HomeMy WebLinkAbout2025 0415ADJOURNMENT
REGULAR SESSION of the CITY COUNCIL Agenda
Meeting Date: 04/15/2025
Page - 3
Persons with disabilities who plan to attend this meeting who may need auxiliary aids such as
interpreters for persons who are deaf or hearing impaired, readers or, large print are requested to
contact the City Secretary's Office, at 972-624-3105 at least two (2) working days prior to the
meeting so that appropriate arrangements can be made.
CERTIFICATION
I hereby certify that above notice of meeting was posted outside the.front door of City Hall by
5:00 p.m. on the 11th day of April, 2025.
Tina Stewart, TRMC, CMC, City Secretary
Agenda Item No:1.5
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Megan Charters
Submitting Department: Library
Item Type: Presentation
Agenda Section:
Subject:
Receive presentation from Girl Scout Troop 2468 regarding planning and fundraising efforts for permanent
Library StoryWalk at Ridgepointe Park. (Charters)
Suggested Action:
Attachments:
4
Agenda Item No:1.6
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
Items of Community Interest
Suggested Action:
Attachments:
5
Agenda Item No:1.7
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Megan Charters
Submitting Department: Library
Item Type: Announcement
Agenda Section:
Subject:
Receive presentation from the Library regarding upcoming events and activities. (Charters)
Suggested Action:
Attachments:
6
Agenda Item No:3.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
Discuss and provide direction to staff regarding the 2025 City Council Retreat. (Miller)
Suggested Action:
Attachments:
7
Agenda Item No:3.2
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
Council to provide direction to staff regarding future agenda items. (Council)
Suggested Action:
Attachments:
8
Agenda Item No:4.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Minutes
Agenda Section:
Subject:
Consider approving City Council Regular Session meeting minutes from April 1, 2025. (Stewart)
Suggested Action:
Attachments:
April 1, 2025 DRAFT Minutes.docx
9
1 These items are strictly public service announcements. Expressions of thanks, congratulations or condolences; information
regarding holiday schedules; honorary recognition of city officials, employees or other citizens; reminders about upcoming
events sponsored by the City or other entity that are scheduled to be attended by a city official or city employee. No action
will be taken and no direction will be given regarding these items.
MINUTES OF THE CITY COUNCIL REGULAR SESSION
HELD ON
APRIL 1, 2025
The Regular Session of the City Council of the City of The Colony, Texas, was called to order
at 6:31 p.m. on the 1st day of April, 2025, at City Hall, 6800 Main Street, The Colony, Texas,
with the following roll call:
Richard Boyer, Mayor
Judy Ensweiler, Mayor Pro Tem
Robyn Holtz, Councilmember
Brian Wade, Councilmember
Dan Rainey, Councilmember
Perry Schrag, Councilmember
Joel Marks, Deputy Mayor Pro Tem
Present
Present
Present
Present
Absent (Personal)
Present
Present
And with 6 councilmembers present a quorum was established and the following items were
addressed:
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS and PROCLAMATIONS
1.1 Call to Order
Mayor Boyer called the meeting to order at 6:31 p.m.
1.2 Invocation
Elder Terry Maley with First Baptist Church delivered the invocation.
1.3 Pledge of Allegiance to the United States Flag
The Pledge of Allegiance to the United States Flag was recited.
1.4 Salute to the Texas Flag
Salute to the Texas Flag was recited.
1.5 CASA of Denton County to receive Child Abuse Awareness Month Proclamation.
Mayor proclaimed the month of April as Child Abuse Awareness Month. On behalf
of CASA, Carrell Ann Simmons accepted the proclamation.
1.6 Items of Community Interest
1.6.1 Receive presentation from Parks and Recreation regarding upcoming events and
activities.
Special Events Supervisor, Chloe Hancock, provided upcoming events and
activities to the Council.
2.0 CITIZEN INPUT
None
10
City Council – Regular Meeting Agenda
April 1, 2025
Page| 2
3.0 WORK SESSION
3.1 Receive a presentation, discuss and provide direction to staff regarding the
installation of a monopole cell tower, infrastructure and equipment at the Tribute
Pump Station and the Stewart Creek Recreation Center.
Director of Engineering, Ron Hartline, presented the item to Council.
Councilman Schrag arrived at 6:41 p.m.
City Council provided discussion on the item. Staff is to move forward with
obtaining design plans from 4M Towers and begin contract negotiations for the
lease agreements necessary for proposed sites.
3.2 Discussion on public transportation in The Colony.
Deputy City Manager, Joe Perez, presented the item to Council.
Councilwoman Ensweiler provided concerns and possible solutions on this item.
Council provided discussion on the item. Staff will explore other options and
provide update during Council retreat.
3.3 Receive an update and discuss short-term rentals.
City Attorney, Jeff Moore, provided an update to Council.
Council provided discussion on the item. Staff to bring back at a later time.
3.4 Council to provide direction to staff regarding future agenda items.
None
4.0 CONSENT AGENDA
Motion to approve all items from the Consent Agenda with the exception of Agenda Items 4.2
and 4.4 for separate consideration- Marks; second by Wade, motion carried with all ayes.
4.1 Consider approving City Council Regular Session meeting minutes from March 18,
2025.
11
City Council – Regular Meeting Agenda
April 1, 2025
Page| 3
4.2 Consider approving a resolution budget adjustment in the amount of $89,137.83 for
revenue earned from the Lake Highlands land sale for maintenance yard upgrades
currently funded through Parks Fund.
Motion to approve- Ensweiler; second by Marks, motion carried with all ayes with the exception
of Councilwoman Holtz abstaining on the vote.
RESOLUTION NO. 2025-037
4.3 Consider approving a resolution authorizing the City Manager to issue a purchase
order to Century Industries in the amount of $303,677 for a special events mobile
stage.
RESOLUTION NO. 2025-038
4.4 Consider approving a resolution authorizing the City Manager to execute a three
(3) year agreement with Software One, Inc. in the amount of $149,991.91 per year
for a total of $449,975.73 for the renewal of Microsoft enterprise licensing.
Motion to approve- Wade; second by Holtz, motion carried with all ayes with the exception of
Councilwoman Ensweiler abstaining on the vote.
RESOLUTION NO. 2025-039
4.5 Consider approving a resolution authorizing the City Manager to execute an
Engineering Services Contract in the amount of $130,000.00 with Freese and
Nichols, Inc. to prepare an update to the City Wastewater Master Plan.
RESOLUTION NO. 2025-040
4.6 Consider approving a resolution authorizing the City Manager to issue a purchase
order to Federal Signal in the amount of $117,045.20 for three (3) replacement
outdoor warning sirens.
