time to avoid multiple mobilizations, extra equipment rentals, duplicate commissioning fees, etc. NGU Sports Lighting LLC reserves the right, with notice to the customer, to at any time and from time to time adjust pricing (including by enacting price increases) in the event of the imposition, enactment, adoption, or modification of any tariffs, duties, levies, or similar directly or indirectly affecting the products or services. Add the direct price and adder price TOTAL: $190,000.00 Does not include sales tax 42 43 44 Project Catalog #Type Prepared by Notes Date TD528018EN page 1 January 12, 2024 3:55 PM Interactive Menu • Ordering Information page 2 • Dimensional and Mounting Details page 3 • Performance Data page 6 • Electrical Performance Data page 6 • Ordering Information for Accessories page 7 • Accessory Dimensions and Part Details page 8 • Example System Topology page 11 Typical Applications Ball Fields • Pro Arenas • University & Collegiate Arenas University & Collegiate Stadiums • Multi-Event & Convention Centers Gymnasiums & Field Houses Ephesus LUMA SPORT 8 - Integral White LED Sports & Entertainment Luminaire Mounting Configuration Examples 2QTY LUMASPORT 8 - INTEGRAL LIGHT HEADS SHOWN USING THE TOP MOUNT YOKE (TY) 2QTY LUMASPORT 8 - INTEGRAL LIGHT HEADS SHOWN USING THE BOTTOM MOUNT YOKE (BY) ON A EPHESUS CATWALK BRACKET ( EPH-LS-CAT-N-2-U-B) 1QTY LUMASPORT 8 - INTEGRAL LIGHT HEAD SHOWN USING THE PENDANT MOUNT (RP) Top Product Features • Streamlined design ideal for one-to-one integral ballast retrofit systems speeding up and simplifying installation. • Pre-aiming capability reduces installation time and ensures aiming precision. • Industry leading light source reliability with Chip-on-Board LEDs with an efficacy up to 174 lumens per Watt. • Award winning glare and cutoff control via patented Hybrid Reflector and TIR Optical System. • 4000K & 5700K CCT options to meet diverse venue requirements. • Top Yoke, Bottom Yoke, and Pendant mounting options for flexibility in applications. • Power redundancy insures system reliability. • Wired DMX and Wireless AirMesh control protocols allow for system alerts, scheduling, and on-demand control of static and dynamic lighting scenes. • Options to meet Trade Agreements Act requirements. AVAILA B L ECO MP L I A NT OPTIO NSTA ATRADE AGREEMENTS ACT Product Certification 45 Project Catalog #Type Prepared by Notes Date TD528020 page 1 May 5, 2022 12:15 PM Top Product Features •Can be installed anywhere you need wireless, push-button control •Five-button, pre-programmed switch provideseasy control of all lights at specified dimming levels (0%,25%, 50%, 75%, 100%) •Can communicate via LAN connection, Wi-Fi, or through a cellular network* •Weather-protected for outdoor venues •Includes internal surge protection •Enables Static and Dynamic Scenes •Options to meet Trade Agreements Act requirements Interactive Menu •AirMesh Hub page 1 •Product Overview page 2 •Dynamic Scenes page 3 Typical Indoor/Outdoor Applications • Professional Stadiums & Arenas University/Collegiate Stadiums & Arenas •K-12 Stadiums & Arenas • Game Fields • Practice Fields • Multi-use Recreational & Municipal Fields • Public Assembly & Convention Centers • Gymnasiums & Field Houses • Unmanned Sports Facilities Ephesus AirMesh Hub Wireless Lighting System Controls Dimensional Details HEAD ON BOTTOMLEFT PROFILE 13.5 in. 342 mm 13.5 in. 342 mm 7.7 in. 195 mm 7.7 in. 195 mm 15.5 in. 393 mm 15.5 in. 393 mm Due to our continuous improvement efforts, specifications are subject to change without notice. *Cellular and/or data charges may apply AVAILA B L ECO MP L IA NT OPTIO NSTA A TRADE AGREEMENTS ACT Order Information Item Description t Catalog Number Item Description Catalog Number (1 qty) AirMesh Hub V3 CBSSW-450-002E-DB Product Certification 46 PROJECT DETAILS CONTINUED Does not include sales tax PROJECT NAME: City of The Colony Bridges Park Baseball & Tennis NGU Terms and Conditions: NGU Invoicing Schedule: • 50% of the Purchase Order (PO) amount is invoiced upon receipt of the PO. • 35% of the PO amount is invoiced upon shipment of lighting fixtures. • 15% of the PO amount is invoiced upon completion of installation. NGU Payment Terms: • Net 10 - all invoices are due within 10 days of the invoice date NOTE: System commissioning and controls training may be scheduled separately due to coordination with multiple parties and does not impact invoicing. Customer has agreed to - Supply clean electric to the pole locations Price is valid for 30 days, unless stated otherwise. ACCEPTANCE SIGNATURE: ______________________________ 47 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - ___________ A RESOLUTION OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH NGU SPORTS LIGHTING, LLC FOR THE PURCHASE AND INSTALLATION OF LED LIGHTS AT BRIDGES PARK AND TENNIS COURTS TO BE FUNDED BY THE COMMUNITY DEVELOPMENT CORPORATION THROUGH THE TIPS PURCHASING COOPERATIVE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the citizens to execute a contract with NGU Sports Lighting, LLC for the purchase and installation of LED lights at Bridges Park and Tennis Courts in the amount of $190,000.00; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: Section 1.That the City Council of the City of The Colony, Texas hereby approves the purchase and installation of LED lights in the amount of $190,000.00 at Bridges Park and Tennis Courts. Section 2.That the purchase shall be funded by the Community Development Corporation through the TIPS purchasing cooperative. Section 3.That the City Manager and/or his designee, are authorized to issue appropriate purchase order(s). Section 4.That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS THE 6th DAY OF MAY 2025. ______________________________ Richard Boyer, Mayor ATTEST:City of The Colony, Texas ___________________________________ Tina Stewart, TRMC, CMC, City Secretary 48 APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 49 Agenda Item No: 4.4 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to issue a purchase order to F & F Concrete, LLC in the amount of $707,319.31 for the reconstruction of 1,027 linear feet of the west end of Keys Drive. (Whitt) Background: Project is not to commence until school has let out for the summer on May 23rd and construction is to be completed before school begins on August 12th. This is the first of three phases due to the length of the street and the time needed for construction. Attachments: Keys_Drive Memo -Final.doc Keys Drive - Estimate 7817 Phase 3.pdf Res. 2025-XXX F&F Concrete- Final.docx 50 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From:James Whitt, Department of Public Works Sent:April 28 th 2025 Subject: Reconstruction of Keys Drive from Newton Drive to Elliot Court Over the last year the Public Works Department has received numerus complaints about the condition of Keys Drive. Keys Drive is an oversized