HomeMy WebLinkAboutMinutes - Keep The Colony Beautiful - 01/25/2024 - RegularKEEP THE COLONY BEAUTFUL BOARD MEETING MINUTES
THURSDAY, JANUARY 25", 2024
After determining that a quorum was present, the Keep The Colony Beautiful Board of the City
of The Colony, Texas convened into a regular session that was held on Thursday January 251h,
2024 at 6:00 p.m. in the City Council Chambers located in City Hall, 6800 Main Street, The
Colony, Texas, at which time the following items were addressed:
Board Members Present: Christopher Benson; Cody Carpenter; Jenna Nowlin; Pam De
Santiago; Jane Hughey, Lubna Rizvi
Board Members not Present: Chris Luce
Staff Members Present: Danny Dill, Community Outreach Officer; Iris Browder Community
Image Director
1.0 CALL TO ORDER
Meeting called to order at 6:00 p.m.
2.0 CITIZENS INPUT
None
3.0 MINUTES
3.1 Approve minutes from October 26t'',2023 meeting
Motion to approve the minutes made by Vice Chairman Carpenter, second by board
member Rizvi. Motion carried 6-0.
4.0 DISCUSSION AND CONSIDERATION
4.1 Formally elect board member Hughey KTCB Secretary.
Motion to elect board member Hughey as board secretary made by Vice Chairman
Carpenter, seconded by board member Rizvi. Motion carried 6-0.
4.2 Discuss City hall planter strategy
1) Officer Dill contacted Parks & Rec regarding the type of drought tolerant plants and
adding fertilizer to the planter.
2) Girl Scout troop has been contacted by Library regarding planting of planter. No
answer received by the meeting time.
3) Motion made by Chairman Benson to assign board members l month assignment to
rotate months to be responsible for weeding of planter. Vice Chairman Carpenter
seconded. Motion carried 6-0.
4) Office Dill will send out a spreadsheet for signing up. Board members responsible for
the month can enlist groups to do the work. Suggested that if group used, the group's
picture be taken for the electronic newsletter.
4.3 Discuss alternate date for February 29th board meeting
1) After discussion, motion made by Chairman Benson seconded by board member
Nowlin to set KTCB February alternate meeting date to Monday, February 26 due to
conflict on February 29t" Volunteer Appreciation Dinner. Motion carried 6-0.
4.4 Discuss Raptor Event date
Board member Hughey asked for Raptor event to be discussed with later events
discussion.
4.5 Discuss That's so TC Recycle Art Project date
1) That's so TC Recycle Art Project tabled until event discussion in 4.6.
4.6 Discussion to plan on 5-6 events (or classes) for 2024.
1) Motion by Vice Chairman Carpenter to have 2 cleanups and 1 art project. Second by
board member Hughey. Motion carried 6-0.
2) Motion made by Chairman Benson to have 3 class events, possibly Raptor, Owl &
Howl Prowl, and Plant seeding. Second by board member Rizvi. Motion carried 6-0.
Board member Rizvi will give report on classes & date possibilities next month after
talking to those event organizers. Suggestion made that if event needs setup activity
that scouts or other groups contacted to see if they would be able to do this. Board
can issue signed letter that can be submitted for volunteer hour's credit.
3) Chairman Benson discussed options for how we may want to operate and execute
events and activities in 2024 (e.g. status quo or becoming more of a leadership and
governance board). He also asked if we should continue planning and executing
events as we have, or assign roles - such as Logistics, Communications, Operations,
Event/Class and/or Project Coordinator roles - to each board member for continuity
and to take the burden off individual board members, while assisting in facilitation of
events in preparation for becoming more of a leadership and governance board.
Finally, Benson informed the board of other state and national events and activities
(The Big Event, Earth Day, VFW Day of Service, National Make a Difference Day,
Arbor Day and others) for awareness and whether or not we wanted to somehow
participate or piggy -back in some fashion — or at least inform our community of these
"beautification" events on our website. Need follow up discussion, not resolved.
4.7 Board to provide direction to staff regarding future agenda items.
1) Chairman Benson summarized at next meeting need to follow up on: Art Project
Details and class possibilities.
2) Office Dill said he needed to get the template ready for the Planter Project.
5.0 Adjournment
Meeting adjourned at 7:38 p.m.
&w"
Christopher Benson, Chairman
1a /eHughey, Secretary
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