RESOLUTION NO. 2025-041
5.0 REGULAR AGENDA ITEMS
5.1 Conduct a public hearing, discuss, and consider an ordinance adopting the
Standards of Care Policy for Day Camp Programs.
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City Council – Regular Meeting Agenda
April 1, 2025
Page| 4
Recreation Coordinator, Andrea DuArte, provided an overview of this item.
The public hearing opened and closed at 7:30 p.m. with no speakers.
Motion to approve- Ensweiler; second by Marks, motion carried with all ayes.
ORDINANCE NO. 2025-2597
5.2 Conduct a public hearing, discuss, and consider an ordinance regarding
amendments to Appendix A, Section 10 of the Code of Ordinances of the City of
The Colony, Texas, by amending Section 10-100, entitled "schedule of uses by
district," by amending the use chart by amending "smoking lounge", and "smoking
room" uses; and amending Appendix A, Section 10-300, entitled "definitions and
explanations applicable to use schedule" by adding and amending definitions for,
"smoking lounge", and "smoking room" uses.
Director of Planning, Isaac Williams, presented the proposed ordinance to
Council.
The public hearing opened and closed at 7:37 p.m. with no speakers.
Council provided discussion on the item.
Motion to approve- Wade; second by Holtz, motion carried with all ayes with the stipulation to
add a smoking distant requirement of more than 500 feet from a daycare or school, and with
the exception of Councilmember Schrag absent from the vote.
ORDINANCE NO. 2025-2598
5.3 Conduct a public hearing, discuss and consider an ordinance for a Specific Use
Permit Amendment (SUPA) to SUP Ordinance No. 2014-2084 to allow for the
existing Limited Service Hotel "Holiday Inn" to provide a detached covered drive-
through area where an attached covered drive-through area is required. The subject
site is located at 4301 Paige Road within the Business Park (BP) and Gateway
Overlay District.
Director of Planning, Isaac Williams, presented the proposed ordinance to
Council.
13
City Council – Regular Meeting Agenda
April 1, 2025
Page| 5
Councilman Schrag returned at 7:52 p.m.
The public hearing opened and closed at 7:54 p.m. with no speakers.
Council provided discussion on the item.
Motion to approve- Ensweiler; second by Marks, motion carried with all ayes.
ORDINANCE NO. 2025-2599
5.4 Discuss and consider approving a resolution authorizing the City Manager to
execute a Construction Services Contract in the amount of $972,626.77 with Texas
Materials Group, Inc. for the Newton Street & Nash Drive Asphalt Overlay Project.
Director of Engineering, Ron Hartline, presented the proposed resolution to
Council.
Council provided discussion on the item.
Motion to approve- Marks; second by Ensweiler, motion carried with all ayes.
RESOLUTION NO. 2025-042
5.5 Discuss and consider approving a resolution authorizing the City Manager to
execute an Engineering Services Contract in the amount of $694,500.00 with Freese
and Nichols, Inc. for the Tribute Ground Water Well Project.
Director of Engineering, Ron Hartline, presented the proposed resolution to
Council.
Council provided discussion on the item.
Motion to approve- Schrag; second by Marks, motion carried with all ayes.
RESOLUTION NO. 2025-043
5.6 Discuss and consider approving an ordinance amending the fiscal year 2024-2025
budget by transferring $150,000.00 from the city's general fund to the property
damage expense line item.
Assistant City Manager, Tim Miller, presented the proposed ordinance to Council.
14
City Council – Regular Meeting Agenda
April 1, 2025
Page| 6
Motion to approve- Ensweiler; second by Marks, motion carried with all ayes.
ORDINANCE NO. 2025-2600
Executive Session was convened at 8:23 p.m.
6.0 EXECUTIVE SESSION
6.1 A. Council shall convene into a closed executive session pursuant to Sections
551.072 and 551.087 of the Texas Government Code to deliberate regarding
purchase, exchange, lease or value of real property and commercial or financial
information the city has received from a business prospect(s), and to deliberate the
offer of a financial or other incentive to a business prospect(s).
B. Council shall convene into a closed executive session pursuant to Section
551.087 of the Texas Government Code to deliberate commercial or financial
information the Council has received from a business prospect, and to deliberate
the offer of a financial or other incentive to a business prospect -Nebraska Furniture
Mart and related entities including 121 Acquisition Company, LLC; TxFM, Inc.;
and LMG Ventures, LLC.
Regular Session was reconvened at 9:18 p.m.
7.0 EXECUTIVE SESSION ACTION
7.1 A. Any action as a result of executive session regarding purchase, exchange, lease
or value of real property and commercial or financial information the city has
received from a business prospect(s), and the offer of a financial or other incentive
to a business prospect(s).
No action
B. Any action as a result of executive session regarding the offer of a financial or
other incentive to a business prospect - Nebraska Furniture Mart and related entities
including 121 Acquisition Company, LLC; TxFM, Inc.; and LMG Ventures, LLC.
No action
ADJOURNMENT
With there being no further business to discuss, the meeting adjourned at 9:18 p.m.
APPROVED:
__________________________________
Richard Boyer, Mayor
City of The Colony, Texas
15
City Council – Regular Meeting Agenda
April 1, 2025
Page| 7
ATTEST:
_____________________________________
Tina Stewart, TRMC, CMC, City Secretary
16
Agenda Item No:4.2
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Jackie Kopsa
Submitting Department: Parks & Recreation
Item Type: Resolution
Agenda Section:
Subject:
Consider approving a resolution authorizing the City Manager to execute a fourth amendment to the Ground
Lease with Wynnwood Army, LLC for the inclusion of additional real property to the leaseholder area. (Kopsa)
Suggested Action:
Attachments:
Council_Memo_- Tribute Fourth Amendment to Ground Lease.docx
Fourth Amendment to Ground Lease Agreement - Wynnwood Army LLC - 13Mar25 - v2.pdf
Res. 2025-xxx Fourth Amendment to Ground Lease Agreement - Wynnwood Army LLC.docx
17
City of The Colony
Memo
To:Mayor and Council
From:Jackie Kopsa, Parks & Recreation
CC:Brant Shallenburger, Deputy City Manager
Troy Powell, City Manager
Date:April 7, 2025
Re:Amendment to Tribute Lease
Purpose
To approve a resolution authorizing the City Manager to execute a fourth amendment to the
Ground Lease with Wynnwood Army, LLC for the inclusion of additional real property to the
leaseholder area.
Background
Matthews Southwest has maintained a license with the US Army Corps of Engineers since the
construction of the Tribute Golf Course for the purpose of operating a waterline, electric line
and offshore pump station to provide water for golf course operations. Under the terms of this
license, renewal is required every five years. As the current license is due to expire, the Corps
approached Matthews Southwest with the suggestion that for the efficiency of all parties, it
would be preferred that in lieu of going through the license process every five years, that the
area included within the license agreement be added to the lease area included in the
approved sub-lease. In order to accomplish this request Matthews Southwest completed a
survey to create the exhibit attached in the amendment for the purpose of identifying the area
to be added to their sub-lease. The Corps requires that City Council approve this amendment
prior to submission to their real estate team.