street with a 60 foot Right of Way and an overall width of 41 feet. The lanes have large areas of failures, multiple long and wide cracks running the length of the road and has numerous areas with ponding and multiple areas of asphalt patch. This repair is only for the west end, from Newton Drive to Elliot Court, the first of three phases (blue line shown below). The project is divided into 3 phases due to the length of the school summer break and the construction of Newton Street during the same time frame. The Colony Fire Department was consulted on access to the residential area north of Keys Drive and Newton Street and to the west of Lakeview Middle School, if Newton Street and all of Keys Drive were under construction at the same time this area would be cut off from rapid emergency response. Reconstruction of Keys Drive from Newton Drive to Elliot Court 51 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov Phase one is shown in red, Phase two in yellow and Phase three in blue, light blue represents construction done by the Colony’s Engineering Department. This phasing should cause little to no disruptions, Stopping construction at Elliot Court will provide emergency access to the area north of Keys Drive and Newton Street and to the west of Lakeview Middle School. Phases 2 and 3 will be reconstructed over the next few years. All appropriate construction signage will be displayed and notices will be delivered prior to the start of construction. This request is in addition to a purchase order that has already been issued to F & F Concrete. F & F will start on this project as soon as school lets out for the summer. 52 Proposal Date 2/11/2025 Estimate # 7817 Name / Address The City of The Colony 6800 Main St. The Colony, Tx. 75056 F & F Concrete, LLC Project Sidewalk, Street & Alley 2024-9439 Signature: Phone # 972-202-9202 Fax # 469-304-0399 Total P.O. Box 1592 Rowlett, Texas 75030-1592 Description QtyCost Total Location: Keys Dr The Colony, Texas Contact Person: Terry Tawney Sidewalk, Street & Alley Pavement Repairs Q-1021-03 Phase I - Keys Dr from N Colony Blvd to Anderson Dr: (3) Remove 6"-8" reinforced concrete pavement - 3638 SY 3,63830.00 109,140.00 (8) Remove 6"-8" reinforced concrete alley - 212.05 SY 212.0533.75 7,156.69 (11) Remove 4:-5" concrete sidewalk - 187 SY 18721.60 4,039.20 (14) 4" Concrete sidewalk - 87 SY 8758.25 5,067.75 (24) 8" Concrete for pavement - 3546.5 SY 3,546.581.00 287,266.50 (41) 6"-8" Alley pavement concrete - 212.05 SY 212.0590.00 19,084.50 (47) Barrier free ramp (5' sidewalk) - 6 EA 61,800.00 10,800.00 (52) 6" Integral curb concrete - 1643 LF 1,64310.00 16,430.00 (64) Flexbase provided, placed and compacted - 1026.68 Tons 1,026.6875.00 77,001.00 (73) Saw Cut full depth concrete - 1058 LF 1,0585.75 6,083.50 (74) Saw Cut full depth concrete sidewalk - 48 LF 484.50 216.00 (76) Partial depth saw cut concrete - 2027 LF 2,0275.00 10,135.00 (77) Sod, to match existing grass - 274 SY 27418.00 4,932.00 (80) Unclassified Excavation - 641.67 CY 641.6745.00 28,875.15 (89) Adjust manhole to grade - 3 EA 3175.00 525.00 (93) Adjust valve boxes - 5 EA 5175.00 875.00 (108) Crack and joint sealing - 3414 LF 3,4143.50 11,949.00 (111) Traffic control plan on major thoroughfare - 2 Months 23,500.00 7,000.00 Remove and dispose existing tree - 1 EA 13,000.00 3,000.00 Page 1 53 Proposal Date 2/11/2025 Estimate # 7817 Name / Address The City of The Colony 6800 Main St. The Colony, Tx. 75056 F & F Concrete, LLC Project Sidewalk, Street & Alley 2024-9439 Signature: Phone # 972-202-9202 Fax # 469-304-0399 Total P.O. Box 1592 Rowlett, Texas 75030-1592 Description QtyCost Total Remove and dispose stump - 2 EA 2350.00 700.00 Subtotal 610,276.29 Phase II - Keys Dr from Anderson Dr to Elliot Ct: (3) Remove 6"-8" reinforced concrete pavement - 4327.94 SY 4,327.9430.00 129,838.20 (8) Remove 6"-8" reinforced concrete alley - 51.33 SY 51.3333.75 1,732.39 (11) Remove 4"-5" concrete sidewalk - 222 SY 22221.60 4,795.20 (14) 4" Concrete sidewalk - 71.55 SY 71.5558.25 4,167.79 (24) 8" Concrete for pavement - 4271.88 SY 4,271.8881.00 346,022.28 (41) 6"-8" Alley pavement concrete - 51.33 SY 51.3390.00 4,619.70 (47) Barrier free ramp - 9 EA 91,800.00 16,200.00 (52) 6" Integral curb concrete - 2022 LF 2,02210.00 20,220.00 (64) Flexbase provided, placed and compacted - 1154.12 Tons 1,154.1275.00 86,559.00 (73) Saw Cut full depth concrete - 1311.5 LF 1,311.55.75 7,541.13 (74) Saw Cut full depth concrete sidewalk - 72 LF 724.50 324.00 (76) Partial depth saw cut concrete - 2257 LF 2,2575.00 11,285.00 (77) Sod to match existing grass - 337 SY 33718.00 6,066.00 (80) Unclassified Excavation - 721.32 CY 721.3245.00 32,459.40 (89) Adjust manhole to grade - 1 EA 1175.00 175.00 (92) Adjust Sewer cleanouts - 2 EA 2175.00 350.00 (93) Adjust valve boxes - 6 EA 6175.00 1,050.00 (108) Crack and joint sealing - 3980 LF 3,9803.50 13,930.00 (111) Traffic control on major thoroughfare - 2 Months 23,500.00 7,000.00 Subtotal 694,335.09 Phase III - Keys Dr from Elliot Ct to Newton St: (3) Remove 6"-8" reinforced concrete pavement - 4623.51 SY 4,623.5130.00 138,705.30 Page 2 54 Proposal Date 2/11/2025 Estimate # 7817 Name / Address The City of The Colony 6800 Main St. The Colony, Tx. 75056 F & F Concrete, LLC Project Sidewalk, Street & Alley 2024-9439 Signature: Phone # 972-202-9202 Fax # 469-304-0399 Total P.O. Box 1592 Rowlett, Texas 75030-1592 Description QtyCost Total (8) Remove 6"-8" reinforced concrete alley - 53.78 SY 53.7833.75 1,815.08 (11) Remove 4"-5" concrete sidewalk - 99.5 SY 99.521.60 2,149.20 (14) 4" Concrete sidewalk - 99.5 SY 99.558.25 5,795.88 (24) 8" concrete for pavement - 4397.62 SY 4,397.6281.00 356,207.22 (41) 6"-8" Alley pavement concrete - 53.78 SY 53.7890.00 4,840.20 (47) Barrier free ramp - 2 EA 21,800.00 3,600.00 (52) 6" Integral curb concrete - 2120 LF 2,12010.00 21,200.00 (53) 6" Concrete drive approach connecting sidewalk - 108.11 SY 108.1167.50 7,297.43 (64) Flexbase provided, placed and compacted - 1248 Tons 1,24875.00 93,600.00 (73) Saw Cut full depth concrete - 1306 LF 1,3065.75 7,509.50 (74) Saw Cut full depth concrete sidewalk - 108 LF 1084.50 486.00 (76) Partial depth saw cut concrete - 1050 LF 1,0505.00 5,250.00 (77) Sod to matching grass - 354 SY 35418.00 6,372.00 (80) Unclassified Excavation - 780 CY 78045.00 35,100.00 (90) Adjust existing grate inlet to grade - 3 EA 3175.00 525.00 (93) Adjust valve boxes - 3 EA 3175.00 525.00 (108) Crack and joint sealing - 2669 LF 2,6693.50 9,341.50 (111) Traffic control on major thoroughfare - 2 Months 23,500.00 7,000.00 Subtotal 707,319.31 Subtotal 2,011,930.69 Page 3 _____________________________________ $2,011,930.69 55 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO F&F CONCRETE, LLC FOR THE RECONSTRUCTION OF 1,027 LINEAR FEET OF THE WEST END OF KEYS DRIVE; AND PROVIDING AN EFFECTIVE DATE. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1.That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to issue a purchase order to F&F Concrete, LLC in the amount of $707,319.31 for the reconstruction of 1,027 linear feet of the west end of Keys Drive. Section 2. That the City Manager and/or his designee are authorized to issue said purchase order. Section 3.This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 6th DAY OF MAY 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 56 Agenda Item No: 4.5 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Public Works/Water Distribution Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to issue a purchase order to C. I. Pavement in the amount of $848,280.64 for the reconstruction of 2,308 linear feet of the Arbor Glen Alley from Blair Oaks Drive to Paige Road and for 686 linear feet of the Goodman Drive Alley. (Whitt) Background: Consider approving a resolution authorizing the City Manager to issue a purchase order to C. I. Pavement in the amount of $848,280.64 for the reconstruction of 2308 linear feet of the Arbor Glen Alley from Blair Oaks drive to Paige Road and for 686 linear feet of the Goodman Drive Alley. (Whitt) Attachments: Arbor_Glen_Alley Memo- Final.doc ARBOR GLEN AND GOODMAN ALLEY- 5236 ARBOR GLEN- 4-29-25.PDF Res. 2025-XXX CI Pavement- Final.docx 57 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov From:James Whitt, Department of Public Works Sent:April 29 th 2025 Subject: Reconstruction of Arbor Glen Road Alley and Goodman Drive Alley Arbor Glen Road alley is in very poor condition, over 50% of the road surface has failed with many long wide cracks running the length and across the road, it has numerous areas with ponding and multiple areas of asphalt patch from complete surface failure. Project will begin prior to school letting out for the summer on May 23rd but will start on the east end at Paige Road, this should cause little to no disruptions in school traffic and construction is to be completed before school begins on August 12th. This request is in addition to a purchase order that has already been issued to C.I. Pavement and will be started by additional crews. All appropriate construction signage will be displayed and notices will be delivered prior to the start of construction. The projected balance after all 2024/2025 projects have been completed has been adjusted to reflect updated project quotes. 58 City of The Colony - 6800 Main Street - The Colony, Texas 75056 (972) 625-1756 www.TheColonyTX.gov 59 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 20463 29 Apr 2025 Job Name:Arbor Glen- Alley Sales Rep:Geoffrey Balkcom 29 May 2025Estimate Expires: Sales Rep Cell: (817) 706-8098 SERVICE LOCATION Qty Description CITY OF THE COLONY - 5236 Arbor Gle 5236 Arbor Glen The Colony, TX 75056 Prepared For Price Total 6800 Main St The Colony, TX 75056 Gene Gray 1 0.00 0.00 Arbor Glen alley from Paige to Blair Oaks. Concrete - Removal26715 3.00 80,145.00Square F Saw cut, excavate and remove 7" concrete = 26715 SF Concrete - Removal570 35.00 19,950.00Cubic Yar Unclassified excavation per cubic yard - Remove and haul off 6" of existing native soil/base material (approximately 570 cubic yards) Concrete - Flex base26715 4.00 106,860.00Square FSquare footage: Areas: Cubic Yards: 26715 1 570 After removal of concrete and 6" excavation, install 6" of compacted flex base Concrete - Install26715 12.88 344,089.20Square FSF: Areas: PSI & DEPTH: 12424 1 4000 - 7" Approximate dimensions= 26715 sf Remove and replace existing failed drivelane to specifiation - Excavate to a depth of 13" and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Install 6" of compacted flex base (approximately 570 CY) - Drill and dowel vertical surfaces on adjacent concrete. Page 1 of 5Printed: 04/29/2025 02:39:00 PM 60 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 20463 29 Apr 2025 Job Name:Arbor Glen- Alley Sales Rep:Geoffrey Balkcom 29 May 2025Estimate Expires: Sales Rep Cell: (817) 706-8098 - Install 7" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal5416 3.00 16,248.00Square F Saw cut, excavate and drive approaches= 5416 SF Concrete - Install5416 12.88 69,758.08Square FSF: Areas: PSI & DEPTH: 5416 33 4000 - 6" Approximate dimensions - 5416'SF - Drive approaches in Alley Remove and replace existing failed drivelane to specifiation - Excavate and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Drill and dowel vertical surfaces on adjacent concrete. - Install 6" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal137 3.00 411.00Square F Saw cut, excavate and remove 137'SF of sidewalk Concrete - Sidewalk137 10.00 1,370.00Square FSF: AREAS: PSI & DEPTH: 137 2 4000 - 4" 1. Barricade work area, excavate and remove damaged debris from job site. 2. Rework and compact base with vibratory compactor as needed. 3. Install cushion sand pad as necessary. 4. Drill and dowel vertical surfaces on adjacent concrete. 5. Install concrete with rebar per details 6. Hand trowel and broom to finish. **Does not include landscape repair. Page 2 of 5Printed: 04/29/2025 02:39:00 PM 61 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 20463 29 Apr 2025 Job Name:Arbor Glen- Alley Sales Rep:Geoffrey Balkcom 29 May 2025Estimate Expires: Sales Rep Cell: (817) 706-8098 Concrete - Curb171 45.00 7,695.00Linear FeLF: Areas: PSI: 171 4 4000 - 6" 1. Saw cut and excavate damaged 6" Curb. 2. Install rebar and forms to build 6" integral curb. 3. Place concrete and form to match existing curb grade. 4. Brush to smooth and uniform surface. Concrete - Removal72 3.00 216.00Square F Saw cut, excavate and remove 72'sf of existing flume in alley. Concrete - Install90 10.00 900.00Square FSF: Areas: PSI & DEPTH: 90 4 4000 - 4" Install 3x8 flume in existing locations and add one new 3x6 flume to SET. Sod Installation1089 10.00 10,890.00Square YaSquare yards: Type: 1089 Bermuda Replace disturbed sod 2' on each side of alley 1 0.00 0.00 Goodman St. alley Concrete - Removal7833 3.00 23,499.00Square F Saw cut, excavate and remove 7" concrete = 7833 SF Concrete - Removal168 35.00 5,880.00Cubic Yar Unclassified excavation per cubic yard - Remove and haul off 6" of existing native soil/base material (approximately 168 cubic yards) Concrete - Flex base7833 4.00 31,332.00Square FSquare footage: Areas: Cubic Yards: 7833 1 168 After removal of concrete and 6" excavation, install 6" of compacted flex base Page 3 of 5Printed: 04/29/2025 02:39:00 PM 62 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 20463 29 Apr 2025 Job Name:Arbor Glen- Alley Sales Rep:Geoffrey Balkcom 29 May 2025Estimate Expires: Sales Rep Cell: (817) 706-8098 Concrete - Install7833 12.88 100,889.04Square FSF: Areas: PSI & DEPTH: 7833 1 4000 - 7" - Excavate to a depth of 13" and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Install 6" of compacted flex base (approximately 168 CY) - Drill and dowel vertical surfaces on adjacent concrete. - Install 7" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Removal1464 3.00 4,392.00Square F Saw cut, excavate and drive approaches= 1464 SF Concrete - Install1464 12.88 18,856.32Square FSF: Areas: PSI & DEPTH: 1464 8 4000 - 6" Remove and replace existing failed drivelane to specifiation - Excavate and remove necessary dirt and related debris from job site. - Rework and compact base with vibratory compactor as needed. - Drill and dowel vertical surfaces on adjacent concrete. - Install 6" of 4000 PSI concrete with #4 rebar on 18" centers. - Vibrate concrete to settle components - Saw control joints to match existing or a maximum 15' on center and perimeter of each repair. - Hand trowel and broom to finish. ***Not responsible for irrigation or items buried in concrete. Concrete - Curb50 45.00 2,250.00Linear FeLF: Areas: PSI: 50 2 4000 - 6" 1. Saw cut and excavate damaged 6" Curb. 2. Install rebar and forms to build 6" integral curb. 3. Place concrete and form to match existing curb grade. 