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HomeMy WebLinkAbout08/08/77 P&Z MINUTES PF REGULAR MEETING THE CITY OF THE COLONY PLANNING AND ZONING COMMISSION DENTON COUNTY, TEXAS AUGUST 8, 1977 THE STATE OF TEXAS ) ) COUNTY OF DENTON ) The Planning and Zoning Commission of the City of The Colony, Denton County, Texas, convened in regular session, open to the public, in the reception area of the City Hall in the City of The Colony, Denton County, Texas, at 6:30 p.m., Monday, August 8, 1977, and the roll was called of the members to wit: Mike Mansfield Chairman Cathy Bock Member Bob Brown Member Harry Hunsicker Member Art Welty Member Rick Chadwick Ex Officio Member Dr. Jerry Damon Ex Officio Member Chuck Kimberling Ex Officio Member Ex Officio members, Jerry Damon and Chuck Kimberling were not in atten- dance; a quorum was established. Also present were Aldermen Dave Dall and Linda Adams; Janice Carroll, minute secretary, and Frank Graham, Fox & Jacobs. The meeting was called to order by Chairman Mansfield. The first item considered by the Commission was the approval of the minutes submitted for the regular meeting of July 11, 1977. Chairman Mansfield asked for corrections. There being no corrections, Chairman Mansfield asked that it be noted that Bob Brown's absence from this meeting was an excused absence. Harry Hunsicker moved that the minutes be accepted as read. Cathy Bock seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None The minutes for the regular meeting of July 25, 1977, were also considered. Chairman Mansfield asked for corrections. It was noted that the title should be changed to "Joint Meeting" rather than Planning and Zoning Regular Meeting by Chairman Mansfield. This correction being so noted, Cathy Bock moved that the minutes be accepted. Bob Brown seconded the motion. The motion was carried by the following vote: Ayes: All members present voted aye Noes: None Chairman Mansfield brought before the Commissioners for consideration the possibility of disqualifying those members with a vested interest in a particular issue from voting. This is presented in the Council of Governments Manual, and he felt it worth consideration. Harry Hunsicker stated that he had discussed his particular position with Fox & Jacobs and with his attorney; and they both verified that this was not necessary. Alderman Adams concurred with this opinion. No motion was made; it was tabled for future consideration. A change of the meeting date was the next item to be considered. Harry Hunsicker stated that he felt that there was no need for Planning and Zoning to hold a regular meeting no more than once a month; the sub- committees are to handle the bulk of the work. Chairman Mansfield pre- sented the idea of a two hour limit on the meetings; however, the members felt that this was not necessary. After a lengthy discussion, Harry Hunsicker moved that the regular meeting of the Planning and Zoning be scheduled for the first Tuesday of every month at 7 p.m. The motion was seconded by Cathy Bock. The motion carried by the following vote: -1- Ayes: Ail members present voted aye Noes: None The procedure to be used in the hiring of a building official was the next item considered. Several sources were mentioned--Texas Municipal League Magazine, The North Texas Municipal Inspectors Association, and newspaper ads. Harry Hunsicker commented that Connally Tech in Waco, Texas was a possible source. Richland College was another source mentioned. After a lengthy discussion of the job description, Alderman Adams stated that they must have a job description before interviewing can begin. No motion was made. At 7:30 p.m., Mayor Guerrero and the City Council members joined the Planning and Zoning Commission. Alderman Gaulden was not present; however, a quorum was established. Mayor Guerrero read a letter received from Mr. Ray Cox of Metroplex Properties explaining their pending contract on the Davis Property and the possible development of this land. Robert Beckwith, a realtor re- presenting Mr. Cox, was introduced by Mayor Guerrero. Mr. Beckwith further explained the intent of Mr. Cox and stressed Mr. Cox's desire to cooperate fully with the city. After discussing the ideas presented, it was agreed to table any decision until the Master Plan is closer to finalization and they have more opinions from the people living in this immediate area. Frank Graham told Mr. Beckwith that he would have Schrickel, Rollins contact him after the scheduled meeting on August 9. The second item presented in the Joint Session was a list of priority items prepared by the Council and presented to the Planning and Zoning Commission by Alderman Dave Dall. At this time, Alderman Dall read the list and a lengthy discussion followed. Harry Hunsicker asked if they, the Council, wanted an answer on this Priority List tonight. Alderman Dall replied that "ideally" they would like a brief answer tonight, but the Commission could have one week to work on their report to the Council. The third item presented by Alderman Dall was a brief review of the Zoning Ordinance. Frank Graham advised the Commission to get critiques on this Zoning Ordinance from builders, inspectors, etc. It was decided tenta- tively to have the Ordinance ready for the August 10 Council Work Session or, if this is not possible, to have it ready for the next scheduled Work Session held by the City Council. Concluding the Joint Session, Mayor Guerrero stated again that in one week the Planning and Zoning Commission would present the Council with their list of priorities and general procedures. The meeting was then returned to the Planning and Zoning members for further discussion of the Council's list of priorities. Rick Chadwick, ex officio member, stated that he would investigate item two, deed restrictions and item four, the architectural review board. Harry Hunsicker would check into item number one, subdivisions and plat review. Bob Brown would look into item number nine, implementing the Master Plan via Zoning, and item number ten, analyzing the P.U.D. and L.U.I. Cathy Bock also wanted to check into item two, deed restrictions, as relating to land covenants and also item number five, the sign ordi- nance. Art Welty will be out of town for two weeks and will not be able to work on this list. A lengthy discussion then followed as to sources of information in the specific areas, possible fees that can be charged in future, and general procedures for dispersing information to the mem- bers. It was agreed that a general answer would be formulated for the Council members prior to the August 15, Council meeting. There being no further business at hand, Harry Hunsicker moved that the meeting be adjourned. The motion was seconded by Art Welty. The motion was carried by the following vote: Ayes: Ail members present voted aye Noes: None The meeting was adjourned by Chairman Mansfield. Janice Carroll, Secretary --2--