Recommendation
We are asking that the Council approve this amendment to the Ground Lease to include the
additional real property to allow for the Tribute Golf Couse to continue pumping water for
course operations. The Corps has indicated that they are in favor of this and is awaiting a
formal resolution of approval from the City of The Colony.
Thank you for your consideration of this request.
18
CITY OF THE COLONY § FOURTH AMENDMENT
TO
COUNTY OF DENTON, TEXAS § GROUND LEASE AGREEMENT
THIS FOURTH AMENDMENT TO GROUND LEASE AGREEMENT, (this “Fourth
Amendment”) is made and entered into this ___ day of ____, 2025 by and between the City of The Colony, Texas,
a Texas municipal corporation, hereinafter referred to as “Lessor” or “City” and Wynnwood Army, LLC, a Texas
limited liability company, hereinafter referred to as “Lessee” (Lessor and Lessee collectively referred to as
“Parties”).
RECITALS:
WHEREAS, on or about July 21, 1997, the City entered into that certain Ground Lease Agreement (the
“Original Ground Lease”) with Wynnwood Peninsula, LP; and
WHEREAS, on or about July 20, 1998, the Ground Lease was amended by that certain First Amendment
to Ground Lease Agreement (the “First Amendment”) to substitute Wynnwood Army, LLC for Wynnwood
Peninsula, LP.; and
WHEREAS, on or about April 21, 2008, the Ground Lease was amended by that certain Second
Amendment to the Ground Lease Agreement (the “Second Amendment”) to revise the definition and exhibit of
the Leased Premises and to revise the definition of Facilities; and
WHEREAS, on or about March 20, 2024, the Ground Lease was amended by that certain Third
Amendment to the Ground Lease Agreement (the “Third Amendment”; the Original Ground Lease, as amended
by the First Amendment, the Second Amendment and the Third Amendment referred to herein as the “Ground
Lease”) to revise the Percentage Rent for boat, watercraft and motor sales and to add the water surface of
approximately 81.745 acres of submerged land; and
WHEREAS, the Parties desire to further amend the Ground Lease to add real property consisting of
approximately 0.321 acres located below the 522 foot elevation to allow for water intake from Lake Lewisville.
NOW, THEREFORE, in consideration of the payment of $10.00 and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows.
AGREEMENT:
1. Defined Terms. Capitalized terms used but not defined herein shall have the meaning assigned to them in
the Ground Lease.
2. Leased Premises. Article 1, Section 1.01 J regarding the definition of “Leased Premises” is amended to
read as follows:
“J. Leased Premises: the term “Leased Premises” shall mean the real property depicted in
Exhibit “A”, consisting of approximately 616 acres, more or less, located above 522 foot
elevation (above mean sea level) depicted in Exhibit “A(1)” attached hereto, and the water
surface of approximately 81.745 acres of submerged land located below the 522 foot elevation
(above mean sea level) depicted in Exhibit “A(2)” attached hereto, and the real property
consisting of approximately 0.321 acres, more or less, located below the 522 foot elevation
(above mean sea level) depicted in Exhibit “A(3)” attached hereto, in the Wynnewood Peninsula
Parcel, Lewisville Lake Project, Denton County, Texas.
19
3. Exhibit A. Exhibit “A” to the Ground Lease is hereby amended by providing a new Exhibit “A(3)” to
reflect the addition of the real property consisting of approximately 0.321 acres, more or less, located below 522
foot elevation (above mean sea level) to the Leased Premises.
4. Ratification. In all other aspects, the Ground Lease is ratified, confirmed and adopted as the agreement of
the Parties. In the event of any inconsistency between the terms and provisions of this Fourth Amendment and the
terms and provisions of the Ground Lease, the terms and provisions of this Fourth Amendment shall control.
5. Approvals. This Fourth Amendment shall not become effective until the Army Corp of Engineers
approves the terms and conditions of this Fourth Amendment to the Ground Lease.
IN WITNESS WHEREOF, the Parties have caused this Fourth Amendment to be executed in multiple
counterparts, each of which shall have the full force and effect of any original, by their respective duly authorized
representatives on the day and year first set forth above.
[Signature Page to Follow]
20
LESSOR:
THE CITY OF THE COLONY, TEXAS
By: ______________________________
Troy Powell, City Manager
LESSEE:
WYNNWOOD ARMY, LLC
a Texas limited liability company
By: Wynnwood Army Management, Inc.
a Texas corporation
its sole manager
By:___________________________
Kristian Teleki, Senior Vice President
21
Exhibit “A(3)”
22
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 – ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, APPROVING A FOURTH AMENDMENT TO
GROUND LEASE AGREEMENT BY AND BETWEEN THE CITY OF THE
COLONY, TEXAS, AND WYNNWOOD ARMY, LLC, A TEXAS LIMITED
LIABILITY COMPANY;AND PROVIDING AN IMMEDIATE
EFFECTIVE DATE.
WHEREAS,the City Council of the City of The Colony, Texas, finds and determines it is
in the best interest of the City to approve and authorize the City Manager to execute the Fourth
Amendment to Ground Lease Agreement by and between the City of The Colony, Texas, and
Wynnwood Army, LLC, a Texas limited liability company, a copy of which is attached hereto as
Exhibit A, and is incorporated herein for all purposes.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF THE COLONY, TEXAS, THAT:
Section 1.The findings set forth above are incorporated into the body of this
Resolution as if fully set forth herein.
Section 2.The City Manager of the City of The Colony, Texas, is hereby authorized
and empowered to execute the Fourth Amendment to Ground Lease Agreement by and between
the City of The Colony, Texas, and Wynnwood Army, LLC, a Texas limited liability company, a
copy of which is attached hereto as Exhibit A, and is incorporated herein for all purposes.
Section 3.This Resolution shall take effect immediately from and after its adoption
and it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, THIS THE 15TH DAY OF APRIL, 2025.