4. Brush to smooth and uniform surface. Page 4 of 5Printed: 04/29/2025 02:39:00 PM 63 Estimate Date: Estimate: Estimate 101 Josephine Grand Prairie, TX 75050 (972) 721-9796 Phone • (972) 721-1755 Fax 20463 29 Apr 2025 Job Name:Arbor Glen- Alley Sales Rep:Geoffrey Balkcom 29 May 2025Estimate Expires: Sales Rep Cell: (817) 706-8098 Sod Installation265 10.00 2,650.00Square YaSquare yards: Type: 265 Bermuda Replace disturbed sod 2' on each side of alley SOW Notes1 0.00 0.00 1) Traffic in the alley will be disrupted. 2) Estimate excludes permits 3) Install a new alley from Paige to Blair Oaks 4) All drive approaches will be removed and replaced to tie into new alley. 4) Customer is responsible for notifying tenants 848,280.64Total EXCLUSIONS, UNLESS OTHERWISE NOTED: Damage to underground utilities or graffiti on new pavement, bonds, testing, engineering, permits, utility adjustments, landscaping, irrigation, pre-existing drainage issues or subgrade deficiencies. Work performed on weekends may incur additional charges and any alteration from the above specifications involving additional costs will be executed only upon written order. ACCEPTANCE & PAYMENT: The above prices, specifications and conditions are satisfactory and are hereby accepted; CI Pavement is authorized to complete the work as specified. Any invoice past due will be subject to a late fee compounded at 2% per month prorated. Major credit cards are accepted, subject to a 4% convenience fee. CI Pavement reserves the right to file a preliminary liennotices and retains all lien rights. Taxes can be waived only upon receipt of a tax exemption certificate. 3rd party charges or undisclosed invoicing/contract portal fees will be passed through and added to invoice. Different service offerings may be invoiced separately as substantial completion is attained. Page 5 of 5Printed: 04/29/2025 02:39:00 PM Quote Accepted By: 64 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 - ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO CI PAVEMENT FOR THE RECONSTRUCTION OF APPROXIMATELY 2,308 LINEAR FEET OF THE ARBOR GLEN ALLEY FROM BLAIR OAKS DRIVE TO PAIGE ROAD AND FOR 686 LINEAR FEET OF THE GOODMAN DRIVE ALLEY; AND PROVIDING AN EFFECTIVE DATE. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1.That the City Council of the City of The Colony, Texas hereby authorizes the City Manager to issue a purchase order to CI Pavementin the amount of $848,280.64for the reconstruction of approximately 2,308 linear feet of the Arbor Glen alley from Blair Oaks Drive to Paige Road and for 686 linear feet of the Goodman Drive alley. Section 2. That the City Manager and/or his designee are authorized to issue said purchase order. Section 3.This resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THIS 6th DAY OF MAY 2025. ____________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________________ Jeffrey L. Moore, City Attorney 65 Agenda Item No: 4.6 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Engineering Item Type: Resolution Agenda Section: consent agenda Suggested Action: Consider approving a resolution authorizing the City Manager to execute an Engineering Services Contract in the amount of $664,568.00 with Quiddity Engineering, LLC to prepare construction plans and specifications for the Memorial Drive widening project. (Hartline) Background: Summary of Request: The City Council allocated funding for this project in the 2024/2025 CIP budget. In addition, Denton County and the City have entered into an Interlocal Cooperation Agreement for the purpose of providing engineering, right-of-way acquisition, utility relocations, inspections and construction for the widening of Memorial Drive. Pursuant to this agreement, Denton County will reimburse half of the cost of this design project. For this project, Memorial Drive will be widened from a four-lane divided arterial street to a six-lane divided arterial street from Standridge Drive to approximately 600 feet to the east of Paige Road. The objective of the widening is to improve the vehicular capacity of Memorial Drive by increasing the number of driving lanes from four lanes to six lanes. This will be accomplished by expanding the pavement width into the center median to allow for a third lane in both eastbound and westbound directions. The project will include the installation reinforced concrete paving with flex base subgrade for the new lanes, traffic signal and pedestrian improvements at the intersection of Memorial Drive/Live Oak Drive/Market Street and Memorial Drive/Paige Road, installation of pavement markings/signage, irrigation adjustments, tree and landscape modifications and the installation of new street lights. All roadway widening will occur within the existing city owned medians. The engineering design contract includes surveying, subsurface utility engineering (SUE), tree assessment, irrigation relocation, utility coordination, preparing construction plans and specifications, bidding assistance and construction management services. Staff recommends approval of the Engineering Services Contract with Quiddity Engineering, LLC. in the amount of $ 664,568.00. With approval, the project is anticipated to be advertised for bid in May 2026. Attachments: Location Map Existing Photos of Memorial Drive Financial Summary Engineering Services Contract Res. 2025-XXX Quiddity Engineering LC - Memorial Dr Widening- final.doc 66 6053 Main Street SH 121MainMe m or ia l PaigePlanoSam Rayburn TollwayBlair OaksSouth ColonyW INDHAVENNorris StandridgeWindhavenAztecStrickland J O S E Y Spring CreekArbor Glen Dest i nat i onWorley GrandscapeMorning StarBig River G lenview Alpha Ol d GateTittleAveryPemberton Mckamy Kno x L a k e s i d e MillerClover Valley Marlar RiversideD av id so n Bra n de n bu rg H e t h e r i n g t o n TRINITYLegend MARINA VISTASudburyHeadquartersBartlett WARWICKKi ngs ManorIndianSH 121 On Ram pBuckskin C IR R U ST O W N A N D C O