HomeMy WebLinkAboutMinutes - Library Board - 05/23/2024 - Regular�;THE CITY OF THE COLONY
OLONY LIBRARY BOARD MINUTES
City b, die Lakr THURSDAY, MAY 23, 2024
7:00 PM
The Regular Session of the Library Board of the City of The Colony, Texas, was called to order at 7:00
p.m. on the 23rd day of May 2024 at City Hall, 6800 Main Street, The Colony, Texas, with the following
roll call:
Sandi Gehrke
Cynthia Worthen
Margaret Heermans, Vice Chair
Jonita Harris
Joanna Krueger
Jarrett Davis
Sarah Fried, Chair
Judy Ensweiler
Megan Charters
Karla Storm
Place 1
Present
Place 2
Present
Place 3
Present
Place 4
Absent
Place 5
Present
Place 6
Present
Place 7
Present
Council Liaison
Present
Staff Liaison
Present
Recording Secretary
Present
1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS
No report.
2.0 CITIZEN INPUT
This portion of the meeting is to allow up to five (5) minutes per speaker with a maximum of
thirty (30) minutes for items not posted on the current agenda. The board may not discuss these
items, but may respond with factual data or policy information, or place the item on a future
agenda. Those wishing to speak shall submit a Request Form to the board secretary.
No report.
3.0 CONSENT AGENDA
The Consent Agenda contains items which are routine in nature and will be acted upon in one
motion. Items may be removed from this agenda for separate discussion by a board member.
3.1 Consider approval of minutes of Library Board meeting held March 28, 2024.
The Board reviewed the minutes. Motion to approve the above consent agenda item — Heermans;
second by Gehrke; motion passed with all ayes.
4.0 REGULAR AGENDA ITEMS
4.1 Discuss and receive reports regarding the progress on Library Board Goals and Projects for 2024:
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 05/23/2024
Page - 2
A. Continue to maintain legislative awareness of pertinent library issues.
Director Charters sent an email to Board members from the American Library
Association regarding the #FundLibraries campaign, asking library stakeholders to sign
letters of support to Congress for libraryfunding in the fiscal year 2025 budget.
B. Continue to assist in representing TCPL at library, school, and community activities.
Members Davis and Heermans added books to the Little Free Libraries in neighborhood
areas of The Colony.
C. Initiate contact and work to form partnerships in the community to introduce TCPL's
services and resources and to serve as an information source for the community.
Director Charters gave Library information magnets, pens, and copies of the Play TC!
catalog to the Chamber of Commerce to include in their new resident bags.
Stonebridge Health is a new business location for FOTCPL 's Neighborhood Bookshelf.
D. Compile evidence and anecdotal information relating to Library needs in regard to
advocating and informing stakeholders about future Library space.
In regards to the future library renovation, Director Charters will be taking online and
in person courses about modern library planning and design.
4.2 Receive a presentation and discuss library advocacy components and strategies.
Director Charters gave a presentation on the importance of advocacy in the role of Library
Board member. It includes raising the library's profile among decision makers and community
stakeholders, showing how the library supports community priorities, supporting specific library
and program needs, and keeping the library and its work visible in the community. Successful
advocacy grows out of broad knowledge about the library mission, goals, and programs
combined with a deep passion for the library as an essential anchor institution and a champion
of equity, inclusion and democracy.
4.3 Receive a presentation and discuss updates regarding The Colony Summer Kickoff on June 1,
2024.
The Library will host its third annual The Colony Summer Kickoff on June ]from 10 a.m. to 1
p.m. The event raises community awareness of all of the activities, programs, and promotions
that will be available for them in The Colony throughout the summer. Participating City
departments are TCPL, Convention and Visitors Bureau, Park and Recreation Department,
Aquatics, Senior Center, Animal Services, and the Police and Fire Departments. Partners and
vendors will include FOTCPL, Mission TC, Keep The Colony Beautiful, Hawaiian Waters,
Galaxy Theatres, Honest-1 Auto Care, Chick-fil-A, Robert Arista Illustrations, and DFW Face
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 05/23/2024
Page - 3
Paint. The TCPL Spice Club will also give out 144 free snack boxes filled with U.S. regional road
trip snacks for people to enjoy.
4.4 Receive a presentation and discuss updates regarding the Library's 2024 Summer Reading
Challenge.
Library staff have created the universal theme "Explore Summer "for the annual Summer
Reading Challenge and can be used for several years. This makes all of the branding and
reading logs more cohesive each year. Reading logs are available for children, teens, and adults
from Saturday, June I through Sunday, June 28. Prizes are awarded each week for reading and
other activities. Drawing for grand prizes will be available at the end of Summer Reading.
4.5 Receive a presentation and discuss staff updates regarding public relations events, programs,
services, and community partnerships.
Summer activities are abundant beginning with Early Literacy Story Times, Music &Movement,
and Chick-fil-A Story Time returning in June. Summer Reading Family Programs in June include
Travel Activities, Summer Crafts, and Build It! LEGO fun. Family Movie Matinees will be every
Friday in June and two special family events will include the Escape Room and the Stuffed
Animal Sleepover. Teen activities include Make Your Own Stress Balls, LEGO STEAM.- Making
a Rubber Band Car, a Budding Writers Kit, and a Teen Creativebug Kit. Adults will be busy this
summer with Virtual Author Talks, Spice Club Speaker Series, Crafting with Creativebug Kits,
Medicare Education Seminar, and programs such Effective Water Conservation for Successful
Gardening, Retro Night: The 70s, and an Artificial Intelligence Forum.
4.6 Receive a presentation and discuss updates regarding Friends of The Colony Public Library
activities.
Director Charters shared a handout, "What Have You Done For Me Lately? " The handout
reviewed all of the services the Library and the citizens of The Colony receive as a result of the
active support of Friends of The Colony Public Library (FOTCPL).
The next FOTCPL meeting will be Thursday, June 13 at 6:00 P.M. in the Library Conference
Room.
FOTCPL is looking for a volunteer Treasurer.
On Saturday, October 5, The Colony will celebrate 50 Years of The Colony and FOTCPL will be
one of the sponsors of this event.
An officer of FOTCPL has submitted a CoSery Charitable grant request for a portable kitchen
that the Library could use for teaching cooking classes for teen and adult programming.
5.0 ADJOURNMENT
REGULAR SESSION of the LIBRARY BOARD Minutes
Meeting Date: 05/23/2024
Page - 4
And with no further business to discuss the meeting was adjourned at 7:54 p.m.
APPRO ED:
Sarah Fried, Chair
City of The Colony Library Board
ATTEST:
Karla Stor ecording Secretary
City of The Colony Library Board