____________________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
____________________________________
Tina Stewart, TRMC, CMC, City Secretary
23
APPROVED AS TO FORM:
____________________________________
Jeffrey L. Moore, City Attorney
24
Exhibit A
25
Agenda Item No:4.3
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Chloe Hancock
Submitting Department: Parks & Recreation
Item Type: Ordinance
Agenda Section:
Subject:
Consider approving an ordinance budget amendment to supplement the approved FY 24-25 Special Events
Fund in the amount of $22,000 for the 2025 American Heroes special event. (Kopsa)
Suggested Action:
Attachments:
Council Memo American Heroes Budget Supplement(1).docx
Budget Transfer-Amendment American Heroes.xls
AH Budget 2025 - Council Presentation-1.pdf
Ord. 2025-XXXX American Heroes Special Event Budget Amendment.docx
26
City of The Colony
Memo
To:Mayor and Council
From:Jackie Kopsa, Parks & Recreation
CC:Brant Shallenburger, Deputy City Manager
Troy Powell, City Manager
Date:April 8, 2025
Re:Amendment to American Heroes Special Event Budget
Purpose
To approve a budget amendment authorizing the budget supplement request for Special Events
Balance to 723-677-6253 for November 8th, 2025 American Heroes Special Event with
refreshed entertainment, roaming performers, upgraded production, and increased event
promotion.
Background
In preparation for the 2025 American Heroes event, city leadership initiated a process to
reimagine the event’s theming in a way that would continue to honor our community’s heroes
while providing a refreshed and engaging experience for attendees. In response, the events
team worked collaboratively with a committee that included both staff and elected officials to
explore creative concepts and potential entertainment options.
Throughout this process, the committee met with various performers and production
professionals to evaluate ideas that would align with the elevated vision for the event. As the
planning progressed, it became clear that achieving the desired impact will require a modest
increase to the event’s budget.
Based on initial proposals and preliminary conversations with vendors, the estimated increase
in costs is approximately $22,000. This estimate reflects the higher end of anticipated
expenses and includes potential performance fees, production needs, and other logistical
considerations. Final costs will be determined once contracts are finalized, and any unused
funds from this proposed increase will not be expended.
Attached is a preliminary budget outlining the anticipated expenses for the 2025 American
Heroes event. We remain committed to ensuring the event maintains fiscal responsibility while
continuing to deliver a meaningful and memorable experience for our community.
27
2
Recommendation
We are asking that the Council approve this budget amendment to the American Heroes
Festival to allow the event’s team to create this reimagined vision for this event.
Thank you for your consideration of this request.
American Heroes
Original Budget $245,000
Requested Increase $22,000
New Budget $267,000
Special Events Fund
Original Fund Balance $123,631
Reduction for Supplement -$22,000
New Fund Balance $101,631
28
Budget/Project Amendment Form 4/8/2025
(Transfers within a
cost center) *not to
exceed total approved
expense
EXAMPLE:INCREASE DECREASE
FUND ACCOUNT #LINE ITEM DESCRIPTION AMOUNT AMOUNT
100 611-6320 Postage 100.00
100 611-6126 Travel Expense (100.00)
INCREASE DECREASE
FUND ACCOUNT #
PROJECT #
(IF APPLIES)LINE ITEM DESCRIPTION AMOUNT AMOUNT
723 677-6253 22,000.00
TOTALS 22,000.00 -
EXPLANATION FOR ACTION:
ROUTING Name Date Finance Dept Use
REQUESTED BY:Funding verified by
DIVISION HEAD:
FINANCE:
CITY MANAGER:
COUNCIL APPROVAL DATE:
Budget Supplement request for Special Events Balance to 723-677-6253 for November 8th, 2025 American Heroes Special Event with refreshed entertainment, roaming
performers, upgraded production, and increased event promotion.
TYPE OF AMENDMENT
Additional Appropriations City
Council approval required
American Heroes Special Event
( Transfers between funds)
City Council approval required
( Transfers between cost centers within a fund )
City Manager approval required
**This Category Also Used For Project Transfers over $10,000
Troy Powell
Jackie Kopsa
Lindsey Stansell
Signature
Supplement Interfund Transfers Intrafund Transfers Cost Center
Transfers
29
Form DS
FY 2025 Expense
American Heroes 2025 723-677-6253Special Events
Item #Vendor / Product Description Budget
1 Flylight Drone Drone show - 400 Drones $40,000.00
2 Heroes Hut Free kids activities and crafts, dog tags, letters to soldiers, etc.$1,000.00
3 VIP Area VIP Catering $7,000.00
VIP Drinks $2,000.00
4 LED Truck Truck showing slideshow of images honoring veterans in our community $3,000.00
5 Musical Entertainment $55,000.00
Velvet Elvis 90 minute performance
80s Night 90 minute performance
Tony Marques Band 90 minute performance
Flights for all band members
Rental car for Tony Marques band
6 Turnip Blood Productions $69,000.00
Show Production
Sound systems & engineer
Generators
Stage
Lights for stage
Backline - drums, guitars, etc for all three bands
TB Fees & Insurance
Meal buyouts for all bands
7 Hospitality for bands Hotels, riders $6,000.00
8 Roaming Performers Closeup magic, showgirls, contortionists, stilt walkers $10,000.00
9 MetroGolfCarts Golf Carts for transporting people from parking lots to the event $1,500.00
10 Advertising $35,000.00
Social media advertising
Google advertising
Radio advertising
Local publication advertisements
Influencer Marketing
Professional designers for branding
Print marketing and advertising
11 Viking Fencing & restrooms $6,000.00
12 Liveguage Attendance tracker $4,000.00
13 Bright Tents, tables, lights for business vendors, silent auction, bands, etc $12,000.00
14 ACT Cleaning services for during and after the event $3,500.00
15 Event Signage Banners, signage for stage $3,500.00
16 MSP Car Shows Car Show Management fee $1,000.00
17 Sound Company Emcee to run show and event from stage $1,500.00
18 Various Misc Supplies & Materials $4,500.00
Ply wood, staff meals, bungee cords, tarps
19 AVTT Americas Freedom Tribute Memorial Wall $1,500.00
$267,000.00
30
CITY OF THE COLONY, TEXAS
ORDINANCE NO. 2025 - _________
AMENDING THE FISCAL YEAR 2024-2025 BUDGET
AN ORDINANCE AMENDING ORDINANCE 2024-2577, ADOPTING THE
FISCAL YEAR 2024-2025 BUDGET OF CITY OF THE COLONY, TEXAS BY
REALIGNING BUDGETS AS SET FORTH HEREIN; PROVIDING FOR
INCORPORATION OF PREMISES; PROVIDING FOR THE ADOPTION OF
THIS ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET
FORTHE GENERAL FUND OF THE CITY OF THE COLONY; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A SAVINGS CLAUSE; AND NAMING AN EFFECTIVE DATE.