U N T R YConcord S A M R A Y B U R N TO LLW A Y HudsonA listerLakeshor eR u n y o n ApacheBriar RidgeDurangoAutumnGriffinCougar Alley Rock CanyonRockwood Creek HollowBargain CRIDERFallwaterHighridge DarbyLive OakGreen Hollow Rolling HillAlta O ak s Phoenix Marsh LE O R A HIGHWOODAm hurstGrove Sutton Grand Hollow Haw se Santa CristinaEXIT M ain St / Josey LnLibertyShadow RockCrown ForestKADIN Cook Fisher SarasotaLake VistaBiscayneBAY DE VIEUX SkylineBlue GlenAsh Glen TWILIGHTLake District Shady PointTrailvie wEvans EXIT Paige / Plano Pkw yLAKE CITYY A C H T C L U B G R I F F I N PALAMEDESStratford KING YO NH a c k n e y HarrodsA v o cet G o o d m a n CoverdalePear Ridge WestportHill CreekRo u n d Sp ri n g s Atterbury JamesIndianola Canyon OaksSH 121 O n Ram pM em orialPaigeWindhaven SH 121Plano DestinationW I N D H AV E N JOSEYSpring CreekMainµLocation MapMemorial Drive Widening (From 4 Lanes to 6 Lanes) Floor & Decor Rooms To Go Abuelos Memorial Drive Widening (From Standridge Drive to 680 feetwest of centerline of Main Street) Memorial Drive Widening(From 280 feet east of the centerline of Main Street to approximately 600 feet east of Paige Road) 67 Approximately 680 Feet West of Memorial Drive and FM 423 Intersection Looking East Looking West 68 Approximately 250 Feet East of Memorial Drive and FM 423 Intersection Looking East Looking West 69 Approximately 600 Feet to the East of Memorial Drive and Paige Road Intersection Looking West 70 FINANCIAL SUMMARY: Are budgeted funds available: Yes Amount budgeted/available: $ 3,000,000.00 Fund(s) (Name and number): 897-669-6670-2510 Source of Funds: 2024-2025 General Fund Special Capital Projects Cost of recommended contract award: $ 664,568.00 Total estimated project cost: $ 664,568.00 Engineering Already authorized Yes  No $ 664,568.00 Total estimated costs 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 CITY OF THE COLONY, TEXAS RESOLUTION NO. 2025 – _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN ENGINEERING SERVICES CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND QUIDDITY ENGINEERING, LLC. FOR PREPARATION OF CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE MEMORIAL DRIVE WIDENING PROJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City and Consultant have entered into an Engineering Services Contract to prepare construction plans and specifications for the Memorial Drive widening project; and WHEREAS, the City has determined that it is in the best interest of the City to enter into the Contract with Quiddity Engineering, LLC; and WHEREAS, with this Contract the City of The Colony is agreeing to the services not to exceed the amount of $664,568.00 for such work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: Section 1.The Engineering Services Contract, having been reviewed by the City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved. Section 2. The City Manager is hereby authorized to execute the Contract on behalf of the City of The Colony, Texas. Section 3.This Resolution shall take effect immediately from and after its adoption and it is so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 6th DAY OF MAY, 2025. __________________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________ Tina Stewart, TRMC, CMC, City Secretary 93 APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 94 Agenda Item No: 5.1 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: Planning Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Conduct a public hearing, discuss and consider an ordinance request for a Specific Use Permit Amendment (SUPA) to SUP Ordinance No. 2023-2512 to allow for an existing Studio (dance) of TYC Dance located at 6700 Main Street, Suites 131 and 132 to expand the operation to include Suite 149 and increase the overall square footage from approximately 4,176 sq.ft to approximately 6,116 sq.ft, located within the Shopping Center (SC) Zoning District and Gateway Overlay District. (Williams) Background: please see the attached staff report, drawings, maps and illustrations for detailed land use, site layout and staff recommendations Attachments: SUPA25-0001 TYC Dance Expansion - SUPA CC Staff Report DRAFT.doc SUPA25-0001 - The Young Company Dance Exhibits.pdf Ord. 2025-XXXX TYC Dance - SUP Amendment Final.docx 95 1 CITY COUNCIL REPORT AGENDA DATE:May 6, 2025 DEPARTMENT:Planning and Development Department SUBJECT:SUPA25-0001 – 6700 Main Street, Suite 131 TYC Dance (Studio dance use) – Specific Use Permit Amendment Conduct a public hearing, discuss and consider an ordinance request for a Specific Use Permit Amendment (SUPA) to SUP Ordinance No. 2023-2512 to allow for an existing Studio (dance) of “TYC Dance” located at 6700 Main Street, Suites 131 and 132 to expand the operation to include Suite 149 and increase the overall square footage from approximately 4,176 sq.ft to approximately 6,116 sq.ft, located within the Shopping Center (SC) Zoning District and Gateway Overlay District. OWNER/ENGINEER Owner:Lakeridge LTD P/S Dallas, Texas Applicant:Jalyn Stough Allen, Texas EXISTING CONDITION OF PROPERTY The property is currently developed as the Lakeridge Shopping Center located at 6700 Main Street. On December 3, 2001 the City Council passed an ordinance to allow a Studio (Dance) within the floor plan of 6700 Main Street, Suite 131. In May of 2023, City Council amended the ordinance to expand the use space to Suite 132. PROPOSED DEVELOPMENT The applicant requests a Specific Use Permit (SUP) Amendment to expand the existing suites 131 and 132 Studio Dance operations to include the area of suite 149. The expansion will increase the studio (dance) use area from 4,176 square feet to 6,116 square feet. The proposed suite 149 expansion will include an additional dance studio, storage area and two bathrooms. PRIOR ACTION On April 22, 2025 the Planning and Zoning Commission recommended (5-0) to approve the request regarding the Specific Use Permit Amendment (SUPA) to expand the operation of a Studio (Dance) use to include Suite 149 and increase the overall square footage from approximately 4,176 sq.ft to approximately 6,116 sq.ft, located within the Shopping Center (SC) Zoning District and Gateway Overlay District. ADJACENT ZONING AND LAND USE North - General Retail (GR) Zoning District – The Colony City Hall South - Single Family 4 (SF-4) Zoning District - Residential East - Single Family 4 (SF-4) Zoning District - Residential West -Shopping Center (SC) Zoning District – Oaks Village Shopping Center 96 2 DEVELOPMENT REVIEW COMMITTEE (DRC) REVIEW The Development Review Committee (DRC) finds the SUP amendment meets the requirements of The Colony Code of Ordinances, Appendix A, Zoning Ordinance and other applicable ordinances as outlined in the Staff Report. ATTACHMENTS 1. Staff Analysis 2. Location Map 3. Applicant Narrative 4. Development Plan ATTACHMENT 1 Staff Analysis Land Use Analysis The subject site