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HomeMy WebLinkAbout08/17/77 P&Z MINUTES OF A WORK SESSION PLANNING AND ZONING COMMISSION THE CITY OF THE COLONY DENTON COUNTY, TEXAS AUGUST 17, 1977 THE STATE OF TEXAS ) ) COUNTY OF DENTON ) The Planning and Zoning Commission of the City of The Colony, Denton County, Texas convened in a work session, open to the public, at the City Hall of the City of The Colony, Denton County, Texas at 7 p.m., Wednesday, August 17, 1977, and the roll was called of the members to wit: Mike Mansfield Chairman Cathy Bock Member Bob Brown Member Harry Huns icker Member Art Welty Member All members being present, a quorum was established. Also present was Chuck Kimberling, Ex Officio Member; Dave Dall, Alderman; Frank Graham, Fox and Jacobs; Janice Carroll, Minute Secretary; and members of the audience. The meeting was called to order by Chairman Mansfield at 7:09 p.m. Chairman Mansfield asked for questions or comments from the Commission members on the first agenda item, Rules of Procedure. The first area discussed was Section 102. Cathy Bock asked if an acting Chairman should be appointed prior to the need for one. It was discussed and decided that since such a small number of members is required to hold a meeting, it is more practical to appoint the acting chairman when needed. Secondly, Cathy Bock noted that the Rules of Procedure refers to an "Executive Secretary"--are they going to have an executive secretary? After dis- cussion, it was agreed to strike out "Executive" and use the word "secre- tary'' throughout the document. Bob Brown was in general agreement with the Rules of Procedure. He did ask if a member can abstain from voting. Art Welty answered that a member does not have to vote, but it must be noted in the minutes as a matter of record. Harry Hunsicker was concerned with the forty-eight hour regulation for the calling of Special Meetings as outlined in Section 204. Chairman Mansfield said that it could be changed to seventy- two hours, but Art Welty said the two hour notice by phone should remain in for practical working purposes. It was generally agreed that Appendix A and Appendix B should be omitted from the Rules of Procedure, Alderman Dall agreed stating that the Rules of Procedure were for internal organization only. Art Welty had no specific changes but asked that blanks regarding meeting dates, terms, election dates, and meeting place should be filled in prior to approval. Harry Hunsicker asked if it would be possible to meet at the Municipal Utility District building. Chairman Mansfield said he would check into this with Rick Chadwick. Harry Hunsicker moved that the Rules of Procedure be adopted as amended. Cathy Bock seconded the motion. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The second agenda item was reports from the Commission members on the List of Priorities for the Council. Harry Hunsicker presented an instru- ment he prepared for "study only" on subdivision regulations. Hunsicker stated that most of this report was taken from the Plano Ordinance with much input from the Dallas Ordinance. The Fee Schedule is from the Dallas Ordinance. Hunsicker asks that the members study this and present it to others more qualified for their comments. Before continuing, Chairman Mansfield reminded all Commission members that according to the Rules of Procedure, all information released to the City Council must have the signature of the Chairman. Cathy Bock stated that she is working with Hunsicker in the area of deed restrictions. On sign control, she said she is reading the Irving Ordinance and the Scottsdale Ordinance and Gene Schrieckel is working on additional information for her. Wagner, Council of Governments, has agreed to review the sign ordinance when ready. Harry Hunsicker interjected that he is concerned with the September 1 deadline. Chairman Mansfield stated he was unaware of this deadline date and reminded members that all official deadlines must come under the signature of the Chairman. He further stated that a Planning Session could be scheduled for the next Tuesday if there is a need. Returning to the agenda, Chairman Mansfield asked if Bock was aware that the COG books contain a sign ordinance as a section of the Master Zoning Ordinance. She replied that she was aware of this and that she was looking at this source also. Rick Chadwick, Ex Officio Member, was not present to give an update on landscaping. Chairman Mansfield asked if Frank Graham, Fox & Jacobs, had obtained a copy of the One and Two Family Building Code. He said that he was in the process of obtaining one for their review. Bob Brown stated that in regard to zoning land use, he was following COG's basically with a few changes. He is primarily concerned with park- ing lot landscaping at this time. Chairman Mansfield suggested that the Crane Groy Shopping Center GUidelines could possibly be incorporated. This is to be considered. Chairman Mansfield then opened the discussion of the remaining items on the Priority List and general comments. He emphasized that the Zoning Ordinance cannot be completed until the Commission has the Master Plan. Art Welty asked what was the purpose of the one and two family building code. Chairman Mansfield explained that the Council wants the Commis- sion to study it since it relates to the type of housing to be built in The Colony. Agenda Item Number Three was omitted since no Plans on the Stop 'n Go have been received. The final agenda item was the formulation of a report for the Council. Hunsicker stated that this was not necessary at the present time since the report is not due until September 1, 1977. Alderman Dall emphasized that the Council was still concerned with deadlines, and said that he feels that many ordinances can be worked on as the Master Plan develops. There followed a discussion of fixed dates and the impossibility to set such. Mansfield requested a letter from the Council and the Commission will answer this letter in writing. Alderman Dall stated that the Priority List is the written request from the Council but as of this date there has been no written response. Alderman Dali stated that a further concern was the working attitude. Chairman Mansfield felt that there was very little concern by the Council as evidenced by the lack of COG Manuals. Chairman Mansfield asked for an additional three sets of the manuals for the Commission. Alderman Dall said this would be done, but again emphasized attitude. The Council does not want to get into an adversary relationship with the Commission. At this point, Harry Hunsicker asked if there should be a meeting planned for the following week. It was decided to have a work session on Tuesday, August 25, at 7 p.m. The agenda item would be subdivision. Chairman Mansfield then asked for comments from the audience. One member of the audience asked about information on the proposed shopping center. Harry Hunsicker explained the development plans. There being no further action to be taken by the Commission, Art Welty moved that the meeting be adjourned. Cathy Bock seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The meeting was adjourned by Chairman Mansfield. Janice Carroll, Secretary -3-