WHEREAS, the Council of the City of The Colony is conducting business pursuant to a budget for
fiscal year 2024-2025, heretofore previously adopted by Ordinance No. 2024-2577 on the 17th day
of September, 2024; and
WHEREAS, Section 102.010 of the Texas Local Government Code authorizes the governing body
of a municipality to make changes in the budget for municipal purposes; and
WHEREAS, the City of The Colony finds it in the best interest of the City to supplement the
approved FY24-25 Special Events Fund in the amount of $22,000.00 for the 2025 American Heroes
special event; and
WHEREAS, the City Council has reviewed the budget and has determined that a valid municipal
purpose is served by such budget increases and reallocation of funds.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are incorporated into the body of this Ordinance as if
copied herein in their entirety.
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2
SECTION 2.
AMENDMENT AND ADOPTION
That the General Fund budget for the fiscal year ending September 30, 2024 heretofore previously
adopted by Ordinance 2024-2577 duly enacted by the City Council of the City of The Colony on
the 17th day of September, 2024, be and is hereby amended as set forth herein, which amendment
is hereby, in all respects, finally approved and adopted as so changed; and the same shall be hereby
filed with the City Secretary of the City of The Colony.
SECTION 3.
BUDGET INCREASES
That the 2024-25 Special Events Fund budget revenue is to be supplemented by an amount not to
exceed $22,000.00.
SECTION 4.
CUMULATIVE CLAUSE
This Ordinance shall be cumulative of all provisions of Ordinances of the City of The Colony, Texas
except where the provisions of this Ordinance are in direct conflict with the provisions of such
Ordinances, in which event the conflicting provisions of such Ordinances are hereby repealed.
SECTION 5.
SEVERABILITY CLAUSE
It is hereby declared to be the intention of the City Council of The City of The Colony that the
phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any
phrase, clause, sentence, paragraph, or section of this Ordinance should be declared unconstitutional
by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this
Ordinance, since the same would have been enacted by the City Council without incorporation in
this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section.
SECTION 6.
SAVINGS CLAUSE
All rights and remedies of the City of The Colony are expressly saved as to any and all violations
of the provisions of any Ordinances affecting budgets, budget approval or adoption, which have
accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all
pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances,
same shall not be affected by this Ordinance but may be prosecuted until final disposition by the
courts.
32
3
SECTION 7.
EFFECTIVE DATE
This Ordinance shall be in full force and effect from and after its date of passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, ON THIS THE 15TH DAY OF APRIL 2025.
__________________________________
Richard Boyer, City Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
33
Agenda Item No:5.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Chris Cuellar
Submitting Department: Information Technology
Item Type: Discussion
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to execute a contract with DAC, Inc.
in the amount of $339,751.14 with recurring maintenance costs of $9,817.60 per year for the installation of a
new access control system. (Cuellar)
Suggested Action:
Attachments:
Access Control Background Info.pdf
Access Control Quote.pdf
Res. 2025-xxx Contract - DAC Inc.doc
34
AGENDA ITEM
Information Technology
TO: Mayor, City Council, and City Manager
DATE SUBMITTED: April 8, 2025
MEETING DATE: 04/15/2025
SUMMARY OF
REQUEST:
Consider approval of a replacement access control system
Background:
• The City of The Colony purchased an access control system in 2001 to manage and
secure access to various City buildings, doors and gates.
• The City currently uses 4 different access control systems which are each managed by
different departments.
o Honeywell Winpak is used to manage 71 doors at multiple facilities
o Software House is used to manage 18 doors at the PD
o Linear is used to manage 3 gates at Public Works and FS2
o Acre is used to manage 5 doors at SCE
• In total, the City currently has 10 buildings, 89 doors and 4 vehicle gates on an access
control system.
• In May of 2022, the City’s main access control support provider, Abe Corp., went out
of business.
• Since May of 2022 we have had several door related issues, some of which were
severe enough to cause great concern that it was time to research a potential
replacement.
• Jan. 2024 – An access control committee was formed consisting of 12 staff from 6
departments. A replacement system was identified and quotes obtained.
• Mar. 2024 – A proof of concept system was installed at SCE for the testing of the
main entrance door.
• Apr. 2024 – A CIP request was submitted for consideration.
• Oct. 2024 – The CIP request was approved and budgeted funds are available for a
replacement access control system.
• Nov. 2024 – 4 doors were added to the proof of concept install to coincide with the
opening of the new Community Center.
• Apr. 2024 – Concluded proof of concept testing and requesting Council approval to
proceed with replacement.
35
BUYBOARD CONTRACT # 751-24
Qty-Hours Tracking MSRP Price Multiplier Choice Partners Price Extension
1.00 PART #1,222.00$ 20%977.60$ 977.60$
100.00 PART #92.00$ 20%73.60$ 7,360.00$
1.00 PART #50.00$ 20%40.00$ 40.00$
2.00 PART #1,890.00$ 50%945.00$ 1,890.00$
2.00 PART #1,365.00$ 50%682.50$ 1,365.00$
100.00 PART #18.00$ 20%14.40$ 1,440.00$
1000.00 PART #6.75$ 30%4.73$ 4,725.00$
1.00 PART #4,500.00$ 10%4,050.00$ 4,050.00$
-$
-$
1.00 PART #2,183.00$ 20%1,746.40$ 1,746.40$
4.00 PART #1,160.00$ 20%928.00$ 3,712.00$
1.00 PART #2,651.00$ 20%2,120.80$ 2,120.80$
1.00 PART #328.00$ 20%262.40$ 262.40$
9.00 PART #422.00$ 20%337.60$ 3,038.40$
-$
-$
1.00 PART #1,613.00$ 20%1,290.40$ 1,290.40$
1.00 PART #154.00$ 20%123.20$ 123.20$
1.00 REPAIR -$ 20%-$ -$
1.00 PART #422.00$ 20%337.60$ 337.60$
-$
-$
1.00 PART #1,613.00$ 20%1,290.40$ 1,290.40$
1.00 PART #972.00$ 20%777.60$ 777.60$
1.00 PART #328.00$ 20%262.40$ 262.40$
2.00 PART #422.00$ 20%337.60$ 675.20$
2.00 PART #1,300.00$ 0%1,300.00$ 2,600.00$
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
DITEK DTK-MRJPOEX PoE Surge Protector for Outdoor Applications
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
Fire Station 1 - 2 CR
T1MK1F4 - 2 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
NSC200 - IP-Sub-Controller (MR62E) enclosure.