is located within the Shopping Center (SC) Zoning District.The Zoning Ordinance requires a Specific Use Permit for Studio uses, including art, music, ceramics, drama, speech, dance or similar personal skills or art. The existing suites 131 and 132 presently have an SUP; however, the zoning ordinance conditions no specific use permit may be established, enlarged or altered unless city council issues a zoning amendment ordinance. The proposed enlarged use area will occupy the existing suite 149, an unoccupied suite. The applicant intends to operate “TYC Dance” Monday to Friday from 9 a.m. until 8 p.m. and Saturdays 9 a.m. until 1 p.m. Specific Use Permit (SUP) Criteria In accordance with Section 10-905 (Special Use Permits - Approval Criteria) of the Zoning Ordinance, the Planning and Zoning Commission and City Council shall review and evaluate a Specific Use Permit application using the following criteria: 1.Conformance with the City of The Colony’s Comprehensive Plan; The Future Land Use Map identifies this area as “Mixed Use Center” which includes commercial, entertainment and community service uses. The proposed land use is in conformance with The Colony Comprehensive Plan. 2.Conformance with applicable regulations and standards established by the zoning regulations; With the approval of the SUP amendment, the application will be in conformance with the Zoning Ordinance. 3.Compatibility with existing or permitted uses on abutting sites, in terms of building height, build and scale, setbacks on open spaces, landscaping and site development, access and circulation features, architectural compatibility; The proposed Studio (dance) use is generally compatible with the approved uses on abutting sites. The area surrounding the suite are mainly retail and service businesses. 97 3 4.Safety and convenience of vehicular and pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonable and anticipated in the area, existing zoning and land uses in the area; The site layout for the subject site has been reviewed and has been previously approved by the City, which meets traffic circulation and associated requirements. 5.Protection of persons and property from erosion, flood, or water damage, fire, noise, glare, air quality, generation of dust and odors, and similar hazards and impacts; The subject site was developed in accordance with the applicable regulations at the time of construction. 6.Location, lighting and type of signs; the relation of signs to traffic control and adverse effect of signs on adjacent properties; All existing lighting will remain as previously approved. All signage shall be reviewed in accordance with the Sign Ordinance. 7.Adequacy and convenience of off-street parking and loading facilities; The subject site meets the Zoning Ordinance requirements for off-street parking. The off- street parking schedule does not anticipate an increase in demand of off-street parking. 8.Determination that the proposed use and site development, together with any modifications applicable thereto, will be compatible with existing or permitted uses in the vicinity; Developments within Shopping Center (SC) Zoning District generally consist of retail activities. The proposed development expansion of Studio (dance), is consistent with the intended uses for Shopping Center (SC) Zoning District and compatible with the surrounding land uses within the vicinity. 9.Determination that any conditions applicable to approval are the minimum necessary to minimize potentially unfavorable impacts on nearby uses in the same district and surrounding area No special conditions are being recommended by staff. The proposed use as requested is not anticipated to create any unfavorable impacts on nearby uses in the same district and surrounding area. 10.Determination that the proposed use, together with the conditions applicable thereto, will not be detrimental to the public health, safety, or welfare of materially injurious to properties or improvements in the vicinity. The proposed use is not anticipated to be detrimental to the public health, safety, or welfare. Infrastructure Improvements No specific public infrastructure improvements are planned for this area. Notification The Zoning Ordinance requires newspaper notification a minimum of ten (10) days prior to the Planning and Zoning Commission meeting. Notice for this SUP Public Hearing was published in The Dallas Morning News on April 11, 2025. In addition, the Zoning Ordinance requires 98 4 notification of property owners located within 200 feet of the subject property a minimum of ten (10) days prior to the public hearing. Public Hearing notices were mailed on April 11, 2025 to adjacent property owners. The applicant has provided two (2) letters of support from neighboring suites 148 and 150. No additional comments either for or against the SUP were received as of printing of this packet. Development Review Committee Review The Development Review Committee (DRC) finds the SUP amendment request meets the requirements of The Colony Code of Ordinances, Appendix A, Zoning Ordinance as outlined in the Staff Report. 99 N O R T H C O L O N Y B LV D MAINSTSF-4 SC 47294701470547094713471747214725 6700 This map was generated by GIS data provided by The Colony GIS Department. The City of The Colony does not guarantee the correctness or accuracy of any features on this map. These digital products are for llustration purposes only and are not suitable for site-specific decision making. ±Project No: SU PA 25-0001 - The Young Company Dance - 6700 Main St Suites 131-132 and 149 SubjectAreas Shopping Center Single Fam ily Dwelling 132 131149 100 Studio Expansion HOURS OF OPERATION: 9 AM - 8 PM MON-FRIDAY SAT 9 AM - 1 PM Studio ExpansionProposal FEBRUARY 25, 2025 101 THE YOUNG COMPANY EXPANSION PROPOSAL We are The Young Company The Young Company (aka TYC Dance) is a competitive andrecreational dance school. Founded in 2022 by Jalyn Stough, professional dancer, Dallas Cowboy Cheerleader and experienced dance teacher for both young children and advanced dancers. TYC dance focuses on progressive and high quality dance education, utilized to develop, nurture, encourage, challenge and motivate our students in the pursuit of their artistic goals, aspirations and dreams. There is a place for every dancer at The Young Company and we strive to mold them into successful young adults both on and off the stage. From the little girl who loves to twirl in front of her bedroom mirror, to the teen who aspires to dance on broadway, we offer a wide variety of classes for ages 2-18. TYC dance offers dance classes for ages 2-18. years of age inall formats including ballet, jazz, contemporary, hip hop, tap,acro and technique. Curriculum Our faculty is trained and educated, with teaching andperformance experience from across the US. In addition totheir years of experience, the TYC staff has been seen onnational