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Home My WebLink AboutMinutes - Library Board - 08/22/2024 - RegularCTHE, CITY OF THE COLONY OLOY LIBRARY BOARD MINUTES ck�bylh, �U, THURSDAY, AUGUST 22, 2024 7:00 PM The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 22nd day of August 2024 at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Sandi Gehrke, Vice Chair Cynthia Worthen Margaret Heermans, Chair Jonita Harris Joanna Krueger Jarrett Davis Vacant Judy Ensweiler Megan Charters Karla Storm Place 1 Present Place 2 Present Place 3 Present Place 4 Present Place 5 Present Place 6 Present Place 7 N/A Council Liaison Absent Staff Liaison Present Recording Secretary Present 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS No report. 2.0 CITIZEN INPUT This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of thirty (30) minutes for items not posted on the current agenda. The board may not discuss these items, but may respond with factual data or policy information, or place the item on a future agenda. Those wishing to speak shall submit a Request Form to the board secretary. No report. 3.0 CONSENT AGENDA The Consent Agenda contains items which are routine in nature and will be acted upon in one motion. Items may be removed from this agenda for separate discussion by a board member. 3.1 Consider approval of minutes of Library Board meeting held June 27, 2024. The Board reviewed the minutes. Motion to approve the above consent agenda item — Davis; second by Harris; motion passed with all ayes. 4.0 REGULAR AGENDA ITEMS 4.1 Discuss and receive reports regarding the progress on Library Board Goals and Projects for 2024: REGULAR SESSION of the LIBRARY BOARD Minutes Meeting Date: 08l22i"2024 Page - 2 A. Continue to maintain legislative awareness of pertinent library issues. No report. B. Continue to assist in representing TCPL at library, school, and community activities. Member Heermans and Member Gehrke attended the Library's Creature Teacher Animal Show on July 27`h. Member Gehrke and Member Heermans volunteered at the Library's Spice Club Pickle Pop -Up on August 10th C. Initiate contact and work to form partnerships in the community to introduce TCPL's services and resources and to serve as an information source for the community. No report. D. Compile evidence and anecdotal information relating to Library needs in regard to advocating and informing stakeholders about future Library space. Director Charters will set up a meeting with Brant Shallenburger to discuss the design planning of the new library. Developing a survey for the public may come at a later stage than anticipated. 4.2 Receive a presentation regarding the Library's 2024 Summer Reading Challenge. Director Charters reported that the total registration for the Summer Reading Challenge was 895: Children — 541, Teens —109, and Adults — 245. This summer saw a 41 % in registration and a 37% increase in participation. Children, family, and teen program participation in June and July totaled 1,811 and Story Time participation included 840 children and adults. Nine hundred forty-five books were given away as prizes, which, on record, was the most books given away for Summer Reading participation. 4.3 Receive a presentation regarding Harvard Graduate School of Design's `Future Library Design: Emerging and Enduring Principles' seminar. Director Charters presented a follow-up report on the seminar she attended in early August. Topics covered in the seminar: • Essential Change & Enduring Relevance • Library Design for Human Behavior Building Community Through Space Transformation • Human Centered Design • Boston Public Library: Future Aspirations and Expectations (+ BPL tour) • Library Design Success Strategies • Strategic & Well -Loved Interior Design • Early Learning Environments & Teen Spaces REGULAR SESSION of the LIBRARY BOARD Minutes fleeting Date: 04i22/21024 Page - 3 • Transforming the Building You Have • Sustainable Libraries Library ingredients are a continuing circle of quality collections and research assistance, compelling people -centric spaces, and appropriate technology and access. Build better bridges across digital divide: • Accessible innovation labs • Technology for distribution & production Achieve more than DEIA: • Enhance library as place of trust (information, interaction, place of security) • Diversity, Equity, Inclusion, Accessibility --> Welcomeness --> Belonging Be more than a "new community center": • Center of free thought & education • Center of community • Center of opportunity • Center of prosperity • Center of culture • Center of economic development Build community through participatory planning & design: • Community involvement from start to finish • Feature areas of local focus Create community belonging through engagement, space design, interactivity, and programming. Library as space: Space for individuals reading, meeting, studying, socializing; Space for community; Community services, public art, cultural programs & services; Space for collaboration, Community partners, Citypartners, and residencies. Assemble library planning/design team: Interview stakeholders • Council, City Admin., Library Board, FOTCPL, etc. Engage with community Ask the right questions, understand the answers Meet community where they are REGULAR SESSION of the LIBRARY BOARD j\-linutes Meetin, Date: 08/�212024 Pate - 4 Visit other libraries together Develop a design program Key Takeaways: Libraries are civic and social infrastructure: • Civic infrastructure is the culture and systems that allow people to connect, work together, get information, solve problems, and create a thriving community • Social infrastructure encompasses the physical spaces and organizational frameworks that facilitate social interaction and foster community ties • Library architect is essential • Space is a service • Flexibility is important • Public, staff & stakeholder input is essential • Best libraries reflect their communities Director Charters said that it would be beneficial for Board Members and members of the Friends of The Public Library to volunteer at community events and survey the public to find out why they do or do not go to the library. Visiting other libraries that have been renovated in similar ways to our future renovation would also be something that Director Charters encouraged members to do. 4.4 Receive a presentation and discuss staff updates regarding public relations events, programs, services, and community partnerships. September is Library Card Sign -Up Month. During this month, the Library will replace lost or damaged library cards for free. Weekly Early Literacy Story Times will return in September and Story Times at Chick-fil A will be on August 26`h and September 91h at 10:1 S A.M. Forfamily activities, beginning in September, the Library is introducing Homeschool Huddle, a new, come -and -go, educational program. On Saturday, September 21S`, come to the library and get creative with unusual ingredients at the Build Your Own S More program. Teen activities include a Straw Weaving Kit and advisors from the Collin College Information Center are coming to talk about their programs, resources, location, and admissions. Stay busy with all of our upcoming adult activities, including Virtual Author Talks, Socially Savvy Squad, Spice Club Speakers Series: Seasonal Scandinavia with Gwen Workman, Legal Aid of North Texas, Sewing Basics, Adult Blacklight Painting, Spice Club kits, National Voter Registration Day, Medicare Education Seminar, and an Adult Kit: Kusudama Origami Balls. 4.5 Receive a presentation and discuss updates regarding Friends of The Colony Public Library activities. REGULAR SESSION of the LIBRARY BOARD Minutes Meeting Date: 08/22/2024 Page - 5 The Friends of The Colony Public Library will meet Thursday, September 12" at 6: 00 p.m. in the Library Conference Room. Join FOTCPL in celebrating 50 Years of The Colony on Saturday, October 51h 5.0 ADJOURNMENT And with no further business to discuss the meeting was adjourned at 7:55 p.m. APPROVED: GLA' Jr M6LWfteermans, Chair City of The Colony Library Board ATTEST: Karla S orm,fpOcording Secretary City of The Colony Library Board No Text