ELECTRIC LOCKS INSTALLED
Description- Location
TR-DNAE - Essential per student @ ACRE Facility
TR-DNAA Advanced training per student
FN-RMC-97+V3 - Single primary reader license 97+. (Annual
license PER READER)
Wavelynx 50H4 LEAF.h4 (4 Kbyte) ISO Card Credentials
Smartcards Printable
HEAD-END - Customer provided server or virtual
FN-V3PLUS - Standard Feenics/aAC PLUS Cloud instance (Annual
license). Includes 2 primary reader licenses, bundled with
premium features: badge design and print, custom forms, mobile
credential integration, email & 1,000 SMS notifications per month,
1 year of transaction history
ZEBRA ZC350 DUAL-SIDED ID CARD PRINTER WITH ETHERNET,
WIFI, Cleaning Kit, RIBBONS
FN-MOBILE-WLT-C - acre Wallet Mobile Credential - Corporate
(25 MOQ) (Annual)
FN-ZENITEL - Zenitel Intercom Device License (per device) Includes
RMC Reader License in addition (Annual)
Old CityHall Library 9 CR
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
T3MK75F16 - 16 Door Power Supply and Enclosure for above
devices. Provides protected power for locks and devices.
City Hall Annex 1 CR
NSC200 - IP-Sub-Controller (MR62E) enclosure.
Door needs repair.
QUOTE
36
-$
1.00 PART #2,425.00$ 20%1,940.00$ 1,940.00$
3.00 PART #1,289.00$ 20%1,031.20$ 3,093.60$
1.00 PART #1,450.00$ 20%1,160.00$ 1,160.00$
1.00 PART #328.00$ 20%262.40$ 262.40$
5.00 PART #422.00$ 20%337.60$ 1,688.00$
3.00 PART #10,112.50$ 20%8,090.00$ 24,270.00$
2.00 PART #3,285.00$ 25%2,463.75$ 4,927.50$
1.00 PART #254.00$ 20%203.20$ 203.20$
2.00 PART #1,300.00$ 0%1,300.00$ 2,600.00$
1.00 PART #795.00$ 5%755.25$ 755.25$
-$
1.00 PART #2,425.00$ 20%1,940.00$ 1,940.00$
1.00 PART #1,289.00$ 20%1,031.20$ 1,031.20$
1.00 PART #972.00$ 20%777.60$ 777.60$
1.00 PART #328.00$ 20%262.40$ 262.40$
3.00 PART #422.00$ 20%337.60$ 1,012.80$
1.00 PART #795.00$ 5%755.25$ 755.25$
3.00 PART #1,300.00$ 0%1,300.00$ 3,900.00$
-$
-$
1.00 PART #2,425.00$ 20%1,940.00$ 1,940.00$
5.00 PART #1,289.00$ 20%1,031.20$ 5,156.00$
1.00 PART #972.00$ 20%777.60$ 777.60$
1.00 PART #1,450.00$ 20%1,160.00$ 1,160.00$
2.00 PART #328.00$ 20%262.40$ 524.80$
11.00 PART #422.00$ 20%337.60$ 3,713.60$
3.00 PART #1,300.00$ 0%1,300.00$ 3,900.00$
0.25 PART #795.00$ 5%755.25$ 188.81$
-$
-$
1.00 PART #442.00$ 20%353.60$ 353.60$
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
ELECTRIC LOCKS INSTALLED - Cypher locks removed - Rim Strike
Lot Cable
Lot Cable
FN FPI - Firmware Flash
Fire Station 5 - 7 CR Mercury PW-7000
T2MK3F8 - 8 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
ELECTRIC LOCKS INSTALLED - Cypher locks removed - Cont.
Hinges, Rim Strike - Trim
Lot Cable
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
T1MK1F4 - 4 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
Tolltag Reader
Pedestal Pro 48-9C 48" Gooseneck Pedestal, Black Powder Coated,
12" Neck Reach
Fire Station 2 - 2 CR Doors, 3 CR Gates, 3 Tolltag Readers
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
T2MK3F8 - 8 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
ELECTRIC LOCKS INSTALLED - Cypher locks removed - Cont.
Hinges, Rim Strike - Trim
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
Fire Station 4 - 11 CR
Aiphone IX-DVF SIP Compatible Flush Mounted IP Video Door
Station for Gates
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
T1MK1F4 - 3 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
Fire Station 3 - 3 CR
37
7.00 PART #422.00$ 20%337.60$ 2,363.20$
2.00 PART #1,300.00$ 0%1,300.00$ 2,600.00$
1.00 PART #5,885.00$ 20%4,708.00$ 4,708.00$
1.00 PART #328.00$ 20%262.40$ 262.40$
0.50 PART #795.00$ 5%755.25$ 377.63$
-$
-$
1.00 PART #2,425.00$ 20%1,940.00$ 1,940.00$
4.00 PART #1,289.00$ 20%1,031.20$ 4,124.80$
1.00 PART #2,651.00$ 20%2,120.80$ 2,120.80$
2.00 PART #328.00$ 20%262.40$ 524.80$
8.00 PART #422.00$ 20%337.60$ 2,700.80$
2.00 PART #594.00$ 20%475.20$ 950.40$
-$
1.00 PART #1,613.00$ 20%1,290.40$ 1,290.40$
1.00 PART #154.00$ 20%123.20$ 123.20$
1.00 PART #422.00$ 20%337.60$ 337.60$
-$
-$
1.00 PART #2,425.00$ 20%1,940.00$ 1,940.00$
5.00 PART #1,289.00$ 20%1,031.20$ 5,156.00$
1.00 PART #972.00$ 20%777.60$ 777.60$
1.00 PART #1,450.00$ 20%1,160.00$ 1,160.00$
2.00 PART #328.00$ 20%262.40$ 524.80$
1.00 PART #3,873.00$ 20%3,098.40$ 3,098.40$
ADJUSTMENT 20%-$ -$
1.00 PART #10,112.50$ 20%8,090.00$ 8,090.00$
9.00 PART #422.00$ 20%337.60$ 3,038.40$
6.00 PART #1,300.00$ 0 1,300.00$ 7,800.00$
1.00 PART #3,285.00$ 20%2,628.00$ 2,628.00$
2.00 PART #795.00$ 0%795.00$ 1,590.00$
-$
-$
1.00 PART #1,613.00$ 20%1,290.40$ 1,290.40$
1.00 PART #154.00$ 20%123.20$ 123.20$
1.00 PART #10,112.50$ 20%8,090.00$ 8,090.00$
1.00 PART #422.00$ 20%337.60$ 337.60$
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
Lot Cable
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
Tolltag Reader
Electric Locks
Public Works - 9 CR + 1 Gate TollTag Reader + 1 Ped Gate
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
T1MK1F4 - 4 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
DITEK DTK-MRJPOEX PoE Surge Protector for Outdoor Applications
NSC200 - IP-Sub-Controller (MR62E) enclosure.
Tolltag Reader
Gate Card Reader @Pedestal AT20-7WS-W - Single Gang Reader
with HF + Prox + Mobile, Acre Keyset with Wallet (CSN's and
Bluetooth Disabled)
Wastewater 1 Gate CR and TollTag
Exit Gate - No control or monitoring?