stages, dance tours, professional arenas andtelevision. Our team is here to create lasting relationships withyour dancer while cultivating their passion, discovering theirpotential and inspiring them to excellence. Staff TYC Dance intends to grow as a dance studio, offering moreclass opportunities to serve local community. Our onlyintention is to offer dance and fitness instruction to the localcommunity. Our Goal 102 THE YOUNG COMPANY EXPANSION PROPOSAL Our Staff The Young Company Staff is comprised of professionally traineddancers and choreographers. Many with experience dancing andcheering for NFL and NBA teams. JALYN STOUGH, OWNER AND ARTISTIC DIRECTOR DALLAS COWBOYS & NY JETS PROFESSIONAL CHEERLEADER 15 YEARS EXPERIENCE WITH DANCE & COMPETITIVE DANCE INSTRUCTION GIOVANNA RAMOS NY JETS CHEERLEADER SOPHY LAUFER DALLAS COWBOYS CHEERLEADER SAVANNAH DASTRUP TCU SHOWGIRL JENA HENDRIX PROFESSIONAL DANCER JORDAN JOHNSON DALLAS COWBOYS RYTHYM AND BLUE DANCER RYAN MCBRIDE DALLAS COWBOYS RYTHYM AND BLUE DANCER ROBIN YOUNG, CO-DIRECTOR OVER 20 YEARS OF EXPERIENCE MANAGING COMPETITION DANCE TEAMS MADDIE KRUEGER DALLAS COWBOYS CHEERLEADER KAYDIANNA DAVIS-GARZA DALLAS COWBOYS CHEERLEADER DAYTON BRAMHALL PROFESSIONAL DANCER MADELINE SALTERS DALLAS COWBOYS CHEERLEADER 103 EXPLANATION FOR NEW SATELLITE STUDIO As our studio has grown, so has the need to provide additional classes to accommodate the growth. The new satellite studio will allow us to include more acro dance classes (which require more square footage). THE YOUNG COMPANYEXPANSION PROPOSAL TYC CurrentStudio Satellite StudioSpace 104 With the new satellite studio, we will be able to add additional class times to our schedule. The added space will serve as: Additional Dance studio One additional restroom Other key points: Average Occupancy in this new space: 25 students No beverage sales Not a "dance hall" No large speaker or sound system (use portable speakers) Tenants/Landlord/Building Owner have already approved a dance studio being part of the shopping center. Expanding nextdoor THE YOUNG COMPANY EXPANSION PROPOSAL TYC CurrentStudio Satellite StudioSpace 105 106 107 108 For more information on our studio, please visit: www.tycdance.com 6700 MAIN STREET SUITE 131 THE COLONY, TX 75056 JALYN STOUGH, OWNER AND STUDIO DIRECTOR HELLO@TYCDANCE.COM 469-768-7818 109 SITE PLAN NEW SATELLITE STUDIO SPACE CURRENT SPACE 110 Current space Suite 131/132 111 EXISTING ELEC.PANELEXISTING FLOOR PLAN01SCALE: 1/4"=1'-0"NORTHRESTROOMEXISTING ADAOPEN AREAEXISTING DOOREXISTING STOREFRONT68 SF1715 SFSUITE 1491454 SFEXISTING ELEC.PANELSTORAGERESTROOMEXISTING ADARESTROOMSTORAGE101102103FLOOR PLAN02SCALE: 1/4"=1'-0"NORTHBB BAAAAOPEN AREANEW MOPSINKMINI ELECTRICTANKLESS WATERHEATER UNDER SINK03/A-2.01EXISTING STOREFRONTEXISTING DOOR111 SFSUITE 149MINI ELECTRICTANKLESSWATER HEATERDOOR SCHEDULEDOOR & FRAME NOTESREMARKSFRAMEFINISHDOORMATERIALFINISHMATERIALTYPENo.LABELDOOR SIZEWOOD / PLASTIC LAMINATE PLGLASS IN DOORGLSALUMINUMALUM.SOLID CORE WOODWDHOLLOW METALH.M.SCALE: 1/4" = 1'-0"DOOR & FRAME TYPESDOORS1. IF FIELD CUTTING FOR HEIGHT IS NECESSARY, CUT BOTTOM EDGE ONLY 3/4"1. FRAME FASTENERS SHALL NOT BE EXPOSED.DOOR HARDWARE1. INSTALL LOCKSETS, CLOSERS AND TRIM AFTER FINISH PAINTING.2. ADJUST DOOR CLOSER TO OPERATE DOOR WITH THE FOLLOWING MAXIMUM A. TYPICAL INTERIOR DOOR: 5 LBS.MAXIMUM, 1/2" UNDERCUT MAXIMUM.DOOR FRAMESOPENING FORCES.PAINTPTABBREVIATIONSTYPE1012'-0"X6'-8"X1 3/4"103STEELSTLAWDH.M.PT1PLPRIVACY102(2)3'-0"X6'-8"X1 3/4"AWDH.M.PT1PL1'-6"X6'-8"X1 3/4"AWDH.M.PT1PLLOCKSETLOCKSETAPL / WDSINGLE1 3/4" SOLIDCORE WOODDOOR - FLUSHPL CLAD FINISHFIN FLRTYPE 1HMWELDEDHOLLOW METALFRAME PRIMED &PAINTEDPREMACHINED &PREMORTISEDADA WATER FOUNTAIN03SCALE: 1/2"=1'-0"Bottles savedFilter statusEXISTING WALLSNEW WALLS1.THE CONTRACTOR SHALL PERFORM ALL WORK IN ACCORDANCE WITH ALL APPLICABLE CODES, ORDINANCES ANDREGULATORY AGENCIES.2.THE CONTRACTOR SHALL PROTECT EXISTING WORK. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY DAMAGE TOEXISTING WORK INCURRED WHILE FULFILLING THE OBLIGATIONS OF THE CONTRACT3.ALL WORK NOTED" NIC" IS MEANT TO BE NOT IN CONTRACT4.VERIFY ALL DIMENSIONS AND CONDITIONS BEFORE BEGINNING WORK. THE CONTRACTOR SHALL NOTIFY THE PLANDESIGNER IN WRITING OF ANY DISCREPANCIES, OMISSIONS, AND/OR CONFLICTS BEFORE COMMENCEMENT OF WORK.COMMENCEMENT OF WORK SHALL CONSTITUTE ACCEPTANCE OF COMPATIBILITY OF ALL NEW OR EXISTING CONDITIONS.5.DO NOT SCALE DRAWINGS. DIMENSIONS GOVERN, LARGE SCALE DETAILS GOVERN SMALL SCALE DETAILS. THECONTRACTOR SHALL NOTIFY THE PLAN DESIGNER IN WRITING OF ANY QUESTIONS DISCREPANCIES, OMISSIONS, AND/ORCONFLICT BEFORE THE COMMENCEMENT OF WORK.6.DIMENSIONS NOTED AS "HOLD" SHALL NOT VARY MORE THAN ACCEPTED INDUSTRY PRACTICES7.VERIFY SIZE, LOCATION, AND CHARACTERISTICS OF ALL WORK AND EQUIPMENT TO BE FURNISHED BY THE OWNER OROTHERS WITH MANUFACTURE OR SUPPLIER BEFORE ANY CONSTRUCTION PERTAINING TO THE SAME BEGINS.8.ALL DIMENSIONS ARE TO FACE OF STUD UNLESS NOTED OTHERWISE (U.N.O)GENERAL NOTESKEY SYMBOLSBASE AS SCHEDULEDCONCEALED 2X2 GRIDWHERE APPLICABLE3 1/2" SOUND ATTENUATINGBATT INSULATION (R-13)SEE ROOM FINISH SCHEDULEFOR WALL FINISHFINISH FLOOR (SEEROOM FINISH SCHEDULE)5/8" GYPSUM BOARD ON3-5/8", 20 GA. METAL STUDS@ 16" O.C.WALL TYPE WALL TO DECK ASCALE: 1"=1'-0"METAL DECKBATT INSULATION (R-30)BASE AS SCHEDULEDSEE ROOM FINISH SCHEDULEFOR WALL FINISHFINISH FLOOR (SEEROOM FINISH SCHEDULE)8'-0"5/8" GYPSUM BOARD ON3-5/8", 20 GA. METAL STUDS@ 16" O.C.HALF HEIGHT WALLBSCALE: 1"=1'-0"CDV13748 NEUTRON RD. SUITE #140 Dallas, TX. 75244 (469) 279-9749 DESIGNS 112 113 1 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025 - ________ SPECIFIC USE PERMIT (SUPA) – TYC DANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING ORDINANCE NO. 2023-2512, BY APPROVING A SPECIFIC USE PERMIT FOR A “STUDIO (DANCE)” KNOWN AS TYC DANCE, TO BE LOCATED AT 6700 MAIN STREET, SUITES 131, 132 and 149, CONTAINING A TOTAL AREA OF APPROXIMATELY 6,116 SQUARE FEET, AND IS WITHIN THE SHOPPING CENTER (SC) ZONING DISTRICT AND THE GATEWAY OVERLAY DISTRICT; PROVIDING A REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission and the City Council of the City of The Colony, Texas, in compliance with the laws of the State of Texas, and the Code of Ordinances of the City of The Colony, Texas, have given any requisite notices by publication and otherwise, and have held due public hearings, and afforded a full and fair hearing to all property owners generally, and to all persons interested, and is of the opinion and finds that Ordinance 2023-2512, adopting Specific Use Permit No. SUP23-0002 shall be amended to permit a “Studio (dance)” known as TYC Dance, to be located at 6700Main Street, suites131,132 and 149containing a total area of 6,116square feet, within the Shopping Center (SC) Zoning District and the Gateway Overlay District should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION 1. That the findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2.That the Code of Ordinances, Appendix A, Comprehensive Zoning Ordinance, of the City of The Colony should be amended by amending Ordinance 2023-2512 by amending Specific Use Permit No. SUP23-0002, to permit a Specific Use Permit for a Studio (dance) use known as “TYC Dance” at 6700 Main Street, Suites 131, 132 and 149 within the Shopping Center (SC) Zoning District and Gateway Overlay District. SECTION 3.That it is hereby declared to be the intention of the City Council of the City of The Colony, Texas, that the phrases, clauses, sentences, paragraphs and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation of this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. 