Old Community Center Parks and Rec - 1 CR
DITEK DTK-MRJPOEX PoE Surge Protector for Outdoor Applications
Aiphone IX-DVF SIP Compatible Flush Mounted IP Video Door
Station for Gates
Card Reader AT20-7WS-W - Single Gang Reader with HF + Prox +
Mobile, Acre Keyset with Wallet (CSN's and Bluetooth Disabled)
ELECTRIC LOCKS INSTALLED - Yale electric Trim removed - New
Trim - Electric Locks
Lot Cable
SFK-CD00R-1911-2X WIEGAND - Wireless Bridge kit 2 DOORS
T2MK3F8 - 8 Door Power Supply and Enclosure for above devices.
Provides protected power for locks and devices.
Card Readers AT25-7WS-W - Keypad Reader with HF + Prox +
Mobile, Acre Keyset with Wallet (CSN's and Bluetooth Disabled)
Card Readers AT20-7WS-W - Single Gang Reader with HF + Prox +
Mobile, Acre Keyset with Wallet (CSN's and Bluetooth Disabled)
NSC200 - IP-Sub-Controller (MR62E) enclosure.
AT20-7WS-W - Single Gang Reader with HF + Prox + Mobile, Acre
Keyset with Wallet (CSN's and Bluetooth Disabled)
SFK-SOLAR-50W - Sure-Fi Solar Kit 50W - Sure-Fi SFK-DS004-
WIEGAND Bridge, NEMA Enclosure, Wander 10A PWM Solar Charge
Government Center - 10 CR
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
T3MK75F16 - 16 Door Power Supply and Enclosure for above
devices. Provides protected power for locks and devices.
38
1.00 PART #3,285.00$ 20%2,628.00$ 2,628.00$
-$
1.00 PART #2,425.00$ 20%1,940.00$ 1,940.00$
20.00 PART #1,289.00$ 20%1,031.20$ 20,624.00$
2.00 PART #2,651.00$ 20%2,120.80$ 4,241.60$
2.00 PART #328.00$ 20%262.40$ 524.80$
30.00 PART #422.00$ 20%337.60$ 10,128.00$
9.00 PART #594.00$ 20%475.20$ 4,276.80$
ADJUSTMENT -$
2.00 PART #3,285.00$ 25%2,463.75$ 4,927.50$
2.00 PART #10,112.50$ 20%8,090.00$ 16,180.00$
2.00 PART #1,300.00$ 0%1,300.00$ 2,600.00$
2.00 PART #795.00$ 0%795.00$ 1,590.00$
-$
1.00 PART #328.00$ 20%262.40$ 262.40$
1.00 PART #422.00$ 20%337.60$ 337.60$
1.00 PART #800.00$ 0%800.00$ 800.00$
1.00 ADJUSTMENT 3,800.00$ 0%3,800.00$ 3,800.00$
1.00 LABOR 86,444.00$ 86,444.00$
-$
MATERIAL SUBTOTAL 253,307.14$
LABOR 86,444.00$
TOTAL 339,751.14$
Main IT Door Add
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
Card Readers AT20-7WS-W - Single Gang Reader with HF + Prox +
Mobile, Acre Keyset with Wallet (CSN's and Bluetooth Disabled)
Electric Locks Strike
DITEK DTK-DF120S1 Series Connected Surge Protector with Dry
Contacts and Audible Alarm
Existing Vehicle Gate has Opticom and Zenitel Intercom
T3MK75F16 - 16 Door Power Supply and Enclosure for above
devices. Provides protected power for locks and devices.
Aiphone IX-DVF SIP Compatible Flush Mounted IP Video Door
Station for Gates
Mercury MP1502 Intelligent Controller (2 Door, 4 Readers)
Mercury MR52-S3B 2-Door Interface Module
Police Department - 39 CR + 2 Ped Gates + 1 Vehicle Gate TollTag,
SallyPort TollTag
Tolltag Reader Gate and Sallyport
Aiphone IX-DVF SIP Compatible Flush Mounted IP Video Door
Station for Gate and Sallyport
Lot Cable
INSTALL HARDWARE, CABLE, PROGRAMMING, TESTING
LIFT, PERMITS, PLANS INSPECTIONS
Card Readers AT20-7WS-W - Single Gang Reader with HF + Prox +
Mobile, Acre Keyset with Wallet (CSN's and Bluetooth Disabled)
Card Readers AT25-7WS-W - Keypad Reader with HF + Prox +
Mobile, Acre Keyset with Wallet (CSN's and Bluetooth Disabled)
Electric Locks
39
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 –________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT BY AND BETWEEN THE CITY OF THE COLONY AND
DAC, INC. FOR THE INSTALLATION OF A NEW ACCESS CONTROL
SYSTEM; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City and Consultant have entered into a contract for the installation of a
new access control system; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the contract with DAC, INC.; and
WHEREAS, with this contract, the City of The Colony is agreeing to the services not to
exceed the amount of $339,751.14 with recurring maintenance costs of $9,817.60 for such work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1.The contract, having been reviewed by the City Council of the City of The
Colony, Texas, and found to be acceptable and in the best interest of the City and its citizens, be,
and the same is hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the contract on behalf of the
City of The Colony, Texas.
Section 3.This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS THE 15TH DAY OF APRIL, 2025.
_____________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
40
APPROVED AS TO FORM:
___________________________________
Jeffrey L. Moore, City Attorney
41
Agenda Item No:5.2
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Robert Kotasek
Submitting Department: Engineering
Item Type: Resolution
Agenda Section:
Subject:
Discuss and consider approving a resolution authorizing the City Manager to execute an Emergency
Construction Services Contract in the amount of $655,203.00 with Ark Contracting Services, LLC for the Tribute
Channel Erosion project at Lake Lewisville. (Hartline)
Suggested Action:
Background:
The City Council approved funding for this project in the 2023/2024 CIP budget. The project was initially brought
to the city’s attention by the Tribute HOA, which had observed excessive erosion in a city drainage easement,
with the headwall showing signs of structural failure. In response, the developer and/or HOA placed large rip rap
to stabilize the area until city funding could be obtained for a permanent solution. In addition to our project, the
HOA had been negotiating with the developer to construct large rip rap gabion walls along the shoreline of Lake
Lewisville to address the erosion being caused by wave action from Lake Lewisville. The high annual erosion
rates were documented in an HOA study and large sections of the banks behind homes in the Waterford Point
Subdivision were at risk of erosion that could eventually cause private property damage. Large land areas had
already been eroded by wave action on the HOA owned property adjacent to the private properties. The HOA
requested that the city consider connecting our drainage improvements project to their their wall construction
project to provide a complete connected barrier system that would leave no remaining openings between the
projects. This integration would provide a fully closed system that would enhance protection for city drainage
infrastructure, HOA property and residents' properties. A Location Map and site photos of the impacted areas
are attached.
Halff Associates completed the design of the project, which was subsequently submitted to the city for approval
and then forwarded to the U.S. Army Corps of Engineers (USACE) for further approval. This approval process
took almost a year, but it has now been finalized, allowing the city to proceed with the project. Additionally, the
HOA received approval for their wall system from USACE and hired Ark Contracting Services, LLC, to perform
their portion of the work. Given that soil continues to be lost beneath the city’s headwall and along the shoreline,
which could potentially impact residential properties, the city requested that Ark Contracting Services also
submit a bid for the city's portion of the erosion control project. By engaging Ark Contracting Services, the city
project can be expedited so that no residential properties are impacted. Furthermore, the site’s difficult access
and the need to connect the HOA’s wall system to the city’s project could make it challenging to find alternative
contractors willing to work in these difficult and constrained conditions and in coordination with another
contractor.
Ark Contracting Services submitted a bid of $655,203.00, which is very close to the estimated Opinion of
Probable Cost (OPCC) provided by the design engineer. This amount aligns closely with the city’s $650,000
OPCC. The bid reflects the complex nature of the work, including the difficult terrain and limited access areas,
as well as the extra care required for earthwork along the lake boundary. All work must be performed above the
522 elevation level of the lake. Given that Ark Contracting Services is already engaged to complete the HOA’s
work and will need to tie their efforts to the city’s project, and the HOA is providing the only possible entry area
42
to access our work, staff recommends approval of this emergency project. With approval, construction is
expected to begin in May 2025 and conclude by September 2025.
This project involves a clear effort to address both immediate emergency erosion concerns and long-term
property protection and reflects an efficient use of resources by leveraging the existing contractor and
coordinating efforts between the city and the HOA.
Attachments:
Location Map
Existing Site Photos
Tribute Channel Improvements.jpg.png
Financial_Summary._Tribute_Channel_Erosion._April_15_2025.pdf
Res. 2025-xxx Emergency Construction Services Contract - Ark Contracting Services LLC.doc
43
IveyW a v e r ly
C a s tle b rid g e WindsorMilton
AshfordNewtown C r o m w e l l
Cumberland
HaddingtonWaterford
WatersidePromenade
Bellevue Isle of SkyeFairway D o r s e tMarlow A m e s b u ry
µLocation MapTribute Shoreline Erosion Control Project
South Outfall Drainag e So il Ero sion Problem Are a
North Outfall Drainage Soil Erosoin Problem Area
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
FINANCIAL SUMMARY:
Are budgeted funds available: Yes Amount budgeted/available: $ 656,400.00
Fund(s) (Name and number): 100-669-6667-2384
Source of Funds: 2024-2025 Capital Improvement Projects Budget
Cost of recommended construction services contract award: $655,203.00
Total estimated project cost:
$ 655,203.00 Construction Cost Already authorized Yes No
64
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 –________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE
AN EMERGENCY CONSTRUCTION SERVICES CONTRACT BY AND
BETWEEN THE CITY OF THE COLONY AND ARK CONTRACTING
SERVICES, LLC FOR THE TRIBUTE CHANNEL EROSION PROJECT;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City and Consultant have entered into an Emergency Construction
Services Contract for The Tribute Channel Erosion Project; and
WHEREAS, the City has determined that it is in the best interest of the City to enter into
the contract with ARK CONTRACTING SERVICES, LLC; and
WHEREAS, with this contract, the City of The Colony is agreeing to the services not to
exceed the amount of $655,203.00 for such work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF THE COLONY, TEXAS, THAT:
Section 1.The Emergency Construction Services Contract, having been reviewed by the
City Council of the City of The Colony, Texas, and found to be acceptable and in the best interest of
the City and its citizens, be, and the same is hereby, in all things approved.
Section 2. The City Manager is hereby authorized to execute the contract on behalf of the
City of The Colony, Texas.
Section 3.This Resolution shall take effect immediately from and after its adoption and
it is so resolved.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS THE 15TH DAY OF APRIL, 2025.
_____________________________
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
___________________________________
Tina Stewart, TRMC, CMC, City Secretary
65
APPROVED AS TO FORM:
___________________________________
Jeffrey L. Moore, City Attorney
66
Agenda Item No:5.3
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Resolution
Agenda Section:
Subject:
Discuss and consider approving a resolution casting the city's vote for a nominee to serve as a member of the
Board of Managers for the Denco Area 9-1-1 District. (Council)
Suggested Action:
On April 16, 2024 City Council nominated Jim Carter, casting the city's vote for a nominee to serve as a
member of the Board of Managers for the Denco Area 9-1-1 District.
Attachments:
Res. 2025-xxx Denco 911 Board Nomination.doc
67
CITY OF THE COLONY, TEXAS
RESOLUTION NO. 2025 - ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
THE COLONY, TEXAS, NOMINATING ONE MEMBER TO
THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1
EMERGENCY COMMUNICATION DISTRICT AND
PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS,Section 772, Health and Safety Code, provides that twovoting members of the
Board of Managers of an Emergency Communications District shall be appointed jointly by all cities
and towns lying wholly or partly within the District; and
WHEREAS,each member serves a term of two years beginning October 1st of the year
member is appointed; and
WHEREAS, one member representing participating municipalities is appointed each year.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
THE COLONY, TEXAS:
SECTION 1.That the City of The Colony hereby nominates
________________________________as a member of the Board of Managers for the Denco Area
9-1-1 Emergency Communication District.
SECTION 2.That this Resolution shallbecome effective immediately upon its passage and
approval.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF THE
COLONY, TEXAS THIS 15TH DAY OF APRIL 2025.
Richard Boyer, Mayor
City of The Colony, Texas
ATTEST:
Tina Stewart, TRMC, CMC City Secretary
68
APPROVED AS TO FORM:
Jeffrey L. Moore, City Attorney
69
Agenda Item No:6.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
A. Council shall convene into a closed executive session pursuant to Sections 551.072 and 551.087 of the
Texas Government Code to deliberate regarding purchase, exchange, lease or value of real property and
commercial or financial information the city has received from a business prospect(s), and to deliberate the
offer of a financial or other incentive to a business prospect(s).
Suggested Action:
Attachments:
70
Agenda Item No:7.1
CITY COUNCIL Agenda Item Report
Meeting Date: April 15, 2025
Submitted by: Tina Stewart
Submitting Department: City Secretary
Item Type: Discussion
Agenda Section:
Subject:
A. Any action as a result of executive session regarding purchase, exchange, lease or value of real property and
commercial or financial information the city has received from a business prospect(s), and the offer of a
financial or other incentive to a business prospect(s).
Suggested Action:
Attachments:
71