114 2 SECTION 4. That any provision of any prior ordinance of the City whether codified or uncodified, which are in conflict with any provision of this Ordinance, are hereby repealed to the extent of the conflict, but all other provisions of the ordinances of the City whether codified or uncodified, which are not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 5. That this Ordinance shall become effective immediately upon its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 6TH DAY OF MAY, 2025. Richard Boyer, Mayor City of The Colony, TX ATTEST: Tina Stewart, TRMC, CMC,City Secretary APPROVED AS TO FORM: Jeffrey L. Moore, City Attorney 115 3 Exhibit A 116 Agenda Item No: 5.2 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Ordinance Agenda Section: regular agenda items Suggested Action: Discuss and consider approving an ordinance authorizing an exception to the Code of Ordinances Section, 6-192, (a) & (b) to allow fireworks at 10:45 p.m. on July 3, 2025 at Grandscape Lifestyle Center, 5752 Grandscape Boulevard. (Maurina) Background: Attachments: Site Diagram -Grandscape.pdf 5.2 Ord. 2025-XXXX Fireworks July 25-Final.docx 117 SITE Customer Workbook - Grandscape IDC 0703 2025 TX-v1.1-P5-M6 - Copy (2).xlsm Customer: Grand Scape - LMG Ventures, LLC Show Name: Grandscape IDC 0703 2025 Show Date: Thursday, July 3, 2025 Maximum Device Size: 2.5 Show Address: 5752 Grandscape Blvd The Colony, TX 75056 #N/A Show Site Lat / Long: 0,0 Storage Required: Show Time: 9:45pm Diagram Created: 02/14/25 Rain Date: TBD Diagram Created By: N Safety Fallout Radius is: 175' for 2.5" Shells 100' Safety Fallout Radius For Setup Road Closure SECURED AREA A MINIMUM OF 175 FEET FROM ALL SIDES OF THE FIRING SITE. NO SCHOOLS, CHURCHES, HOSPITALS, LICENSED CHILD CARE, HEALTH CARE, DETENTION, CORRECTIONAL FACILITY OR ASYLUMS WITHIN 600 FEET FROM ALL SIDES OF THE FIRING SITE. NO HAZARDOUS MATERIAL WITHIN 350 FEET FROM ALL SIDES OF THE FIRING SITES. GRANDSCAPE IS RESPONSIBLE FOR PERIMETER SECURITY. Z:\TX - PSDocStor\@@@2025\2025 Customers\Grandscape\Customer Workbook - Grandscape IDC 0703 2025 TX-v1.1-P5-M6 - Copy (2).xlsm 2/14/2025 9:11 AM 1 of 1 118 CITY OF THE COLONY, TEXAS ORDINANCE NO. 2025- ______ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, GRANTING A SPECIAL EXEMPTION FROM THE SOUND ORDINANCE PURSUANT TO SECTION 6-192 OF THE CODE OF ORDINANCES OF THE CITY OF THE COLONY, TEXAS, BY AUTHORIZING THE USE OF A FIREWORKS DISPLAY AT 10:45 P.M. ON JULY3rd, 2025, AT GRANDSCAPE LIFESTYLE CENTER, LOCATED AT 5752 GRANDSCAPE BOULEVARD, THE COLONY, TEXAS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, LMG Ventures LLC, a Texas limited liability company, has requested an exemption to the City’s noise ordinance for the purpose of fireworks display at 10:45 pm on July 3rd, 2025, at Grandscape Lifestyle Center, located at 5752 Grandscape Boulevard, The Colony, Texas (hereinafter referred to as the “Event”); and WHEREAS,Section 6-192(c)(2) of the Code of Ordinances of the City of The Colony, Texas, provides in pertinent part that “[T]he use of any loudspeaker or amplifier or musical instrument in such manner or with such volume, particularly between 10:00 p.m. and 7:00 a.m., that annoys and disturbs persons of ordinary sensibilities in the immediate vicinity thereof; provided, however, that upon application by the user of such devices, the city council may make special exemption or exception to this clause for such time as the city council feels will serve the public welfare;” and WHEREAS,the City Council of the City of The Colony, Texas, finds and determines that it is in the public interest and welfare of the City, consistent with Section 6-192(c)(2) of the Code of Ordinances of the City of The Colony, Texas, to grant a special exemption or exception to LMG Ventures LLC, a Texas limited liability company, for the Event. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS, THAT: SECTION 1.That the foregoing recitals are hereby found to be true and correct legislative findings of the City of The Colony, Texas, and are fully incorporated into the body of this Ordinance. SECTION 2. That the City Council of the City of The Colony, Texas, finds and determines that it is in the public interest and welfare of the City, consistent with Section 6- 192(c)(2) of the Code of Ordinances of the City of The Colony, Texas, to grant LMG Ventures LLC, a Texas limited liability company, a special exemption or exception for the use the Event. SECTION 3.If any section, article paragraph, sentence, clause, phrase or word in this Ordinance, or application thereto any persons or circumstances is held invalid or unconstitutional 119 by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the City Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 4.That all provisions of the ordinances of the City of The Colony, Texas, in conflict with the provisions of this Ordinance be, and the same are hereby amended, repealed, and all other provisions of the ordinances of the City not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 5. This Ordinance shall become effective from and after its date of passage in accordance with law. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS THIS 6TH DAY OF MAY, 2025. ______________________________ Richard Boyer, Mayor City of The Colony, Texas ATTEST: ___________________________________ Tina Stewart, TRMC, CMC, City Secretary APPROVED AS TO FORM: ___________________________________ Jeffrey L. Moore, City Attorney 120 Agenda Item No: 6.1 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Miscellaneous Agenda Section: executive session Suggested Action: A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). Background: 121 Agenda Item No: 7.1 CITY COUNCIL Agenda Item Report Meeting Date: May 6, 2025 Submitted By: Ana Alvarado Submitting Department: City Secretary Item Type: Miscellaneous Agenda Section: executive session action Suggested Action: A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and commercial or financial information the city has received from a business prospect(s), and the offer of a financial or other incentive to a business prospect(s). Background: 122